Grants:Conference/Jaqen/Italian WikiCon 2017/Report
- Report accepted
- To read the approved grant submission describing the plan for this project, please visit Grants:Conference/Jaqen/Italian WikiCon 2017.
- You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
- You are welcome to Email conferencegrants at wikimedia dot org at any time if you have questions or concerns about this report.
Goals
[edit]Did you meet your goals?
General goals
[edit]- Exchange knowledge and experiences between members of the community
There were a total of 29 events including:
- strategic discussions on gender gap and the relationship between Wikipedia and Wikimedia Italy
- capacity development sessions and workshops about bots, Wikidata and linked data, organization and handling small events, sharing and georeferencing photo archives, learning with Vikidia and Wikiversity, Wikisource
- projects/working groups: discussion that led to the creation of Gruppi locali di lingua italiana (Italian-language local groups); another discussion led to the creation of wikipassport
- a presentation of Wikipedia 4 Refugees
- the national meeting of Wikisource
For more information see the complete programme (in Italian).
- Learning from experts outside the community
- Simone Aliprandi, a lawyer, gave a highly participated talk about copyright vs public domain
- Historians Flavio Febbraro and Tommaso Baldo gave a talk on Wikipedia and contemporary history
- Technologist Maurizio Napolitano gave a presentation about OpenStreetMap.
- Outreach to the local general public
- The Wiki Loves Monuments exhibition was available for the general public. It included a panel about Wikipedia.
Metrics
[edit]Target outcome | Achieved outcome | Explanation |
PARTICIPATION (COMMUNITY) 35 active editors involved; 100 total attendees |
70 people signed up, mostly active editors, including some who had never participated in a Wikimedia event in Italy. | Also, the Wiki Loves Monuments exhibition was available to the general public at the ground level floor of Palazzo delle Albere. There was another exhibition (about cinema) at the first floor so even people not coming specifically for itWikiCon discover WLM and and Wikipedia |
CONTENT New images on Commons; new articles on Wikimedia project |
429 files; 22 pages of notes were taken on etherpad (links are available in the programme); Gruppi locali di lingua italiana and Wikipassaporto (and their subpages) were created as a consequence of a discussion. | 429 files were uploaded on Commons according to GLAMorous. They include photo of the conference, the venue and surroundings, and slides. For logistic reasons we were forced to renounce to the edit-a-thon. |
Next steps
[edit]Please share a brief update about the status projects, important discussions and/or capacity building that took place at the event.
itWikiCon 2017 in Trento was the first Italian WikiCon. The Italian community is now organizing itWikiCon 2018 in Como, building on the 2017 experience.
Learning
[edit]Conferences and events do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:
- What worked well at the event?
A survey confirmed the general perception that participants appreciated the location, the programme and more generally the event.
- What did not work so well?
Because of logistic reasons we had to renounce to an edit-a-thon we planned to do. There was not much outreach and media coverage (only an interview on TGR). No members of the board and of the staff of WMI were present.
- What would you do differently next time?
The WLM exhibition was available for the general public but we did not have outreach events: they are being planned for itWikiCon 2018. Based on the feedback a small registration fee is considered acceptable and will be added. More attention will be paid to the press and media coverage.
Financial documentation
[edit]This section describes the grant's use of funds
- Budget table
Please list all project expenses in a table here, with descriptions. Review the instructions here. These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.
N.B. The table below contains all the elements from the event budget table, but the identification numbers doesn't match with the previous table.
