Grants:APG/Proposals/2013-2014 round1/Wikimedia CH/Impact report form
Purpose of the report
FDC funds are allocated to improve the alignment between the Wikimedia movement's strategy and spending; support greater impact and progress towards achieving shared goals; and enable all parts of the movement to learn how to achieve shared goals better and faster.
Funding should lead to increased access to and quality of content on Wikimedia project sites – the two ultimate goals of the Wikimedia movement strategic priorities, individually and as a whole. Funded activities must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."
Each entity that receives FDC funding will need to complete this report, which seeks to determine how the funding received by the entity is leading towards these goals. The information you provide will help us to:
- Identify lessons learned, in terms of both what the entity learned that could benefit the broader movement, and how the entity used movement-wide best practices to accomplish its stated objectives.
- Assess the performance of the entity over the course of the funded period against the stated objectives in the entity's annual plan.
- Ensure accountability over how the money was spent. The FDC distributes "general funds", for both ongoing and programmatic expenses; these funds can be spent as the entity best sees fit to accomplish its stated goals. Therefore, although line-item expenses are not expected to be exactly as outlined in the entity's proposal, the FDC wants to ensure that money was spent in a way that led to movement goals.
For more information, please review FDC portal/Reporting requirements or reference your entity's grant agreement.
- 1 Purpose of the report
- 2 Basic entity information
- 3 Overview of the past year
- 4 Financial summary
- 5 Progress against past year's goals/objectives
- 5.1 Community Support
- 5.2 Community Support
- 5.2.1 Wikimedia Hackathon
- 5.2.2 Scholarships
- 5.2.3 Microgrants
- 5.2.4 Wiki-Dialog
- 5.2.5 Pre-conference on International Volunteer Support
- 5.2.6 Support to Commons editors
- 5.2.7 Training activities
- 5.2.8 Support for Events & Reunions
- 5.2.9 Diversity support
- 5.2.10 Support for like-minded institutions
- 5.3 GLAM
- 5.4 GLAM
- 5.5 Education
- 5.6 Education
- 5.6.1 Primary Schools: Wikipedia Primary School
- 5.6.2 Secondary Schools: Wikivillage
- 5.6.3 Higher Education
- 5.6.4 Misc
- 5.7 A thematic approach:The Alps
- 5.8 The Alps
- 5.9 Offline Dissemination
- 5.10 Offline Dissemination
- 5.11 Association sustainability
- 5.12 Association sustainability
- 6 Lessons learned
- 7 Stories of success and challenge
- 8 Additional learning
- 8.1 Swiss media coverage
- 8.2 Press Releases
- 8.3 Photographs
- 9 Compliance
- 10 Signature
Basic entity information
Note you can copy this from your recent progress report if the information is the same.
|Entity information||Legal name of entity||Wikimedia CH|
|Entity's fiscal year (mm/dd–mm/dd)||01/01-12/31|
|12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy)||01/01/14-12/31/14|
|Contact information (primary)||Primary contact name||Patrick Kenel|
|Primary contact position in entity||President|
|Primary contact username||Pakeha|
|Primary contact firstname.lastname@example.org|
|Contact information (secondary)||Secondary contact name||Charles Andrès|
|Secondary contact position in entity||CSO|
|Secondary contact username||Chandres|
|Secondary contact email@example.com|
Overview of the past year
The purpose of this section is to provide a brief overview of this report. Please use no more than 2–3 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report. Also, we encourage you to share photographs, videos, and sound files in this report to make it more interactive, and include links to reports, blog posts, plans, etc as these will add context for the readers.
- HIGHLIGHTS: What were 2–3 important highlights of the past year? (These may include successes, challenges, lessons learned. Please note which you are describing)
- SWOT: Reflecting on the context outlined for your entity in the FDC proposal, what were some of the contextual elements that either enabled or inhibited the plan? Feel free to include factors unanticipated in the proposal.
- Strengths: Organizational strengths that enabled the plan
- Weaknesses: Organizational weaknesses that inhibited the plan
- Opportunities: External opportunities that enabled the plan
- Threats: Risks or threats that inhibited the plan
- WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this year?
- GROWTH: How did your entity grow over the past year (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)? And what were the long term affects of this growth (e.g. relationships with new editors, more returned editors, higher quality articles, etc)?
