Purpose of the report

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
Where necessary, explain the context behind your outcome.
In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Metric	Achieved outcome	Explanation
1. # of active editors involved	26
2. # of new editors	57
3. # of individuals involved	122
4. # of new images/media added to Wikimedia articles/pages	592	List of articles without images. Articles marked with Y has been improved during Image-A-Thon, Wiki Loves Rathayatra
5. # of articles added or improved on Wikimedia projects	376
6. Absolute value of bytes added to or deleted from Wikimedia projects	2,091,114(1.99 MB)	1.44 MB of data were added to Wikimedia projects. 0.09 MB of data were deleted from Wikimedia projects as part of quality improvement measures.

Telling your program stories - all programs

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.

Strengthening Existing Community with WikiTungi

Bhubaneswar Wikimedians training fellow Wikimedian during the meetup

Since Wikipedia is edited by people around the world, the language community is scattered across the globe. It may not always be possible to meet and discuss Wikimedia projects. A city based community group such as WikiTungi not only helps in collaborating with local Wikimedians, but also helps identify potential Wikimedians.

The Odia community's WikiTungi is a city based Wikipedia community based in two cities, Puri and Bhubaneswar. CIS-A2K has helped the community members organise events and regular meetups for the community Wikimedians. In addition to providing advanced training sessions for existing Wikimedians, ten Wikimedians in Bhubaneswar and 15 Wikimedians in Puri, WikiTungi meetups also train new individuals who attend the meetups. While Wikimedians in Puri conduct meetups bi-monthly, Bhubaneswar Wikimedians meet once a month. In every meetup, Wikimedians exchange their resources with each other, helping address their doubts and queries regarding their problems and projects. Tungi also helps marking the presence of the Wikimedia movement in the particular area, and also attracts individuals to take part in it.

Image-A-Thon

Image-a-thon is an event to add images into the Odia Wikipedia articles that don't have images. It is a practice for the quality improvement in Odia Wikipedia. A large event of Image-A-thon is also planned for flourishing Odia Wikipedia with good quality images,and also to have "at least one image in one article" The phase-1 of Image-A-Thon was organized in Puri to add images of Puri city into Commons and use those images in Wikipedia articles. In the first phase almost 7 Wikimedians took part, and 150 images were added into Odia Wikipedia articles.

Advance Wikipedia Training

Advance Wikipedia Training is the second step of training for Wikipedians or previous event participants to learn tools that can help them contribute to Wikipedia at a higher skill level. More than an orientation, an advanced training session also helps identify Wikipedians' strength and areas of interest. The training sessions and tools are often provided by experienced Wikipedians participated in the WikiTungi. Some community members like Gyan Sahu helps the Wikipedians to learn the use of the tools which is helpful in training new Wikimedians how to organise events, meetups, and other activities.

Wikidata

Odia Wikipedia was one of the first four Wikipedias to have the article place holder extension. Odia Wikimedians have been devoted to conducting Wikidata lable-a-thon and translation to increase the presence of Odia language in Wikidata and to improve and enable the article place holder function in Odia Wikipedia. Since August 2016, a series of Wikidata lable translation activities have been carried out in collaboration with Wikimedians from Puri.

Sambalpur University workshop

An orientation and workshop event was initiated by the Odia Wikipedian community members was for students of Computer Science and Application Department and Odia Department at Sambalpur University. The 57 participants, including 5 faculty members, consist of 30 male and 27 female participants. The event was the first workshop held in Sambalpur University and the second one in Western Odisha after three years. Additionally, considering the University has 196 colleges under its affiliation in seven different districts of Western Odisha, this event was an important step to spread the awareness about Wikipedia movement and establish networks in the region.

Plans ahead

Forming a WikiTungi in Sambalpur, which will connect the students of Sambalpur University with the local Wikimedians.
Quarterly follow-ups by CIS-A2K and Odia Wikipedia community members to provide advanced training and answer queries.

Ratha Yatra GLAM

The process of making wheel for the Rath or the Chariot, Video by Jagannath Dora

Ratha Yatra GLAM is an activity carried out by WikiTungi Puri, where Wikimedians from Puri document the process of chariot for 22 days during the Ratha Yathra Festival in the city. Chariot making is a major part of this centuries-old festival which has few photos and video documentation on open access platforms. The Wikimedians spent over three weeks to document the important processes of this ancient festival at Rakha Khala where the chariots are made.
This is the first GLAM activity conducted by Odia Wikipedians. Due to uncontrollable issues, the project was initially delayed by 15 days. The project started will likely take a year to be completed and will be one of the largest Open Knowledge resources available on Jagannath culture. As a follow-up, a month-long edit-a-thon was organised where participants improved and created 60 articles on Odia Wikipedia.

