Grants:APG/Proposals/2013-2014 round1/Wikimedia Sverige/Progress report form/Q3

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Purpose of the report[edit]

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall[edit]

Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs[edit]

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature[edit]

Once complete, please sign below with the usual four tildes.

Resources[edit]

Resources to plan for measurement[edit]

Resources for storytelling[edit]


Basic entity information[edit]

Table 1

Entity information Legal name of entity Wikimedia Sverige
Entity's fiscal year (mm/dd–mm/dd) 01/01-12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/14-12/31/14
Contact information (primary) Primary contact name Jan Ainali
Primary contact position in entity CEO
Primary contact username Jan Ainali (WMSE)
Primary contact email jan.ainali@wikimedia.se
Contact information (secondary) Secondary contact name Mattias Blomgren
Secondary contact position in entity Chairman
Secondary contact username Historiker
Secondary contact email mattias.blomgren@wikimedia.se


Overview of this quarter[edit]

The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

A brief overview of the third quarter.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • Small changes in the targets since we decided to include when board members and staff act as volunteers in the metrics. Also small changes in budgets due to ended projects that were either under or over budget. None of these changes affect the plans though.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • Continued work with the Central museums, including meetings with all executive directors. This collaboration has deepened over time and more and more they are exploring what they can do to support the projects on their own. Some of them even do internal courses without our help anymore.
  • This quarter we more than doubled our member count.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Swedish Wikipedia, Wikimedia Commons and Swedish Wiktionary and Wikibooks.

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • Media files uploaded helped by chapter resources: 1187
  • Media from technology pool viewed: 10,664,434
  • Persons engaged in workshops and seminars: 110
  • Persons reached in presentations: 140
  • Number of events held (edit-a-thons, workshops, seminars, presentations): 16
  • New chapter members: 272 (509)
  • New likes on Facebook page: 36 (968)

Financial summary[edit]

The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter[edit]

Provide exchange rate used:

  • 6.77 SEK = 1 USD

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees SEK 50,000 10,800 13,100 35,750 G 59,650 7,386 8,811
Donations SEK 105,600 10,025.96 4,384 25,302 G 39,711.96 15,598 5,866
FDC Grant SEK 2,500,000 569,729.13 606,980.67 629,077.05 G 1,805,786.85 369,276 266,734
Interest and misc SEK 20,000 37.92 1,994.79 319,53 G 2,352.24 2,954 347
Other grants SEK 2,085,000 245,825.98 141,271.56 195,684.38 G 582,789.92 307,976 86,083
The Swedish National Board for Youth Affairs SEK 140,900 147,823.44 162,699.56 32,556.91 G 343,079.91 20,812 50,677

* Provide estimates in US Dollars


Spending during this quarter[edit]

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Staff SEK 3,644,800 699,901.55 684,666 554,936.85 G 1,939,504.4 538,375 286,485 53
Community support SEK 232,800 78,453.74 80,840.37 25,103.78 G 184,397.89 34,387 27,238 79
Content liberation SEK 118,200 14,368.94 3,833.45 95,137.02 G 113,339.41 17,459 15,219 87
Reach and readers SEK 166,000 12,073.47 20,251.32 26,701.31 G 59,026.1 24,520 8,719 36
Free knowledge in education SEK 136,700 70,542.85 5,044.62 27,445.36 G 103,032.83 20,192 15,219 75
Free knowledge awareness SEK 18,000 285 9,311.19 0 G 9,596.19 2,656 1,417 53
Operating costs SEK 585,000 103,972.58 110,879.78 107,899.50 G 322,751.86 86,411 47,674 55
TOTAL SEK 4,901,500 979,598.13 914,826.73 837,223.82 G 2,731,648.68 724,003 403,493 56

* Provide estimates in US Dollars

  • We are underspending in comparison to the budget, but we are also not getting funds in the rate we had expected so we actually restrain ourselves from spending more money than we have got, keeping us in balance.

