Grants:APG/Proposals/2013-2014 round1/Wikimedia Österreich/Progress report form/Q3

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Purpose of the report[edit]

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall[edit]

Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs[edit]

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature[edit]

Once complete, please sign below with the usual four tildes.

Resources[edit]

Resources to plan for measurement[edit]

Resources for storytelling[edit]


Basic entity information[edit]

Table 1

Entity information Legal name of entity Wikimedia Österreich
Entity's fiscal year (mm/dd–mm/dd) 01/01–12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/14–12/31/14
Contact information (primary) Primary contact name Claudia Garad
Primary contact position in entity Executive Director
Primary contact username Claudia.Garad
Primary contact email claudia.garad@wikimedia.at
Contact information (secondary) Secondary contact name Kurt Kulac
Secondary contact position in entity President
Secondary contact username Kulac
Secondary contact email kulac@wikimedia.at


Overview of this quarter[edit]

The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • Instead of hiring a long-term contractor (coder) for the Open Data Portal, we split up the tasks and hired several short-term contractors / service suppliers. The amount for current staff expenses in table 4 in our 2015 proposal reflects this change and hence differs from the estimated sum in our last year's proposal.
  • From November 1, 2014 we will have an additional 0,5 FTE staff member (Administrative Assistant) for a testing period of 6 months. Please also compare our 2015 proposal for a more detailed rationale.
  • We aim at spending less than projected for this year in order to stock up our reserves. This will give us room for manoeuvre for uncertainties in context of the multi-year funding period. Also, because we did not get subsequent funding from netidee for the Open Data Portal we plan to save some of this year's 50.000 EUR grant for next year's operations.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • GLAM in small Austrian museums: With the cooperation with the k.u.k. Ceramics, Majolica and Stoneware Museum near Bad Radkersburg (Austria), WMAT started a new pilot for GLAM collaboration that focuses on small GLAM institutions. Further cooperations with two other regional GLAM partner are already in the making. As many of these institutions are run by groups of volunteers with interest in and knowledge about regional specifics, we aim not only at digitalizing the regional cultural heritage that these GLAMs house, but also at supporting community building by involving these volunteers in our on- and offline activities on a more sustainable basis (e.g. by encouraging them to add their knowledge to articles etc.). In the case of the Stoneware Museum the project was also designed as a skill transfer workshop for the participating Wikimedia photographers, to support the effective use of our new photography equipment (e.g. light tent).
  • Launch Open Data Portal: The launch of the open data portal is both a success story but also a source for challenges and learnings. The launch itself was a huge success with a lot of support from partners, broad media coverage and a successful way to increase reach for open knowledge and the work of Wikimedia and OKF in Austria resulting in new partnerships in science, economics and politics. On the other hand we had to realize that the road to open data can be a rocky one, as it is a cultural change for the participating institutions - a change that has to be facilitated and needs more time and resources than we expected in first place.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • German-language Wikipedia
  • Wikimedia Commons
  • German-language Wiktionary

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of participants reached through workshops)?

  • In 82 % of the WMAT activities mentioned in this report volunteers were directly involved (average number of volunteers for 100% of the WMAT activities: 7).
  • In 76 % of the WMAT activities mentioned in this report staff members were directly involved (average number of staff members for 100% of the WMAT activities: 1).
  • New user accounts in the context of WMAT activities: 59.
  • New WMAT members: 7.
  • New Wikimedians involved in WMAT activities: 2.
  • Persons reached in presentations / workshops: ~405 (Non-Wikimedians).
  • External partners involved: 25.
  • 27,466 media files were uploaded to Wikimedia Commons connected to WMAT activities.

