Grants:APG/Proposals/2016-2017 round 1/Wikimedia Österreich/Impact report form

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Purpose of the report[edit]

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Overview[edit]

WMAT and WMF representatives with Open Minds Award and blinking bows

2017 was an outstandingly busy and successful year for Wikimedia Österreich. It made us very happy that our work has been appreciated and rewarded by almost all our important stakeholder groups: The German-language Wikipedia community awarded us with the Orga WikiEule and the wider Austrian open culture community with the Open Minds Award in the "Diversity" category. From our external partners Europeana appointed Wikiversity Austria as the most innovative project in the Wikimedia 1914-18 Europeana Challenge, while the mayor of our district in Vienna nominated our Executive Director Claudia Garád as female citizen of the year in the category "Science, knowledge & education".
We also managed to host the biggest international event in our history, to raise an all time high of 80,000 EUR external funds, to administer a cash flow increase of roughly 50% due to the event hosting and various fiscal sponsorships for the international community, and start a reform of our governance structures which is designed to help us tackle the challenge of including a broader base of volunteers into organisational responsibilities and decision making processes. It would not have been possible to achieve all this without the two-year grant making pilot, which especially in the second half of the year provided us with the necessary (time) resources. We hope that more organisations will be able to profit from this model in future.

Global metrics overview - all programs[edit]

Shared metrics

  1. Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
  2. Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
  3. Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.

Grantee-defined metrics

  1. Quality: The number of community decorations (featured, quality, valued) for media files supported by Wikimedia Österreich on Wikimedia Commons.
  2. Diversity: The number of unique participants and/or organizers of activities conducted or supported by Wikimedia Österreich who belong to underrepresented groups in the Wikimedia movement in Austria. These groups are defined as women, lesbian, gay, bisexual and transgender people, persons belonging to ethnic, language or religious minorities in Austria, foreigners and people with disabilities.
Program Participants Newly registered Content pages Quality Diversity
Goals for 2017–2018 (total for all programs) 3,500 600 160,000 10,000 1,000
Results until 2017-06-30 (total for all programs) 2,317 189 33,792 606 607
Results until 2017-12-31 (total for all programs) 7,131 347 94,234 891 892


Participants
Goal for two years
2017/01/01 – 2018/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _
and results until 2017/06/30 and 2017/12/31 _
Explanation
3,500
2,560

This is a sum of the older metrics of “active editors” and “new editors”. Whereas “organizers” within these groups need to be excluded, other “participants” from the former metrics group of “individuals” who were non-editors need to be included. In 2014, we counted only new editors, not active editors, so the actual number might be a bit higher than 2,560.

Results by activity:

6 + 1 + 14 + 34 + 200 + 45 + 25 + 4 + 3 + 3 + 4 + 48 + 1 + 1 + 24+ 55 + 9 + 6 + 11 + 27 + 9 + 9 + 5 + 4 + 3 + 50 + 17 + 150 + 22 + 7 + 29 + 7 + 4 + 3 + 4 + 85 + 34 + 25 + 10 + 8 + 9 + 4 + 257 + 45 + 34 + 20 + 5 + 24 + 335 + 3 + 4 + 3 + 6 + 2 + 20 + 7 + 10 + 17 + 50 + 14 + 330 + 14 + 80 + 7 + 6 + 3 + 3 + 3 + 3 + 8 + 17 + 10 + 1 + 10 + 4 + 283 + 2 + 4 + 2537 + 7 + 32 + 27 + 8 + 7 + 4 + 4 + 6 + 2 + 113 + 8 + 26 + 60 + 15 + 1 + 2 + 3 + 2 + 2 + 5 + 9 + 1 + 21 + 20 + 7 + 12 + 60 + 1000 + 30 + 1 + 38 + 25 + 30 + 6 + 5 + 1 + 2 + 220 + 46 + 38 + 2 + 7 + 8 + 3 + 5 = 7131

Newly registered
Goal for two years
2017/01/01 – 2018/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _
and results until 2017/06/30 and 2017/12/31 _
Explanation
600
448
Results by activity:

14 + 34 + 32 + 20 + 18 + 45 + 10 + 16 + 12 + 6 + 7 + 30 + 8 + 21 + 6 + 16 + 23 + 27 + 2 = 347

Content pages
Goal for two years
2017/01/01 – 2018/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _
and results until 2017/06/30 and 2017/12/31 _
Explanation
160,000

Content pages by Wikimedia project (expected):
Wikimedia Commons 68%, Wikipedia 29%, Wikidata 2%, other 1%.

