Grants:Project/Rapid

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Rapid Funds

The Rapid Fund program funds Wikimedia community members – individuals, groups, or organizations contributing to Wikimedia projects such as Wikipedia or Commons – to organize projects throughout the year with a budget of 500 USD up to 5,000 USD.

Apply

Eligibility criteria

Specific criteria

  • All requests between 500 USD and up to 5,000 USD are considered (or its equivalent in another currency at the time of the application).
  • Individuals, groups, and organizations may apply.
  • Individuals are limited to 2 open grants at any given time. The total grant value accessible annually, in the given fiscal year (July 1 – June 30, for example, 1 July 2022 – 30 June 2023), is up to USD 10,000, encouraging applicants to move into longer term planning in the General Support Fund program when more resources are needed.
  • Organizations including affiliates and informally organized groups are limited to 3 open grants at any given time. The total grant value an organization or group can access annually is up to USD 10,000. We encourage applicants to move into longer term planning in the General Support Fund where more resources are needed. This also applies to informal groups whose members apply for Rapid Funds as individuals (Wiki Fan Clubs, University clubs, planned User Groups, etc.)
  • Grant requests and reports can be submitted in any language.
  • Grants can be up to 12 months in length, and there is no minimum length.

Basic Criteria

The following are basic criteria that must be met by all Wikimedia Community Fund applicants in order for a proposal to be reviewed:

  • Proposals should support the achievement of Wikimedia’s mission and strategic direction.
  • Projects should aim at improving one or more of Wikimedia's existing websites. Projects aimed at improving third-party applications are not eligible for funding.
  • Applicant must follow the Universal Code of Conduct and Friendly Space Policies.
  • Youth Safety Policy must be in place for any activity that involves underage community members.
  • Applicant is within a country that can legally receive funding for the described activities and expenses based on laws on sending and receiving funds in the United States and their country.
  • Applicant does not appear on the United States Department of Treasury Specially Designated Nationals And Blocked Persons List (SDN).
  • Applicants must be in compliance with all requirements and in good standing for any current activities funded through the Wikimedia Foundation.
  • Works and contributions must be able to be published under ethical, open access agreements.
  • Applications must be for future, planned work.
  • Proposed activities that meet the United States Internal Revenue Service definition of lobbying cannot be funded.[1]
  • Applicants receiving funding must not be Wikimedia Foundation staff members or contractors working more than part time (more than 20 hours per week).
Behavioral requirements
  • Applicants should be in good standing in regard to ethical behavior within the community (e.g. social behavior, financial behavior, legal behavior, etc.), as determined through the due diligence process of the grant program.
  • Within the last year, applicants have not been blocked, banned, or otherwise flagged by Wikimedia Foundation staff or another affiliate for violations of Universal Code of Conduct and Friendly Space Policies, or for other types of violations or conduct issues. If such issues have occurred in the past, the applicant is required to demonstrate learning and understanding in regard to the cause for the issue, such that they are ready to serve as a role model for others as a grantee.
  • Within the last year, applicants have not been repeatedly blocked or flagged for the same issue and/or have not been banned on the Wikimedia Projects. If a block/ban is recorded in the applicant's account history, the applicant is required to demonstrate learning and understanding in regard to the cause for the block, such that they are ready to serve as a role model for others as a grantee.
Youth Safety
  • If the proposal indicates direct contact with children or youth, it also outlines compliance with international and local laws for working with children and youth, and provides documentation of the local laws in the annex.
  • The proposal demonstrates how they will ensure the safe engagement of young people in all of the project’s activities.
  • The proposal demonstrates that any adults who will be working in close contact with young people have been properly vetted and trained.
  • The proposal outlines an action protocol in the case that incidents occur relating to the physical and psychological safety of young people.

Application Process

Applications are submitted on the Fluxx Grantee portal starting April 15, 2022. Revised application and reporting forms are used. Applicants will still engage with Community members on Meta as all applications will automatically be published on Meta.

