Grants:Project/MSIG/Wikimedia Community User Group Rwanda /Movement strategy Implementation phase 2
Applications are not required to be in English. Please complete the application in your preferred language.
Project Goal[edit]
What will be the outputs of your project and how will those outputs contribute to advancing a specific Movement Strategy Initiative
- We aim to contribute to the movement strategy recommendation 6: Invest in leadership and skills development
- What specific Movement Strategy Initiative does your project focus on and why? Please select one of the initiatives described here
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- To implement the movement core principles and skills development in the communities in the Africa great lakes.
- To contribute in structural governance and learn from best practices in the region for sustainability.
- To empower the communities to contribute in more diverse Wikimedia projects
Project Background[edit]
- When do you intend to begin this project and when will it be completed?
- We will start the project from January 2024 to December 2024
- Where will your project activities be happening?
- the project will be conducted in three countries of Burundi , DRC and Rwanda
- Are you collaborating with other communities or affiliates on this project? Please provide details of how partners intend to work together to achieve the project goal.
- We will collaborate with the 3 user groups and we will acquire experience from the whole east Africa communities as region
- What specific challenge will your project be aiming to solve? And what opportunities do you plan to take advantage of to solve the problem?
- We intend to tackle the capacity challenges and skills gaps in particular.
- Does this project aim to apply one of the examples shared in the call for grants and if so which one?
As stated in the high level documentation from Wikimedia/ Wikipedia movement strategy page updated in 2023. The Movement Strategy is a collaborative effort to imagine and build the future of the Wikimedia Movement. We want also as East Africans to be part of these collaborative efforts. This strategy brings structural and cultural changes to address challenges and new opportunities. We want in East Africa region also to follow suite and engage more our communities and bring innovation in implementing the goals set for 2030. we are committed to respect the governing principles of the movement.
The initial movement strategy session we participated in as Wikimedia Rwanda took place in Kampala, Uganda, in September 2019. This workshop provided us with a more profound comprehension of the Wikimedia movement and clarified our roles as a newly established Wikimedia community initiated in March 2019.. The Wikimedia Burundi community started also in September 2019 and has been growing faster participating in various global movement activities. The Wikimedia community in DRC has been in existence since 2013.
• Our three communities had been collaborating on a small scale and based on individual’s relationship, it’s after agreeing to conduct together this strategy that we are more than interlinked with various projects we conduct together. • This initiative started as a grant project as a part of movement strategy implementation grants: https://meta.wikimedia.org/wiki/Grants:Project/MSIG/Nyinawumuntu/MSIG_in_Africa_great_lakes_region
As a region , we are eager to contribute to the global movement with big events being hosted in our region: - We hosted Wiki Indaba in 2022 in Kigali Rwanda - Edu wiki 2024 to be hosted in Kigali Rwanda - Wikimania 2025 to be hosted in East Africa and More initiatives coming up from a regional and global perspectives
- We have had also opportunities to learn from the wider wikimedia communities through international conferences that various members of our 3 communities attended such as WikiIndaba 2022 in Rwanda & 2023 in Morocco, Wikimania 2022 & 2023 in Singapore, EduWiki 202 in Serbia, Wikiconvention 2022 in Paris & 2023 in Cote Du Voire,to mention a few.
- Lessons learnt need proper platforms and frameworks to implement and gaps have been identified from needs assessments conducted before
Apart from wikipedia and wiki commons, there is need to master and participate actively in the other Wikimedia projects as a priority for our region.
Project Activities[edit]
- What specific activities will be carried out during this project? Please describe the specific activities that will be carried out during this project.
- We will follow the Global approach for local skill development - gathering data, matching peers, mentorship, and recognition. Skill development as a priority for our communities.
