Grants:APG/Proposals/2017-2018 round 1/Amical Wikimedia/Impact report form
Purpose of the report
[edit]This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.
Overall
[edit]- Program 1
- Community
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 102 | program details |
2. # of new editors | N/A | program details |
3. # of individuals involved | 133 | program details |
4. # of new images/media added to Wikimedia articles/pages | N/A | program details |
5. # of articles added or improved on Wikimedia projects | N/A | program details |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | program details |
- Program 2
- Education and Knowledge
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 240 | program details |
2. # of new editors | 1.450 | program details |
3. # of individuals involved | 2.100 | program details |
4. # of new images/media added to Wikimedia articles/pages | 1.100 | program details |
5. # of articles added or improved on Wikimedia projects | 2.600 | program details |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | program details |
- Program 3
- Core Projects
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 546 | program details |
2. # of new editors | 446 | program details |
3. # of individuals involved | 885 | program details |
4. # of new images/media added to Wikimedia articles/pages | 590 | program details |
5. # of articles added or improved on Wikimedia projects | 3.800 | program details |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | program details |
- Program 4
- Specific Projects
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 308 | program details |
2. # of new editors | 208 | program details |
3. # of individuals involved | 705 | program details |
4. # of new images/media added to Wikimedia articles/pages | 3.350 | program details |
5. # of articles added or improved on Wikimedia projects | 4.050 | program details |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | program details |
- Program 5
- Outreach
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 36 | program details |
2. # of new editors | N/A | program details |
3. # of individuals involved | 1.019 | program details |
4. # of new images/media added to Wikimedia articles/pages | N/A | program details |
5. # of articles added or improved on Wikimedia projects | N/A | program details |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | program details |
- Program 6
- Wikimedia Hackathon Barcelona 2018
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 191 | program details |
2. # of new editors | 18 | program details |
3. # of individuals involved | 515 | program details |
4. # of new images/media added to Wikimedia articles/pages | 85 | program details |
5. # of articles added or improved on Wikimedia projects | 9.354 | program details |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | program details |
- TOTAL
- OVERALL
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 1.423 | program details |
2. # of new editors | 2.122 | program details |
3. # of individuals involved | 5.357 | program details |
4. # of new images/media added to Wikimedia articles/pages | 5.125 | program details |
5. # of articles added or improved on Wikimedia projects | 19.852 | program details |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | program details |
- Members engagement:
- In our strategic plan 2014-2018 we have a quality metric that we are documenting since 2014: Involving 50% of Amical members in at least one activity every year. In 2017. Result: Done
- In order to keep being a representative organization for the Catalan community of Wikimedians, we also look forward to maintain or event increase the percentage (more than 40%) of highly active Catalan Wikipedia users bearing Amical membership, to keep a strong link between the Association and the community of editors. Result: Done
- % of Repetition: In our point of view, repetition of program, projects, editathons, workshops or events is a measure of success. If a high percentage of our projects are repetitive, it means our parnters are happy with us and our projects are successful through the years. By the way, we don't want to reach 100% of repepetition, because we also leave the door open to innovation and new partners, and also to failure every once in a while. A 50%-60% would be a desired goal for us. Example: If we do an eduwiki activity during 6 semesters with same teacher, it means that the activity is working, it is a succes and taking advantage of its own learning curves, needing progressively less efforts done by Amical each semester.
- Result: Done
Telling your program stories - all programs
[edit]Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics(beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.