144,572

This is a sum of two of our former metrics, concerning new or improved article pages in Wikimedia projects and new media files uploaded to Wikimedia Commons.

67,535 new media files uploaded to Wikimedia Commons from 2017-01-01 to 2017-12-31 + 9,909 different pages in the main namespace of Wikimedia projects using media files uploaded to Wikimedia Commons from 2017-01-01 to 2017-12-31 + other results by activity: 5 + 72 + 48 + 22 + 1258 + 11 + 29 + 1 + 4 + 2216 + 777 + 1 + 25 + 5726 + 1 + 11 + 1 + 120 + 3 + 1 + 804 + 5 + 10 + 60 + 2 + 1008 + 15 + 7 + 1 + 399 + 3 + 1 + 925 + 11 + 3189 + 1 + 17 = 94,234
Quality
Goal for two years
2017/01/01 – 2018/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _
and results until 2017/06/30 and 2017/12/31 _
Explanation
10,000
8,255
Community decorations for media files on Wikimedia Commons uploaded from 2017-01-01 to 2017-12-31:
  • Featured pictures: 36
  • Quality images: 874
  • Valued images: 26

= 891

Diversity
Goal for two years
2017/01/01 – 2018/12/31
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _
and results until 2017/06/30 and 2017/12/31 _
Explanation
1,000

No numbers from previous years as this is a new metric we did not track before.

Results by activity:

9 + 25 + 100 + 42 + 1 + 13 + 4 + 10 + 17 + 14 + 22 + 3 + 29 + 230 + 11 + 3 + 9 + 26 + 4 + 13 + 21 + 2 + 16 + 2 + 66 + 1 + 6 + 9 + 9 + 6 + 60 + 1 + 15 + 9 + 18 + 1 + 19 + 17 + 25 + 4 = 892


Telling your program stories - all programs[edit]

Program 1

Community Support[edit]

A diverse community of volunteers with a wide range of skills, a desire to continually improve their work together and that offers a constructive working environment to existing and new users


What did we achieve so far?
Diversity and inclusion
As diversity was identified as our biggest strategic gap in various internal and external assessments (e.g. by FDC staff), increasing diversity and inclusiveness in our organisation and the communities we serve became a strategic goal for us in 2017: We set targets in this regard in our annual metrics, diversity played a major role in the restructuring of our board, and we built alliances with individuals and like-minded organizations. The results of our first year of metrics exceeded our expectations and so does the amount and variety of ideas and projects that we saw in the past 12 months: From classical gender gap related editing activities and inclusive tech community building, to working with marginalized language communities such as refugees. In addition, we initiated the creation of and drafted a common Friendly Space Policy for all German-speaking communities, to make is easier for organizers and attendees alike when they work with WMDE, WMAT, and WMCH. Unfortunately, WMCH opted out, as they require a coherent rule set for all their languages and will use something they had in the French part of the community before, but at least WMAT and WMDE will could a coherent guideline. Something we felt strongly about when creating this policy was the importance of framing this rules very positively, more as rights than restrictions, in order to foster positive reception and acceptance in our generally more skeptical community. As outlined in our Progress Report, these successes and positives developments do come with a set of new challenges - many of them we need to tackle not (only) as individual affiliates or communities, but as a movement. Hence, we worked at building international alliances to raise awareness for the issues (e.g. a statement on diversity and governance as a result of the Diversity Conference in Sweden) and to find ways to feed them into the next steps of the movement strategy process.

WikiDaheim: An integrated approach to photography contests and Austrian heritage
After years of running successful Wiki Loves competitions in Austria, we decided it was time to refine the concept, adapt it to our local needs and preferences and incorporate the experiences we gathered throughout the past years. Instead of focusing on one narrow topic at a time, we want to test a broader approach which offers ample possibilities for new and existing volunteers to contribute. With WikiDaheim we created a platform that enables contributors to fill knowledge gaps about villages, towns, and cities in Austria - covering everything from cultural and natural monuments to cemeteries and other common infrastructure such as municipal offices, parks, fire stations etc. WMAT supported the project with PR and outreach and the financial means to set up and design a suitable landing page in a modern and attractive design, which got a lot of positive feedback in Austria but also internationally, e.g. during Wikimania where the project participated in the Hackathon to refine the technical infrastructure and fix bugs. There will be another edition in 2018 where we plan to refine the usability, especially for newcomers and increased efforts at winning new contributors and partners across Austria by focusing on specific topics during the competition in order to address interested participants more directly.