- In 2014, WMCH successfully hosted an international event for the first time. Volunteers traveled from a variety of countries, mostly from the developers community to meet and work all together at the Zurich Wikimedia Hackathon. It was there that Lila Tretikov, the new WMF Executive Director, first came in touch with this community. The next opportunity for Swiss Wikimedians to convene with visitors from other parts of the World is coming soon. Indeed, next year, Wikimania will take place in Esino Lario, an Alpine village in Italy, very close to the Swiss border.
- Living up to its reputation as a leader in Volunteer support, the Wikimedia CH community liaisons have worked intensively in 2014 to help the Wikimedians to realise their Wikimedia dreams. Here are some testimonials from some of the volunteers who were supported by the chapter during last year:
|“||I can see two main advantages in having community liaisons in Switzerland, both reasons related to the very specific cultural environment of this country (i.e. 3 different languages and 3 different cultures for 26 states having different laws and usages) :
With the generalization of the community liaisons for the 3 languages, I can clearly see the following improvements as contributor and member of Wikimedia CH :
I really doubt that such service could be maintained without having dedicated and paid people to perform this task. In my point of view, removing this service from the community members would be a huge step back in the way Wikimedia CH can help and serve contributors.
|“||With the Community Liaisons it became much easier to get the right contacts regarding a particular cause. Especially in Switzerland with the different language regions (French, Ferman, Italian and Rumantsch) but also across boarders. This makes it also much easier to get partners or institutions on board for collaborations and to involve them in the community - even with institutions or partners who were only slightly, or not at all, involved before.||”|
|“||When I first had my idea to set up the Wikivillage contest and I wished to make it come true, it was definitely not an easy task. Gathering other community members around the project and creating links with external partners was really a tough task. Fortunately, thanks to Gabrielle, one of the WMCH community liaison, everything could proceed like clockwork! She invested time to meet partners and promote the contest while it was definitely impossible for me to have such an available amount of free time. Her contribution was invaluable and especially indispensable."||”|
|“||The Community Support of Wikimedia CH links people, who are newly becoming active in Wikipedia with the "Wikipedia netheads". The newbies can for example join a writing-atelier afterwards or we altogether visit a library, where Wikipedians are sometimes being invited to.
For my network as Wikipedia course instructor, my eMail Adress (@wikipedian.ch) which I already have, and the business cards which I will receive soon, are useful.
|“||With my relocation to Switzerland, I became a member of the association Wikimedia CH. I experience the community support of Wikimedia CH as excellent. On one hand due to the selection and variety of activities that are offered, and on the other hand due to the competences and the availability of its employees. I believe that Wikimedia CH has provided me a great network of new contacts. Furthermore Wikimedia CH not only offers interesting activities for its members and the community, but also successfully challenges the community members to contribute to the projects and activities - e.g. to the big picture - themselves.
Suggestions for improvement? Keep up the good work!
If you are by yourself, ideas are like little pieces of paper you loose in your pocket. You need people beyond yourself to create and make things happen. Wikimedia CH has been supporting me by making space for my proposals, by providing me with advice, and by taking care of me, not like an anonymous member of an amorphous community, but like a guest, invited to join in a team.
- SWOT: Reflecting on the context outlined for your entity in the FDC proposal, what were some of the contextual elements that either enabled or inhibited the plan? Feel free to include factors unanticipated in the proposal.
- Strengths: Organisational strengths that enabled the plan
- Staff/board are well-connected with Swiss associations and the Wikimedia Movement
- Experience in Programs (Education/GLAM/Offline)
- Skilled and motivated volunteers
- Small donor oriented fundraising experience (both WMF and Swiss)
- Low administrative burden for the volunteers seeking support of the chapter
- GLAM institutions are raising their awareness for collaborations with online/digital partners
- Wikimedia projects are well-known in Switzerland and Wikimedia CH's brand is considered as a strong and a valid brand
- High demand from the education world for Wikip/media trainings
- Wikimedia movement: WMCH is a chapter that maintains excellent relationships with several other movement affiliates. Especially within the German-speaking community, we have strong partners in WMDE and WMAT and can use synergies to achieve common goals like the development of the Volunteer support program.
- Some projects run by volunteers draw heavily on staff members to meet the FDC reporting requirement which limits the overall scope of what the chapter could achieve.
