Grants:APG/Proposals/2020-2021 round 1/Wikimedia Österreich/Proposal form

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Proposal by Wikimedia Österreich to support its annual plan with 272,950 EUR (325,449 USD).

Comment on Wikimedia Österreich's proposal here

Return to the community review page.

We ask that you please don't make any changes directly to this page after the proposal submission date, but comment on the discussion page.

If you need to review the edit instructions you will find them in the edit intro.

  • Use this form if you are eligible to submit a proposal in the current round, to request funding in the current round.
  • This form must be published on Meta by the proposal submission date for each round to be considered, and no changes may be made after the submission date without staff approval.
  • This form complements your organization's annual plan, detailed budget, and strategic plan. It won't be considered complete without a detailed budget and strategic plan.
  • Organizations may apply for a funding period that does not exactly match their fiscal years. Follow the instructions carefully to understand what time period each question refers to.
  • Refer to the framework, guidance from the Board, and the FDC's recommendations before using this form, so you have an understanding of the Annual Plan Grants process.
  • Please Email with questions about using the form.

A few terms used in the form:

FDC proposal form terms Wikimedia terms Learning & Evaluation terms


1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.
A Wikimedia Österreich online meeting
A Wikimedia Österreich online meeting

Wikimedia Österreich’s annual plan consists of three programs: Community Support, Free Content and Awareness and Change. Our role in Community Support is that of a reliable service provider, close to the Austrian community's needs and culture and efficient and responsible regarding our resources. Our aim is a motivated, skilled, diverse, proud and open community which is highly networked and capable of regeneration. Free Content is not only about the quantity of Free Knowledge content as such, it is also an area where our long-time expertise in quality, demand and usage plays a central role. We also facilitate productive partnerships between institutions and our volunteer community. Awareness and Change means shaping our framework conditions: both externally through advocacy and public policy work and in the education sector, and internally by making it easier for less priviledged communities outside of Austria to develop and by participating in the implementation of the movement strategy. We can and will consciously apply the Movement Strategy Principles in our context and thus, by setting an example, contribute to their being firmly anchored in our movement culture. Working under the constraints of a pandemic means major changes in the implementation of our goals, which themselves remain the same. It is difficult to predict for how long the pandemic will influence our lives in 2021. We have therefore developed a continuous budget adjustment plan for next year, which will allow us to react flexibly for which activities our resources are being used.

2. Name, fiscal year, and funding period.
  • Legal name of organization: Wikimedia Österreich
  • Organization's fiscal year: 01/01–12/31
  • 12-month funding period requested: 01/01/21–12/31/21
  • Currency requested: Euro
  • Name of primary contact: Raimund Liebert

3. Amount requested.

Table 1

Currency requested US$
Total expenses for the upcoming year 332,050 395,917
APG funding requested for the upcoming year 272,950 325,449
Amount of funding received from WMF for the current year 265,000 315,970

4. How does your organization know what community members and contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?
Expert groups
Expert groups
  • Personal interaction: Wikimedia Österreich’s activities and services are discussed between board, staff and community in the context of several regular events. Some of them are focused on needs assessment (e.g. the IdeaLabs), while others mainly serve other purposes but also provide a platform for these discussions (general assembly once a year, WikiTuesdays almost every week, cracker-barrel meetings with groups outside of our capital a few times a year). In addition, our staff offers one-to-one consultation for community members who plan projects and activities. The latter is also our usual way to conduct a needs assessment of new ideas and projects. Our annual plan and budget are published for discussion online and we organize a PlanningLab to foster discourse.
  • Expert groups: Wikimedia Österreich’s expert groups are a sociocratic leadership model introduced three years ago. This model has helped us significantly to distribute responsibilities and the power of formative action on more shoulders. The groups consist of community, board and staff experts who decide and co-create new projects and initiatives, shape organisational development, and decide on budgets.
  • Global network: Wikimedia Österreich is a driving force behind the Volunteer Supporters Network, a global group of Wikimedians working in community support. This has enabled us to put the community needs assessment in a movement-wide context, to share resources and to participate in innovations, which has been especially valuable during the pandemic.
  • Online discussions: We monitor more than 1,000 (talk) pages on Wikimedia projects which are related to our chapter's activities. We ask for opinions on specific issues online on our members wiki and mailing list. However, our experience shows that this usually creates less feedback than in-person discussions.
  • Survey: We conduct an anonymous community survey every year which is also open for community members that we don’t reach with our services (yet). Our survey aims at understanding the needs of our community and to get a measurable overview of their satisfaction with the general direction of our work and our specific services.

5. Please provide a link to your organization's strategic plan, and a link to your separate annual plans for the current and upcoming funding periods if you have them.

