Grants:Simple/Applications/Wikimedia Espana/2019

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Applicant or grantee: Wikimedia España
Amount granted: 99,760.39 EUR (113 879.78 USD)
Funding period: 1 January 2019 to 31 December 2019
Midpoint report due: 15 July 2019
Final report due: 30 January 2020



Link to these documents, for the upcoming funding period, only if you have them.

  1. Link to your organization's staffing plan, for the upcoming funding period. Staffing Plan
  2. Link to your annual plan, for the upcoming funding period. Annual Plan
  3. Link to your strategic plan, which includes the upcoming funding period. Strategic Plan 2019-21

Please add your grants metrics to this sheet. Note that requirements for shared metrics have changed for grants starting 1 January 2017 or later. Please visit this worksheet to view global metrics targets and progress.


Please describe any changes to your programs for the upcoming funding period, including the addition of new programs or any programs you are no longer doing. Include your rationale for any major changes to your programs here.

Please use the templates provided to add information about each program you are planning for the upcoming funding period.

Wikimedia Spain is a Spanish non-profit organization, recognized by the Wikimedia Foundation as Wikimedia chapter in Spain. It was officially approved by the Wikimedia Foundation on February 7, 2011 and the same month was registered in the National Registry of Associations of the Ministry of Interior. In May 2011 an agreement was signed with the Valladolid City Council through which the association's headquarters would be located in a municipal agency.

2015 was a key year; in addition to attending the Princess of Asturias Awards Ceremony, where Wikipedia got the International Cooperation award, and which had an important impact on Spanish society, the activities and projects we carried out increased substantially. Due to this, we applied for the first time for a simple annual grant for 2016; it included the hiring of our first employee, a Programme Coordinator. Thanks to this, it was possible to manage the growing demand for activities and projects throughout the country, achieving good results in the number of activities, improved articles, obtained images or volunteers involved.

At that time we detected that our activities, achievements and everything related to Wikipedia were not well known, so we requested a second employee in the simple annual grant for 2017, a Communications Manager. Since then, internal and external communication has improved a lot, reaching more people, better managing our communication with the press and involving volunteers in the different activities and projects.

However, this important growth required planning to carry out a more effective management of the chapter's activity. For that reason, at the end of 2017 we started an internal process to define our strategy for the period 2019-2021. The first step took place in the conference that Wikimedia Spain held in Murcia in mid-September. There, the members attending worked on a SWOT analysis to define the situation of the chapter. Then an online survey was sent to all members to collect information about the situation of WMES.

In January 2018 we held a meeting in Torreandaluz (Soria), during a weekend, involving the staff, members of the board and members, to process all the information obtained from the SWOT and the survey and discuss the next steps. Once everything was documented, in August 2018 we held a meeting of board members and staff in Madrid in which we discussed the last aspects to be addressed before writing the final document. Finally, the strategy document was approved by the board members in October 2018.



In the same way that we have been working in last years, we consider that the sum of human knowledge will not be complete if it does not involve all types of communities, both in terms of content and participation. This means that, for example, we need more content on women, on the rural areas or on spaces outside Europe, such as Africa or Asia. This problem can be extrapolated to the linguistic context, where we find several very small communities in Spain that work with Wikimedia projects in minority languages but there are shortage of content or participation. At the level of participation, the predominance of the same profile affects directly this diversity of content and the diversity in the community which, if it did not exist, would mean leaving part of the population out. Therefore, after discussing it in our strategy process and in the last WMES Conference, and taking into account the people who collaborate in the Wikimedia projects and the content of the Wikipedia articles, we consider women, emigrants, minority languages, elderly people and the rural world as under-represented communities.

Our aim for 2019 is, therefore, to continue the work of recent years and emphasize our work with those communities with which we have not previously worked. Thus we will continue organizing activities, both face-to-face and online, to reduce the gender gap. The good results of 2018 (51,85 % of the events were focused on it) and previous years encourage us to continue working to increase content and attract more women editors, with the collaboration of institutions, organizations and other Wikimedia groups. March 8th Women's Day (focusing on #WikiGap and Art+Feminism), #DíaDeLasEscritoras or Women and Young Girls in Science Day are some of the campaigns to participate in.