Progress toward this year's goals/objectives[edit]

This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'

Community support[edit]

Community support
A brief comment on the third quarter in Community support.
What are the objectives of this program? Please include metrics.
  • The chapter shall support the community with both expertise and other resources.
    • The goal is to help at least 5 community members with expertise and work time.
    • The goal is to help at least 15 different community members getting access to resources they need to solve specific problems.
  • The chapter shall strive to get a more diversified[1] userbase and including climate with low thresholds for new contributors.
    • The goal is to get at least 13 new contributors that are active[2] in at least three months after completed[3] activity by the chapter.
  • The chapter shall strive to make communication in the community easier.
    • The goal is that there are regular[4] meetups on five places in Sweden.
    • The goal is that the chapter actively support at least four by the community initiated activities that are open for the entire community and involve more than two persons.
  • The chapter shall support and encourage subject matter experts of different kinds to actively contribute to the projects.
    • The goal is to test and document different concepts to attract subject matter experts.
    • The goal is to get 10 articles reviewed by subject matter experts.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Goal Progress Comment
Help at least 5 community members with expertise and worktime
12/5
Help at least 20 different community members with resources
32/20
Get 13 new active contributers for diversity
1/13
Regular meetups in 5 places
4/5
Support 4 community initiated activities
6/4
Test and document concepts for subject matter experts
Tests are ongoing and documentation has started
Get 10 articles reviewed by subject matter experts
4/10
Activities conducted.
  • Technology pool - 24 loans were made from the technology pool in Q3(stats below).
  • Community driven projects:
    • Two persons from Open Knowledge Foundation Sweden got a grant to be able to participate at the OKFN festival in Berlin. Images are available here.
    • Gothenburg book fair. A big project with 15 volunteers involved over 4 days. A long report is available in english here, images here and also as a podcast (in Swedish)
  • Minigrants
    • Photo safari in Västerås, 189 images uploaded.
    • One grant for scanning out of copyright anatomy books were granted.
    • The chapter supported a series of edit-a-thons in Gothenburg, focusing on female lead characters. The edit-a-thons have been organized once a week since Spring and have a group of frequently returning editors (mainly women).
  • We provided office space for meetings between Wikipedians.
  • Photo contest Då och Nu (Then and now). The idea of the contest, organized by Europeana, the National Heritage Board and Wikimedia Sweden is to find an old photo in the Europeana database and make a new photo as similar as possible and upload it to Commons. All new photos, with links to the old ones, can be found here.
    • It had two open workshops in Q3, in Stockholm and Gothenburg which had in total 13 participants.
    • In total 11 competing users, of which one was a new user.
    • 59 uploaded images (and 33 corresponding images from Europeana).
    • 44 media mentions about the competition of which Wikimedia Sverige was featured in 7.
  • Aerial photographs - two helicopter tours were made in September with in total five volunteers flying, one in Skåne and one over and outside Stockholm. Most are awaiting approval for publication but over 200 images has already been uploaded here. Two blogposts in Swedish was written ([1] [2]) by the volunteers.
  • Photography guides - For our photography guides we identified a learning pattern which can be translated into a guide. We also sent out a request to the participants of our aerial photography trips asking them to share best practices and learnt experiences. Finally we contacted a volunteer and professional photographer asking if he could put together a short guide for event photography.
Changes in 2014 in Category:Media created by technology pool of Wikimedia Sverige
Metrics Q1 Q2 Q3 Q4 Year-to-date Objective
Category analysis
Number of files online 195 1295 1147 189 2826 '
Number of highlighted files 77 130 202 31 440 '
Number of users 11 16 11 7 31 '
Total in Category:Media created by technology pool of Wikimedia Sverige
Date Number of Files Difference
2014-07-01 5773
2014-08-01 6211 +7.59%
2014-09-01 6399 +3.03%
2014-10-01 6933 +8.35%
  • Featured images: 70
  • Quality images: 1431
  • Global usage: 17755
What worked and what did not?
  • We are finding the pace our support is requested. Earlier we have overestimated the pull, but we believe that now we are able to give the support needed with minimal overhead. Being able to give the right kind of support on request seem to be very appreciated by the supported community members. This is something we have taken into consideration for the FDC application for 2014-2015.