Financial summary[edit]

The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter[edit]

Provide exchange rate used:

  • 1 Euro : 1.35 US$

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees EUR 2,500.00 20.00 400.00 126.00 526.00 3,375.00 710.10 Dunning letters pending.
Donations EUR 35,000.00 2,184.00 2,248.00 6,796.00 11,228.00 47,250.00 15,157.80
WMF / FDC EUR 204,000.00 119,000.00 - 85,000.00 204,000.00 275,400.00 275,400.00
Interests EUR - 103.00 29.00 38.00 170.00 - 229.50
netidee grant EUR 25,000.00 - - 15,000.00 15,000.00 33,750.00 20,250.00 Last installment expected for Q4.

* Provide estimates in US Dollars


Spending during this quarter[edit]

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Staff expenses (including on-costs, labour taxes, etc.) EUR 126,900.00 23,150.55 17,207.45 29,429.00 69,787.00 171,315.00 94,212.45 55
Administration EUR 23,260.00 4,706.00 6,527.00 4,779.00 16,012.00 31,401.00 21,616.20 68,84
Community support EUR 60,000.00 3,365.00 9,114.00 18,326.00 30,805.00 81,000.00 41,586,75 51,3
Free content generation EUR 52,000.00 8,818.00 8,440.00 23,548.00 40,806.00 70,200.00 55,088.10 78,47
Reach / Free knowledge Awareness EUR 29,300.00 4,466.00 124.00 352.00 4,942.00 39,555.00 6,671.70 16,9 Campaign to adress new partners and members planned for Q4.
Organisational development EUR 11,100.00 2,641.00 1,319.00 1,707.00 5,667.00 14,985.00 7,650.45 51,1
TOTAL EUR 302,560.00 47,146.55 42,731.45 78,141.00 168,019.00 408,456.00 226,825.65 55,53

* Provide estimates in US Dollars


Progress toward this year's goals/objectives[edit]

This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'

Program 1[edit]

Community support
What are the objectives of this program? Please include metrics.
  • Support existing community with resources and know-how
    • Goal: Support or organize at least 5 community events (a)
    • Goal: At least 5 Minigrants for new projects initiated by the community (b)
    • Goal: Conclude 100 % of community requests (concerning support, expertise, resources) and give transparent and timely rationale in case their requests can not be fulfilled to the extent they requested (c)
    • Goal: Engage 10 Wikimedians in our activities who have formerly not or very rarely been active WMAT volunteers[1. 1] (d)
    • Goal: Retain our existing community of active volunteers (e)
    • Goal: Improve the spirit of collaboration and building trust (no baseline to measure against yet) (f)
  • Attract new volunteers
    • Goal: 50 new contributors to Wikimedia projects (g)
    • Goal: Collaboration with like-minded organizations and communities in 5 projects (h)
    • Goal: Pioneer project to establish an expert network for 1 subject area, consisting of at least 3 people (i)
  • Foster (international) exchange and integration of the Austrian Community into the broader movement
    • Goal: Participation in 2 international Wikimedia projects (e.g. WLM), with at least 5 active volunteers[1. 1] involved each time (j)
    • Goal: 5 presentations on our activites at international events (k)
    • Goal: 10 community members as scholarship holders for international events (20 % of which are new scholarship holders) (l)
Progress against these objectives (include metrics and # of volunteers/staff involved)?
a
b
c accomplished for Q3
d
e accomplished for Q3
f accomplished for Q3
g
h
i
j
k
l

Note: see below for detailed metrics and # of volunteers/staff involved.