- Third party funding is not easy to get for at least two main reasons: 1) Wikipedia is not considered like a "poor" NGO, traditional funding agencies prefer to donate funds to small local associations "in need"; 2) projects run by chapters or Wikimedians are not so easy to sell, the impact and the way traditional funding agencies may value them are difficult to identify.
- Strengths: Organisational strengths that enabled the plan
- Wikimedia CH targets the German, French and Italian Wikimedia communities. While the German and French speakers we interact with are mainly from Switzerland or the immediate border areas, our influence with the Italian-speaking community extends to most of Northern Italy.
- Wikimedia CH does not restrain itself to one Wikimedia project or another. Our Education programs cover Wikipedia, Wikibooks and Wikivoyage. GLAM partnerships can also provide content for Wikipedia, Commons or Wikisource. Looking across the 3 communities and from the point of view of the most active volunteers seeking support from WMCH, the most active Wikimedia projects remain Wikipedia and Commons, as well as a growing community for Wikibooks and Wikisource in Italian.
- Members: As of the 31st of December 2014, Wikimedia CH has observed a 24% increase in its members base compared to the previous FDC funding period. This corresponds to a total of 481 registered members distributed among 3 categories: 29 are legal entities, 146 are supportive members, 306 are active members. Out of our whole members base, 322 identify as male and 65 identify as women. Concerning their distribution per language 295 are primarily German-speakers, 117 French-speakers, 40 English-speakers, 28 Italian-speakers and 1 is a Romansh-speaker.
- Board: Six board members. Matina Hämmerli has been replaced by Stéphane Coillet-Matillon following the General Assembly 2014.
- staff: 3.4 FTE (CAO) to 3.7 FTE (0.8 CAO, 1 CSO, 3*0.5 CL, 0.4 AA)
The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."
If you'd prefer to share a budget created in Google or another tool and import it to wiki, you can do so in the tables below instead of using wiki tables. You can link to an external document, but we ask that you do include a table in this form. We are testing this approach in this form. The budget has been reduced by 147'000 CHF, mainly in staff and administrative cost.
|Internal Fundraising via Wikimedia.ch||50'000||50'000|
|Hackathon Scholarships||25 000|
|Taking in own reserves and report from 2013||227'824||212'394.85|
|Total incomes||CHF 904'824||CHF 745'394.85|
|Salaries netto||393'700||319'200||the 50% position of a project manager has been replaced by an increase to 80% of the german community liaison, |
the recruitment of the administrative assistant has been moved to the end of the year.
|subtotal salaries||CHF 462'294||CHF 374'970|
|IT support and website hosting||74'880||74'880|
|Data protection, fundraising costs, ICS||2'500||2'500|
|IT hardware||10'000||5'000||revision of the renewal plan for hardware|
|Administrative stuff and pendent||25'000||25'000|
|Rental fees for the staff offices||22'800||12'000||the shared office in Bern idea has been put on hold|
|subtotal other administrative cost||CHF 135'180||CHF 119'380|
|total administrative cost||CHF 597'474||CHF 494'350|
|Community support (CHF 175'500 CHF)|
|Wikimedians meetings in Switzerland||10'000||10'000|
|Community Manager budget||4'500||4'500|
|Trainings for trainers||5'000||4'000|
|Support to photography||10'000||10'000|
|Living traditions||15'000||-||merge with wikiseason|
|Wiki Loves Public Arts||3'000||3'000|
|Public domain project||15'000||10'000||review of the project, more indirect support to try to get external funding|
|New Public Domain||5'000||5'000|
|WMID Edit contest||6'000||6'000|
|Digitization Group of Expert||3'000||report from 2013|
|Outreach (63'500 CHF)|
|GLAM||CHF 51'500||CHF 45'000|
|Sciences GLAMS (Herbariums, Botanical Garden)||9'000||9'000|
|GLAMwiki toolset promotion||500||-||no printed material only on-line|
|Regional GLAM wikimedia Day||3'000||3'000|
|Reprostation||6'000||-||no actual project has been linked to the acquisition of a new station, |
we decided not to buy one this year
|Offline dissemination||CHF 27'000||CHF 14'000|
|Non Tech Events||2'000||2'000|
|Offline Tech events||5'000||5'000|
|Online/printed guides||7'000||3'000||no design preparation cost|
|Offline Package||10'000||4'000||less package sent|
|Partnerships development||1'500||-||only staff time|
|Professional Offer||1'500||-||only feasibility analysis|
|Education||CHF 7'600||CHF 4'500|
|Wikimedia internship - Smith College||1'600||-||postponed|
|Wikivillage (aka WikiCity)||3'000||3'000|
|WikiTour||3'000||1'500||less target, only in place where they do not charge for the exhibition|
|The Alps (10 000 CHF)|
|Wikiseason||CHF 5'000||CHF 10'000|
|Association development (14'500 CHF)|
|subtotal activities||CHF 307'350||CHF 263'250|
|Total||CHF 904'824||CHF 757'600|
Provide exchange rate used:
- Provide exchange rate used: 0.9152 , average rate 2014
Table 2 Please report all spending in the currency of your grant unless US$ is requested.
- Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan APG CHF 362'000.00 362'000.00 0.00 0.00 362'000.00 400 000 400'000.00 rate according to FDC recommandation membership fees CHF 15'000.00 5'165.00 2'047.00 1'414.00 7'521.49 16'147.49 16'389.86 17'643.67 Each fundraising campaign bring new members who increase our revenues and our base of volunteers Internal fundraising CHF 50'000.00 34'220.00 6'327.00 4'229.00 145'531.14 190'307.14 54'632.87 207'940.49 we have started a new type of fundraising campaign and have been very succesfull Exceptionnal CHF 0.00 200.00 100.00 0.00 0.00 300.00 0.00 327.80 several for fees training or conference have been run in September but paid in October External Fundraising CHF 100'000.00 0.00 0.00 27'614.00 17'886.05 45'500.05 109'265.73 49'715.96 we focused on fundraising as we identified that obtaining third party funding is really hazardous with wikimedia related project In-Kind CHF 0.00 0.00 0.00 0.00 23'000.00 23'000.00 0.00 25'131.12 115 hours of Work to prepare the 2014 Fundraising campaign offer by Young & Rubicam Zürich Total CHF 527'000.00 401'585.00 8'474.00 33'257.00 170'938.68 637'254.68 575'830.42 696'301.01
* Provide estimates in US Dollars
In Summer 2014, WMCH started a collaboration with Opendata.ch. As from June 2014, Muriel Staub from Wikimedia CH has been working 20% for Opendata.ch, not only to act as Community Liaison at their association but also to strengthen the relationship between the two entities, Wikimedia CH and Opendata.ch.
Table 3 Please report all spending in the currency of your grant unless US$ is requested.
- (The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan Salaries CHF 374'970.00 82'303.70 95'669.40 107'667.00 99'935.10 385'575.20 409'713.72 421'301.57 102.83% Other administrative CHF 119'380.00 36'682.36 28'852.53 37'744.00 14'213.22 117'492.11 130'441.43 128'378.62 98.42% Community Support CHF 175'500.00 40'912.70 8'573.90 59'577.00 16'077.39 125'140.99 191'761.36 136'736.22 71.31% Outreach CHF 63'500.00 1'601.30 3'622.86 3'623.00 73'875.23 82'722.39 69'383.74 90'387.23 130.27% WiR salaries will be actually paid in November after the end of all activities at the SNL The Alps CHF 10'000.00 0.00 0.00 0.00 0.00 0.00 10'926.57 0.00 0.00% Most of the cost is staff time, and the prize will be bought in 2015 Association sustainability CHF 14'250.00 651.90 0.00 0.00 1'500.65 2'152.55 15'570.37 2'352.00 15.11% the main budget item is the board governance training that has not been used Total CHF 757'600.00 162'151.96 136'718.69 208'611.00 205'601.59 713'083.24 837'127.00 779'155.64 94.12% anticipated in US is a fix value with exchange rate used during APG application
* Provide estimates in US Dollars
Progress against past year's goals/objectives
The FDC needs to understand the impact of the initiatives your entity has implemented over the past year. Because the FDC distributes general funds, entities are not required to implement the exact initiatives proposed in the FDC proposal; the FDC expects each entity to spend money in the way it best sees fit to achieve its goals and those of the movement. However, please point out any significant changes from the original proposal, and the reasons for the changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."