Financials: current year[edit]

The purpose of this section is to give the FDC an idea of how your organization is receiving funds and spending funds toward your current plan. Your current funding period is the funding period now in progress (e.g. 1 January 2016 to 31 December 2016 for most organizations).

Table 2

Financials for the current funding period
Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected
Currency requested US dollars Currency requested US dollars Currency requested US dollars
Revenues (from all sources) 298,500 355,913 309,001 368,434 313,000 373,202
Expenses 298,500 355,913 176,785 210,788 313,000 373,202

Table 2 notes:

  • We got our first APG installment of 154,765.33 Euros already in our last fiscal year and before the current funding period. For the sake of clarity, we calculate here as if this had only happened in this fiscal year.
  • We received an Erasmus+ grant of 21,539 Euros for a Wikipedia for Peace event which was not spent because of the pandemic. We can either pay the Erasmus+ grant back this year (this is the way we project it in the table above for our full funding period) or keep it until our next fiscal year for a Wikipedia for Peace event next summer. The Erasmus+ grant is also the main reason why our projected revenues (and expenses) are slightly higher than anticipated.
  • Not included in this overview are three fiscal sponsorships (Queering Wikipedia, Wiki Loves Monuments international, Wikimedia CEE Spring).

Programs: upcoming year's annual plan[edit]

This section is about your organization's programs. A program is a defined set of activities that share the same objectives and a similar theory of change. Please share the general goal of each program, and then list the specific objectives that the program will meet. Please do not include information about your organization's operating activities in this section. You may provide information about activities like administration, staff and board training, fundraising, governance, and internal IT in another section or in a supplementary document, but please do not include these activities here as programs.

1. For each program, and overall
  • Include targets for each of the three shared measures for each program, and overall. If one or more of these required metrics are not relevant to any of your programs, please consult your program officer.
  • Also choose at least two grantee-defined metrics to highlight in this section, and include targets for each of these grantee-defined metrics for each program, and overall. (Other program-specific metrics may be included in your program objectives, in the detailed program sections below.)

Table 3

Shared metrics

  1. Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
  2. Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
  3. Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.

Grantee-defined metrics

  1. Quality: High quality – the number of community decorations for media files (featured, quality, valued) and articles (quality, featured) – and improved quality – the number of improved main namespace pages tagged as having quality issues.
  2. Diversity: The number of participants and/or organizers of activities who belong to underrepresented groups in the Wikimedia movement in Austria. These groups are defined as women, lesbian, gay, bisexual and transgender people, persons belonging to ethnic, language or religious minorities in Austria, foreigners and people with disabilities.
Program Participants Newly registered Content pages Quality Diversity
TOTAL FOR ALL PROGRAMS 3,600 210 144,000 3,000 420
Wiki Loves Monuments international 7,300 4,800 240,000 2,500 n/a
Wikimedia CEE Spring 650 100 16,000 n/a 70

Table 3 notes:

  • For Wiki Loves Monuments international and Wikimedia CEE Spring, Wikimedia Österreich acts as fiscal sponsor.
  • Quality metrics are divided as such:
    • Total for all programs: 410 high quality + 2,590 improved quality = 3,000
    • Wiki Loves Monuments international: 2,500 high quality
    • Total for all programs and fiscal sponsorships: 2,910 high quality + 2,590 improved quality = 5,500

2. Please list your goals and objectives for each program. Please be sure your objectives meet all three criteria for each program
  • The objectives listed are each SMART: specific, measurable, attainable and relevant, and include time-bound targets.
  • Include both qualitative targets and quantitative targets, and remember to highlight your baseline metrics.
  • Provide any additional information that is important to our understanding of this program. For example, you may include needs assessments, logic models, timelines, tables, or charts. Share how this program will contribute more broadly to movement learning, or explain how your program aligns with important Wikimedia priorities such as increasing participation and improving content on the Wikimedia projects.