Any additional details:


Content liberation[edit]

Content liberation
A brief comment on the third quarter in Content liberation.
What are the objectives of this program? Please include metrics.
  • The chapter shall create and dissiminate information and knowledge about free licenses.
    • The goal is to publish at least one op-ed about why free licenses are important.
    • The goal is to create an easy way to report misuse of free material.
    • The goal is that at least one press services use free licenses correctly, making it easy to chose a free license and the user shall know what it means.
  • The chapter shall influence agencies, public institutions and organisations so that they start using free licences.
    • The goal is that at least 10 new organisations use free license for material they distribute.
    • The goal is that at least 50% of the organisations that has released material under free licences will continue to do it during the year.[5]
    • The goal is that the chapter shall spread information about all organisations that release material under a free license.[6]
  • The chapter shall give hands-on support to organisations that want to release their material under a free license.
    • The goal is to create documentation and procedures on how you transfer large amount of files to Wikimedia Commons.
    • The goal is that all organisations that want to release their material under a free license shall get the support they need to make it available and that they will be able to continue by themselves.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Goal Progress Comment
Publish at least one op-ed
0/1. Project not started yet.
Create an easy way to report misuse of free material
Project not started yet.
At least 10 new organisations use free license
4/10
At least 50% of the organisations that has released material continues[7]
3/9
Spread information about all organisations that release material under a free license
1/7
Create documentation and procedures
Documentation has started
All organisations that want to release their material under a free license shall get support
We managed to help everybody that wanted support in Q3
Activities conducted.
  • The collaboration between the Council of the Central Museums and Wikimedia Sverige continues. During September Axel Pettersson gave a presentation to the directors of the central museums as a follow up to a presentation two years ago when the collaboration started. All of the attending directors admitted that they had not edited Wikipedia them selves, some of them even feeling guilty about it. But when they saw some examples of what their staff had done they were impressed and happy with both the contributions and finding out that they could see the number of pageviews on articles and use of images in different projects. Later on a workshop for beginners were hosted at Nordiska museet as new staff at the Central museums had asked for training and help to get started on editing. To the workshop a flyer was made that promotes wikiproject GLAM and gives shortcuts to tools and other good resources.
  • Batch upload meeting - The Royal Armoury, Skokloster Castle and the Hallwyl Museum invited staff at several museums in Sweden to participate in a meeting where they, together with Wikimedia Sverige, shared what they have learned during their batch upload of more than 20,000 images to Wikimedia Commons. The meeting went into details on what to think of before the upload, how to prepare your metadata and what to expect after the upload. It was also a chance for us to introduce our check-list (work in progress) for institutions wanting to make their material available on Wikimedia projects. With more than 30 participants from at least 15 institutions the meeting was definitely a success and we hope that this will result in many new batch uploads.
  • Batch upload documentation - In preparation for the batch upload meeting a first draft of the documentation was finished and the participants were invited to give feedback on the contents.
  • Work With Sounds (WWS) is a cooperation between six museums in Europe and uploads of sounds from Working life museums has started.
  • We replied to the lawsuit about the website of public art, with the help of lawyers provided by Wikimedia Foundation.
  • The Swedish National Heritage Board are updating their web strategy. In their review of external stakeholders Wikimedia Sverige was identified as one of them and external consultants made an interview with us on how we experience our relationship. This was a signal of our importance in the sector and also an excellent chance to give them credit for the good work they have done for the Wikimedia projects and also steer them to enable more collaboration in the future.
  • Wikimania - In the GLAM track Axel Pettersson were part of a presentation on local outreach along with representatives from Wikimedia Deutchland and Wikimedia Norway. In a Video to Commons workshop Prolineserver continued building on a converting and uploading tool that will make it easier to convert videos to free formats and upload them to Commons. John Andersson joined the Wikimedia task force, a task force set up to give recommendations on how to develop cooperation and technical tools shared by the organizations.
  • The National Library - A script for creating a GWToolset compliant xml file for the map files made available by the National Library of Sweden was developed. The script combines the contents of the file repository with a lookup against en:LIBRIS and is intended as a prototype for future uploads. Unfortunately the actual upload is awaiting a bug fix in GWToolset.
  • KulturNav - In preparation for the project which will add data from KulturNav to Wikidata, KulturNav is adding a JSON-LD format to the API output. The data to be exported is curated by the Swedish Centre for Architecture and Design and primarily intended to add and/or source statements about architects on Wikidata. This project is intended as a prototype for future collaborations between KulturNav and Wikidata as well as GLAM workflows for contributing to Wikidata.
  • Mapillary - Discussions were started with Mapillary about integrating an "upload to Commons" function for their crowdsourced and geotagged street level photos.
  • Support (with a few best practices) was given to Sound and Vision in the Netherlands regarding a contest that they were organizing on Dutch Wikipedia (with 200 videos added to articles). They contacted us because of the successful outcome of the Umepedia Challenge previously this year.
What worked and what did not?
  • In the continued work with the Council of the Central Museums some of the General directors has turned from beeing hesitant to work with us to positive to collaboration after seeing statistics from both BaGLAMa and stats.grok.se on how material made available is beeing used and the number of visitors to articles improved or created by staff at other GLAMs. The pages where GLAMs can have a shared watch list, links to statistics, list of staff editing wikipedia helps both staff and managers in their work, example here.