A thematic approach:The Alps
Lessons from the past
A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned and insights from entities who receive funds, and to share these lessons across the movement. Please answer the following questions in 1–2 paragraphs each.
- 1. What were your in the past year, and how did you help to achieve movement goals?
- The processing of the call for project was inspiring and profoundly helped us to adapt our Volunteer support approach. During the winter 2013, we will engage in a deep discussion with our communities about the usage of the central notice to 1) inform the communities about the support opportunities 2) inform the general public about Wikimedia initiatives. Overall the experiment around the call for project taught us how to best reach the Wikimedians and to identify their needs.
- We were especially proud of the support provided to User:Sailko.
- 2. What were your in the past year (e.g., programs that were not successful)?
- We experienced some difficulties in obtaining sponsorships for the Hackathon which was rather disappointing and also made us question our aproach. The feedback we received helped us to adapt a new fundraising strategy with which we aim to be more successful in the near future. A point worth mentioning is that we found it difficult to plan and obtain funding with only one year to prepare. In Switzerland, sponsor requests for large donations are often done from 1 to 2 years in advance. In our opinion, a process within the movement which would provide a 2 years visibility would be ideal.
- We did not take advantage of the hackathon to work on local outreach. Raising local awareness outside the movement is not an easy task, it would probably require a dedicated team or person to succeed in encouraging the participation from potentially local new mediawiki developers.
- 3. What (organizational, environmental) enabled your success?
- Our greatest successes often came from projects set-up by dedicated volunteers who were able to interact with the staff which helped to implement the volunteer's projects whether on financial or organisational aspects. This was the case with the Offline dissemination program and especially illustrated with the Kiwix project in prisons and the Gutenberg library. The same pattern is true for the Wikipermanences or for the obtaining media authorisations.
- We are gradually establishing the right distribution of tasks between the board of volunteers and the staff team. The size of the staff team is empowering the association by creating the means to answer to the many enquiries the chapter receives, and then help the board to enter in a proactive mode instead of a reactive mode.
- The FDC experience helped us to set clearer goals and objectives that are more likely to be achieved and in the meantime with more valuable impact.
- 4. What did you encounter and how did this affect what you were able to accomplish?
- With our CSO on sick leave for almost two months, we have realised that our organisation is dependent on a few people. It is difficult to solve this kind of unanticipated issue with our current staffing level.
- 5. What are the that other entities can learn from your experience? Consider learning from both the programmatic and institutional (what you have learned about professionalizing your entity, if you have done so) points of view.
- Being a payment processor can drastically improve the members base and the revenue of the Movement as well as the chapter's. Being a payment processor also goes with a high level of financial responsibilities that cannot be handled by just an entity. However, we strongly believe that local chapters should be more involved with the global fundraising campaign, not only to help in the translation of the banners, but also by accomplishing a real "localisation", in some country the price of a cup of tea or coffee is not relevant and only the local community can help to improve that.
Lessons for the future
The Wikimedia movement grows as each entity in the movement reflects and adapts its approaches to changing needs and contexts. The questions below encourage you to apply your thinking in the sections above of "how well have we done" and "what have we learned" to the development and execution of future organisational and program strategies. The questions below can be informed both by your own entities' learnings, as well as the learnings of other movement entities (e.g., adding a new program that appears to have caused significant impact in several other countries or communities).
- 1. What organisational or program strategies would you continue?
- We will continue our effort to support Communities
- We will increase the effort to support the Offline Wikipedia community, especially via the Kiwix project
- Outreach will be pursued to bring Wiki to the non-Wiki world by focusing on GLAM partnerships (Libraries in priorities) and secondary education
- 2. What might you change in organisational and program strategies in order to improve the effectiveness of your entity?
- The main lesson of 2014 was that supporting editors can be very expensive in terms of staff time, with little tangible impact to show for the Wikimedia projects. Nevertheless, 2015 will see us increasing the documentation available explaining what "in-kind" support our community members can expect. We will also try to better evaluate how this support is perceived, and broadcast the feedback to our communities.
- We will make an extra effort to ‘advertise’ our services, proactively contacting editors when we feel we could be of help and repeatedly drawing attention to our programme on mailing lists, CentralNotice and village pumps. In the Italian part we will focus efforts on the sister projects, i.e. other projects than Wikipedia and Wikimedia Commons.