In the rural environment our plan is to continue organizing activities to improve and make visible the contents on this subject. Previously we have focused mainly on multimedia content, through, for example, Wiki Takes activities involving volunteers from different regions of Spain, but the aim for 2019 is also to involve the rural population, either directly or through associations or institutions. The different language communities, especially the smaller ones, are another focus of interest. In addition to carrying out activities, such as the Intercultur initiative, in which 10 languages of the Iberian Peninsula have participated since last year, we want to continue promoting participation in Wikimedia projects in those smaller communities. Last year we started this task with Extremaduran Wikipedia and in addition to strengthening that work we want to involve another community.

At community level, to achieve greater diversity and representation of other social groups, both in Wikimedia Spain and in Wikipedia and sister projects, our purpose is to work with older people or razialiced communities, for example, with whom we intend to carry out training activities and participation in Wikimedia.

  • Increase the number of contributors from under-represented communities in Wikimedia projects
  • Increase the number of female contributors in Wikimedia projects
  • Increase the content about knowledge gaps on Wikimedia projects in the different languages from Spain
  • Thanks to the different activities, we want to engage 250 women (from 97 in 2016, 152 in 2017 and more than 200 until now in 2018, in edition events) and 100 contributors from the rest of under-represented communities.
  • 1,500 articles improved or created as a result of our Diversity Program (at least, 400 of them in local languages other than Spanish and 400 about women).

Media content


Consolidated as one of our main programs, the goal is to involve photographer and creative communities in Spain, in order to increase the number of editors and the quantity and quality of files in Wikimedia Commons and help spread this content in other Wikimedia projects. Activities under this program include organizing Wiki Loves photographic contests (Wiki Loves Monuments, Wiki Loves Earth and Wiki Loves Folk) and local photographic events such as Wiki Takes (also linked to the diversity programme), supporting events coverage (sports, music, cultural) in order to achieve quality images of, for example, prominent personalities in these fields, and photo documentation projects such as "Ningún municipio español sin fotografía". All these activities involve WMES members and other volunteers.

In 2018, the participants in the activities of this program took 16 074 (October 31th) pictures, with 6132 uses and 1766 (10,99 %) distinct images used until now. In 2019, our goal will be obtain 25 000 new uploaded files, 15 % of them used in Wikimedia projects (instead of 10% in 2018). Also, getting new editors is important because they maintain or increase the level of activity of the project, benefiting the contents, and because, as we have seen in the past, helps to increase the community of Wikimedia Spain, to which members have come thanks to our photography initiatives. Finally, in the context of working for diversity in Wikimedia projects, another important goal will be to diversify the kind of multimedia content, so far focused on images. In 2018 we organized a first activity in which audio files were uploaded to Commons, in Wiktionary editathon, so either through such events or participation in initiatives such as Lingua Libre, our intention is also to work on those type of contents (audio and video files).

  • Increase the quantity of photographic content from Spain on Wikimedia Commons
  • Increase the number of editors on Wikimedia Commons
  • Diversify the kind of multimedia content on wikimedia commons
  • At least 25,000 files uploaded to Wikimedia Commons (500 of them audio or video files).
  • Participation of at least 250 new users in activities of this programm.



Since we started a project of Wikipedian in Residence in three state museums (National Archaeological Museum, Museum of Romanticism and Costume Museum) in 2015, when we signed an agreement with the Ministry of Education, Culture and Sport, our efforts to involve cultural institutions in the Wikimedia projects and make them aware of the importance of free licenses are continuous. The agreement was renewed in 2017, when other museum added to collaborate with us (González Martí National Museum of Ceramics and Decorative Arts of Valencia), and in 2018, when Sorolla Museum started to organize some Wikimedia-related activities. Also, the Prado Museum showed interest and we had a series of meetings to talk about collaborating in the near future, which would involve signing a new agreement as its management is independent outside the network of state museums.

Therefore, a part of this GLAM program is focused on continuing to work with these museums through the organization of workshops or the uploading of archives of their collections to Wikimedia Commons under free license. In the context of the releasement of contents, in 2018 we began to upload part of the thousands of files available from the National Geographic Institute and our purpose for this year is to continue this task, with the incentive of managing this process within the framework of the new Structured Data development in Commons.