Specifically in quarter 1 , from a base line of 5 people trained in our region , so far in the same program we will partner with Africa growth initiativeWiki Africa Growth in their programs to empower 80 African wikimedians by mobilizing more members , coaching and empower the communities in the 3 countries to make maximum profit from the planned trainings from module 1 to module 4 depending on the level of each member needs We will make synergy with Wiki mentor Africa Wiki Mentor Africato train and coach our members on wiki data We will make a follow up to more than 300 potential wikimedians who showed interest in joining the movement by calling them , sending them messages and where possible visit them in an organized and targeted campaigns in all these we will priorities collaboration between our communities In the same quarter 1 , we will organise photography workshops to benefit 80 members in our region to professionally contribute to wiki commons.
- We have responsibility to invest in individuals and regional communities’ empowerment in order to develop the technical and people skills crucial for growth. We will do this by combining local skill development with global coordination so that communities can learn from each other, build upon existing expertise, and increase local skills for online and offline activities.
We will make on site trainings involving event organization workshops in quarter 3 where event managers platforms will be approached to empower our communities in the 3 countries especially the leaders in partnerships and community engagement
- We envision our communities to be built by committed, well-trained, socially- and technically-skilled individuals from different backgrounds that reflect the diversity of Africa great lakes region. Collaborating as The East Africans and with a wide African integration vision.
We will empower our decision making process so that there is always a gender balance in all initiatives we are undertaking.
- Invest in new or existing technological infrastructure which facilitates learning of skills through functional, collaborative, real-time tools and quality content with procedures to evaluate the quality of learning, all these will be part of our priorities
We will request a consultancy service in quarter 2 to develop an app customized to be serving offline at a training plaftorm for community members in remote areas
- We are committed to the innovation in free and open knowledge concepts and we will achieve all these by doing regular evaluation, using iterative processes and adapting wherever and whenever it’s in our communities’ best interests.
We will innovate around the community skills development and prioritize the approaches which are more likely to give expected outcome
- We will organize trainings in communication to increase the level of participation and writing skills in order to actively and sustainability contribute in different high level responsibilities in the movement. We will organize basic photography trainings and we will specifically contribute in the following projects
We will organize English and French workshops and mentorships programs to reach 20 members in the region with a scale up plan to 100 community members
In all these initiatives we will be making a more robust data collection in order to feed to our 5 year strategic plan which will detail our activities in the region up to 2030 as stipulated in the global movement strategy. We will hire a professional consultancy firm to facilitate such an activity in the quarter 3 The governance workshops will be organized in quarter 4 to mobilize our members in the 3 countries to participate in the global council , and other worldwide governance programs with strengthening the local structures and making peer to peers programs for accountability.
- How do you intend to keep communities updated on the progress and outcomes of the project? Please add the names or usernames of these individuals responsible for updating the community
We shall use the 3 communities's Social media and other existing platforms such as webistes,whatsapp and telegram ,The mailinglist, the diff article to share the outcomes with other communities and presentations progress through wikimedia conferences such as WikiIndaba,Wikimania,Wikiconvention.
- For the Wikimedia Community User Group Rwanda, the following people will be responsible for updating the community.
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- For the Wikimedia Community User Group Burundi, the following people will be responsible for updating the community
- For the Wikimedia Community User Group DRC, the following people will be responsible for updating the community
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- Who will be responsible for delivering on this project and what are their roles and responsibilities?
Additional information[edit]
- If your activities include community discussions, what is your plan for ensuring that the conversations are productive? Provide a link to a Friendly Space Policy or UCoC that will be implemented to support these discussions.
- We will follow the friendly space and universal code of conduct policies as they are stipulated starting always by making sure they are shared in our new members and are aware of their details when engaging as communities
- If your activities include the use of paid online tools, please describe what tools these are and how you intend to use them.
- We will not use paid online tools , instead part part of the initiatives will be to develop an offline app designed to facilitate the skills development for the community members in remote areas of our 3 countries
- Do your activities include the translation of materials, and if so, in what languages will the translation be done? Please include details of those responsible for making the translations.
- We will make translation in English , French , Kinyarwanda , Kirundi and swahili where necessary in order to seamlessly reach out to the communities in remote areas and have a better experience for every interested member to overcome the language barrier.