Absolutely amazing experience. The mentoring project with dedicated mentors and projects for newbies was excellent, I hope it is kept for next hackathons.

— Hackathon participant via the feedback survey

Creating movement resources
Regarding community work, WMAT currently has two major areas of expertise: volunteer support from almost ten years of working with and for local communities, and inclusive event spaces, more recently from doing extensive benchmarking and innovation for the Wikimedia Hackathon in Vienna. In the past year, we allocated considerable amounts of time to creating useful material from these experiences and expertise for the wider movement: a Reader: Success and impact of volunteer support in the Wikimedia movement which was compiled with our community manager in a leading role, and guide to inclusive tech events and mentoring programs, which already reached beyond our Wikimedia communities and won an Open Source Award in Austria. Furthermore, in our Hackathon report, we give a detailed overview of ideas and concepts of others which we fund useful and inspiring for our own event organisation as well as an assessment of new ideas and approaches (e.g. plushie friendly events) we came up with and tested in this context.


What are our biggest challenges?
User retention
Like most other communities and affiliates, WMAT has been struggling with editor retention for years. While attracting new people via photography contests or edit-a-thons usually works fairly well, sustainable engagement of these contributors over an extended period of time has proven to be a major challenge, for which there is no quick fix, as many barriers are caused by the complexity of the German-language Wikipedia on which affiliates have little to no influence. In 2017 we mainly analyzed successful examples from others (e.g. edit-a-thon series in Sweden) and tested some ourselves (mainly in the context of our university courses). One of the main insights are that sustainable retention needs a certain regularity (in contrast to singular events) and social interaction. Especially, when we strive for equity and want to engage groups that are currently under-represented, we must provide a suitable framework and invest some time and effort. We built this into our newcomer related activities for 2018, trying to find a good balance between the necessary input of resources and the expected output.

What's up next?
New ideas for sustainable new user retention
As part of our governance reform we established strategic working groups for WMAT's central spheres of activities. The groups are inspired by sociocratic management and governance concepts and consist of WMAT board and staff members as well as volunteer leaders from our community who co-create our program focus and budgets. The groups are also mixed in terms of diversity with female/non-binary members in each group. One of these groups focuses on the recruitment and retention of new editors with an emphasis on diversity. For 2018, the group came up with a bunch of new ideas - from a Wikidata Austria event series which will be accompanied by online community building on social media, to wiki♥vielfalt, a monthly edit-a-thon series in Linz, which is inspired by the successful model of diversity edit-a-thons in Gothenburg, Sweden. The new projects are a mixture of proven concepts of other affiliates and communities which we try to adapt to our context and new innovative ideas which we will incubate over the coming months. More details and first results will be featured in our 2018 reports.

International cooperation
As outlined in the partnership statement we co-created in November 2017, we believe that partnerships are crucial when it comes to making our new strategic vision for the movement a reality. We also believe that affiliates will play a central role in this process and should lead by example. Hence, supporting the international communities becomes increasingly important for our own strategy. Currently, we are implementing two new approaches for 2018: Firstly, we plan to continue allocating staff resources to fiscal sponsorships (in addition to our commitment to support CEE Spring in this role). In addition, we also want to initiate a broader debate on how we can do this in the best possible way. Following the idea of the WLM international team, we believe that proven concepts such as WLM, WLE, CEE Spring etc. should be able to be "adopted" by affiliates, to spare the international teams the bureaucracy to write expansive proposals and look for a fiscal sponsor every year and the affiliates additional paperwork. WMAT would be willing to adapt at least two of these international projects (CEE Spring and WLM). Secondly, we try to provide small scale support for communities without staff and yearly budgets by sponsoring the creation of information material or swag for them - small things that can make a lot of difference for the respective communities. The amounts necessary are usually so small, that most often not even a rapid grant makes a lot of sense (not talking about the overhead for all parties involved). So for 2018 we plan to allocate a small budget for such cases.