Any additional details:


Reach and readers[edit]

Reach and readers
A brief comment on the third quarter in Reach and Readers.
What are the objectives of this program? Please include metrics.
  • The chapter shall strive for a positive attitude towards, and increased use of, the Wikimedia projects and free knowledge by doing PR and educate the public and potential users in Sweden.
    • The goal is to create a newsletter for media and the public about the Wikimedia projects and free knowledge which has at least 50 subscribers.
    • The goal is to increase the number of proactive stories about Wikimedia projects in media.
  • The chapter shall strive to that the projects give a great reader experience.
    • The goal is to report technical problems within a week.
    • The goal is that the number of untranslated strings for the software[8] in Swedish will not be lower than 95% for more than a month.
    • The goal is that new extensions from the Wikimedia Foundation[9] will be translated quickly so that the language is not a hinder to activation.
    • The goal is to implement at least one functionality that enhances the reader experience.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Goal Progress Comment
Create a newsletter
New newsletter infrastructure is up and running. All the templates and the work flow is established.
The newsletter should have at least 50 subscribers
2/50. Subscribers of our old newsletter (338) will not count towards the target, nor the new members that are automatically subscribed.
Increase the number of proactive stories
47/21
Report technical problems
All identified problems reported in time in Q3.
The number of untranslated strings
Translation levels ok under Q3.
New extensions translation
Translation levels ok under Q3.
Implement at least one functionality that enhances the reader experience
Activities conducted.
  • Wiki Loves Monuments
    • Wiki Loves Monuments in Sweden had 122 participants - with around half of them being newly registered user. Of the uploaders that have been active before around ⅓ of them first became active during a previous WLM competition. This shows that WLM is a good way of getting people involved and also to retain users.
    • As part of the preparations we continued the development of a statistics tool which we use to see which objects are photographed, where in Sweden they are taken as well as information about the participants. The tool also gave us a great set of data to use for the localized press releases that we sent out. You can find the tool here: https://github.com/lokal-profil/WLM-stats
  • Translatewiki.net
    • Integration of Entryscape has started. Entryscape is the pilot project with which we aim to document how to get involved in translatewiki.net as a software developer.
    • As part of our work on translatewiki.net we identfied which projects were most relevant the scope of our project and that we would focus on during our sprints and translations. We have so far finalized the translations of 3 out of 5 prioritized projects. https://se.wikimedia.org/wiki/Projekt:Translatewiki.net_2014/Prioriterade_projekt
    • As part of the project and to ensure consistent and high quality in the messages used by MediaWiki, its extensions, and the other prioritized projects, a few thousand messages have been proofread and improved.
    • As before we ensured that any new messages used in the Wikimedia projects were translated within a week of being added to translatewiki.net

