Please see the sample Editathon/Training application before drafting your application.
For the project: Wikipedia Edit-a-thon under the Department of Nutrition and Food Safety at the WHO, we aim to:
Execute a pilot program of online Edit-a-thon events where members of the Wikimedia and Creative Commons Venezuela communities, under the guidance of WHO experts and postgraduate students, review, modify and enhance current Wikipedia pages related to subjects in the field of human nutrition and others the WHO department considers.
Tell us how you'll carry out your project. Be sure to answer the following questions:
1. Are you doing one editathon or training or a series of editathons or trainings?
We will do a two-day edit-a-thon in October. It will run from 9 am (GMT-4) to 5 pm (GMT-4) (hours are a suggestion).
The first 60-90 min will be a zoom-kind online synchronous meeting to welcome, give some guidelines and a round of questions and answers. After that, the rest of the event will be performed using Discord/Mattermost to discuss, get help and cheer.
- We have selected a series of ~100 articles to read and possibly improve previous to the event.
- The languages of the articles are English and Spanish.
- The articles are related to nutrition and human health.
- We have help and professional support for experts in the area and previous editathon organisers, including WHO members.
- We already contacted Wikimedia experts who helped sharpen the strategy (and strongly suggested to us to make this application).
After the event, we will review all the activities: editions, evaluation of the outputs to compare with the original objectives and check the assistance to create the final list of people that will get certificates.
- Also, new Wikipedians will be trained in the process!
Finally, we will offer some prizes to keep the spirit of the participants during the event and promote positive competitiveness.
2. How have you let relevant Wikimedia communities know about this proposal? You are required to provide links to on-wiki pages to inform these communities about your proposed work. Examples of places where this can be done include community discussion pages, affiliate discussion pages, or relevant project talk pages.
So far, within the community, we have spread and communicated the event on the Telegram channel of Wikimedia Venezuela. Also, contact emails and video calls with relevant parties. Please see the link at the end of this application with a presentation that we use to help to pitch and organise our proposal.
3. How will you let participants know about the edit-a-thon? In what ways will you be communicating with them?
We will spread the event via mailing lists and Creative Commons Venezuela and Wikimedia Venezuela social networks. We will have similar links to the examples below (we have created websites and also Social Media campaigns)
We already have branding for the event thanks to the designer in our team (we bet to make this a successful event with more of the same kind and dynamic).
4. Do you have experienced Wikimedia editors to lead the event? Please provide links to the usernames of these individuals.
Of the several members of the team that manages the event (some of them in Venezuela and others in Europe), three of us have had experience editing Wikimedia, others are in training right now. Therefore, seizing the event, editors will teach and guide the other fellows. This is also the reason why we already look for expert advice in the Wikimedia community.
Regarding the general organisation, we have multiple successful experiences managing online and in-person events for several years (in English and Spanish). So, we are excited about this new opportunity.
5. Do participants have the equipment or skills needed to participate and contribute high-quality content? If not, how will you support them?
The event will be hosted online, of which we already have organisational experience within other activities done by Creative Commons Venezuela. Each participant will use their computer and internet connection. And most of the participants are located in good internet access connections. It is the core CC in Venezuela that needs the support to fully ensure reliable connectivity during the event. Between the feedback and coordination of the team in the cyberspace and Wikimedian area, along with the technical expertise in health of the WHO partners and the postgraduate students, we will reach good content and constant support to the participants. For this purpose, we will use platforms such as Discord, Zoom and Mattermost.
6. How will you engage participants after the event(s)?
We can continue building the communities that we have engaged (Wikimedia and CC chapters) and the students who will participate. The initial activity is to have a follow-up questionnaire and communication of future projects through the mailing lists and social media. Because we *really* want to have a recurrent event under the WHO venue. We will keep cheering for the community to finish any job that is yet to do, to participate in the subsequent events. Also, as mentioned before, we plan to have certificates.
7. Are you running any in-person events or activities? If so, you will need to complete the steps outlined on the Risk Assessment protocol related to COVID-19. When you have completed these steps, please provide a link to your completed copy of the risk assessment tool below:
No, the event is online.
8. Is there anything else you want to tell us about this project?
To be precise, we are kindly asking for support to help the people in Venezuela that are helping to organise and execute this event. The complete team also has members of the CC Venezuelan Chapter currently living in Europe. So, this funding is localised to support team members who genuinely need it and benefit from it.
- We have some material in this presentation that can add some more light to our vision and work:
How will you know if the project is successful and you've met your goals? Please include the following targets:
- Number of events: 1
- Number of participants: 50
- Number of new editors: 30-40
- Number of articles created or improved: ~50-100
- Number of repeat participants (for projects that include a series of events): N/A
What resources do you have? Include information on who is organizing the project, what they will do, and if you will receive support from anywhere else (in-kind donations or additional funding).
- In terms of human resources, we have experienced Wikimedians who will attend all the events, two event planners and several members to give technical and other support.
- At the moment of this application, we will not have other sources of funding, while we keep looking for opportunities.
What resources do you need? For your funding request, list bullet points for each expense and include a total amount.
- Collaboration and support to volunteers for preparations pre-event, during and after the event = 100 $ * 4 = 400 $
- This means internet access for the preparation a few days before the event.
- This means internet access during the event and the post-event review.
- Some essential utensils such as paper, pencil, etc.
- Prizes during the event (e.g. e-cards)= 300 $
Community members are encouraged to endorse your project request here!