Overview of activities
Links to descriptions in monthly reports
Jan New WMAT OfficeED Strategy MeetingUniversity of Vienna: New Media in History and History EducationUniversity of Vienna: War and Propaganda until WWIWLE and WLM awards ceremonyWikiDienstagFebAdminCon in SalzburgNew support program for fee reimbursementHousewarming PartyWMAT strategy meetingSupport guidelines workshop2017 European GLAMwiki Coordinators meetingWikiAlpenforum meeting in MunichWikiDienstagMarArt+Feminism Edit-a-thon in GrazWikipedia for Peace Kick-Off seminarCommunity IdeaLabWikiDienstagAprWikimedia Conference 2017MediaWiki coding workshops in ViennaThrone of Cards IVWikiDienstagMayWikimedia Hackathon 2017 in ViennaBurgenland University of Education: Edit-a-thonMind the Gap! Editing for more diversityWikimedia CEE Spring 2017WikiDienstagJunGeneral assembly 2017Strategy meeting of our boardUniversity of Innsbruck: Contemporary HistoryUniversity of Vienna: New Media in History and History Education IIINew friendly space policyNetpolitical eveningsAustrian community survey 2017WikiDienstagJulWikiDienstagAugWikipedia for Peace 2017 in TyrolWikimania 2017 in MontrealArbitration Committee meeting in FrankfurtSepWMAT strategy meeting in SalzburgWikiAlpenforum meeting in TrentoWikiCon 2017 in LeipzigWikimedia CEE Meeting 2017 in WarsawOpen Minds AwardWartungsbausteinwettbewerb Summer 2017Wikidata Election Data workshopART+TECH+FEMINISM Edit-a-thon in LinzArt+Feminism Edit-a-thon in St. PöltenWikiDienstagOctWikiDaheimWikiversity: Galicia at the University of ViennaVisiting Wikimedian / Wikipedia for RefugeesWikiAlpenforum meeting in IsnyWikidataCon in BerlinWikiDienstagNovDiversity Conference in StockholmEdit-a-thon in EisenstadtWartungsbausteinwettbewerb Fall 2017Editing Workshop hosted by the Austrian Green PartyVolunteer Supporters Meeting in BerlinEdit-a-thon: War and Propaganda until WWIWikimedia Partnership Group Meeting in BerlinDenkmal-Cup and Armenian Writing CompetitionSummer University: World HeritageEuropa-Forum WachauWikiDienstagDecWikiCup 2017Young Wikipedians meeting in DüsseldorfStrategy meetingWikiDienstag


Additional metrics for this program
Objective
by the end of 2018
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _
and results until 2017/06/30 and 2017/12/31 _
Details
Community leadership: There are 200 volunteer organizers of activities supported by us. ~ 150

This is the estimated number of volunteer organizers based on a review of our reports in the last two years. The activities were organized by approximately 30 unique organizers.

Results by activity:

1 + 4 + 1 + 3 + 9 + 3 + 2 + 1 + 3 + 8 + 2 + 1 + 2 + 1 + 4 + 8 + 5 + 5 + 4 + 8 + 3 + 1 + 1 + 8 + 4 + 7 + 1 + 1 + 1 + 14 + 1 + 17 + 4 + 1 + 1 + 1 + 1 + 5 + 11 + 3 + 1 + 1 + 5 + 12 + 1 + 1 + 1 + 4 + 2 + 1 + 2 + 3 + 4 + 22 + 1 + 3 + 12 = 237

Community motivation: At least 80% of the participants of community surveys agree that our activities contribute to motivating them for their online work. 84%

According to our community survey in Q2/2016.

86% according to our community survey in June 2017.
Community retention: 40 new editors edit Wikimedia projects at least 5 times every 4 weeks during a time span of 12 weeks after registering. Our former metrics concerning user retention included “number of new editors that edit a Wikimedia project after four weeks after their registration” (2016) and similar less ambitious definitions than the new one.
Results by activity:

10 + 3 = 13

Program 2

Free Content[edit]

Generating, opening, and distributing multifaceted and valuable content that fascinates and engages Wikimedia volunteers, partners, and readers alike.


New-Files-WMAT-2017-2.jpg

What did we achieve so far?
Quality and (educational) value
As described in previous reports, WMAT's main focus concerning content is to make it as high-quality and valuable as possible. The main criteria being the quality of the content (e.g. decorated images), the added value for Wikimedia projects (e.g. encyclopedic value of rare pictures or documents / usage in Wikimedia projects), and the added value for free knowledge in general, such as new partnerships and contacts or an increased awareness for free licenses in cooperations to liberate content. In this context the very positive outcomes of this program can be regarded as a result of our successful work in the other two programs, especially in terms of community building, outreach, and partnerships. Our investments in photography equipment, skill transfer, and photography activities in general also paid off in a very satisfying manner, the second half of 2017 has been one of the most productive in years with 45,456 new files supported by Wikimedia Österreich. While the distinct media files used in the main namespace is slightly below plan, the average usage of the files that are used is way above our expectations (2,1 instead of 2,0 doesn't seem to be a big difference but it takes a lot of usages to produce an average like this), which shows that the overall quality and usefulness of our volunteers' work is rather satisfying.
As outlined in previous reports, the quality metrics remain problematic, due to the changes in our community in the wake of various conflicts. In the end of the day, as a chapter we have very limited influence on the course of these discussions and their impact on the Wikimedia projects (new rules being introduced via straw polls by the community etc.). Mediation attempts and compromises regarding the support guidelines also infuriated some of the volunteers from both camps. This dispute in combination with our conflict of interest issue influenced our metrics this year.