- We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
- Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
- We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
- We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
- You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Program 1: Community
[edit]-
Wikimedia Hackathon 2018 was fully organised by volunteers
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Train the trainers workshops
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We ran 1 to 1 several informal follow up meetings to keep community members engaged
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"Viquitrobada" 2018
Target | Last year (if applicable) | Progress (at end of Q4) | Projected (end of year) | Comments | ||
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Goal 1: Organizing first ever international event, fully organised by volunteers (explained further in this report) |
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100% | ✅ Hackathon 2018 | |||
Goal 2: Organising Viquitrobada 2018, Catalan Wikimedians AGM | 2017 edition |
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November 2018 | We celebrated our AGM 2018 edition. Is not Amical's AGM but community's AGM. | ||
Goal 3: 4 internal formative seminars to empower our members | 2017 APG impact report |
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50% | ✅ We found crucial to renew the knowledge of those members that give seminars, workshops and conferences. It was a new, quite successful activity among our members that improved their skills and self-confidence inside Amical. | ||
Goal 4: Microgrants | N/A |
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N/A | We have documentation and have offered few microgrants throught the year. Even if it seems that is a model not much used by our community, we are committed to provide this option to keep engaging them. | ||
Goal 5: Volunteer driven & follow up. Writing challenges. | Monthly Reports |
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100% | ✅ Monthly ReportsWe've been following all volunteer proposals so far (e.g: Pescar (explained further in this report)). |
Successes (so far) | Challenges (so far) | Learnings (so far) |
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Program 2: Education
[edit]-
Students from all ages can improve Wikipedia
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Students from Girona; diversifying target areas
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Increase of tech and multilingual university wikiprojects
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Official agreement with the Autonomous University of Barcelona (UAB) for educational purposes
Target | Last year (if applicable) | Progress (at end of Q4) | Projected (end of year) | Comments | ||||
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Goal 1: Linking our WMHACK project with the educational sector. | N/A |
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✅ | ||||
Goal 2: Improving our documentation for better spreading eduwiki projects (renewing portal, creating a how to video). | Educational Page |
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❌ The increase of the demand in university wikiprojects during the autumn semester and the management for official agreements determined the efforts set in this goal. | ||||
Goal 3: Increasing our presence in secondary high schools. | 2017 Impact report |
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This year there has been a significant increase of participation regarding the secondary high schools and non-university educational levels. Even without reaching the entire objective, we keep laying solid foundations to keep working in this direction. |
Successes (so far) | Challenges (so far) | Learnings (so far) |
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Program 3: Core Projects
[edit]-
New edition of # 1lib1ref project was a great success
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Cooperation with CCCB one of the best cultural institucions on contemporary arts and humanities in Catalonia
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Hospitalet WP parternship includes civil servants, librarians and communities
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Wiki Loves Falles. One of our key projects on multimedia content
Target | Last year (if applicable) | Progress (at end of Q2) | Projected (end of year) | Comments | ||||
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Goal 1: Increase community participation and motivation. | 2017 Impact Report |
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Still challenging. The results have been positive when it comes to onwiki participation in contests and wikiprojects, and also for our partners (libraries, museums and other organisations). But most of Amical's community has adopted a passive role if we take the whole year engagement as a reference. | ||||
Goal 2: Increase the amount of free licensed cultural content | N/A |
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✅ Scheduling more diverse projects have helped us to upload a new range of multimedia content for the Wikimedia projects, especially relating to geographical, gender, and cultural diversity. We agreed with different institutions the release of their content under CC-BY-SA licenses. |
Core projects program evaluation
Successes | Challenges | Learnings |
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Program 4: Specific Projects
[edit]-
999 bios of women appearing at The Dinner Party feminist artwork
Targeta | Last year (if applicable) | Progress (at end of Q4) | End of year (projected or actual) | Comments | ||
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Kitsch culture writing challenge | N/A |
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40% | This challenge, the goal of which was expanding the content about this topic during seven days, had four participants, who together created and edited 21 articles. | ||
999 biographies of women | N/A |
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100% | ✅ The goal of this challenge was adding and editing biographies about 999 women for a month, ending the night before Women's Day. There were 25 participants and the list of biographies was fulfilled. | ||