Community Support

A diverse community of volunteers with a wide range of skills, a desire to continually improve their work together and that offers a constructive working environment to existing and new users.
  • Appreciation: valuing our community through support and recognition at eye level, including appreciation as the leitmotif of our activities around Wikipedia’s 20th birthday.
  • Newcomer recruitment and retention: particularly focussing on Wikidata and Wikimedia Commons with our photography competition WikiDaheim as a centerpiece.
  • Diversity: increasing the diversity of our community by organizing special activities for and with marginalised groups and efforts to integrate them more into our existing projects.
  • Provide for safety and inclusion: further improving and disseminating our high-standard policies and practices for safety and well-being (event guidelines, video conference guidelines, online guidelines).
  • Invest in skills and leadership development: for both newcomers and existing community members by a variety of methods including workshops, consulting and peer-to-peer support, as well as creating new incentives for skill development (working title: “Wikipedia Ambassadors”).
  • Networking for action: by facilitating online meetings AND/OR (travel) grants for real-life meetings of existing and potential community leaders. (We made one pandemic-related preliminary decision in this regard: We will not award Wikimania scholarships in 2021, but will support a virtual Wikimania participation with technical equipment if necessary.)
  • Project incubator: funds especially dedicated to bold and innovative ideas which go beyond our day-to-day business and established projects.
Additional metrics for Community Support
Metrics Definition Target
Community leadership number of volunteer organizers of activities 260
Community motivation minimum percentage of the participants of community surveys agree that our activities contribute to motivating them for their online work. 80 %

Free Content

Generating, opening and distributing multifaceted and valuable content that fascinates and engages Wikimedia volunteers, partners, and readers alike.
  • Quality: encouraging community-created quality content through contests, a high-end tech pool (mainly photography, audio and video equipment), post processing software and skill development activities.
  • Demand and usage: filling the content gaps by enabling access to places worthy of documentation and individual travel grants for photographers, with a special focus on the Austrian cultural and natural heritage described but not yet illustrated on Wikipedia and Wikidata.
  • Access to reliable sources: through literature grants for printed works and online resources and through our own library.
  • GLAM+: establishing and maintaining community-driven partnerships with GLAM institutions, like-minded organizations and multipliers in order to create or liberate content.
  • Innovate in free knowledge: Hosting and advancing innovative and gap-filling non-Wikimedia projects for Free Knowledge like RegiowikiAT (while raising our content targets for these activities by 90% compared to this year).
Additional metrics for Free Content
Metrics Definition Target
Useful content number of distinct new media files used in the main namespace of Wikimedia projects 5,000
Versatile content number of total usages of new media files files in main namespace 10,000
Free content beyond Wikimedia projects number of freely licensed content pages in Non-Wikimedia projects (e.g. RegiowikiAT) 1,900

Awareness and Change

Creating collective impact on a societal level and in our global movement by working with and through others to achieve a greater impact than we could ever achieve alone.
  • New name, expanded focus: We renamed this program from Reach / Free Knowledge Awareness to Awareness and Change, recognizing that it is no longer just about making others aware of our vision, but that we can already draw on true partnerships to achieve change.
  • Education: conducting and supporting educational activities at universities which incorporate Wikimedia projects as a field of study and for content creation.
  • Advocacy: collaborating with European chapters to shape policies in favor of Free Knowledge in the European Union and influencing political decision-making processes on a national level.
  • Increase the sustainability of our movement: empowering and supporting local groups and emerging communities and organizations outside of Austria with low-threshold resources and fiscal sponsorships for Wikimedia Foundation grants. We continue to support Wiki Loves Monuments and Wikimedia CEE Spring as a fiscal sponsor and are expanding this commitment: we are currently in discussions with the Open Heritage Foundation about a number of fiscal sponsorships that we can provide for them.
  • Ensure equity in decision-making on a global level: by active participation in the forming of the Global Council and the Movement Charter.
  • Public relations: maintaining communication platforms about our work for the general public and serving as a link between our community and the media.
Additional metrics for Awareness and Change
Metrics Definition Target
Sustainable outreach network number of accounts reached with permanent online channels (newsletter and social media, e.g. Facebook, Twitter, YouTube) 5,300
Sustainable partnerships amount of in-kind donations from partner organizations 17,000 EUR

Staff and contractors: upcoming year's annual plan[edit]

1. Please describe your organization's staffing plan or strategy here, and provide a link to your organization's staffing plan or organogram if you have one.
WMAT staff
WMAT staff
  • We do not plan to change anything in Wikimedia Österreich's current staff structure, which consists of the Executive Director, the Community Manager, the Project Manager and a Back Office Support role, which sum up to three full time equivalents (3 FTE). Due to the end of a maternity leave, three of our existing staff members will change their positions, combined with salary adjustments. In order to manage this transition well and because we want to increase online community meetings (in order to partially compensate for ongoing pandemic-related cancellations of international Wikimedia events), we plan to increase our 0.25 FTE to 0.75 FTE for a limited period of 5 months.
2. List of staff by department or function.
You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you plan to have by the end of the current funding period, and staff you plan to have by the end of the upcoming funding period.