Activities conducted.
Wikimania participants from Austria
  • Community events:
The WikiDienstag (“WikiTuesday“) is a weekly meet-up in the WMAT office. Volunteers share their knowledge and work together on improving the content of Wikimedia projects. 13 WikiDienstag events were held from July to September. - WMAT staff involved: 1. - Active volunteers involved: 5–7 each time. - WMAT support: infrastructure, co-organisation, promotion.
July Report#WikiDienstag
August Report#WikiDienstag
September Report#WikiDienstag
An Austrian Wikimedian participated in a meet-up of the German-language Wikipedia Portal Earth Sciences (“Portal Erdwissenschaften“). The meeting took place in the mining region of Ruhr in Germany. - Active volunteers involved: 16. - WMAT support: travel grant for an Austrian volunteer.
July Report#Portal Earth Sciences Meet-up
The first Guide Camp on conflict resolutions by non-admin actions in the German-language Wikipedia took place in the city of Kassel in Germany from August 29th to August 31st. The participants discussed and planned various new and revised measures on dealing with problems and conflicts within the context of social relations. - Active volunteers involved: 14. - WMAT support: 2 travel grants for Austrian participants.
August Report#Workshop on conflict resolutions by non-admin actions
Progress bar a: > 100 % (goal: 5, achieved: 21) = Q1 20 % (achieved: 1) + Q2 100 % (achieved: 5) + Q3 > 100 % (achieved: 15).
  • Minigrants for new projects initiated by the community:
Travel grants for 4 active volunteers for the GLAM project in the k.u.k. Ceramics, Majolica and Stoneware Museum (see Program 2 Free content generation).
Minigrant for the GLAM meeting in Vienna (see below).
Progress bar b: 100 % (goal: 5, achieved: 5) = Q1 20 % (achieved: 1) + Q2 40 % (achieved: 2) + Q3 40 % (achieved: 2).
GLAM meeting in Vienna
  • GLAM meeting in Vienna:
The GLAM meeting for the German-speaking region (Austria, Germany, Switzerland) took place at the Austrian Academy of Sciences in Vienna from September 13th to September 14th. It was organized by WMAT together with the Institute for Corpus Linguistics and Text Technology of the Austrian Academy of Sciences and supported by the Federal Monuments Office. The core participants (Austrians, Germans, Swiss) were 18 Wikimedians and representatives from like-minded organizations. We engaged 2 Wikimedians who have formerly not or very rarely been active WMAT volunteers as speakers on Wikimedia Commons. - WMAT staff involved: 2. - Core participants: 18 (participants at the fringe events: 24). - WMAT support: organization including agenda coordination, infrastructure, catering, promotion. - WMCH support: 2 travel grants. - WMDE support: 4 travel grants. - Austrian Academy of Sciences support: premises, technical infrastructure, promotion. - Federal Monuments Office support: special tour.
September Report#GLAM meeting in Vienna
Progress bar d: 80 % (goal: 10, achieved: 8) = Q1 50 % (achieved: 5) + Q2 10 % (achieved: 1) + Q3 20 % (achieved: 2).
  • New contributors to Wikimedia projects: 59 of the 152 contributors of Wiki Loves Monuments 2014 in Austria were new users (on WLM see also Program 2 Free content generation).
Progress bar g: > 100 % (goal: 50, achieved: 185) = Q1 0 % (achieved: 0) + Q2 > 100 % (achieved: 185) + Q3 > 100 % (achieved: 59).
  • Collaboration with the FWF (Austrian Science Fund), a like-minded organization, on the DACH Open Science event on the MS Wissenschaft (see Program 3 Reach / Free Knowledge Awareness).
Progress bar h: 100 % (goal: 5, achieved: 5) = Q1 60 % (achieved: 3) + Q2 20 % (achieved: 1) + Q3 20 % (achieved: 1).
  • 17 active volunteers were involved in Wiki Loves Monuments 2014 in Austria as members of the pre-jury (on WLM see also Program 2 Free content generation).
Progress bar j: 100 % (goal: 2, achieved: 2) = Q1 50 % (achieved: 1) + Q2 0 % (achieved: 0) + Q3 50 % (achieved: 2).
  • Wikimania:
WMAT sent 9 scholarships holders and additional 2 board and 2 staff members to the Wikimania 2014 in London. 5 Wikimania sessions were conceived and presented by WMAT volunteers and staff. WMAT panelists were involved in 2 additional sessions. The Austrian Wikimania participants perceived the sessions as versatile and interesting and appraised the international exchange as major benefit. – WMAT staff involved: 2. – WMAT board members involved: 4. – Active volunteers involved: 7. – WMAT support: travel grants, assistance on location, communication infrastructure on location.
August Report#Wikimania
Progress bar k: > 100 % (goal: 5, achieved: 8) = Q1 40 % (achieved: 2) + Q2 20 % (achieved: 1) + Q3 100 % (achieved: 5).
  • 11 equipment rentals to 8 different volunteers.
  • Organizing 12 event accreditations for volunteers (9 successful, 3 not successful).
What worked and what did not?
  • In the tried and tested way Wiki Loves Monuments was again very successful in attracting new contributors, confirming our believe that this a if not the major strength of our photography contests. (38,8% of the WLM participants were new users. Unfortunately, at this time we don't have numbers for the retention rate yet, as the collection of this data has to be done manually and therefore is elaborate and time-consuming).
  • Concerning our existing WLM volunteers we could observe symptoms of fatigue. Especially among the 17 members of the pre-jury there seems to be a quite uneven level of participation, leading to frustration on the side of those who do most of the work. In addition, more than 90% of all Austrian monuments are covered by now, so that we have to put the existing design of the contest up for discussion and need to consider fundamental changes in the next year.