After submission, the application will be processed with the following steps:

  • Review and feedback of proposals (14 days)
  • Applicant receives and engages with feedback of proposal from the community and regional committee (10 days)
  • Applicant makes adjustments to their proposal where needed (10 days)
  • Approvals and disbursement (14 days)

Examples of what we fund

  • Individuals coordinating local events related to a global campaign in their community.
  • Cultural and heritage projects that support contribution of content, curation of the content and promote accessibility of that content.
  • Strategic and annual plans from Wikimedia Movement Affiliates
  • Local, regional, and thematic conferences that bring together Wikimedians
  • Common expenses supported through previous grant programs such as (but not limited to):
    • Working space, services, prizes, outreach, and other common costs needed to support edit-a-thons, contests, photowalks, and promotional campaigns.
    • Data costs to support access to online events
    • Project related travel for organizers
  • Compensation for well-defined roles that do not replace volunteer activities, including (but not limited to) graphic design, training, childcare services, translation, project management, and Wikimedian-in-Residence roles.

Regional Committees will have flexibility to fund projects and expenses that applicants identify based on their specific context and situational needs, and may support additional requests not described here.

Timeline

April – May 2022

Cycle 1: April 15th – May 31st
Dates for Rapid Funds Activity Estimated time
April 15th 2022, 23:59 UTC Submission deadline of applications
April 16 – 29th 2022 Review and feedback of proposals 14 days
April 30th – May 9th Applicant receives and engages with feedback of proposal from the community and regional committee 10 days
Applicant makes adjustments to their proposal where needed
May 10th – May 24th Approvals and disbursement 14 days
May 25th The earliest start date for Rapid Fund projects in this cycle

June – July 2022

Cycle 2: 1st June – July 15th
Dates for Rapid Funds Activity Estimated time
June 1st 2022, 23:59 UTC Submission deadline of applications
June 2nd – 15th 2022 Review and feedback of proposals 14 days
June 16th – 25th Applicant receives and engages with feedback of proposal from the community and regional committee 10 days
Applicant makes adjustments to their proposal where needed
June 26th – July 10th Approvals and disbursement 14 days
July 11th The earliest start date for Rapid Fund projects in this cycle

July – August 2022

Cycle 3: July 15th – August 31st
Dates for Rapid Funds Activity Estimated time
July 15th 2022, 23:59 UTC Submission deadline of applications
16th – 29th July 2022 Review and feedback of proposals 14 days
30th July – 8th August Applicant receives and engages with feedback of proposal from the community and regional committee 10 days
Applicant makes adjustments to their proposal where needed
9th August – 22nd August Approvals and disbursement 14 days
23rd August The earliest start date for Rapid Fund projects in this cycle

September – October 2022

Cycle 4: 1st September – 15th October
Dates for Rapid Funds Activity Estimated time
1st September, 23:59 UTC Submission deadline of applications
2nd – 15th September Review and feedback of proposals 14 days
16th – 25th September Applicant receives and engages with feedback of proposal from the community and regional committee 10 days
Applicant makes adjustments to their proposal where needed
26th September – 10th October Approvals and disbursement 14 days
11th October The earliest start date for Rapid Fund projects in this cycle

October – November 2022

Cycle 5 : 15th October – 30th November
Dates for Rapid Funds Activity Estimated time
15th October, 23:59 UTC Submission deadline of applications
16th – 29th October Review and feedback of proposals 14 days
30th October – 8th November Applicant receives and engages with feedback of proposal from the community and regional committee 10 days
Applicant makes adjustments to their proposal where needed
9th – 22nd November Approvals and disbursement 14 days
23rd November The earliest start date for Rapid Fund projects in this cycle

December 2022 – January 2023

Cycle 6 : December 1st 2022 – January 30th 2023
Dates for Rapid Funds Activity Estimated time
1st December Submission deadline of applications
2nd – 15th December 2022 Review and feedback of proposals 14 days
16th December 2022 – 8th January 2023 Applicant receives and engages with feedback of proposal from the community and regional committee 20 days
Applicant makes adjustments to their proposal where needed
9th January – 14th January Approvals 5 days
15th January – 23rd January Disbursement 10 days