On the other hand, the training and participation of the staff of GLAM institutions is key as they have access to quality content and a traditional commitment to the dissemination of knowledge. Therefore we propose the organization of training sessions in which they know the Wikimedia ecosystem and how they can collaborate by themselves. An important aspect of this task is the work with libraries or museums, with whom we will work, being able to link also with the diversity program if their context is rural.

  • Releasement of free materials from GLAM institutions and use them in the Wikimedia projects
  • Training and involving the personal from GLAM institutions
  • Releasement of at least 2,000 files from GLAM institutions.
  • At least 5 training sessions for the personal of GLAM institutions.



Wikipedia is key to education, and education is key to expand the use and to improve the quality of Wikipedia. The interest of educational institutions, teachers and in general the educational community for Wikimedia projects, especially Wikipedia, has been increasing every year. Our collaboration with educational institutions date back to 2012. Since then, each year the quantity of institutions we collaborate with has increased; 2 more in 2013, 2 in 2014, 2 in 2015, 5 in 2016 and 7 in 2017, to a total of 19. These collaborations are translated into very diverse projects, covering different degrees or subjects such as e-learning, medicine, communication, physics, art history or aerospace engineering, to name a few examples. These include translation projects, which are already organised in three different universities.

These collaborations are not only under the educational project model but also as specific actions, such as editathons. The reasons for continuing and supporting these collaborations, according to the professors themselves, are the good results obtained and the involvement, satisfaction and motivation of the students. The use of Wikipedia is generalized but there are still many professors and students who are unaware of how it works. Therefore, in addition to continuing this work, supporting the different forms of collaboration (content translation, writing articles), it is important to emphasize professor training so that they are aware of what it means to work with Wikipedia, how it is managed and its policies. This knowledge will allow these projects are managed autonomously because, due to the growing number of them, there are not enough volunteers to solve the requests for help. Along with these larger collaborations, other educational or training institutions ask us for a talk or a workshop or small sessions that in previous occasions have been the beginning of such projects.

  • Increase the number of editors in Wikimedia projects
  • Strengthen the collaboration with educational institutions
  • Training teachers in the knowledge of Wikimedia projects
  • Collaboration in 15 different educational projects.
  • At least 400 new editors from the educational projects.
  • At least 25 teachers trained in the Wikimedia projects.

Grantee metrics

The two grantee metrics for 2019 are Files used and Number of editathons and workshops. We consider that one of our most consolidated programs is multimedia content. Every year we obtain thousands of files for Wikimedia Commons and, although they are available for society, our work would be meaningless if we did not work so that these files are also used in the different Wikimedia projects. For this reason, every year we plan to use a minimum percentage of the files we obtain. On the other hand, one of our purposes is the promotion of free knowledge; face-to-face events are an important tool for this as they allow us to explain, support and involve people or institutions in Wikimedia projects. For this reason, we consider it interesting to organize a minimum of events (editathons and workshops) through which to carry out this work of engagement and dissemination, in addition to generating content.

Staff and contractors[edit]

Please describe any changes to your staffing plan for the upcoming funding period. These should include increases in staff or contractor hours, new staff positions, or staff positions you are removing. Include your rationale for any staffing changes here.

No changes. See Staffing Plan

For each new staff or contractor position, please use the template provided to add information about each new staff or contractor you are planning for the upcoming funding period (or to describe significant increases in hours or changes in job descriptions for existing staff). You are not required to provide this information for existing staff where no changes are required.

Budget and resource plan[edit]

Link to a detailed budget for the upcoming funding period. This budget should include all of your organizations expenses. Please specify which expenses will be covered from your APG.

2019 Budget

Midpoint report[edit]

This is a brief report on the grantee's progress during the midpoint reporting period: 1 January - 30 June 2019.

Program story[edit]

Please link to one program story that showcases your organization's achievements during the reporting period.

Ballot papers campaigns and tools



In the context of increasing diversity in Wikimedia projects, we set three objectives for 2019: to increase the participation of underrepresented communities, the participation of women, and to reduce knowledge gaps. These first six months we have organized six events as part of this program, two of them focused on women, one on linguistic diversity and three more on content diversity.