Any additional details:

  • Progress bars unchanged since Q2/2014: i, l.
  • Note:
  1. a b We see as active volunteers those persons who not only contribute in a project but also are involved in planning and conducting it.


Program 2[edit]

Free content generation
What are the objectives of this program? Please include metrics.
  • Generating free content of good quality
    • Goal: Generating 10.000 photographs in the context of our projects (a1) and increase the number of decorated (valuable, quality, featured) images by 500 (a2)
    • Goal: 5 new book grants (by 5 different people) (b1) that result in at least 100 articles (new or revised) (b2)
    • Goal: 5 good or featured articles (resulting directly from WMAT activities) (c)
    • Goal: Editing events with at least 10 participants (d1) altogether resulting in at least 50 articles (resulting directly from WMAT activities) (d2)
  • Liberating content
    • Goal: At least 2 projects for content liberation with GLAM partners (e)
    • Goal: Access to at least 15 open data sets (f)
    • Goal: Organizing of or taking part in 2 events to address new GLAM partners (e.g. fairs, giving presentations …) (g)
Progress against these objectives (include metrics and # of volunteers/staff involved)?
a1
a2
b1
b2
c
d1
d2
e
f
g

Note: see below for detailed metrics and # of volunteers/staff involved.

Activities conducted.
GLAM: k.u.k. Ceramics, Majolica and Stoneware Museum
  • 19,110 new files categorized as “Supported by Wikimedia Österreich“ were uploaded to Wikimedia Commons by 75 individual users. 2,114 (11.06 %) of the these files are used in at least one Wikimedia project.
  • Wiki Loves Monuments: In addition to the 19,110 new files categorized as “Supported by Wikimedia Österreich“, another 8,621 images were uploaded to Wikimedia Commons for Wiki Loves Monuments in Austria, 8,356 of them not directly labelled as “Supported by Wikimedia Österreich“ – this makes 27,466 new files from July to September. - WMAT staff involved: 2 (+1 contractor) – WMAT board involved: 2 – Active volunteers involved (as members of the pre-jury): 15. – WMAT support: website, information material, contact management with the Federal Monuments Office, awards (vouchers), mailing, serving the pre-jury and jury.
September Report#Wiki Loves Monuments
Progress bar a1: > 100 % (goal: 10,000, achieved: 53,079) = Q1 66 % (achieved: 6,589) + Q2 > 100 % (achieved: 19,024) + Q3 > 100 % (achieved: 27,466).
  • Images supported by WMAT and decorated in Q3/2014: 45 images are acknowledged as quality images by the Commons community, 2 images as featured pictures on the Persian language Wikipedia and 1 image as featured picture on the German language Wikipedia.
Progress bar a2: 77 % (goal: 500, achieved: 385) = Q1 22 % (achieved: 112) + Q2 45 % (achieved: 225) + Q3 10 % (achieved: 48) .
  • 1 new book grant. The 6 book grants of Q1/2014, Q2/2014 and Q3/2014 for 5 different people have resulted in 34 new or revised articles so far.
Progress bar b1: 100 % (goal: 5, achieved: 5) = Q1 + Q2 + Q3.
Progress bar b2: 34 % (goal: 100, achieved: 34) = Q1 1 % (achieved: 1) + Q2 19 % (achieved: 19) + Q3 14 % (achieved: 14).
  • GLAM: k.u.k. Ceramics, Majolica and Stoneware Museum
The k.u.k. Ceramics, Majolica and Stoneware Museum near Bad Radkersburg, Austria is a small private museum with historical everyday objects (arts and crafts). This GLAM project was not just about content liberation but demanded photography skills and infrastructure as well. The museum pieces were photographed systematically and 1728 images were uploaded to Wikimedia Commons. - Active volunteers involved: 4. - WMAT support: equipment, travel grants.
