Grants:Project/Wiki Loves Monuments international team/2018 coordination/Timeline

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Timeline for Wiki Loves Monuments international team[edit]

Timeline Date
June 15 July 2018
July 15 August 2018
August 15 September 2018
September 15 October 2018
October 15 November 2018
Midpoint 29 November 2018
November 15 December 2018
December 15 January 2019
January 15 February 2019
February 15 March 2019
March 15 April 2019
April 15 May 2019
May 15 June 2019
Final 30 July 2019


Monthly updates[edit]

Please prepare a brief project update each month, in a format of your choice, to share progress and learnings with the community along the way. Submit the link below as you complete each update.

June[edit]

Country & Data:

  • Worked on template infrastructure to reconcile monuments data between Wikimedia Commons and Wikidata ; started with France and Austria monuments
  • Discussed presence at Wikimania
  • Initiated data cleaning for 1 country
  • Uploaded monument list for 1 country

Publicity & social media:

  • Blog post about Ilojo Bar, Nigeria
  • Several posts on social media.
  • 15k impressions on Twitter

Technical:

  • Started looking at Montage and initial improvements/maintenance

Grant management & Admin:

  • Conversation with WMF about the rapid grants and how we can make those less of a bottle neck for countries
  • Discussed budget expenses in more detail. Decided on worked out budget for now.
  • Decided some initial travels for the upcoming year within scope of the grant
  • Presented at WMF Grants showcases
  • Agreement signing etc
  • Discussions about fiscal sponsorship
  • Explore funding options future WLMi

Other:

  • First contact with UNESCO about open doors event in September in Paris
  • Delegated Wiki Loves Earth adminship on Montage
  • Submitted survey for inclusivity of countries
  • Update some of the documentation
  • Preparation for banner and upload infrastructure

July[edit]

Country & Data:

  • Support many countries at Wikimania on a 1 to 1 basis
  • Workshop session at Wikimania explaining background and process. Discussions with countries.
  • Support 1 country to partially upload to Wikidata. Pre-processing data
  • Create documentation for landing page
  • Create example landing page
  • Provide advise for rapid grant proposals for 1/a few countries.
  • Re-create map of participating countries & keep updated

Publicity & Social Media:

  • 19k impressions on Twitter

Technical:

  • Investigation for 1 country to be available through Monumental
  • Planning for blog upgrade
  • Design improvement for Montage
  • During the Wikimania hackathon, lifted the blocker for ingesting Wikidata into the monuments database
  • Fix some Monuments Database issues with CZ, CA and in general.
  • Made the Unknown fields quality control report more useful and actionable for organisers
  • Made the Missing commonscat links report more useful and actionable for organisers

Grant management & Admin:

  • WMDE shared its plans for ECHY

Other:

  • Discussion with WMDE on the European Special Award implementation
  • Conclude and report on inclusivity survey
  • Finalize some remaining issues with the 2017 prizes
  • Search for international jury coordinator

August[edit]

Country & Data:

  • Improve mapping monuments database (RU)
  • Help countries repair broken coordinates in lists
  • Improve documentation and descriptions
  • Onboarding/discussions with countries (MX, PT, BA, RO, MY)
  • Walk through websites to check whether countries are ready for launch
  • Discussion/workshop at Wikimania to discuss how we can help WLM in Africa
  • Created a sample landing page for national competitions, with the idea that we can later move those to a more mobile friendly design. (to be continued)
  • Proposal for WikiConvention (French)
  • Monitor and review country progress. Update and critically review readyness of countries that self-identified as participating and contacting them to discuss what needs to be improved.

Publicity & Social Media:

  • Update website (rules, FAQ, instructions)
  • Fix temporarily some issues with the main blog (launch new website postponed until after competition)
  • Presentation/workshop at Wikimania to help onboard and improve countries
  • Create poster/flyer for countries to use in promotion in various languages (e.g. es, fa, fi)
  • Coordination with UNESCO and Wikimedia France for a presence during open heritage days in UNESCO headquarters in Paris
  • Coordinate with UNESCO and WMF for social media coverage

Technical:

  • Improve/fix issues tracking infrastructure (reporting pages on Commons: unused images etc)
  • restart running of categorization jobs on Commons
  • Fix sortkey issues in monuments database
  • Feature discussions for Montage, design improvements
  • Progress in bridging between Wikidata and the Monuments database

Grant Management & Admin:

  • Write monthly report May/June and July
  • Figuring out reporting deadlines and infrastructure
  • Approached candidates for international jury coordinator, confirmed Erina who joined the team (welcome!).
  • Collect overview on outstanding grant requests from national competitions, support the national teams in getting a timely response from WMF. Monitoring progress.

Other:

  • Set up and update templates
  • Set up category structure
  • Set up upload campaigns
  • Set up CentralNotice
  • Review banner design (especially mobile)
  • Start nominating, selecting and inviting of international jury members

September[edit]

Country & Data:

  • Improve documentation describing how national organizers can improve data such that Erfgoedbot will create reports c:Commons:Monuments_Database/Images_without_id
  • Import UAE into monuments database
  • Onboarding some final countries and support them in joining late (GH, TZ, NG, BR, PT, CA, ZM)
  • Suggest improvements to national competitions for their landing page, especially if monitoring suggests surprisingly low participation compared to previous editions.