- We will also continue to focus on external, project-driven fundraising. At the end of 2014 we have started a new approach by contacting private banks who have a different approach from "traditional" funding agencies like the lotteries or national banks.
- We will increase thematic activities.
- We will diminish the number of travel and conference grants to focus on local community events.
- For the first six month of 2015, Anh Chung will focus on the improvement of WMCH's reporting system on metrics, and especially the global metrics. Although we believe metrics cannot drive all the decisions for the activities, we realise the importance and the requirement of having a good quantitative reporting system.
- 3. Please create at least one learning pattern from your entity's experiences this year and link to it here.
Stories of success and challenge
Of all the accomplishments highlighted through this report, please share two detailed stories: one story of a success and one story of a challenge that your entity experienced over the past year in a few paragraphs each. Provide any details that might be helpful to others in the movement on the context, strategy, and impact of this initiative. We suggest you write this as you would tell a story to a friend or colleague. Please refrain from using bullet points or making a list, and rather focus on telling us about your organization's experience.
Case study: success
- Systemic & holistic approach of the role of our Community Liaisons
Wikimedia CH specifically and intentionally opted for a broad and holistic role of „Community Liaisons“, as joints between the community and the association, but also as „liaisons“ to external institutions - e.g. educational or GLAM organizations. It is our basic approach of the community liaisons work to connect all different stakeholders in Switzerland, facilitate collaborations and enable the different communities to work together.
With regards to our association’s projects and activities, we implemented a structure of having "a community liaison per language community“. By the end of the year 2014, we are positioned with 3 liaisons for our 3 language communities.
This model allows us to live up to our values: As we truly consider the communities of volunteers as the core of the Wikimedia Movement, we want to involve our local communities in the vast majority of our associations activities. Having one person who is responsible per language region allows us to pursue this goal.
We allow ourselves to declare our systemic and holistic approach of our community liaisons work as a success story due to the fact that the level of activity in our communities could be increased significantly and at the same time the work of the Community Liaison was very well perceived, as you can read in the statements of our community members in the „Highlights“ section.
Case study: challenge
Wikivillage: Officially establishing Wikipedia as part of the curriculum in secondary schools
Wikipedia is no stranger to students. However its use is rather unofficial and often controversial at school. Indeed, conservative teachers often perceive Wikipedia negatively and assimilate it to a shortcut for students in producing homework. Our various experiences and interactions demonstrated that schools are far from realising the potential role of the online encylopedia in a classroom. By establishing a writing contest in schools, we aim at converting readers into contributors, both students and staff, and change teachers perception of Wikipedia. The key resides in empowering teacher with what Wikipedia is all about. This is where the association plays an important role through the work of the community liaison who acts as a facilitator to bridge the gap between the Wikipedian community and the local institutions involved in the field of education.
Wikivillage is a writing contest targeted to the Swiss students in the secondary education of the canton of Vaud. The contest offers the possibility to teams of students to edit and improve the articles of a village of their choice in the area. The contest kicked off for the first time in September 2015, the closing deadline is set for the 2nd April 2015 and the prize ceremony will happen on the 27th May 2015. For the contest's first edition, 2 teachers from the Gymnase de Beaulieu in Lausanne supported us by incorporating Wikivillage in the study curriculum. We established a partnership with the main library of the canton, the Bibliothèque Cantonale et Universitaire de Lausanne (BCUL), which possesses an important database about the local villages. They also support us by hosting and organising the closing ceremony.
- Writing contests for content building
8 teams of students participated, often in teams of 3 to 4 students. 7 teams contributed in fr-WP and 1 team in en-WP. A total of 26 students aged between 15 and 16 years old and 2 teachers (Mrs Mc Guerry and Mr Pochon).
A list of the teams may be found here: https://fr.wikipedia.org/wiki/Wikip%C3%A9dia:Wikivillage/2014-2015/%C3%89quipes
- The jury
The jury of the contest mixes both Wikipedians and local personalities.