- Are there any other details you would like to share? Consider providing rationale, research or community discussion outputs, and any other similar information, that will give more context on your proposed project.
- the proposed one year project comes at a cross cutting time where we will be hosting wikimania 2025 in East Africa region , we want to capitalise on this to have at that time an empowered community contributing not only as host but as a remarkable contributors in the articles writing and technically contributing in wikidata as an example
- In all the projects phases and in all activities we will be guided by the friendly space policy https://foundation.wikimedia.org/wiki/Policy:Friendly_space_policy
We will use 4 different languages used in our region in order to communicate efficiently namely Kinyarwanda , Swahili , English and french
Outcomes[edit]
After your activities are complete, we would like to understand the draft implementation plan for your community. You will be required to prepare a document detailing this plan around a movement strategy initiative. This report can be prepared through Meta-wiki using the Share your results button on this page. The report can be prepared in your language, and is not required to be written in English. Based on the existing regional draft strategy for Africa great lakes developped https://commons.wikimedia.org/wiki/File:Wikimedia_Africa_Great_Lakes_Strategy_2030.pdf We will improve and complete every details needed for accomplishing our vision and mission as a region by 2030 the document will be Africa Great lakes strategic plan 2024 up to 2030, a professional consulting firm will be involved to make a well documented plan . We have highlighted a SWOT analysis in the draft plan and we will make sure we capitalize on our strength and opportunities while mitigating the threats and weakness so far identified. the following are logical phases activities as well as output and outcome expected from the project
| Quarter | Specific activities | Baseline | target beneficiaries/ involved | Output | Outcome | Comment | |
|---|---|---|---|---|---|---|---|
| Quarter 1 | Project launch workshop | Communities in the region have been collaborating | 40 people onsite , 30 people online | Potential Beneficiaries and stakeholders informed | Enhanced understanding , Awareness and ownership All communities | partners involvement , on boarding project beneficiaries online and onsite BR, RW, DRC | |
| Reaching out to more than 300 potential Wikimedians | More 500 members are so far registered | 40 community members to be involved BR, RW, DRC | 300 new members in the region join the movement | regional community growth | These were identified from the survey , MSIG part 1 an activity where 40 members will be support with transport And internet to reach out these newbies in All Communities | ||
| Organizing workshops trainings with Africa growth initiatives building on existing international standards | 5 members have benefitted and certified | 40 beneficiaries will be trained in this program | 40 certified members and well equipped by trusted modules | Improved performance in creating articles on Wikipedia | For the 2 first modules we will engage the communities in the 3 countries to participate and they will be refunded on internet fees DRC, BR, RW | ||
| Wiki data workshops with wiki mentor Africa program building synergies with partners | 3 members have been trained From global community | will have at least 10 regional community members who can become Administrators | Community members trained and involved in advanced technical support | We will have 200 regional community members we can relay on retention in the movement | will engage our partners in empowerment of members on wiki data in the 3 countries | ||
| Empowerment of photographers to contribute to wiki commons | We will build on existing partnership with local experienced photographers | 4 experienced photographers will train as Regional partners outside movement | 40 will be trained regionally 20 women intentionally | Increased Number of Uploaded quality Images on o Wiki Commons | Community engagement | ||
| Sub total 1 | |||||||
| Quarter 2 | Consultancy services App development , offline educational app | existing partnership | DRC ,RW Girls with no access to internet | Tool to offline access on remotely communities without internet | Flexible learning opportunities and community empowerment | This will solve the internert gender gaps in the region | |