Publicity & Social Media:

  • Presence through WMFR in UNESCO headquarters in Paris during Open Monument Days
  • Monitor social media for questions
  • Answer questions on Help Desk
  • Publicize competition on social media
  • Monitor and support new countries on Instagram (e.g. CH, MY, GR, MT, NG, MA)
  • Coordinate social media activity with WMF/UNESCO
  • Trial paid promotion on Facebook and Instagram
  • Promotional clip in English and Arabic on social media
  • 10 day countdown before the end of competition

Technical:

  • Several tool maintenance issues
  • fix issues with categorization runs on Commons by Erfgoedbot.
  • Improve a number of reporting issues for the Monuments Database (source url's, update frequency etc)
  • Make permalink with parameters possible for daily uploads tool (example
  • Update the stats tool for Wiki Loves Monuments for use in 2018: https://tools.wmflabs.org/wikiloves/
  • Allow the stats tool to update every 15 minutes for the current competition
  • Add reporting layer on a day-by-day level, including how many people join to monitor on a daily basis (e.g. https://tools.wmflabs.org/wikiloves/monuments/2018/France ). This can be input for more visualization for that purpose.
  • Continued work on website redesign

Grant Management & Admin:


Other:

  • Investigate performance of banners and upload infrastructure in countries with surprising participation rates.

October[edit]

Publicity & Social Media:

  • Start setting up permission infrastructure for images to post them on social media
  • Present at Wiki Convention (French). Session about future and WLM in underrepresented countries, and how Francophone community can support.
  • Support countries with exciting nominees through social media for exposure

Technical:

  • Finalize id-reports fixes.
  • More work on the new blog layout & branding

Grant Management & Admin:

Jury:

  • Set up international jury mailing list, set up relevant spreadsheets
  • Set up nomination infrastructure
  • Send instructions to national organizers on how to nominate
  • Process nominations into spreadsheets

November[edit]

Publicity & Social Media:

  • Set up legalpad to be able to document permissions for use on social media

Technical:

  • Work on the deployment process of the wikiloves stats tool

Grant Management & Admin:

  • WLM 2019 grant application... (already!)
  • Write overdue grant reports

Jury:

  • Chase countries that failed to nominate (at deadline, only ~25-30 countries nominated)
  • Set up Montage environment and import nominees
  • Clean the nominees (copypaste errors, typos, file moves etc)
  • Instruct international jurors and start judging

Other:

  • Discussed branding/logo and website redesign


December[edit]

Publicity & Social Media:

  • Announce the winning pictures
  • Coordinate with WMF on blog post

Jury:

  • Finalize the jury process
  • Check the winners for valid submissions etc, consolidate the winners
  • Start the prize process

Admin etc:

  • Grant request finalization
  • Midpoint report
  • Evaluate availability team meeting

January[edit]

Publicity & Social Media:

  • Some activity on announcing national winners
  • Chasing national teams to make proper announcements of national winners, if they have not done so yet

Jury:

  • Start on certificate process for the international winners
  • Prepare first draft of the jury report

Other:

  • Import Belgian monument lists to Wikidata
  • Meeting with potential new team member for 2019


February[edit]

Social media & publicity:

  • Continued activity
  • Announced ECHY winners

Jury:

  • Jury report editing & design
  • Design certificates for international winners

Tech:

  • Work on the wikiloves stats tool:

Other:

  • Welcome Krishna to the team
  • Conversations on countries with potentially multiple teams, and how to manage those


March[edit]

Publicity & Social Media:

  • Continued activity

Jury:

  • Proof reading jury report
  • Follow up with the designer of the jury report

Other:

  • Team composition 2019
  • Attended meeting on structured data, follow conversation
  • Meeting with national organizers from a potential organizing country

Tech:

  • Follow conversations about Structured Data on Commons

April[edit]

Tech:

May[edit]

Jury:

  • Decided not to layout the jury report, but instead stick with a content-only report for this year.

Tech:

  • Attended Hackathon in Prague
  • Other: admin stuff, reporting
  • Made a decision regarding Brazil
  • Submissions for Wikimania
  • Prepared announcement and sent the launch email for 2019
  • Updated information about WLM on Commons: documentation and improved page structures.

Is your final report due but you need more time?



Extension request[edit]

New end date[edit]

20 December 2018

Rationale[edit]

I'd like to request an extension for the midpoint report. The timing of this report is unfortunate in that it almost falls at the same time as the new grant request, which took priority. Another 2-3 weeks should do the trick. Thanks! (cc m.hekmat and Claudia.Garad) Effeietsanders (talk) 04:54, 3 December 2018 (UTC)

Approval[edit]

@Effeietsanders, Claudia.Garad, and M.hekmat: Thanks for the request, Lodewijk. I am happy to grant this extension, but this report was due on November 29th; please note that requests should be made before the deadline for reports. This extension request has been approved, and your new midpoint report due date is December 20th. Take care, I JethroBT (WMF) (talk) 17:38, 10 December 2018 (UTC)

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