An internal jury of 5 Wikipedians was established who also happen to have been involved in helping the students online during the contest:
- Popo le Chien
The external jury is composed of 3 local personalities:
- Pierre Faoro - Deputy Director at the Direction Générale de l'Enseignement Postobligatoire (DGEP) du canton de Vaud
- Véronique Avellan - Deputy Director, Coordinator of the school libraries for the Bibliothèque Cantonale et Universitaire de Lausanne (BCUL)
- Joëlle Fabre - Deputy editor-in-chief at the newspaper 24 Heures
- In the media
- Wikivillage experienced an excellent media coverage throughout its duration.
A press release was communicated in September 2015 when the contest was launched. (link to the press release: on WMCH website)
- Written press
- 23 September 2014, 20 Minutes, Un projet Wikipédia pour les gymnasiens
- 6 October 2014, La Liberté, A la rencontre de Wikipédia
- 5 January 2015, RTS Télévision, Wikimedia propose des permanences pour accueillir de jeunes novices parmi les contributeurs
- 20 January 2015, 24 Heures, Des gymnasiens boostent les communes sur wikipedia
- 22 January 2015, LFM Radio, Les gymnasiens lausannois à la rescousse
- 24 February 2015, RTS Télévision, VD: le canton lance un concours Wikipedia auprès des gymnases
The resources used for this project where essentially staff time and prizes for the contest. Indeed, our french community liaison worked 30% of her part time contract of 50% on getting Wikipedia into schools.
With regards to next year's strategy for prizes, we will be asking for in kind prizes to a variety of companies in the area.
As the first edition of the contest is still ongoing, it is difficult to assess quantitatively and qualitatively the success and failures of the project. We will be obtaining teachers and students feedbacks once the contest is over to learn and improve our strategy.
So far, what we can state is that although getting wikipedia into school projects is a time and cost consuming activity,it is absolutely worth it, indeed building long term relationships with teachers and official institutions working in the field of education is solid outreach strategy.
Also, through this contest, we were able to diffuse information about the Wikimedia Foundation and the local chapter Wikimedia CH. Several workshops and conferences on the Wikimedia projects were instigated thanks to initial conversations about Wikivillage with teachers and students.
The pedagogical gains for the students are numerous:
- Each student who participated was able to research, read, summarize and reference information from primary and secondary sources.
- They learned the wikicode and exchanged with the community of active contributors on Wikipedia
- They discovered the Wikimedia Commons database when taking photographs to illustrate their articles
- They developed critical thinking
- They connected with their heritage and met local personalities by going on site ( historians, architects, political people for instance.
Wikivillage is an opportunity to link active Wikipedians and a pool of potential new and regular contributors. The contest is a crossroad between several generations of editors, it is the chance to smoothly welcome new editors. We will be implementing a mentoring system for the next editions. Upon registration, each team will be attributed a mentor to help them with their online activities and interactions with the community during the contest. Although young and not always acquainted with the rules of the movement, we realise that for students aged 15 years old, the wikivillage exercise is rather difficult, therefore we need to provide a step by step action plan for teachers to carry the contest in class and provide additional monitoring of their progress.
- What's next?
WMCH has planned to continue Wikivillage next year for the 2015/2016 edition, using the same theme and to extend its borders by implementing it in another 3 cantons : Geneva, Fribourg and Bern.
The feedback we will obtain from the Wikipedian community, the teachers and the students will help us to improve the structure of the contest. Thanks to this first edition we now have a solid base to carry on future editions and hope to convince additional schools to participate thanks to this particular case study.
- 1. What are some of the activities that are happening in your community that are not chapter-led? What are the most successful among these, and why?
- Wikimedia CH is dedicated to its community of volunteers and its mission is to support all the Wikimedian projects in Switzerland. At this point, it is worth reminding that Switzerland has 3 national languages what profoundly impacts the work of the association from a cultural and organisational aspect. Indeed, every process has to be multiplied in 3 languages and coordinated between 3 different communities. For instance, when asking the communities for support and approval for a sitenotice banner we need to communicate on de-WP, it-WP and fr-WP as well as coordinate internally before discussing on Meta. All our communications have to be translated in 4 languages as we also need to include the English-speaking community in our communications. The fact that we are interconnected with a minimum of 3 linguistic communities solves the potential disputes between chapter-led and community-led activities.
- 2. Provide any links to any media coverage, blog posts, more detailed reports, more detailed financial information that you haven't already, as well as at least one photograph or video that captures the impact your entity had this past year.