Diversification of content

We consider Wikipedia an excellent partner for making our information, our knowledge and our online offers more easily accessible and to continue their dissemination to an even wider audience. For quite some time now, we have been thinking about how to improve the way we network with Wikipedia. The Wikipedian in Residence concept presented us with an ideal opportunity.

— Dr. Ulrich Nachbaur, Department Manager Vorarlberg State Archive

Video uploaded by our Visiting Wikimedian

WikiDaheim helped us to diversify content about Austria in a systemtic manner, by providing a platform that enables contributors to fill knowledge gaps about villages, towns, and cities in Austria - covering everything from cultural and natural monuments to cemetries and other common infrastructure such as municipal offices, parks, fire stations etc. While cultural heritage is still very prominent in the results (also due to our continued cooperation with the Federal Monuments Office), we could successfully document other aspects (e.g. cellar alleys) which are often even more endangered by destruction and dilapidation than listed monuments or protected nature. Wikipedian in Residence programs have been another way to liberate knowledge about Austria: In 2017 we had a successful cooperation with the Vorarlberg State Archive.
Wherever possible, WMAT also supports communities outside Austria in their work to enhance free knowledge and documenting rare and endangered content, especially if these communities cannot easily access movement resources themselves, such as the Iranian community. In this context WMAT hosted a visiting Wikimedian from Iran at our office from end of September to mid-October, provided infrastructure for his work and served as a fiscal sponsor for a rapid grant the volunteer conducted together with a French expat Wikimedian who lives in Austria. The focus of the project was the digitization of oral history documentaries from Iran. In the wake of project, 70 hours of video material were uploaded to Wikimedia Commons.


What are our biggest challenges?
European Year of Cultural Heritage
2018 will be the European Year of Cultural Heritage. Unfortunately, there seems to be no central or coherent strategy or planning for it in Austria, which makes it very diffcult for us to join in and to profit from the chances (potential GLAM partnerships, visibility etc.) that comes with such an occasion. In contrast to Germany and Switzerland, where our neighboring affiliates had the chance to join existing initiatives, there is no commparable structure in Austria. Of course our partner - the Federal Monuments Office - has some initiatives in that regard and we already plan to incorporate the theme in our common start of the year event, but there is little that goes beyond the usual activities which we already have as a part of our cooperation such as Monuments Day in September.


What's up next?
Commons working group and Wikidata Austria
As we have a strong photography and Commons community in Austria, this sphere of activity now also has its own strategic working group. In the plan for 2018 there are new Wiki Loves Parliament projects (one of it as a cooperation with the Italian community in South Tyrol), ideas for various Wiki Takes activities around WikiDaheim 2018, at least one major initiative around Monuments Day and the European Year of Cultural Heritage, as well as skill building activites for photographers. The intensified community building efforts of the Wikidata Austria volunteer group and the aftermaths of the Wikimedia Hackathon will also result in more activity around tech projects in general and Wikidata in particular.