July Report#GLAM: k.u.k. Ceramics, Majolica and Stoneware Museum
Progress bar e: 50 % (goal: 2, achieved: 1) = Q1 0 % (achieved: 0) + Q2 0 % (achieved: 0) + Q3 50 % (achieved: 1).
Launch Open Data Portal
  • Launch Open Data Portal
WMAT launched the Open Data Portal Austria – a central data portal for business, culture, NGO/NPO, research and civil society as a joint venture of public administration and open culture communities (Wikimedia and Open Knowledge Foundation OKF). The Open Data Portal Austria primarily stores meta data, but also offers opportunity to upload data sets. - Participants press conference: 15. - Participants launch event: 100. - Active volunteers involved: 1. - WMAT staff involved: 1 (+ project partners from OKF & Cooperation OGD) - WMAT support: project management, administration / grant handling, communication.
July Report#Launch Open Data Portal
  • Access to 58 open data sets for the Open Data Portal Austria.
Progress bar f: > 100 % (goal: 15, achieved: 60) = Q1 13 % (achieved: 2) + Q2 0 % (achieved: 0) + Q3 58 % (achieved: 58).
  • Open Data Community Event
The team of the Open Data Portal Austria hosts regular events for community around the platform: data suppliers as well as data users. The first meet-up on September 25th was quite a success with 25 participants who gave valuable feedback and discussed issues of data quality. - WMAT staff involved: 1. - Participants: 25. - WMAT support: communication, promoting the event. - City of Vienna support: venue, technical infrastructure, coordination, promotion.
September Report#Open Data Community Event
  • Addressing new GLAM partners at the Upper Austrian Townscape Fair (see Program 3 Reach / free knowledge awareness).
Progress bar g: > 100 % (goal: 2, achieved: 3) = Q1 50 % (achieved: 1) + Q2 50 % (achieved: 1) + Q3 50 % (achieved: 1).
What worked and what did not?
  • The Open Data Portal did not only result in many new and open data sets from science, politics, civil society and economy but was also a huge success in terms of outreach and new partnerships and increased the visibility of Wikimedia in Austria.
  • The GLAM project with the k.u.k. Ceramics, Majolica and Stoneware Museum was an excellent pilot on how to combine GLAM projects with photography workshops and skill transfer between volunteers, leading to increased quality of media files. As outlined in the highlights section above it is also a new field of GLAM collaboration that we want to expand in future.
  • Our targets concerning quality content (articles) is hard to meet, as the status of a "featured article" or "good article" in the German-language Wikipedia is extremely hard to attain. It is also not easy to trace back which of these articles can be directly linked to WMAT activities. Hence, we decided to alter our quality approach accordingly and make the improvement of articles a major focus of our editing contest "Denkmal-Cup" which we will run subsequently to WLM from October to December 2014 in Austria (including an Edit-a-thon in cooperation with the Federal Monuments office on December 6). We think that overall, this will have a broader impact on article quality than a few priced articles.

Any additional details:

  • Progress bars unchanged since Q2/2014: c, d1, d2.