The events focused on women have been organized in Madrid around two campaigns: the International Day of Women and Girls in Science (February 22) and the International Women's Day (March 8). The first was an editathon at the Official School of Doctors and Graduates in Philosophy and Letters, in collaboration with its archaeology section, where articles about women archaeologists were edited.

The second one was at the Swedish embassy in Madrid. For the second consecutive year, we participated in the global campaign WikiGap through an editathon about scientific women and, in addition, one presentation about the situation of women in science by the journalist Teresa Guerrero. Regarding the involvement of elderly people, linked within the education program, we collaborate with two elderly education centres in Soria and Borriol. In both we have carried out training sessions and monitoring their learning in the Wikipedia edition.

In order to reduce content gaps, we organized three events, two online and one face-to-face. One of the two online initiatives is the PESCAR contest, which we already organised last year; this time the content focuses on underrepresented geographical areas of Oceania, Asia and Africa and will run throughout the year. The other initiative was in January, when we celebrated the Antarctica Month, which focused on expanding content on this topic and improving its visibility.

Regarding the face-to-face event, in January we organized, in collaboration with Osservatorio Balcani Caucaso Transeuropa, an editathon as part of the Wiki4MediaFreedom initiative, which aims to systematise, expand, and update Wikipedia entries on freedom of information and threatened journalism in Europe.

Finally, regarding to the work for linguistic diversity, in February we organised the Intercultur online initiative, which aims to create content in the different languages of the Iberian Peninsula. As last year, it was proposed to work in 10 different languages and the selection of contents was made thanks to the Wikipedia Cultural Diversity Observatory tool, developed by Marc Miquel. Also, in our effort to work with more local Wikipedia communities, in March we had a meeting in Zaragoza with several volunteers from the Aragonese Wikipedia and we talked about the possibility of collaborating together as well as the promotion of activities or initiatives related to the Aragonese language.

Objective Goal Status
Increase the number of contributors from under-represented communities 100 contributors from the under-represented communities
Increase the number of female contributors in Wikimedia projects 400 articles about women improved or created
Engage 250 women
Increase the content about knowledge gaps on Wikimedia projects in the different languages from Spain 400 articles in local languages other than Spanish
1,500 articles improved or created as a result of our Diversity Program

Media content

In these months we have carried out four different types of initiatives with the aim of increasing the content and number of editors in Wikimedia Commons. Firstly, the coverage of events included 10 events, including sports such as Slalom, Padel, Ciclocross or wheelchair basketball and, for the third consecutive year, the Goya Awards, the main film event in Spain, and whose material from 2017 and 2018 is 70% and 71% respectively used in the Wikimedia projects.

Secondly, we organized a wiki takes, in this case focused on the province of Burgos and, as in previous years, in the context of the project No Spanish municipality without a photo. For three days, 12 people, four of whom had never participated in events of this type, travelled around the province following four pre-designed routes and obtained, so far, almost 2,000 photographs belonging to more than 50 municipalities.

As of June 30th, there are only 300 municipalities left to complete the project, so it is progressing positively, with a regular group of volunteers involved in its development, and planning more activities in the coming months. Due to the fact that its completion is nearer, we began to think of a second phase of the project in which we resolve the false positives that we find, that is those municipalities that have an image in Commons but are not representative of the place. Thirdly, photography contests. In these first months we organize Wiki Loves Earth in May. This year we agreed to organize it jointly with Wikimedia Portugal, as in 2015, and we shared the organization, diffusion and evaluation of the competition. A total of 4015 images were obtained and 330 people participated, 271 of which were new. On the other hand, and as part of the Wiki Loves Folk campaign, which we organised in November, the Valencian Museum of Ethnology, in collaboration with Amical Wikimedia, promoted the Wiki Loves Falles campaign, focusing on the Fallas of Valencia.

In addition to these initiatives, we organized our awards ceremony for the 2018 photo contests. It was held on January 12 in Medialab-Prado, Madrid, and apart from the awards, there were several short talks about the Wiki Loves contests, the Wikimedia Lab, the Axiom Beta (free hardware and software for audiovisual production) and the Wikipedia's 18th birthday and Wikimedia Commons.