Overview of activities
Links to descriptions in monthly reports
Jan University of Vienna: New Media in History and History EducationUniversity of Vienna: War and Propaganda until WWIWikiDienstagIndividual Wikimedia Commons activitiesFebAdminCon in SalzburgWikiAlpenforum meeting in MunichWartungsbausteinwettbewerb Winter 2017IWikiDienstagIndividual Wikimedia Commons activitiesMarWiki Loves Parliaments: Federal Council of AustriaArt+Feminism Edit-a-thon in Graz26th Wikipedia Writing CompetitionWikiDienstagIndividual Wikimedia Commons activitiesAprThrone of Cards IVWikiDienstagIndividual Wikimedia Commons activitiesMayWikimedia Hackathon 2017 in ViennaWartungsbausteinwettbewerb Spring 2017Burgenland University of Education: Edit-a-thonMind the Gap! Editing for more diversityWikimedia CEE Spring 2017WikiDienstagIndividual Wikimedia Commons activitiesJunUniversity of Innsbruck: Contemporary HistoryUniversity of Vienna: New Media in History and History Education IIIWikiDienstagIndividual Wikimedia Commons activitiesJulIndividual Wikimedia Commons activitiesAugWikipedia for Peace 2017 in TyrolIndividual Wikimedia Commons activitiesSepWikiAlpenforum meeting in TrentoMonuments Day 2017Wartungsbausteinwettbewerb Summer 2017ART+TECH+FEMINISM Edit-a-thon in LinzArt+Feminism Edit-a-thon in St. PöltenWikipedian in Residence (WiR): Vorarlberg State ArchiveWikiDienstagIndividual Wikimedia Commons activitiesOctWikiDaheimWikiversity: Galicia at the University of ViennaFrankfurt Book FairVisiting Wikimedian / Wikipedia for RefugeesWikiAlpenforum meeting in IsnyIndividual Wikimedia Commons activitiesNovEdit-a-thon in EisenstadtWartungsbausteinwettbewerb Fall 2017Editing Workshop hosted by the Austrian Green PartyEdit-a-thon: War and Propaganda until WWIDenkmal-Cup and Armenian Writing CompetitionEuropa-Forum WachauWikiDienstagIndividual Wikimedia Commons activitiesDecWiki Loves Parliaments in VorarlbergWikiCup 2017WikiDienstagIndividual Wikimedia Commons activities


Additional metrics for this program
Objective
by the end of 2018
Earlier results for two years
2014/07/01 – 2016/06/30
Proposed milestones _
and results until 2017/06/30 and 2017/12/31 _
Details
Useful content: 14,000 additional distinct media files supported by Wikimedia Österreich used in the main namespace of Wikimedia projects. 12,210
5607 distinct files uploaded from 2017-01-01 to 2017-12-31 used in main namespace
Versatile content: Retaining the average usage of the distinct media files mentioned above on at least 2 main namespace pages. No numbers from previous years as this is a new metric we did not track before. As of 2016-06-30 the number of total file usages was about 2 times higher than the number of distinct file usage.
12102 (total usages of files uploaded from 2017-01-01 to 2017-12-31 in main namespace) ÷ 5607 (distinct files uploaded from 2017-01-01 to 2017-12-31 used in main namespace) = 2.2
Program 3

Reach / Free Knowledge Awareness[edit]

Creating collective impact on a societal level by working with and through others to achieve a greater impact than we could ever achieve alone.


What did we achieve so far?

Advocacy
The progress towards our shared goals on EU advocacy is outlined on the meta page of the Free Knowledge Advocacy Group (FKAGEU). In Austria we collaborated with the EU advocacy team by drafting statements for and attending a consultation at the Austrian Ministry of Justice concerning the EU copyright reform, with Austria being one of the few countries with whom FKAGEU entertains regular meetings. The future of this relationship will highly depend on the new Austrian government which was established in December 2017.

Education
As part of Europeana 1914-1918, Wikimedia affiliates were challenged to create a portfolio of their activities related to the theme of 1914-1918. The aim was to demonstrate how open-access heritage can help to understand European history through diverse, innovative and qualitative projects. WMAT submitted the Wikiversity War&Propaganda cooperation with the University of Vienna, which was subsequently awarded as the most innovative project of the Europeana challenge.

Diversifying funds
Despite the fact that we couldn't meet our goals for supporting memberships, we were able to raise an all time high of 80,000 EUR of external funds, consisting of donations, grants, sponsorings, membership fees, and in-kind support. The Hackathon was a big driving force and very beneficial for this outcome, without a major opportunity like this, it will certainly be harder to achieve a comparable result.


What are our biggest challenges?
The General Data Protection Regulation (GDPR)
The General Data Protection Regulation (EU) 2016/679 is a regulation in EU law on data protection and privacy for all individuals within the European Union. To comply with the regulations, which will be enforced starting on May 25, 2018, all the data processing at WMAT need to be analysed and documented, which will require considerable resources. It is already apparent however, that fundraising will become even harder for us, as we will most probably have to delete most of our older donor data unless we cannot get active consent to contact them in future. We also see challenges concerning the WMF fundraising in Austria and Europe, as many donors will not immediately understand the difference between the organizations. We already addressed this issue with the fundraising team and hope to create a common communication strategy on this topic.