Program 3[edit]

Reach / free knowledge awareness
What are the objectives of this program? Please include metrics.
  • Raising awareness for the importance and benefits of free knowledge for the Austrian society
    • Launching at least 5 major press campaigns on projects or general WMAT topics (a)
    • Maintaining our current level of media attention (b)
  • Promoting the profile and brand awareness of Wikimedia Österreich in Austria (no baseline to measure against, market research would be to elaborate and costly) (c)
  • Establishing and cultivating contacts to opinion leaders, multipliers and decision makers and other stakeholders (e.g. donors) (d)
    • Interviews with all our major partners
Progress against these objectives (include metrics and # of volunteers/staff involved)?
a
b accomplished for Q3
c accomplished for Q3
d accomplished for Q3

Note: see below for detailed metrics and # of volunteers/staff involved.

Activities conducted.
Upper Austrian Townscape Fair
  • Upper Austrian Townscape Fair:
The one-day Townscape Fair took place in the Danube village of Engelhartszell this year. Wikimedia volunteers talked to the visitors and exhibitors about Wikimedia projects and free knowledge in general. Several different handouts were prepared for this purpose. Personal contacts for possible future collaborations included the Upper Austrian state parliament, the Association of Upper Austrian Museums and the Catholic Educational Institute of Upper Austria. - WMAT staff involved: 1. - Active volunteers involved: 8. - WMAT support: travel grants, equipment, information material.
August Report#Upper Austrian Townscape Fair
  • WMAT launched a major press campaign on the start of the Open Data Portal Austria, resulting in 27 press and news articles, including coverage by the major Austrian broadcasting corporation ORF.
Progress bar a: 80 % (goal: 5, achieved: 4) = Q1 40 % (achieved: 2) + Q2 20 % (achieved: 1) + Q3 20 % (achieved: 1).
  • DACH Open Science event on the MS Wissenschaft:
A joint networking event of the Wikimedia DACH chapters and OKF Austria and Germany to promote open science in the German speaking countries, sponsored by the Austrian Science Fund FWF. WMAT staff involved: 1. - Volunteers involved: 2 - Participants: 70. - WMAT support: organization, coordiantion, project management. - WMCH support: program planning, contacts to panelists. - WMDE support: communication, network, project management. - OKF Austria / Germany: Program planning, contacts and network. FWF (Austrian Science Fund): venue, technical infrastructure, promotion, catering, travel costs for organizers and panelists, remuneration facilitator and film team.
September Report#DACH Open Science event on the MS Wissenschaft
Workshop for fire departement historians
  • Workshop for fire departement historians:
53 fire department historians from all over Lower Austria participated in a four-hour lecture and workshop on Wikipedia and free knowledge. - Active volunteers involved: 3. - WMAT support: information material.
September Report#Workshop for fire departement historians
  • Initial consultation:
WMAT's phone number and e-mail address frequently serve as "initial contacts" to Wikimedia projects. In Q3/2014, 17 inexperienced users asked questions via phone and/or e-mail about issues such as contributing and reusing content. - WMAT staff involved: 2.
What worked and what did not?
  • The open science event on the MS Wissenschaft boat was organized as a joint effort of the Wikimedia DACH chapters in collaboration with OKF Austria and Germany. The preparation and conduct of the event went very smoothly despite of the many stakeholders and showed that joining forces and resources has bigger impact than many smaller events by the single institutions. Many topics in this field are discussed on a cross-national or European level rather than in a national context and sharing best practices from the various countries and institutions was valued by the various stakeholders and the audience. For WMAT the event complemented the activities around science and universities from the first half of the year by building relationships with Austrian science sponsors such as the FWF (Austrian Science Fund) which supported the event with approx. 8.000 EUR. As a result there were no costs for the event apart from staff expenses on the side of the Wikimedia and OKF chapters.
  • In the context of the follow-up work to the Wikipedia meets University event in March, two of our volunteers tried to introduce Wikiversity at a university course with 20 students who were invited to write their term paper on Wikiversity on a voluntary basis. Half of the students wanted to participate, but only one paper was submitted in the end. The reasons were technical difficulties and probably a lack of constant direct support, added value and encouragement, as our volunteers only had two hours to introduce Wikiversity. Successful examples from other universities in Austria show that Wikiversity is most successful when it is an integral part of the professors teaching material and when there is infrastructure and added value provided on the platform (additional material etc.) so that using Wikiversity is actually an incentive and not too much of an additional burden on the student's work. We will include this learnings in our future activities in this field.