Colonialism writing challenge | N/A |
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50%? (see comments) | The goal of this challenge was editing content about colonialism during 10 days. There were 6 participants who edited 27 articles out of a list of 53 articles. However, no numeric metrics were gathered about how much content was added exactly, hence the question marks next to the percentage. | ||
PESCAR wikiproject (2nd edition) | 2017 project |
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41% compared to last year's number of bytes modified | This year, the project, which was centered around the Mediterranean area, had 23 participants who made over 3,000 edits in almost 300 different articles. | ||
18 centenaries challenge (Wikiquote) | N/A |
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72% of articles in the list (including "extra articles") | The goal of this challenge was to create and improve pages about 18 people who celebrated their centenary (or bi-centenary). There were three participants, excluding the jury formed by two local sysops. | ||
National Museum of Rio de Janeiro Wikiproject | N/A |
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66% of articles in the list | This was an "emergency wikiproject" organized after the fires in the National Museum. Eight people participated editing 16 articles. Even though we didn't meet the goal, it can still be considered a (mild) success, since it was created without any kind of previous organization. | ||
5th Night of the Language in the Digital World | Last year's event |
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100%? (see comments) | ✅ This year's topics were related to Pompeu Fabra, and there were edits in 11 different languages (including Catalan, Spanish and English), and participants edited from four different places simultaneously, as well as remotely. The same partners of last year's event helped this time too. Specific content metrics were not gathered, but the participation (184 people, including remote participants) was a success compared to last year. | ||
Asian Month | Last year's project page |
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88% (compared to 2017 number of articles) | ✅ This is a global event, but Amical supported it by organizing and promoting it in the local Catalan-speaking community. This year, 16 users participated in 165 articles | ||
Saint Lucy Night Wikiproject | N/A |
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20% of articles in the list | The goal of this project was creating biographies about contemporary Catalan writers. There were seven participants who edited 44 articles in different languages (Catalan, Spanish and French) | ||
"Gran Quinzena Anual de la Qualitat" | Last year's event |
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5% (compared to 2017 results) | Compared to last year's event, QQ18 can't be considered a success. There were over 20,000 revisions in 2017, while this year's edition didn't get to 2,000. |
Successes | Challenges | Learnings |
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Program 5: Outreach
[edit]-
And hold cool conferences
Target | Last year (if applicable) | Progress (at end of Q4) | End of year (proyected or actual) | Comments | ||||
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Goal 1: Reactivating our own blog. | [1] |
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Advances have been made, but We will reach 100% by 2019. | ||||
Goal 2: Reaching new diverse communities in Catalan areas. |
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Scheduling more diverse projects is helping us to reach new audiences. We had successes, but things can be improved. |
Successes (so far) | Challenges (so far) | Learnings (so far) |
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Program 6: Wikimedia Hackathon Barcelona 2018
[edit]-
WMHACK attendees group photo gif
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Prehackathon in Olot
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Wikidata Open Data editathon at CCCB
Target | Last year (if applicable) | Progress (at end of Q4) | End of year (projected or actual) | Comments | ||||
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Goal 1: Increase the number of tech events | There was only one event during Perl & Friends annual meeting (organised as warm-up event for Hackathon as well). |
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✅ We had one event during Barcelona Python meetup and some other specialized ones as Wikimedia Pre-Hackathon events. | ||||
Goal 2: Creating an stable community of developers in Catalan Areas | No technical community meeting previous year |
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We had one specific prehacktahon event for community members. Technical organization and community engagement was improved, but further engagement after Hackathon might have been beneficial and it was not done in the end. |
Successes | Challenges | Learnings |
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Revenues received during this twelve-month period
[edit]Please use the exchange rate in your APG proposal.
Table 2 Please report all spending in the currency of your grant unless US$ is requested.
- Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan Membership fees + donation EUR 2.600,00 € 0,00 € 3.029,50€ 3.029,50 € 2.917,30 $ 3.399,22 $ Partnerships EUR 3.000,00 € 5.000,00 € 5.625,00 € 5.625,00 € 3.511,06 $ 6.300,37 $ Conferences and workshops EUR 3.000,00 € 275,00 € 849,00 € 849,00 € 3.511,06 $ 961,793 $ APG EUR 62.400,00 € 36.400,00€ 62.400,00 € 62.400,00 € 73.024,43 $ 73.024,43 $ Own reserves EUR 1.000,00 € - 0,00 € 0,00 € 1.132,85 $ 0,00 $ In-kind donations EUR 3.000,000 € n.d. n.d n.d. 3.398,56 $ n.d. For the final accounting purposes, we don't reflect this value as we don't have estimations. TOTAL EUR 75.000,00 € 45.675,00 € 71.903,50 € 71.903,50 € 85.173,23 $ 80.536,60 $
* Provide estimates in US Dollars
- Financial data has been revised and updated on 4th May 2019 by the WMCAT Treasurer, according to the audited financial statements of 2018. The surplus amount to return to the Wikimedia Foundation is 3.280,23€. -- Xavier Dengra (talk) 17:47, 4 May 2019 (UTC)
Spending during this twelve-month period
[edit]Please use the exchange rate in your APG proposal.