University of Vienna partnership
WMAT has been exploring a formalisation of the long-standing cooperation with the University of Vienna. After over three years of piloting, there is a critical mass of people who see potential in this cooperation within the university, but without any kind of institutionalisation it will be hard to scale our activities.
However, due to an unexpected change of personnel at cruical positions at the university, the process is being slowed down at the moment. We hope for progress in 2018 to get closer to our goal of being incorporated as an offical subentity (it would have the status of a project, not a sub-institution) of the department of communication sciences, which would make it easier for interested staff (professors, lecturers) to integrate Wikiversity / Wikipedia in their curricula and research and allow us to get resources from the university (rooms, staff time etc.) for our joint projects. It will also support our evangelists within the university to convince others - most importantly their superiors - that this cooperation can and should be taken seriously.


What's up next?
Advocacy
We scheduled first talks with the Ministry of Justice for early 2018 in order to get a better understanding how the change of the government will influence their position on crucial topics. To prepare for Austria's EU Council Presidency, we will send delegates to the Big Fat Brussels Meeting in April and are currently looking for a visiting Weasel from Austria. We are currently planning events with various partners for the second half of the year.
Together with partners from the Netpolitical Evenings, we also have some first ideas to advocate for more public open practice in Austria, especially for free licenses for public broadcasting content. However, these efforts will also be affected by the current political situation in Austria, as the ORF (Austrian Broadcasting Corporation) is increasingly under attack by right wing politicians.

Subsidized staff member - resource sharing
Wikimedia Austria successfully applied for a subsidized staff member, a full time Administrative Assistant. The costs for the salary will be completely covered by the Austrian State for a period of 1,5 years, starting in 2018. The funding was granted as part of a job program for people over 50 years. The additional team member will help us to bridge the maternity leave of our colleague who is currently responsible for our administative processes and also provides us with additional staff resources to support the international community with fiscal sponorships. As we outlined in previous reports we see an increasing demand for such services that is not sufficiently catered for yet. We want to use this opportunity to test how we could establish such services for the international community.

I am impressed by the way Wikimedia Austria has extended its commitment over the past years to include central topics, such as EU Advocacy, diversity and inclusion, and believe this approach merits support. In addition, I am also looking forward to exciting new joint projects in these areas.

— Daniel Erlacher, Founder and manager of the Elevate Festival Graz

New partnerships through diversity
Increasing diversity and inclusiveness in our organisation and the communities we serve, became a strategic goal for us in 2017: We set targets in this regard in our annual metrics, diversity played a major role in the restructuring of our board, and we built alliances with individuals and like-minded organizations around the Wikimedia Hackathon and edit-a-thons such as Art+Feminism or set a thematic focus on diversity at established formats such as Wikipedia for Peace (Women for Peace).
Many of our initiatives but also from other affiliates internationally (e.g. WMSE's #WikiGap got us into contact with the Swedish embassy in Austria) created quite a public momentum and in the wake of that a lot of interest among existing and potential partner institutions. In 2018 we expect a consolidation of these contacts, hoping the integrate many of them into sustainable programs such as wiki♥vielfalt.


Overview of activities
Links to descriptions in monthly reports
Jan New WMAT OfficeUniversity of Vienna: New Media in History and History EducationUniversity of Vienna: War and Propaganda until WWILearntec in KarlsruheWiki Loves Parliaments presentation @ Landtag NiederösterreichFebData PioneersHousewarming PartyWikiDienstagMarWiki Loves Parliaments: Federal Council of AustriaArt+Feminism Edit-a-thon in GrazWikiversity Austria meets Blue ShieldAprMediaWiki coding workshops in ViennaThrone of Cards IVWikiDienstagMayWikimedia Hackathon 2017 in ViennaOpen Data MeetUpBurgenland University of Education: Edit-a-thonUniversity of Vienna: Techniques of Historical ScienceWikiDienstagJunUniversity of Innsbruck: Contemporary HistoryUniversity of Vienna: New Media in History and History Education III#mediana17Wikipedia workshop for Vienna Boys' ChoirNetpolitical eveningsProgress report: Free Knowledge Advocacy Group EUWikiDienstagJulWikiDienstagAugWikipedia for Peace 2017 in TyrolSepConsultation for European Union Copyright ReformMonuments Day 2017Wikidata Election Data workshopArt+Feminism Edit-a-thon in St. PöltenWikipedian in Residence (WiR): Vorarlberg State ArchiveWikiDienstagOctWikiDaheimWikiversity: Galicia at the University of ViennaFrankfurt Book FairMomentum CongressWikiDienstagNovEdit-a-thon in EisenstadtEditing Workshop hosted by the Austrian Green PartyIntoTech Conference in ViennaVolunteers Fair in St. PöltenEdit-a-thon: War and Propaganda until WWIWikimedia Partnership Group Meeting in BerlinSummer University: World HeritageEuropa-Forum WachauWikiDienstagDecWiki Loves Parliaments in VorarlbergWikiDienstag


