Grants talk:PEG/Nkansah Rexford Nyarko- PWM GH/Wikimedia outreach in Ghana/Report

Reallocation

Hi, Nkansah and Sandister.

Thanks for this report. I'd recommend submitting a request to reallocate (rather than return) the underspent funds, using the "request reallocation" button on the grant page. I would suggest request to reallocate the funds to support community meetup expenses, such as refreshments or local travel, rather than further outreach efforts. Cheers! Asaf Bartov (WMF Grants) talk 22:42, 3 September 2013 (UTC)

Done accordingly as recommended. --Nkansahrexford (talk) 17:39, 27 September 2013 (UTC)

Receipts

Greetings! Do you have receipts for travel or could you otherwise document your travel expenses according to the guidelines here?

We also did not receive receipts for the category miscellaneous. We'll just need that documentation before moving forward with the report.

Thank you, Winifred Olliff (Grants Administrator) talk 22:49, 3 September 2013

Receipts received. Thank you! Winifred Olliff (Grants Administrator) talk 16:07, 25 September 2013 (UTC)

Report accepted

Thank you for this timely report, Nkansah. It is accepted. We would still appreciate it if you would take some time to respond to a few questions here.

We are very sorry the merchandise did not reach you in time for the events because of the many problems WMF experienced shipping the merchandise to you in Ghana.

• If we were to ship to Ghana again, we would use a different shipping service in order to avoid the difficulties we experienced with delivering to your PO Box and with your retrieving the package from other locations. We also think that providing funds to produce tshirts locally is possible, if tshirts are needed for future projects. Keep in mind that this will require advance planning, including trademark permission if you wish to use any of the Wikimedia marks on the shirts.

- Yes. We agree. --Nkansahrexford (talk) 17:35, 27 September 2013 (UTC)

• We noticed that, despite not receiving the tshirts, you felt your project was a success overall. Would you be able to share more about which aspects of this project were specifically affected because you did not have the shirts?

- Lack of tshirts did not delimit the outreach in any way and/or affect any part of it specifically in a negative way. We used about 5 Wikimania branded tshirts and bags we had. --Nkansahrexford (talk) 17:35, 27 September 2013 (UTC)

In future grant submissions and reports, it might be helpful to include more precise numbers for aspects of your project that are measurable. For example:

• You mention, "Though many were in attendance at events, subsequent contribution by the individuals is low." That is an interesting observation. Could you let us know what this observation is based on? Have you been tracking the contributions of participants after the event? If so, please share your numbers here.

- Recruits on Google Docs - We put up this document to help us follow up with persons we meet during the training sessions and enable us to track those with usernames on Wikipedia and monitor their contribution. --Nkansahrexford (talk) 17:35, 27 September 2013 (UTC)

• You mention you had some, but not many, participation from professional writers and journalists in your measures of success. Would you be able to share an exact number of that type of contributor, if you have it available?

- User:Masssly, User:Gabenuel and User:Snazzyeditor - on Wikipedia. The Be Bold Show featured us on national television via an interview. --Nkansahrexford (talk) 17:35, 27 September 2013 (UTC)

Thank you for your observations around difficulties conducting outreach at schools during times of year when students are occupied with exams and other activities, and for your observations around conducting some types of presentation activities in places where power may not be reliable. Others organizing similar projects may be able to learn from those experiences: for example, by considering the students' activity schedules or exam schedules when planning activities for students and creating backup methods for continuing a presentation without power when that is possible.

Thanks again for your attention to the reporting process, and best of luck in your future work in Ghana. Winifred Olliff (Grants Administrator) talk 16:41, 25 September 2013 (UTC)