Table 3 Please report all spending in the currency of your grant unless US$ is requested.
- (The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan Program 1: Community EUR 6.000,00 € 884,88 € 5.359,28€ 5.359,28€ 7.030,17 $ 6.072,43 88,82 % Program 2: Education EUR 4.000,00 € 568,20 € 1.240,40 € 1.240,40 € 4.688,48 $ 1.389,65 $ 31,01 % Program 3: Culture EUR 4.000,00 € 370,51 € 832,07 € 832,07 € 4.688,48 $ 932,19 $ 20,80 % Program 4: Special projects EUR 4.000,00 € 869,13 € 2.090,30 € 2.090,30 € 4.688,48 $ 2.341,76 $ 52,26 % Program 5: Outreach & Comms EUR 2.000,00 € 1.461,96 € 1.696,09 € 1.696,09 € 2.344,24 $ 1.922,23 $ 84,80% Program 6: Wikimedia Hackathon EUR 0,00 € - 0,00 - 0,00 0,00 € 0,00 $ 0,00 $ 0% Activities interrelated with the Wikimedia Hackathon 2018, plus extra expenditure assumed by Amical. Check the Financial Report (July 2018) Operations (excludes staff and programs) EUR 7.000,00 € 1.611,00 € 4.655,40 € 4.655,40 € 8.196,74 $ 4.655,40 $ 66,51 % Staff (excludes programs and operations) EUR 48.000,00 € 16.310,06 € 43.246,23 € 43.246,23 € 56.154,28 $ 48.999,01 $ 90,10 % TOTALS EUR 75.000,00 € 22.075,74 € 59.119,77 € 59.119,77 € 85.137,98 $ 66.231,79 $ 78,83 %
* Provide estimates in US Dollars
- Financial data has been revised and updated on 4th May 2019 by the WMCAT Treasurer, according to the audited financial statements of 2018. The surplus amount to return to the Wikimedia Foundation is 3.280,23€. -- Xavier Dengra (talk) 17:47, 4 May 2019 (UTC)
Compliance
[edit]Is your organization compliant with the terms outlined in the grant agreement?
[edit]As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
- Yes
Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".
- Yes
Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".
- Yes
Signature
[edit]- Once complete, please sign below with the usual four tildes.
Resources
[edit]Resources to plan for measurement
[edit]- Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
- Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
- Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.
Resources for storytelling
[edit]- WMF storytelling series and toolkit (DRAFT)
- Online workshop on Storytelling. By Frameworks institute
- The origin of storytelling
- Story frames, with a focus on news-worthiness.
- Reading guide: Storytelling and Social change. By Working Narratives
- The uses of the story.
- Case studies.
- Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
- Building bridges using narrative techniques. By Sparknow.net
- Differences between a report and a story
- Question guides and exercises.
- Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
- Developing a strategy
- Collaboration mechanisms
- Knowledge sharing and learning
- Capturing and storing knowledge.
- Amical Wikimedia
- Annual plan grant reports
- Annual plan grant reports for 2017-2018 Round 1
- Annual plan grant reports by Amical Wikimedia
- Annual plan grant reports by Amical Wikimedia for FDC 2017-2018 Round 1
- Annual plan grant impact report forms
- Annual plan grant impact report forms for 2017-2018 Round 1
- Annual plan grant impact report forms by Amical Wikimedia
- Annual plan grants or proposals by Amical Wikimedia for 2017-2018 Round 1