Grants:Project/Kaspo/Editathons in Pistoia district/Finances

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Below is your approved budget. Please use this table to keep track of actual funds spent for each line item and list the difference from the approved budget at the end of the grant period.

Expense Approved amount Actual funds spent Difference
Accommodation (1st event only) 3720 € 3318 € -402 €
Travel (all events) 4000 € 267.1 € -3732.9 €
Kit 500 € 886.76 € +386.76 €
Transfers 200 € 120 € -80 €
Advertising (all events) 300 € 231.5 € -68.5 €
Meals (for follow-up events) 1200 € 120 € -1080 €
Wikimania participation 400 € 400 € +400 €
Guides 200 € 0 € -200 €
Sponsorship 0 € -3280 € +3280 €
Total 10120 € 2063.36 € 8056.64 €

Request changes[edit]

We understand that sometimes plans change. Please use this button to request approval for changes to your grant’s budget while your project is in progress. Any variation of 20% or more to any line item in your budget must be approved by staff here before you make the change (for projects with budgets of $15,000 or more, the accepted variance is 10%).

Request changes approved[edit]

I asked for a scholarship for Wikimania for Lyubov Sadovskaya at 2nd July. She's going to present a poster about this project. I got the approval to reallocation at 11th July by Chris Schilling.Kaspo (talk) 16:47, 14 August 2019 (UTC)

Confirmed. I JethroBT (WMF) (talk) 23:23, 15 August 2019 (UTC)

Budget change request[edit]

We cancel live events and transferts and we're working just online.


The covid-19 pandemic doesn't allow programmed events. We want to reprogram the project with a wikipedian in residence and a community coordinator in order to edit on-line about our articles in Wikimedia projects.

New budget[edit]

Expense Approved amount New proposal Difference
Accommodation (1st event only) €3,720.00 €3,318.00 -€402.00
Travel (all events) €4,000.00 €267.00 -€3,732.9
Kit €500.00 €886.76 +€386.76
Transfers €200.00 €200.00 €0.00
Advertising (all events) €300.00 €395.24 +€95.24
Meals (for follow-up events) €1,200.00 €120.00 -€1,080.00
Wikimania participation €0.00 €400.00 +€400.00
Tourist guides €200.00 -€200.00
Wikipedian(s) in residence €0.00 €3,000.00 +€3,000.00
Community coordinator(s) €0.00 €3,800.00 +€3,800.00
Prizes for online editathons €0.00 €1,000.00 +€1,000.00
Sponsorship €0.00 -€3,280.00 -€3,280.00
Total €10,120.00 €10,107.00 -€13.00

@I JethroBT (WMF):Kaspo (talk) 20:23, 25 October 2020 (UTC)

@Kaspo: Hi Kaspo, thanks for this request. A few questions around the budget reallocation:
  • Who will be serving as the Wikipedian(s) in Residence? And the community coordinator?
  • Are there any in-person activities associated with this new budget? If so, please review the Risk Assessment Tool and provide a link to the copy of your report here if necessary.
I JethroBT (WMF) (talk) 02:44, 28 October 2020 (UTC)
@I JethroBT (WMF): If it is possible I'd like to be the online coordinator, actually I have already this role and paying me I can devote many more hours.

For wikipedians in residence will decide a commission of organizers and a Wikimedia Italia staff member after an open call in Wikimedia Italia mailing-list.Kaspo (talk) 23:39, 31 October 2020 (UTC)

@Kaspo: Thanks for this update, and this reallocation is approved. Thank you for making an effort to transition these editing events and work to an online format. Could you provide a summary of the main tasks that the Wikimedian in Residence and Community Coordinator will be responsible for in this program? I JethroBT (WMF) (talk) 20:23, 12 November 2020 (UTC)
@I JethroBT (WMF):The wikipedian in residence is Davide Pedalà.

The online coordinator is me.

The tasks:

  • making Montecatini Terme a Featured article in italian Wikipedia
  • making new articles 100 about Montecatini and Pistoia district in several languages in Wikipedia (as we planned)
  • making new articles 10 about Montecatini and Pistoia district in several languages in Wikivoyage (as we planned)
  • creating 20 new users by Wikipedia lessons, for the moment online.

We want to promote online the project to foreign wikipedians. So we are writing on other Wikipedia's to recruit wikipedians to edit our pages. I'll try to contact wikipedians met in international events too. We want to translate in several languages so we needs of this people.

-Kaspo (talk) 16:01, 22 April 2021 (UTC)