Work with designing badges suited to the translatewiki.net community continued and is now largelydone.

    • A first translation sprint for non-Wikimedians was organised together with the University of Umeå. In addition to resulting in new translations this served as an interesting study into the challenges encountered by new translators wishing to get involved.
    • A first prioritization of the help documents on translatewiki.net was done. We shared this list with the wider translatewiki.net community for feedback and help with improving the documentation.
  • Europeana Script länk: https://github.com/lokal-profil/EuropeanaHarvest
  • Umepedia - the 25 QRpedia signs have been delivered and the signposts were designed and the production of them started. This marks the beginning of the final step of the project where we will erect the signs together with our local partners.
  • Bug reporting - 14 bugs and 38 problematic source messages (i.e. english messages used as the base for translation) were reported and/or corrected
What worked and what did not?
  • During the Wiki Loves Monuments we have had a very large amount of media mentionings (close to 40) and a good and close cooperation with a number of GLAM partners. However, we did see a significant drop in the amount of participants and number of uploaded photos this year (even though the numbers are still very much acceptable).

Any additional details:

Links in kringla.nu.
  • A piece called "Vi är Wikipedianer" ("We are Wikipedians") was published in Aftonbladet Söndag (a nationwide paper), covering a total of 6 pages with 5 images. The main part was from a Wiki meetup at Kulturhuset earlier this year.
  • That Swedish Wikipedia became the second largest Wikipedia thanks to Lsjbot made the headlines: Washington Post, The Local, SVT, Svd, Metro, AB
  • And Lsjbot got his share of attention through an article in the Wall Street Journal that gave rise to several other stories: Internetworld, Aftonbladet, Huffington Post, Canaltech, Technowiki, Digital Argaam, France24, Clubic, Les Echos, Sydney Morning Herald, Daily Mail.
  • We also got reports from the Swedish National Heritage board that their site kringla.nu now has around 120 million links to Wikimedia Commons. The large number is explained by each of their images having several “related links from Commons”, i.e. an object on kringla that has 3 images, and where there are 4 identified images of that object on Commons produces 12 unique links. This is a direct result of the work made on the previous Wikipedian developer in residence which took place in 2012.


Free knowledge in education[edit]