Finally, and due to the fact that this year general, autonomous, municipal and European elections were held in Spain, we promoted a campaign for the collection of ballot papers with the aim of uploading them to Wikimedia Commons. The management process of the campaign was done through an online tool and a significant number of volunteers participated.

In relation to the diversification of contents in Wikimedia Commons, in these first months we have not carried out initiatives to obtain audio or video material, but we translated the LinguaLibre with the objective of facilitating the participation of our community, so we hope that throughout the Autumn our community will contribute with a significant number of audio files.

Objective Goal Status
Increase the quantity of photographic content from Spain on Wikimedia Commons At least 25,000 files uploaded
Increase the number of editors on Wikimedia Commons Participation of at least 250 new users
Diversify the kind of multimedia content on wikimedia commons At least 500 audio or video files uploaded


One of our objectives for this year is the training of GLAM staff. Thus, nine sessions have been held so far, four of them focused on Wikidata, and five more general on Wikimedia projects. The first four were held in Madrid, for the SEDIC (Spanish Society for Scientific Documentation and Information), Valencia, for the Official College of Librarians and Documentalists of the Valencian Community, San Sebastián, for the Basque Association of Archives Professionals Libraries and Documentation Centres, y Salamanca, at the Faculty of Communication and Documentation, while another took place during FESABID19, the Spanish Conference on Information and Documentation, in Barcelona, in collaboration with Amical Wikimedia, and the last four took place at the Juan March Foundation, in Madrid.

Regarding the releasement of materials from GLAM institutions, under free license, in Wikimedia Commons, we continue working on the project of collaboration with the National Geographical Institute, with the goal of uploading several thousand files of cartographic material. However, so far this year, it has not been possible to continue this upload because there was a hardware failure in Wikimedia Cloud, which affected several projects, including ours. While most of the data could be recovered, this was not the case for the NGI. These include the scripts used to download, decompress, process and upload, which were nowhere else and therefore cannot be recovered, and which will have to be redesigned, as well as some of the material, specifically the MTN50 maps, which were already in their initial upload phase.

Other activities related to this programme include two editathons held in Madrid. On the one hand, the first one in Museum of History of Madrid on April 27, with the participation of several people from its staff, and the second one in the National Archaeological Museum on May 18, which, due to coinciding with International Museum Day, focused on the creation and improvement of content related to archaeological museums in Spain.

One more year, one day a month, we organize the Wikipedia Club at the Reina Sofía library of the University of Valladolid, which served as a meeting, learning and collaboration point between Wikipedia users and interested public.

Finally, one more year, Wikimedia Spain participated in the #1lib1ref campaign between January and February, and we are in the process of renewing the MoU with the Ministry of Education, Culture and Sport, that allow us to collaborate with the state museums network.

Objective Goal Status
Releasement of free materials from GLAM institutions Releasement of at least 2,000 files from GLAM institutions.
Training and involving the personal from GLAM institutions At least 5 training sessions for the personal of GLAM institutions.


Our objectives for 2019 in the educational field involve working with students and teachers, as well as strengthening the relationship with educational institutions. Collaboration with them continues and up to now we are collaborating with 19 different educational projects, including secondary, university and adults education, in which students edit Wikipedia articles and their work is evaluated academically. Three of these collaborations are new: the Faculty of Documentation of the Complutense University of Madrid, the Camilo Jose Cela University, the Design University of Madrid and the Vilafranca High School.

These initiatives usually begin with one or more training sessions, for students to learn wikipedia policies and how to edit, work with references, etc., and, for example, during 2019 sixteen talks or workshops have been organized, involving more than 600 people. Regarding to teacher training, which is key to the implementation and autonomous management of future educational projects, three training initiatives have been carried out; one at the University of Zaragoza, one at the Vilafranca High School and the other at the teacher training centre (Cefire) in Castelló, involving 36 teachers.

Objective Goal Status
Increase the number of editors in Wikimedia projects At least 400 new editors from the educational projects
Strengthen the collaboration with educational institutions Collaboration in 15 different educational projects
Training teachers in the knowledge of Wikimedia projects At least 25 teachers trained in the Wikimedia projects


Please report your organization's total spending during the reporting period, or link to a financial document showing your total spending.

Spending 2019