| Event organization coaching | 10 people have been so far involved | 10 Regional community leaders will be trained DRC, RW, BR | 10 members in each community will be equipped with event coordination skills | increased capacity in Project coordination | one the identified gap in needs assessment is that community members does not know nor understand. | ||
| English and French mentorships programs | 40 are fluent in English or French | 10 active member who struggles with language. in each community | coaching and offline APP Will support | Improved skills in communication skills and listening skills | Regional community feature leaders will be empowered and be able to communicate with global Community | ||
| Organizing workshops trainings with Africa growth initiative | on going collaboration, Contact person Felix Natey | 15 people in RW 15 people in DRC and 10 in BR | 50 Regional community member who will be certified and well trained | will be heightened community engagement,skill development, and increased content contribution, fostering a more vibrant and empowered Wikimedia ecosystem in the region. | For the rest of 2 other modules we will engage the communities in the 3 countries to participate and they will be refunded on internet fees | ||
| Coordination and Logistics | DRC, Rwanda Burundi Leads | Regional Community Larders 2 BR, 4 RW, 2 DRC | well organized work flow | Good experience to utilize in future events and conferences | Eg Rwanda will host Edu wiki conference as well as EAC Regional Wikimania this will provide good experience | ||
| Sub total 2 | 7,300 | ||||||
| Quarter 3 | Workshops on governance in the movement | MCDC initiatives Ambassadors | MC Awareness discussions in Regional community will identify 10 individual | Great Lakes com leaders will be equipped about Governance in the movement | Hubs initiates , UCoC | Great Lakes leaders to be equipped about Governance in the movement for the sustainable leadership | |
| Consultancy services , 5 year strategic plan | so we have one year action plan | Africa Great Lakes | detailed Document Stakeholder Engagement Framework., Implementation Roadmap | A unified vision for the Wikimedia movement,
Measurable Impact and Adaptability and Resilience |
Comprehensive Strategic Plan Document: Development of a detailed and well-structured 5-year strategic plan outlining key objectives, initiatives, and timelines. | ||
| Coordination and Logistics | Logistics Team | Community | Development of a comprehensive project plan outlining tasks, timelines, and resource requirements | Smooth Execution, Stakeholder Collaboration, Cost and Time Efficiency | The team will work to Establishment of an efficient logistics framework covering procurement, transportation, and resource allocation. | ||
| SWAGS , project promotional materials | 1 | 1,500 | 1,500 | ||||
| Sub total 3 | 5,500 | ||||||
| Quarter 4 | Project workshop final presentation | 1 | 1,200 | 1,200 | partners involvement , involving project beneficiaries online and onsite | ||
| Consultancy services , 5 year straegic plan final products | 1 | 1,000 | 1,000 | ||||
| Coordination and Logistics | 1 | 800 | 800 | ||||
| SWAGS , project promotional materials | 1 | 1,500 | 1,500 | ||||
| Subtotal 4 | 4,500 | ||||||
| Grand Total | 24,800 |
In this report, you will be asked to:
- Provide a link to the draft implementation plan document or Wikimedia page
- Describe what activities supported the development of the plan
- Describe how and where you have communicated your plan to relevant communities.
the community engagement activities will be conducted all along to enable ownership and reach to all members in our 3 countries
- Report on how your funding was spent
A quarterly reporting framework will be enabled to make accountability on every step of the project Your draft implementation plan document should address the following questions clearly:
- What movement strategy initiative or goal are you addressing?
- What activities will you be doing to address that initiative?
- What do you expect will happen as a result of your activities? How do those outcomes address the movement strategy initiative?
- How will you measure or evaluate your activities? What tools or methods will you use to evaluate your activities?
To create a draft implementation plan, we recommend the use of a logic model, which will help you and your team think about goals, activities, outcomes, and other factors in an organized way. Please refer the following resources to develop a logic model:
- Overview of logic models on Meta-wiki
- Example logic models for reference for other movement activities (such as partnerships and edit-a-thons)
- Blank logic model template on Google Drive
Please confirm below that you will be able to prepare a draft implementation plan document by the end of your grant:
- ...