Table 4

Department or function End of current funding period End of upcoming funding period Explanation of changes
Executive Director 1 1 0
Community Manager 1 1 0
Project Manager 0.75 0.75 0
Back Office Support 0.25 0.25 0
Total (should equal the sum of the rows): 3 3 0

Table 4 notes or explanation of significant changes:

  • -
3. How much does your organization plan to spend on staff by the end of the current funding period, in currency requested and US dollars?
  • 151,000 Euros / 180,043 US dollars.
4. How much does your organization plan to spend on staff by the end of the upcoming funding period, in currency requested and US dollars?
  • 168,000 Euros / 200,313 US dollars.

Financials: upcoming year[edit]

Detailed budget: upcoming year[edit]

Please link to your organization's detailed budget showing planned revenues and expenses for the upcoming funding period (e.g. 1 January 2017 to 31 December 2017). This may be a document included on this Wiki (Meta) or a publicly available spreadsheet.

Revenues: upcoming year[edit]

Please use this table to list your organization's anticipated revenues (income, or the amount your organization is bringing in) by revenue source (where the revenue is coming from) in the upcoming funding period (e.g. 1 January 2017 to 31 December 2017).

  • Use the status column to show if this funding is already guaranteed, if you are in the process of requesting funding, or if you are planning to request funding at a later time.
  • Please include in-kind donations and resources in this table, as applicable, and use the status column to show that they are in-kind resources.
  • Do not include money you plan to draw from your reserves during the upcoming funding period.

Table 5

Anticipated revenues for the upcoming funding period
Revenue source Currency requested US dollars Status (e.g. guaranteed, application)

APG grant 2021 272,950 325,449 application
Fundraising 23,000 27,424 anticipated
Membership fees 3,000 3,577 anticipated
Other (non-WMF) grants 5,000 5,962 application
Wiki Loves Monuments international 22,000 26,231 planned
Wikimedia CEE Spring 6,100 7,273 planned
Total revenues (should equal the sum of the rows): 332,050 395,917 -
In-kind donations 17,000 20,270 anticipated

Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.

  • For Wiki Loves Monuments international and Wikimedia CEE Spring, Wikimedia Österreich acts as fiscal sponsor.

Operating reserves: current and upcoming years[edit]

Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.

1. What is your plan for maintaining, building, or spending your reserves in the current year and the upcoming funding period? Please use the table below to show the amounts in your reserves at the beginning, year-to-date, and end of your current year, and the amount you plan to have in your reserves by the end of the upcoming funding period.

Table 6

Year Year start Year start (US) Year-to-date Year-to-date (US) Year end Year end (US)
Current year (e.g. 2017) 75,000 89,426 75,000 89,426 75,000 89,426
Upcoming year (e.g. 2018) - - - - 75,000 89,426
2. How much FDC funding is your organization requesting to add to your reserves in the upcoming funding period? If you are not requesting any FDC funding to add to your reserves in the upcoming funding period, you can write zero.
  • Zero.

Expenses: upcoming year's annual plan[edit]

1. Expenses by program (excludes staff and operations).
Program expenses are the costs associated specifically with your organization's programs, and do not include operating expenses or staff salaries, which will be described in separate tables. Program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs, for example. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.

Table 7

Program Currency requested US dollars
Community Support 46,950 55,980
Free Content 20,000 23,847
Awareness and Change 20,000 23,847
Total program expenses (should equal the sum of the rows) 86,950 103,674
Wiki Loves Monuments international 22,000 26,231
Wikimedia CEE Spring 6,100 7,273
Total program expenses including fiscal sponsorships 115,050 137,179

Table 7 notes: If your organization has significant funding designated for specific programs (e.g. a restricted grant), please make a note of that here.

  • For Wiki Loves Monuments international and Wikimedia CEE Spring, Wikimedia Österreich acts as fiscal sponsor.

2. Total expenses. Please use this table to summarize your organization's total expenses overall.
These are divided into three categories: (1) staff expenses from Table 4 (including expenses for staff working on both programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.

Table 8

Expense type Currency requested US dollars
Program expenses (total from Table 7, excludes staff) 115,050 137,179
Operations (excludes staff and programs) 49,000 58,425
Upcoming staff total expenses (from Table 4) 168,000 200,313
Total expenses (should equal the sum of the rows) 332,050 395,917

Table 8 notes:

  • Total program expenses include the fiscal sponsorships of Table 7.

Verification and signature[edit]

Please enter "yes" or "no" for the verification below.

The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. General operating support through the FDC may not be used to cover political and legislative activities, although you may make a separate grant agreement with the WMF for these purposes.
I verify that no funds from the Wikimedia Foundation will be used
for political or legislative activities except as permitted by a grant agreement

Please sign below to complete this proposal form.

IMPORTANT. Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.
Please sign here once this proposal form is complete, using four tildes. --Raimund Liebert (WMAT) (talk) 21:36, 29 October 2020 (UTC)