WikiProject remote event participation/Documentation/WikiCite Virtual Conference 2020

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WikiCite Wikidata 8th Birthday logo.png

Format of the event[edit]

Main format

Livestreamed sessions of video presentations. Mostly individual conference talks, but also including some panel discussions and some tutorial/workshops.
Each session was independently coordinated by a pair of hosts - with a timezone, language, topic and format of their choice.

Duration

32 hours of presentations delivered in 14 sessions (ranging between 1-4 hours each) over 3 days

Main goal

Providing a platform to share the current state of open citations and linked bibliographic data in Wikimedia, as part of an annual conference series and in association with the Wikidata-Birthday celebrations.

Main target audience

WikiCite community; Wikidata community; library-specialists interested in Wikimedia.

Total number of participants

Presenters = 82

Audience (on Youtube which was only one of the viewing platforms)

  • "Peak concurrent viewers" = 56
  • "Total watch time" by November 1 = 193 hrs
  • "Unique viewers" by November 1 = ~1300 (this number may include duplicates across multiple sessions)
Number of organizers

1 Coordinator, 23 session hosts

Language(s) spoken during the event
  • Unique languages = 7.
  • Sessions hosted = 7 in English; 3 in German; 1 in French; 1 in Indonesian; 1 in Portuguese.
  • Other individual presentations = 1 in Hindi, 1 in Spanish.
Tools used
  • ‘Multi-cast’ using StreamYard
  • livestream viewing locations were into 9 locations: youtube channels, facebook pages, twitter accounts. The location varied according to the audience of the session, maximum of 3 per session.
  • Notetaking on Etherpad.
Methods used

Months before the event, a survey was made to gauge interest. 51 respondents.
Then, a googleDoc was set up for people to express interest in hosting a session (in pairs), their proposed topic, time, language, and likely speakers.
From this, the coordinator contacted prospective hosts directly and helped form their plan, empowered them to recruit speakers, and schedule timeslots.
In some cases, the coordinator specifically approached people to invite them to host a session. Each host-pair was responsible for recruiting their own presenters, coordinating their attendance, and defining their session format. Significant time was spent in ensuring the schedule didn't have conflicts. In the weeks prior to the event, significant time was spent providing personal training for all hosts on how to moderate a session using the StreamYard software.

Communication

Event promotion was done via mailing lists of previous conference attendees, Wikidata comms channels (weekly newsletter, facebook group), WikiCite twitter account. Each pair of session hosts were also partially responsible for the promotion of their session - especially where the language of the session was not English.

Lessons learned[edit]

Success[edit]

The delegation of the task recruiting speakers to the session hosts meant a diversity of topics and styles (and languages) which would not have been found through a centralised 'call for papers' system. It also divided the workload so that no formal call was required and no central list of all speakers needed to be maintained.
Allowing hosts to organise sessions in a timezone and language of their choosing also increased the inclusivity and diversity of presentations and attendees.
The Streamyard platform (with a $25 'pro' license) allowed for professional quality broadcast management (onscreen graphics, display formats, live comments, multiple pannelists) and, crucially, allowed the video to be 'multicast' to 3 simultaneous locations. This allowed the content to be pushed to 1 common location (the 'Wikipedia Weekly' Youtube channel) + up to two channels of specific relevance to that session (e.g. the session in Indonesian was broadcast to the Wikimedia Indonesia YouTube Channel and Facebook Page). This brought the content to the community rather than the other way around. It also allowed for multiple sessions to be broadcast in parallel without conflict.

Challenges[edit]

Using a software platform, and program design, where much responsibility is delegated results in a lot of time investment in team-coordination and individual training/followup. The Streamyard system is designed for a single person/user to be the 'host' of their videos, and others being invitees. In order to share multimedia assets and multi-cast links for the consistent broadcast locations - it required every single 'host' be given a password to login as the same user account, a cumbersome 2FA process.

Video upload to Commons
The Streamyard platform automatically records the videos of each session, which can be downloaded (slowly) for any post-processing. However, converting such large files (multiple GB each) for upload to Wikimedia Commons proved difficult. A new workflow was created - described here – by user:Fuzheado.

Documentation[edit]

All sessions apply the Wikimedia Foundation Friendly space policy
📅 🗣 🕰 UTC Hosts Topic & Link to details
Monday 26 English 10:00 - 11:00 Jakob Voß & Eva Seidlmayer Flag of Germany.svg State of WikiCite
English 13:00 - 16:45 Simon Cobb World Citizen Flag.svg & Jason Evans Flag of Wales (1959–present).svg Author items
Deutsch 14:00 - 17:00 Rabea Müller & Konrad Förstner Flag of Germany.svg Hands-on: Wikidata-Einführung (Library Carpentry style)
English 17.00 - 20.00 Jan Ainali Flag of the Netherlands.png & Daniel Eriksson Flag of Sweden.svg Citations in Swedish Parliamentary documents
English 22:00 - 24:00 Thomas Shafee & Alex Lum Flag of Australia.svg Research output items
Tuesday 27
English & Deutsch 10:00 - 12:00 Eva Seidlmayer & Jakob Voß Flag of Germany.svg Wissensorganisation und Bibliographische Daten
English 13:00 - 15:00 Amir E. Aharoni & Eran Rosenthal Flag of Israel.svg The frontend of WikiCite
Français 15:00 - 19:00 Houcemeddine Turki & Mohamed Ben Aouicha Flag of Tunisia.svg WikiCite et scientométrie ouverte
Wednesday 28
Bahasa Indonesia 09:00 - 10:30 Raisha Abdillah, Biyanto Rebin & Hillun Vilayl Napis Flag of Indonesia.svg Proyek Wikicite Indonesia
English 09:00 - 10:40 Leyla Garcia, Arindam Halder, Muhammad Elhoussary Flag of Germany.svg Gene Wiki
Deutsch 12:00 - 13:00 Jakob Voß & Eva Seidlmayer Flag of Germany.svg Methoden und Beispiele für Wikidata-Datenimporte
English 12:00 - 13:30 EricaAzzellini & Sturm Flag of Brazil.svg OpenVirus and Scholia interfaces
English 13:00 - 16:00 Merrilee Proffitt Flag of the United States.svg & Houcemeddine Turki Flag of Tunisia.svg Advancing Librarianship and Scholarly Communications
Português 17:00 - 20:00 EricaAzzellini & Sturm Flag of Brazil.svg Estruturação de projetos no Wikidata

Questions & discussions[edit]

If you want to talk to the the organizers, ask further questions, feel free to use the talk page.