Free knowledge in education
A brief comment on the third quarter in Free Knowledge in Education.
What are the objectives of this program? Please include metrics.
  • The chapter shall strive to make research financed with public funding to be published under a free license.
    • The goal is to establish contacts with three financers of research.
  • The chapter shall educate teachers to integrate Wikipedia into education, prominently by encouraging students to actively contribute.
    • The goal is to collaborate with at least two Teacher training colleges about integrating Wikipedia.
    • The goal is that at least 10 different courses in University level have contributed to the creation or spreading of free knowledge.
    • The goal is to display and promote at least two nice examples on how Wikipedia can be used in education.
    • The goal is to create a package for secondary education with a clear connection to the curriculum that immediately can be used by schools. The package shall include exercises, contacts to volunteers and other teaching material, all collected in a web portal that explains the contents.
    • The goal is that 20 different classes have received diplomas for good contributions after reporting to a feedback process.[10]
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Goal Progress Comment
Establish contacts with three financers of research
1/3
Collaborate with at least two Teacher training colleges
1/2.
At least 10 different courses in University level have contributed
9/10.
Display and promote at least two nice examples
0/2. Not started yet.
Create a package for secondary education
Completed.
20 different classes have received diplomas
0/20. Work on requirements is almost completed and 13 classes that qualifies have been identified, but diplomas (or rather badges) has not been issued yet.
Activities conducted.
  • We translated and set up Wikipedia training for educators on Swedish Wikipedia in order to support teachers in their design of Wikipedia assignments and scaling best practice. For the editing module we also created tutorial videos for using Visual Editor which meant a welcome update of our learning material and further lowering the threshold for new editors.
  • To support teachers assigning the younger students to edit Wikimini, we created a learning resource including tutorial videos explaining the quality and evaluation of Wikimini content and how teachers can assign more advanced exercises. This is to boost both content and the emerging Wikimini community, as well as teachers understanding of the functions of online collaborative encyclopedias, since Wikimini mimics Wikipedia.
  • These updated learning resources for both Wikimini and Wikipedia in Education were presented to around 60 educators at the Center for Pedagogical Development at City of Gothenburg.
  • In order to recognise the efforts and achievements of teachers and students, Wikimedia Sverige is in the process of designing an Open Badge system for local activities of the Education Program in Sweden (we decided to go with badges rather than diplomas) These badges will be used both in online and offline training with teachers to map out the learning and the various tasks. Teachers can display the recognition of their skills in places that matter to them. Issuing badges for students is likewise a way of motivating participation and high quality contributions and a tool for showing students how to accomplish this. At this early stage, the system is set up by one main badge which is composed by three sets of skills (for students) and three key tasks (for teachers). Student badges are green and teacher badges are blue and as visual representations they enhance the process of assigning students to edit Wikipedia, which is discussed in this blogpost (Swedish) and a brief English translation can be found here. These badges will be tested in coming activities for feedback from the earners on how the system can be improved.
  • In our long term project with the Psychology department at Stockholm University and the the membership association “MIND” specialising in promoting mental health, we had another meeting to plan upcoming events with students editing topics on mental health.
  • Due to a previous editathon in the Umepedia Project, we were invited to present our projects for decision making staff of NBV, one of the national study associations for informal and lifelong learning. We encouraged lifelong learning groups to contribute to the Wikimedia projects as part of their study, and we were able to establish future plans for this with staff members.
  • Wikimedia Sweden was invited to take part in a workshop arranged by The Stockholm County Association of Local Authorities in order to take steps towards setting a digital agenda for education policy and practice in the Stockholm County. There was great interest in how knowledge sharing and openness can benefit education in the region on all levels, from classroom to administration.
  • We had a workshop, coordinated by the Department of Computer and Systems Science at Stockholm University, for the International training program ICT for pedagogical development. The participants all work for the Educational Ministries in developing countries with around 10 countries represented at the workshop which focused on Wikipedia and getting practical experience from editing Wikiversity increasing the chances of having the Wikimedia projects introduced in the education system of their respective country. As a sign of appreciation, we were invited to attend a dinner event with this group of dignitaries and the university.
  • Presentation at the Royal Institute of Technology, slides (in English), for master students in order to encourage them to engage with the Wikimedia projects in their upcoming thesis.

Bagdes

What worked and what did not?
  • The instructional videos for Wikimini has been an effective way of reaching out to teachers on how they can further work with Wikimini.
  • We're still struggling with target outreach to teacher training colleges.

Any additional details:


Free knowledge awareness[edit]