# | Description | Unit | Quantity | Cost per unit | Total cost | Notes |
---|---|---|---|---|---|---|
1. Travel & Accomodation | 1845.05 EUR | |||||
1.1 | Transports | presenter | 3 | 77.18 ca | 231.55 EUR | Valerio Bozzolan, Settimio Martire and Simone Aliprandi (see talk) |
1.2 | Hotel accommodation | * | * | * | 1613.50 EUR | Hostels for participants + hotel for Aliprandi (see talk) |
2. Venue & meals | 4603.50 EUR | |||||
2.1 | Venue, night security guard and cleaning | N/A | 500.00 EUR | Estimated value for Palazzo delle Albere, which the Autonomous Province of Trento has granted us for free | ||
2.2 | Lunch | participant | 150 | 22.00 | 3300.00 EUR | |
2.3 | Coffee breaks | participant | 110 | 5.50 | 605.00 EUR | |
2.4 | Lunches for organizers | persons | 12 | 16.54 ca | 198.50 EUR | During assembly and disassembly on 15th (63.00), 16th (67.90) and 21st (67.60) November 2017 |
3. Materials and communications | 2359.43 EUR | |||||
3.1 | Posters | poster | 50 | 0.88 ca | 43.92 EUR | Paid by Trentino Sviluppo |
3.2 | Leaflets | leaflet | 150 | 0.44 ca | 65.88 EUR | Paid by Trentino Sviluppo |
3.3 | Manifests | manifest | 2 | 9.76 | 19.52 EUR | Paid by Trentino Sviluppo |
3.4 | Totem | totem | 1 | 73.20 | 73.20 EUR | Paid by Trentino Sviluppo |
3.5 | Other printed materials | N/A | 31.00 EUR | Copy shop (7.00 EUR) + cartridge (24.00 EUR) | ||
3.6 | Technological material | * | 785.00 EUR | In-kind donation by Wikimania Esino Lario / Associazione Amici dell'Ecomuseo delle Grigne | ||
3.7 | T-shirts | t-shirt | 30 | 8.90 ca | 242.78 EUR | Paid by Trentino Sviluppo |
3.8 | Lanyards | participant | 70 | 0.86 ca | 60.00 EUR | In-kind donation by Wikimania Esino Lario / Associazione Amici dell'Ecomuseo delle Grigne |
3.9 | Badge holders | participant | 100 | 0.19 ca | 18.99 EUR | |
3.10 | Flipcharts | * | * | * | 192.00 EUR | In-kind donation by Wikimania Esino Lario / Associazione Amici dell'Ecomuseo delle Grigne |
3.11 | Stationery | * | 5.50 EUR | |||
3.12 | Bank fee and postal expenses | * | 32.00 EUR | "Marca da bollo" | ||
3.13 | Bags | bag | 100 | 3.72 ca | 372.10 EUR | Paid by Trentino Sviluppo |
3.14 | Other materials | * | 300.00 EUR | In-kind donation by Arci del Trentino | ||
3.15 | Other | * | * | * | 117.54 EUR | Hooks for WLM exhibition (30.00), water for organizers and cloth (25.18), bricolage (35.92+16.46+9.98) |
4. Insurance | 163.00 EUR | |||||
TOTALE | 8970.98 EUR |
- Summary of funding
Total project budget (from your approved grant submission):
- 12,235.00 EUR
Total amount requested from WMF (from your approved grant submission):
- 7,000.00 EUR
Total amount spent on this project (this total should be the total calculated from the table above):
- 8,970.98 EUR
Total amount of WMF grant funds spent on this project:
- 5,531.58 EUR
Are there additional sources of revenue that funded any part of this project? List them here.
# | Description | Total cost | Notes |
---|---|---|---|
1. Wikimedia Italia | 480.00 EUR | WMIT paid also accomodation for scholarships recipients not staying in the hostel (not counted above) | |
1.1 | Travels for participants | N/A | Travels for scholarships recipients |
1.2 | Hostel for participants | 480.00 EUR | Hostel for scholarships recipients |
2. Autonomous Province of Trento | 500.00 EUR | Estimated value for Palazzo delle Albere, including night security guard and cleaning | |
3. Wikimania Esino Lario / Associazione Amici dell'Ecomuseo delle Grigne | 1037.00 EUR | ||
3.1 | Technological material | 785.00 EUR | Projector, power strips, etc. |
3.2 | Flipcharts | 192.00 EUR | |
3.3 | Lanyards | 60.00 EUR | |
4. Arci del Trentino | 300.00 EUR | Loudspeakers, microphones, projection screen, video projector and tables | |
5. Trentino Sviluppo | 817.40 EUR | T-shirts, bags, posters, leaflets, manifests and a totem | |
6. Participants | 305.00 EUR | Hostel accommodation | |
TOTALE | 3439.40 EUR |
- Remaining funds
Are there any grant funds remaining?
- YES
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
- 1,468.42 EUR
Anything else
[edit]Is there anything else you want to share about the conference or event?
- (Italian) After-the-event discussion at the itwiki Village pump
- (German) News on the dewiki Kurier
- (Italian) Blog post by Eusebia (a wiki-librarian)
- (Italian) Blog post by Simone Aliprandi (a lawyer) on his presentation