Additional metrics for this program
Objective
by the end of 2018
Baselines /
Earlier results
Proposed milestones _
and results until 2017/06/30 and 2017/12/31 _
Details
Sustainable outreach network: 3,000 individuals reached with permanent online channels (newsletter and social media, e.g. Facebook, Twitter, YouTube). Baseline as of 2016/06/30:
2,092

Results until 2016/12/31:
2,308

2826 individuals reached:
  • Facebook WMAT: 994, WLE-AT: 356, WikiDaheim: 70, WMAT Advent: 87, WikidataAT: 25
  • Twitter WMAT: 962, WikidataAT: 60
  • Newsletter WMAT: 227
  • Google+ WMAT: 32
  • YouTube WMAT: 13
Committed supporters: 170 (passive) supporting association members (without voting rights). Baseline as of 2016/06/30:
0

Results until 2016/12/31:
3

A total of 6 supporting association members, 2 of them gained in 2017.
Sustainable partnerships: Gaining 34,000 EUR in-kind donations from partner organizations. Definite results for 2015:
16,420

Expected results for 2016:
16,000

Definite results for 2016:
15,356.87

Gained 17,800 EUR in-kind donations.

Revenues received during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
FDC grant EUR 265,000 - 154,583 - 110,417 265,000 295,382 295,382
Interest EUR - - - - 28 28 - 31
Membership fees EUR 4,000 - 2,044 - 380 2,424 4,459 2,702
Donations EUR 20,000 - 12,690 - 13,725 26,415 22,293 29,443 Increased donations due to fundraising opportunities around the Hackathon
In-kind donations EUR 16,000 - 13,480 - 4,320 17,800 17,834 19,841
Hackathon grants EUR 56,035 - 34,272 - 67,234 101,506 62,460 113,144 Revenues not only include grants but also room payments by participants etc.
CEE spring grant EUR 11,250 - 11,250 - 11,250 11,250 12,540 12,540
Data Pioneers grant EUR 20,000 - 9,666 - 10,726 20,392 22,293 22,730 Open Data Portal grant
Oral history digitization EUR 1,583 - - - 1,583 1,583 1,764 1,764 WMAT served as a fiscal sponsor for a rapid grant
Grant Wirtschaftsagentur EUR 4,881 - - - 4,881 4,881 5,441 5,441 Grant by Vienna's business agency to promote the Hackathon and Pre-Hackathons

* Provide estimates in US Dollars

Exchange rate: 1 EUR = 1.11465 USD.
We also raised about 13,000 EUR for the Wikipedia for Peace kick-off in March (Erasmus+ grant) which is not listed here, as our partner SCI Austria took care of the fiscal management. The same goes for a 5,000 EUR sponsorship for the summer university program.

Spending during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Staff expenses EUR 135,500 - 63,788 - 70,397 135,315 151,035 150,829 99%
Operations EUR 41,500 - 21,119 21,341 42,460 46,258 47,328 102% Slight overspending as a result of the not budgeted office move and increased costs for rent etc.
Community Support EUR 71,500 - 16,090 44,595 60,685 79,698 67,643 85% Some of the unspent funds were relocated to Program 2 (photography projects).
Free Content EUR 41,500 - 25,287 22,512 47,799 46,258 53,279 115% Slight overspending with unused funds from Program 1.
Reach /Free Knowledge Awareness EUR 19,000 - 9,423 2,679 12,102 21,178 13,489 63% Slight underspending and a bigger GDPR/fundraising project that will only be finished and paid in 2018.
Hackathon EUR 56,035 - 75,469 - 4,023 79,492 62,460 88,606 142% Projected costs did not include expenses which we processes (e.g. hotel rooms of participants)
CEE Spring EUR 11,250 - 1,350 - 3,207 4,929,17 12,540 5,494 41% Remaining funds will be deducted from the next FDC installment
Oral history digitization EUR 1,583 - - - 1,583 1,583 1,764 1,764 100%
TOTAL EUR 376,285 - 212,526 - 171,839 384,365 419,427 428,432 102% Unplanned fiscal sponsorships and the scope of the Hackthon was hard to project too. The overspending is not within our annual budget, but from these other grants.

* Provide estimates in US Dollars


Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Signature[edit]

Once complete, please sign below with the usual four tildes.

Resources[edit]

Resources to plan for measurement[edit]

Resources for storytelling[edit]