Grants:Project/Learn

From Meta, a Wikimedia project coordination wiki
Jump to navigation Jump to search
Plant and coins.svg
Project Grants


Guidelines and Criteria

Eligibility criteria[edit]

  1. Individuals, groups, and organizations may apply.
  2. Requests must be over USD 2,000. Maximum request is USD 100,000.
  3. Grants can be up to 12 months in length.
  4. Grant requests and reports are accepted in any language.
  5. Any individual, group, or organization is allowed three open grants at any one time. This includes both Rapid Grants and Project Grants.
  6. Funds for offline activities are typically for direct expenses and not used to pay for people’s time. Funds can be used to pay for people's time in certain cases, for example on software projects and tools development. Please review the Funding Guidelines below and email projectgrants(_AT_)wikimedia.org if you have questions.
  7. We support volunteer participation; participation that is tied to paid work is not eligible for funding.
  8. Grantees must be in good community- and legal- standing (not currently blocked or banned, involved in allegations of unethical financial behavior, etc).
  9. Grantees must adhere to the Friendly space expectations and have some type of Friendly space policy for in-person events.
  10. You must agree to the reporting requirements, be willing to sign a grant agreement, and provide the Wikimedia Foundation with information needed to process your funding.
  11. Grant recipients cannot be employed by the Wikimedia Foundation as staff, or as contractors working more than part-time.

Details on grant limit[edit]

  • An open grant is defined as a grant is approved but not yet completed. This also includes approved grants with terms not started, and also grants with terms that have ended, but for which reporting is not yet finished.
  • This limit applies to both Rapid Grants and Project Grants. Conference Grants are not included in this cap. Grantees receiving Annual Plan Grants (APGs) are limited to one grant (their APG), with the exception of Conference Grants, and are not eligible for Rapid Grants or Project Grants with grant terms that overlap with their Annual Plan Grant, according to the requirements of the APG program.
  • Grants to individuals that involve participation from other members of the affiliate or group they belong to will be considered group grants, and therefore will be included in the three open grant count per group. (This is to prevent grants that are actually to groups being granted to individuals who wish to avoid the cap.)
  • Some activities are appropriate for groups and not individuals. If you apply as an individual for a group activity, your program officer may suggest that you apply as a group instead of as an individual. (This is to prevent grants that are actually to groups being granted to individuals who wish to avoid the cap.)

Behavioral requirements[edit]

  • This applies to all members of a group’s or organization’s leadership team, and to any key people involved with organizing the funded activities. A list of these people must be provided to the grants administration team at the time of application.
  • Applicants should not be blocked, banned, or otherwise flagged by WMF or another affiliate for violations of friendly space expectations or friendly space policies.
  • Applicants should not be blocked, banned, or otherwise flagged by WMF or another affiliate for other types of violations or conduct issues, including those taking place on the Wikimedia Projects.
  • Past instances as well as current investigations or incidents will be considered by WMF when determining the eligibility of each applicant.
  • Due to issues around privacy and the sensitivity of information, it may not always be possible to share complete information about eligibility decisions with each applicant for every decision.


Selection criteria[edit]

When selecting applications we consider the following criteria…

  1. Strategic priority: Do your activities improve one or more of Wikimedia’s existing websites?
  2. Potential outcomes and impact: What are the concrete outcomes that are anticipated as a result of the activities? What difference do you expect your project to make?
  3. Contribution record: Do you have a history of engaging with Wikimedia projects and communities?
  4. Support and endorsement: Do you have sufficient volunteers to complete the project and endorsements from community members?


Funding guidelines[edit]


Please check with your local Wikimedia affiliate to see if they offer a local grant program!

General guidelines[edit]

Eligible for funding Not eligible for funding
Projects aimed at improving one or more of Wikimedia's existing websites Projects aimed at improving third-party applications

(Click here if you're interested in creating a new wiki instead.)

Projects that foster conditions to encourage editing by volunteers (e.g. editor recruitment campaigns) Projects that replace volunteer action by directly funding someone to create content (e.g. editing articles, uploading photos)
Production of code, research, materials that are published and released as free and open-source. Licensing should be compatible with current Wikimedia and MediaWiki practices Production of code, research, materials that are created on a closed source platform or published in such a way that access is not freely available
Projects up to 12 months long Projects more than 12 months long
Requests from individuals, groups and organizations Requests from groups and organizations that already have a current Annual Plan Grant or Simple Annual Plan Grant
Requests from affiliates (including User Groups) that have announced grant requests on their official user group page on Meta and a local language forum that is recognized by each group, to allow adequate space for objections and support to be voiced. Requests from affiliates (including User Groups) that have not announced their grant requests to the user group and received feedback and support from the group.
One project per proposal, up to a year in duration. Multiple projects per proposal. If you would like to submit a multi-project proposal, please apply through our Annual Plan Grants program.
Funds for direct expenses

Funds for people’s time for short-term project activities that can't be completed by volunteers and does not involve content creation

Funds for people’s time when it replaces volunteer activities
Project management fees for concentrated work that could not be completed by volunteers or during non-working hours Full-time staff or paid affiliate board members
Requests over $2,000 USD, up to $100,000 USD Requests of more than $100,000 USD
Applicants/grantees that adhere to Friendly space expectations Applicants with a history of violating Friendly space expectations
Applicants who (i) agree to the reporting requirements, and (ii) are willing to sign a grant agreement, and (iii) provide the Wikimedia Foundation with information needed to process their funding. Applicants who can't comply with the requirements and contractual terms of the program
Fiscal sponsor administrative fees of no more than 20% of the requested grant amount. Must be included as an explicit budget line item in the finance section of the grant proposal. Contingency fees.