Any additional details:


Program 4[edit]

Organisational development
What are the objectives of this program? Please include metrics.
  • Sustainable governance structures to enable efficient cooperation beween volunteers, board and staff
    • No major problems due to conflicts of interests or responsibilities (a)
  • Empowering volunteers to manage projects effectively
    • Involving at least 5 of our regular project managers in skill transfer activities (b)
  • Involving the wider community of active volunteers into the organizational development
    • At least two community events that comprise topics of organizational development (c)
  • Develop adequate means to mesure our impact
    • Sufficient level of documentation and evaluation of all major projects (d)
Progress against these objectives (include metrics and # of volunteers/staff involved)?
a accomplished for Q3
b
c
d partly accomplished

Note: see below for detailed metrics and # of volunteers/staff involved.

Activities conducted.
  • Board training reloaded:
In the context of Wikimania WMAT supported another edition of the board training. - WMAT staff involved: 1. - Active (international) volunteers involved: 2. - WMAT support: attendance fee for two Austrian board members and participants from non-APG chapters.
August Report#Board Training (Second Edition)
  • Strategy Meeting:
Centerpiece of the third strategy meeting between board and staff was the preparation of the 2015 budget and program planning. - WMAT staff involved: 2. - WMAT board members involved: 5.
August Report#Strategy Meeting
  • Community PlanningLab:
The community discussion of the 2015 budget and program drafts and workshop for new project ideas from the community was held at the MuseumsQuartier in Vienna. - WMAT staff involved: 2. - WMAT board involved: 3 - Active volunteers involved: 5. - WMAT support: infrastructure, organisation, snacks. - MuseumsQuartier support: venue.
September Report#Community PlanningLab
  • DACH volunteer supporters meeting:
WMAT, WMCH and WMDE met in Vienna to discuss the trans-border impacts of their respective volunteer support programs. - WMAT staff involved: 2. - WMCH staff involved: 1. - WMDE staff involved: 2. - WMAT support: premises, food and drinks. - WMCH/WMDE support: travel costs.
September Report#DACH Volunteer Supporters Meeting
  • Skill transfer:
3 of our regular project managers were involved in the skill transfer activities at the Wiki Loves Earth meeting during Wikimania (see also Program 1 Community support).
Progress bar b: 100 % (goal: 5, achieved: 5) = Q1 40 % (achieved: 2) + Q2 0 % (achieved: 0) + Q3 60 % (achieved: 3).
  • Office use plan:
In Q3/2014, the WMAT office was booked 18 times for community meetings/workshops.
Office use plan in members wiki (in German)
What worked and what did not?
  • The preparation of this years proposal was facilitated by the experiences and learnings of the last two years during which could gain a better understanding of our work and the related outputs and outcomes and plan accordingly. Tools and assistance provided by WMF and other chapters (global metrics, logic model, quality approach implemented by WMFR etc.) were also beneficial for the process. We especially appreciated the quick and flexible support by the WMF FDC support team. However, applying for the multi-year funding was a major challenge, as the conditions were announced only on a very short term and could not be prepared thoroughly during the preliminary stages.
  • Community involvement in the discussion of the annual plan is quite low - online and offline, although we communicated and advertised the PlanningLab event and respective wiki pages. We understand that this is mainly due to two reasons: Firstly, WMAT created very trustful relationships with the community and our volunteers rely on us as a result of the positive experiences during the last two years, and because they know they can also contribute ideas and suggestions during the year (e.g. at the IdeaLab). Secondly, many volunteers rather concentrate on their projects and editing than on meta planning. Nevertheless, we constantly strive to get as much input from our community as possible and we hope that our planned volunteers survey will result in broader feedback on our work that will be incorporated into our strategy process.