January – March 2023

Cycle 7 : 30th January – 20th March 2023
Dates for Rapid Funds Activity Estimated time
30th January Submission deadline of applications
31st January – 14th February Review and feedback of proposals 14 days
15th February – 25th February Applicant receives and engages with feedback of proposal from the community and regional committee 10 days
Applicant makes adjustments to their proposal where needed
26th February – 2nd March Approvals 5 days
March 3, 2023 – April 14, 2023 Disbursement

March – May 2023

Cycle 8 : 20th March – 5th May 2023
Dates for Rapid Funds Activity Estimated time
20th March Submission deadline of applications
21st March – 4th April Review and feedback of proposals 14 days
4th – 14th April Applicant receives and engages with feedback of proposal from the community and regional committee 10 days
Applicant makes adjustments to their proposal where needed
14th – 19th April Approvals 5 days
April 19 – May 5, 2023 Grant processing, agreement, and payment

Cycle 9 – May – June 2023

May 5 – July 1, 2023
Dates for Rapid Funds Activity Estimated time
May 5, 2023 Submission deadline of applications
May 6 – May 27, 2023 Eligibility and compliance check 21 days
May 20 – June 10, 2023
  • Review and feedback of proposals
  • Applicant receives and engages with feedback of proposal from the community and regional committee
  • Applicant makes adjustments to their proposal where needed
21 days
June 10 – June 17, 2023 Decisions announced 7 days
June 10 – July 1, 2023 Grant processing, agreement, and payment 21 days
July 1, 2023 Earliest project start date

Conversation hours

Please join the Rapid Fund conversation hours if you have any question about the program.

Office Hours
Date Time Language Topic Grantee Partner Type Link to meeting
February 1, 2023 4 p.m – 5 p.m UTC English Rapid Fund Applicant Support Rapid Fund Grantees Zoom Meeting Link

Meeting ID: 874 6899 4589

Passcode: 454018

March 1, 2023 - 4 p.m – 5 p.m UTC English Rapid Fund Applicant Support Rapid Fund Grantees CANCELLED DUE TO TECHNICAL ISSUES
April 8, 2023 4 p.m – 5 p.m UTC English Rapid Fund Applicant Support Rapid Fund Grantees Zoom Meeting Link

Meeting ID: 874 6899 4589

Passcode: 454018

May 3, 2023 4 p.m – 5 p.m UTC English Rapid Fund Applicant Support Rapid Fund Grantees Zoom Meeting Link

Meeting ID: 874 6899 4589

Passcode: 454018

June 5, 2023 4 p.m – 5 p.m UTC English Rapid Fund Applicant Support Rapid Fund Grantees Zoom Meeting Link

Meeting ID: 874 6899 4589

Passcode: 454018

Resources

Swag request
Application forms and guides
Recommendations for developing fund proposals
Grantee Portal – Fluxx tutorials
Other grants

Contact us

Please send your grant submissions, reports, any questions or feedback to:

Region Regional Program Officer Email address
Middle East and Africa Veronica Thamaini mea_rapid(_AT_)wikimedia.org
South Asia (SA) Tanveer Hasan sa_rapid@wikimedia.org
East, Southeast Asia, and Pacific (ESEAP) Jacqueline Chen eseap_rapid(_AT_)wikimedia.org
Latin America (LATAM) and The Caribbean Mercedes Caso lac_rapid(_AT_)wikimedia.org
United States and Canada Chris Schilling usca_rapid(_AT_)wikimedia.org
Northern and Western Europe TBA nwe_rapid(_AT_)wikimedia.org
Central and Eastern Europe (CEE) and Central Asia Chris Schilling ceeca_rapid(_AT_)wikimedia.org

References