Administrative fees above 20% of the requested grant amount.

Applicants in good community standing. Applicants who are blocked or banned on any Wikimedia spaces, or who have a demonstrated history of not complying with Friendly Space expectations. If applicants have been in good community standing for three years, but have previous history of censure, proposals will be reviewed on a case by case basis.


Facilities, equipment and materials[edit]

Eligible for funding Not eligible for funding
Temporary working space for short-term project organization Ongoing office space rent
Equipment to be shared amongst Wikimedia community members (cameras, laptops, book scanner, wifi hotspot/dongle, etc.) with a plan for use and content integration Personal equipment, including books, and equipment for non-Wikimedia affiliates
Offline (hard-copy) publishing for targeted networking or training (ie: Wiki Love Monuments photo brochure to give your local GLAM partner) Offline publishing of general outreach materials
Merchandise (swag) to recognize exceptional volunteer contributions (i.e: for help organizing an event, as a contest prize, for the best contributions during an editathon, etc.) Merchandise giveaways for all participants in an event or for general outreach, including t-shirts. (exception: low-cost stickers and pins). Please see this article ("It's time to stop spending billions on cheap conference swag" for more info on the environmental and human impact of swag.)
Certificates, gift cards, books, photo equipment, etc. to recognize achievements or contest winners for their contributions Cash prizes for contest or other competition winners
Small scale equipment purchases for Wikimedia affiliates to be shared among multiple volunteers. If no affiliate is available to host the equipment, a single active volunteer in good standing may serve as the coordination point for shared equipment. Large scale equipment purchases and distribution programs. For example, we cannot fund computer labs or school computer programs.
Up to 10% of total budget for unforeseen expenses, such as when items cost more than initially estimated. However, total project budget cannot exceed $2,000 USD. Expenses already accounted for or estimated in other parts of budget.
Budgeting for miscellaneous or unforeseen expenses greater than 10% of total budget.


Wikipedians-in-Residence[edit]

Eligible for funding Not eligible for funding
Wikipedian-in-Residence to collect resources, train/engage GLAM and Wikimedian community, and organize events around integrating content Wikipedian-in-Residence whose sole focus is to digitize resources and/or personally create content


Software Projects[edit]

Eligible for funding Not eligible for funding
Software projects (including templates, gadgets, bots, and standalone applications) that can be fully completed by the Project Team Software projects that would depend on WMF staff for code review and integration or other technical support (unless those staff are part of the Project Team)
Software projects requiring code review and integration, if there is demonstrated commitment from the related maintainers Software projects requiring code review and integration that do not have the support of related maintainers


Digitization Projects[edit]

Eligible for funding Not eligible for funding
Digitization of materials as part of a program, at the request of the community, with a plan for how digitized content will be integrated into Wikimedia projects. Paying individuals to digitize materials as the primary focus of the project


Events[edit]

Eligible for funding Not eligible for funding
In-person events with a Friendly space policy In-person events without a Friendly space policy
Series of events, such as edit-a-thons or contests Large, single-instance events over $2,000 are funded through the Conference Support program


General promotion campaigns[edit]

Eligible for funding Not eligible for funding
Volunteers promoting Wikimedia projects/campaigns online or offline. Hiring an ad agency to promote Wikimedia projects
Renting equipment that will only be used for the promotion campaign (e.g. laptop, tablets, video cameras, microphones, etc.) Buying equipment that will only be for used the promotion campaign
Budget for paid ads for social media promotion


Printing promotional materials for offline promotion


Video campaigns[edit]

Eligible for funding Not eligible for funding
Volunteers producing videos for promotion of Wikimedia projects/campaigns


Longer distance travel for activities that can be done online or by local volunteers

Producing videos with no promotion plan in place
Renting equipment that will only be used for the promotion campaign (e.g. laptop, tablets, video cameras, microphones, etc.) Buying equipment that will only be used for the promotion campaign


Travel[edit]

Eligible for funding Not eligible for funding
Local travel for project planning, execution and follow-up


Longer distance travel to cover essential gaps in content or skills, when it can’t be done locally or online, and when there is a follow-up plan Local travel to Wikimedia events, if it’s included as part of the project

Longer distance travel for activities that can be done online or by local volunteers
Travel to organize an outreach activity (training, editathon, etc.) and conduct follow-up with participants at a non-Wikimedia event Travel to a non-Wikimedia events with no planned outreach project and follow-up activity