Any additional details:

  • Progress bars unchanged since Q2/2014: b, c.


Lessons learned[edit]

Lessons from this quarter[edit]

A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • WMAT activities resulted in 59 new user accounts on Wikimedia Commons and 27,466 uploaded media files.
  • WMAT could expand and intensify it's network with partner institutions (FWF, Chamber of Commerce) in the wake of major projects such as the Open Data Portal and the Open Science Event, who sponsored our activities with approx. 10.000 EUR this quarter (financial support and in-kind donations) and became valuable contacts and multipliers for future activities. Another accomplishment in this regard is the increased visibility of Wikimedia and the values it stands for in Austria (among private and public institutions as well as the general public as a result of media attention).
  • WMAT established a good basis for inter-chapter cooperation on volunteer support with the other DACH chapters and supports the formation of an international network in the broader movement in order to foster participation in Wikimedia projects.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • Establishing the planned expert networks proves to be difficult for various reasons: One idea was a cooperation on World War I topics which did not have a lot of resonance in our community and also because the one committed scientist whom we could recruit couldn't convince his colleagues to participate so far. Another idea was an expert group on Austrian law topics with law students from the "Wikipedia meets University" event in March - but the initial enthusiasm of the students faded away when the exam stress kicked in, before there was a productive outcome. However, we could recruit experts for our "Denkmal-Cup" edit-a-thon on Austrian monuments in December, thanks to our long-standing partnership with the Federal Monuments Office.

What factors (organizational, environmental) enabled your success?

  • We intensified our collaboration in the day-to-day operations with the DACH chapters (WMDE, WMCH) this year. This not only has this positive effects on our main strategic area community support where most of the collaboration takes place, but also on outreach activities on common goals, such as the Open Science event on the MS Wissenschaft in September. Not only was the preparations process across chapters very smooth and effective, but the event had more impact (e.g. an international panel and visitors from all three countries) as a result of the joint forces, contacts and resources than one chapter on its own would have been able to achieve. In order to continue and intensify this cooperation the DACH chapters met in the margins of Wikimania in order to discuss common goals and areas of inter-chapter collaboration for 2015.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • During this year's Wiki Loves Monuments edition, the WMF fundraising campaign took also place in Austria. For us this was very unfortunate as for the second half of the contest we had to share banner time on the Wikimedia projects with the fundraising banners, at some points their share had to be 100 %. Our statistic shows that this had considerable impact on the upload figures and WMAT ended up having less pictures than last year and most probably less than we could have achieved without the fundraising campaign (and probably also fewer new users). Even worse though was that the limited banner time also conflicted with our joint activities with the Federal Monuments Office for the Austrian heritage day. This partnership is very important for us and having to explain the difficulties we had this year because of the fundraising campaign put us into a very uncomfortable position with our partner. Things might have been a bit easier, if we had been informed about this in advance. By the time we were notified the contest was already up and running - website, printing materials, press releases posters couldn't really be adapted or changed anymore (as one suggestion of the fundraising team was that we should change the duration of the contest). For next year, it will be absolutely necessary from our perspective to start a conversation early to coordinate the timing of both campaigns in order to avoid a similar conflict.

What changes might you make in executing your initiatives into the next quarter?

  • Where necessary, changes are described in the "What worked and what did not?" section of the respective programs or the "Lessons from this quarter" section above.

Additional information[edit]

Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Notes

  1. From Q2 / 2014 the publication frequency of the ED's updates will be changed from monthly to quarterly (as a compact German version of the Q2 report)

Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

Signature[edit]

Once complete, please sign below with the usual four tildes.