Swiss media coverage
- (de) 10 December, Blick am Abend, Ein Wiki für alle Fälle
- (fr) 5 December, Le Temps, Wikimédia CH se penche sur la rareté des femmes
- (it) 21 November, 20 Minuti, Il potere di una fotografia capace di farci più ricchi
- (en) 20 November, Le News, Wikipedia to hold Swiss fundraiser throughout December
- (de) 14.October 2014, Solothurner Zeitung, Wikipedia im Fokus der Zentralbibliothek
- (de) 10 October 2014, Solothurner Zeitung, In der Zenti gibts neuerdings Wikipedia-Ateliers am Mittag
- (fr) 6 October 2014, La Liberté, A la rencontre de Wikipédia
- (fr) 26 September, Tribune de Genève, Wikipédia part à la recherche des femmes
- (fr) 23 September, 20 Minutes, Un projet Wikipédia pour les gymnasiens
- (fr) 12 September, La Côte, Wikipédia à la rencontre de ses auteurs
- (fr) 11 September, L'Impartial, Pourquoi l'encyclopédie Wikipédia aime la Suisse
- (fr) 11 September, Le Nouvelliste, Pourquoi l'encyclopédie Wikipédia aime la Suisse
- (de) 9 August, Tagesschau, SRF 1, Wikimania in London
- (fr) 24 June, On en parle, RTS La 1ère, Les premières wikipermanences en Suisse
- (fr) 23 May, les Démineurs, GRRiF, Wikipédia rend les Démineurs moins bêtes
- (fr) 6 May, L'Impartial, Wikipédia pour tous
- (fr) 5 April, Le Temps, Les WikiPermanences accueillent les contributeurs novices durant la pause de midi
- (fr) 24 March, La Liberté, Une Wikipermanence voit le jour à Lausanne
- (fr) 6 February, France 3, Journal, Wikipedia au Parlement européen
- (fr) 7 February, France 2, Geopolis, Wikipédia tire le portrait du Parlement européen
- (de) 25 February, SRF Kultur, Machen PR-Agenturen Wikipedia kaputt?
- (de) 26 January, persoenlich.com, Wikimedia CH: "Wikipedia geht es um Bildung als kostenloses Gut"
- (fr) 17 January, On en parle, RTS La 1ère, Wikipédia a 13 ans.
- (fr) 7 January, Agefi, Wikipedia: l’importance capitale des small donors
Wikipedians in Residence at the Swiss National Library
This picture (already shown above) represents our two Wikipedians in Residence at the Swiss National Library. They have allowed the National Library to start conbtributing to Wikimedia projects, not only during their stay but also for the long term. Indeed, we will continue to reap benefits from their work, as the Library has continued to contribute material in 2015; these contributions are interesting enough that they continue to attract media attention.
The impact of this project will thus continue to increase, even if there was no further involvement from Wikimedia CH. As such, we believe that it is an excellent example of a high-impact, sustainable project.
Landsgemeinde - Glarus 2014
This picture, taken by Ludovic Péron, is an example of the way Wikimedia CH supports photographers. Such support continues to have a large impact, both in terms of number of pictures created and made available, and in the large number of times these pictures are viewed and reused.
This picture is particularly representative of this effort, as it depicts direct democracy, a well-known voting system found almost only in some part of Switzerland. Supporting Swiss volunteers who can document Swiss traditions is a very fitting and important activity for an association like ours.
Is your organization compliant with the terms defined in the grant agreement?
- 1. As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
- The annual plan has mainly be changed in terms of visibility and readability. We grouped together the GLAM, EDUCATION and OFFLINE DISSEMINATION PROGAM in one unique OUTREACH program. The idea behind this is to have only 4 programs who reflect the priorities of the chapter.
- 2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".
- 3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".
- 1. Report any Grant funds that are unexpended fifteen (15) months after the Effective Date of the Grant Agreement. These funds must be returned to WMF or otherwise transferred or deployed as directed by WMF.
- no unexpended grant funds
- 2. Any interest earned on the Grant funds by Grantee will be used by Grantee to support the Mission and Purposes as set out in this Grant Agreement. Please report any interest earned during the reporting period and cumulatively over the duration of the Grant and Grant Agreement.
Once complete, please sign below with the usual four tildes. Charles Andrès (WMCH) 18:44, 31 March 2015 (UTC)