Goals and upcoming activities

Workshop in Indian Institute for Mass Communication, Dhenakanal
Another follow up workshop with Sambalpur University
Women's History Month Edit-a-thon in KIIT University
100 Women Edit-a-thon in collaboration with Eastern Media
QR code project with Bhubaneswar Development Authority
Phase-2 of Rathayatra GLAM
Phase-2 of Image-a-thon
Wikidata-thon

Overall

-	Target	Last year (if applicable)	Progress (at end of Q2)	End of year (projected or actual)
# of newly registered users	165	Example	57	165
# of active editors involved	52	Example	26	52
# of individuals involved	213	Example	78	213
# of new images/media added to Wikimedia articles/pages	420	Example	592	420 + 300
# of new images/media uploaded (optional)	415	Example	592	415 + 300
# of articles added or improved on Wikimedia projects	770	Example	376	770
Absolute value of bytes added to or deleted from Wikimedia projects	1814000	Example	2,091,114 (2.09 MB)	2,091,114 + 1 MB

Note

CIS-A2K, with the help of the Odia Wikipedia community, was able to achieve the target for metrics number 4 and 5; CIS-A2K is working to increase the number by 300 in Q4.
CIS-A2K, with the help of the Odia Wikipedia community, was able to achieve the target for metrics number 6; CIS-A2K is working to increase the number by 1 MB in Q4.

Activity wise

Edit-a-thons

-	Expected target	Progress (at end of Q2)
# of newly registered users	100	2
# of active editors involved	20	10
# of individuals involved	160	20
# of new images/media added to Wikimedia articles/pages	145	100
# of new images/media uploaded (optional)	150	100
# of articles added or improved on Wikimedia projects	450	105
Absolute value of bytes added to or deleted from Wikimedia projects	10,54,000	10,89,418

Skill Building

-	Expected target	Progress (at end of Q2)
# of newly registered users	50	5
# of active editors involved	17	15
# of individuals involved	33	20
# of new images/media added to Wikimedia articles/pages	75	64
# of new images/media uploaded (optional)	65	64
# of articles added or improved on Wikimedia projects	200	200
Absolute value of bytes added to or deleted from Wikimedia projects	4,60,000	3,72,686

GLAM activities

-	Expected target	Progress (at end of Q2)
# of newly registered users	15	1
# of active editors involved	15	10
# of individuals involved	20	6
# of new images/media added to Wikimedia articles/pages	100	428
# of new images/media uploaded (optional)	200	428
# of articles added or improved on Wikimedia projects	120	70
Absolute value of bytes added to or deleted from Wikimedia projects	3,00,000	6,29,010

Media Mentions

Writing code in your language, Sambad Newspaper.
OCR for Odia, Samaj Newspaper.
Rathayatra Editathon, Bhubaneswarbuzz, popular blog in Odisha.
Odia Wikipedia mobile app, Orissapost, Newspaper.

In-kind support

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.

Revenue source	Currency	Anticipated	Q1	Q2	Q3	Q4	Cumulative	Anticipated ($US)*	Cumulative ($US)*	Explanation of variances from plan
Volunteer support	INR	10,000	-	-	-	-	10,000
Travel & Stay	INR	1000	-	-	-	-	1,000
Event organization and logistics	INR	18000	-	-	-	-	18,000

* Provide estimates in US Dollars

Note

Sambalpur University contributed the event hall, projectors for use during the event, accommodation and food for the workshop.
User:Subas provided a meetup space for supporting Bhubaneswar WikiTungi.

Revenues received during this period (6 month for progress report, 12 months for impact report)

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.

Revenue source	Currency	Anticipated	Q1	Q2	Q3	Q4	Cumulative	Anticipated ($US)*	Cumulative ($US)*	Explanation of variances from plan
A	B	C	D	E	F	G	H	I	J	K

* Provide estimates in US Dollars

Spending during this period (6 month for progress report, 12 months for impact report)

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)

Expense	Currency	Budgeted	Q1	Q2	Q3	Q4	Cumulative	Budgeted ($US)*	Cumulative ($US)*	Percentage spent to date	Explanation of variances from plan
A	B	C	D	E	F	G	H	I	J	J2	K
TOTAL	B	C	D	E	F	G	H	I	J	J2	N/A

* Provide estimates in US Dollars

Resources

Resources to plan for measurement

Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.

Resources for storytelling

WMF storytelling series and toolkit (DRAFT)
Online workshop on Storytelling. By Frameworks institute
- The origin of storytelling
- Story frames, with a focus on news-worthiness.
Reading guide: Storytelling and Social change. By Working Narratives
- The uses of the story.
- Case studies.
Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
Building bridges using narrative techniques. By Sparknow.net
- Differences between a report and a story
- Question guides and exercises.
Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
- Developing a strategy
- Collaboration mechanisms
- Knowledge sharing and learning
- Capturing and storing knowledge.