Free knowledge awareness
A brief comment on the third quarter in Free Knowledge Awareness.
What are the objectives of this program? Please include metrics.
  • The chapter shall strive to get free knowledge and free licenses on the political agenda.
    • The goal is to establish new and maintain existing relations with opinion leaders and decision makers.
    • The goal is to increase the collaboration with like minded organisations.
    • The goal is to develop a strategy for advocacy.
  • The chapter shall influence the overarching agencies to encourage the use of Wikimedia projects in their areas.
    • The goal is that key people in overarching agencies are brought together in a meeting arranged by the chapter.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Goal Progress Comment
Establish new and maintain existing relations
Increase the collaboration with like minded organisations
Develop a strategy for advocacy
Arranging a meeting
Activities conducted.
  • To be able to create an informed strategy - and to be able to react in a timely fashion - the chapter continuously keep an eye out for important legislative changes that might affect our work. For this we have had great help of the EU lobbying group (WEASEL). When needed the information gathered are forwarded to the board for decisions and more newsworthy legislative developments are also included in our newsletter to raise awareness amongst our volunteers and the media.
  • Participated at a Europeana Task Force meeting held at Wikimania. The task force is aimed to find out how Wikimedia and Europeana should collaborate in the future.
  • We signed the position paper on EU copyright. This is an important step for our chapter as we through this work became further engaged in the work on the EU level and also improved our ability to answer similar requests for positions in the future.
What worked and what did not?
  • It has been great being able to discuss these issues with other chapters in the EU. Many of the national legislations are decided upon on EU level, and having a diverse community means we get a lot better insights on issues that would affect us.

Any additional details:


Lessons learned[edit]

Lessons from this quarter[edit]

A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • We got 3 external grants approved from the Swedish Innovation agency, all together around 500,000 SEK (~72,000 USD). These will help us spread knowledge on Open Data and Wikidata, continue the work on free database of public art in Sweden which is integrated with lists on Wikipedia) and improve on Wikidata.
  • The long and happy collaboration with the Central museums were made even more practical with workshops with staff on various levels. Our impression is that several institutions are really serious in integrating work with Wikipedia as an everyday operation and not have it be a one-off. This will lead to a sustainable curation of files and high quality content.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • WWF Sweden gave us a continuation grant to follow up the work in Uganda. This should have been made with WWF partners in Kenya, but due to the Ebola outbreak, they cancelled the meetings (scheduled in September). Hopefully, we will be able to pick it up early next year.

What factors (organizational, environmental) enabled your success?

  • By having a long record of applying for external grants we have both learned skills, but also made a sort of library of assets we can use in the applications which make us pretty quick in writing them. Also having been around for a long time and having a good network means that we can get good partners on the applications which increase our success rate significantly.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • Well, that the ebola outbreak would affect our work in Uganda at this time was not anticipated. There is a risk that the situation will not be better early next year, so the collaboration with WWF Kenya might be put on hold, which is sad since they in turn has significant resources to use in this project.

What changes might you make in executing your initiatives into the next quarter?

  • Thanks to the work the Analytics team metrics standardization and to the thoughts about global metrics, we will start experimenting in ways to capture these in our everyday work.

Additional information[edit]

Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

  • At the Wikimedia Sweden members meeting in August the vision, strategy and goals were discussed among members, board members and staff. According to the members we are on track with what we do in the GLAM area, but they also want to see more statistics and outreach to new institutions and users. Notes from the meeting, in Swedish, can be found on the WMSE wiki.
  • Two board meetings were held. Minutes (in Swedish): 2014-08-24, 2014-09-20.
  • As always, our accounting is available online.
  • We continued to make our conference room available to another non-profit to have philosophy meetings.
  • Wikimania - A total of 19 swedes were present during Wikimania in London.
  • Thanks to an email sent to previous donors by Wikimedia Foundation our membership base grew dramatically .

Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Signature[edit]

Once complete, please sign below with the usual four tildes.

Notes[edit]

  1. Diversification here defined as:
    women
    contributors whose native language are different than the largest Wikipedias.
    contributors 60 years or older
  2. Active: >5 edits/month
  3. The first completed activity, if the contributors partakes in further activities the counter is not reset.
  4. At least four/year.
  5. Providing they have more material to release.
  6. i.e. on the website, press releases or the blog
  7. 17 organisations has previously released material.
  8. MediaWiki (most used) and Extensions used by Wikimedia
  9. for common deployement
  10. Applies to primary school (class 7-9), secondary school and Swedish for immigrants.