We here confirm that we will prepare the final implementation plan document by the end of this grant which will be a complete version of the draft we have so far where the community will have been engaged in the validation process
Budget[edit]
How you will use the funds you are requesting? List bullet points for each expense. Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!
| Budget Africa great lakes communities/Movement strategy implementation grant | "Sheet Objective: | |||||
|---|---|---|---|---|---|---|
| Applicant applying for Rapid Fund can use this template to provide the requested budget details." | "Your local currency | |||||
| Please select your local currency in E1" | USD | Oanda exchange rate | 1,228 | |||
| Expense type | Expense details | Number of Units | Unit Price (Local) | Unit Price (USD) | Expense Total (Local) | Expense Total (USD) |
| Please select an Expense type | Please describe any related details regarding this expense | State the number of units or requested quantity | Please state the cost of each Unit in your local currency | Please convert the cost stated in column D to the US Dollars using OANDA Currency Converter. If the local currency is US Dollars, plase copy paste column D in here. | "The calculations are automatically generated | |
| If not, please multiply Column C * Column D" | "The calculations are automatically generated | |||||
| If not, please sum up as neeeded" | ||||||
| Quarter 1 | Project launch workshop | 1 | 614,000 | 500 | 614,000 | 500 |
| Reaching out to more than 300 potential wikimedians | 40 | 30,700 | 25 | 1,228,000 | 1,000 | |
| Organising workshops trainings with Africa growth initiatve | 40 | 61,400 | 50 | 2,456,000 | 2,000 | |
| Wiki data workshops with wiki mentor Africa | 10 | 245,600 | 200 | 2,456,000 | 2,000 | |
| Empowement of photographers to contribute to wiki commons | 40 | 61,400 | 50 | 2,456,000 | 2,000 | |
| Sub total Quarter 1 | 9,210,000 | 7,500 | ||||
| Quarter 2 | Consultancy services App development , offline educational app | 1 | 2,456,000 | 2,000 | 2,456,000 | 2,000 |
| Event organisation and project management coaching | 10 | 122,800 | 100 | 1,228,000 | 1,000 | |
| english and french mentorships programs | 10 | 184,200 | 150 | 1,842,000 | 1,500 | |
| Organising workshops trainings with Africa growth initiatve part 2 | 40 | 61,400 | 50 | 2,456,000 | 2,000 | |
| Coordination and logistics | 1 | 982,400 | 800 | 982,400 | 800 | |
| Sub total Quarter 2 | 7,982,000 | 7,300 | ||||
| Quarter 3 | Workshops on gorvanance in the movement | 2 | 614,000 | 500 | 1,228,000 | 1,000 |
| Consultancy services , 5 year straegic plan | 1 | 2,456,000 | 2,000 | 2,456,000 | 2,000 | |
| Coordination and logistics | 1 | 1,228,000 | 1,000 | 1,228,000 | 1,000 | |
| SWAGS , project promotional materials | 1 | 1,842,000 | 1,500 | 1,842,000 | 1,500 | |
| Sub total quartier 3 | 6,754,000 | 5,500 | ||||
| Quarter 4 | Project workshop final presentation | 1 | 1,473,600 | 1,200 | 1,473,600 | 1,200 |
| Consultancy services , 5 year straegic plan final products final | 1 | 1,228,000 | 1,000 | 1,228,000 | 1,000 | |
| Coordination and logistics | 1 | 982,400 | 800 | 982,400 | 800 | |
| SWAGS , project promotional materials | 1 | 1,228,000 | 1,000 | 1,228,000 | 1,000 | |
| Sub total quarter 4 | 4,000 | |||||
| Total Quarter 1- Quarter 4 | 24,300 | |||||
| Contigencies 2% | 596,808 | 486 | ||||
| Total requested | 30,437,208 | 24,786 |
TOTAL AMOUNT REQUESTED USD: 24,800 USD
Completing your application[edit]
Once you have completed the application, please do the following:
- Change the application status from
status=drafttostatus=proposedin the {{Probox}} template. - Contact strategy2030
wikimedia.org to confirm your submission, as well as to request any support around your application.
Endorsements[edit]
An endorsement from community members (especially from outside your community) will be part of the considerations when reviewing your application. Community members are encouraged to endorse your project request here!