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Grants:Conference/Jaqen/Italian WikiCon 2017/Report

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Report accepted
This report for a Conference Grant approved in FY 2016-17 has been reviewed and accepted by the Wikimedia Foundation.
  • To read the approved grant submission describing the plan for this project, please visit Grants:Conference/Jaqen/Italian WikiCon 2017.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email conferencegrants at wikimedia dot org at any time if you have questions or concerns about this report.


Goals

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Did you meet your goals?

General goals

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Group photo
Exchange knowledge and experiences between members of the community

There were a total of 29 events including:

For more information see the complete programme (in Italian).

Learning from experts outside the community
Outreach to the local general public

Metrics

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Target outcome Achieved outcome Explanation
PARTICIPATION (COMMUNITY)
35 active editors involved; 100 total attendees 		70 people signed up, mostly active editors, including some who had never participated in a Wikimedia event in Italy. Also, the Wiki Loves Monuments exhibition was available to the general public at the ground level floor of Palazzo delle Albere. There was another exhibition (about cinema) at the first floor so even people not coming specifically for itWikiCon discover WLM and and Wikipedia
CONTENT
New images on Commons; new articles on Wikimedia project 		429 files; 22 pages of notes were taken on etherpad (links are available in the programme); Gruppi locali di lingua italiana and Wikipassaporto (and their subpages) were created as a consequence of a discussion. 429 files were uploaded on Commons according to GLAMorous. They include photo of the conference, the venue and surroundings, and slides. For logistic reasons we were forced to renounce to the edit-a-thon.


Next steps

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Please share a brief update about the status projects, important discussions and/or capacity building that took place at the event.

itWikiCon 2017 in Trento was the first Italian WikiCon. The Italian community is now organizing itWikiCon 2018 in Como, building on the 2017 experience.

Learning

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Conferences and events do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well at the event?

A survey confirmed the general perception that participants appreciated the location, the programme and more generally the event.

  • What did not work so well?

Because of logistic reasons we had to renounce to an edit-a-thon we planned to do. There was not much outreach and media coverage (only an interview on TGR). No members of the board and of the staff of WMI were present.

  • What would you do differently next time?

The WLM exhibition was available for the general public but we did not have outreach events: they are being planned for itWikiCon 2018. Based on the feedback a small registration fee is considered acceptable and will be added. More attention will be paid to the press and media coverage.

Financial documentation

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This section describes the grant's use of funds

Budget table

Please list all project expenses in a table here, with descriptions. Review the instructions here. These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.

N.B. The table below contains all the elements from the event budget table, but the identification numbers doesn't match with the previous table.

# Description Unit Quantity Cost per unit Total cost Notes
1. Travel & Accomodation 1845.05 EUR
1.1 Transports presenter 3 77.18 ca 231.55 EUR Valerio Bozzolan, Settimio Martire and Simone Aliprandi (see talk)
1.2 Hotel accommodation * * * 1613.50 EUR Hostels for participants + hotel for Aliprandi (see talk)
2. Venue & meals 4603.50 EUR
2.1 Venue, night security guard and cleaning N/A 500.00 EUR Estimated value for Palazzo delle Albere, which the Autonomous Province of Trento has granted us for free
2.2 Lunch participant 150 22.00 3300.00 EUR
2.3 Coffee breaks participant 110 5.50 605.00 EUR
2.4 Lunches for organizers persons 12 16.54 ca 198.50 EUR During assembly and disassembly on 15th (63.00), 16th (67.90) and 21st (67.60) November 2017
3. Materials and communications 2359.43 EUR
3.1 Posters poster 50 0.88 ca 43.92 EUR Paid by Trentino Sviluppo
3.2 Leaflets leaflet 150 0.44 ca 65.88 EUR Paid by Trentino Sviluppo
3.3 Manifests manifest 2 9.76 19.52 EUR Paid by Trentino Sviluppo
3.4 Totem totem 1 73.20 73.20 EUR Paid by Trentino Sviluppo
3.5 Other printed materials N/A 31.00 EUR Copy shop (7.00 EUR) + cartridge (24.00 EUR)
3.6 Technological material * 785.00 EUR In-kind donation by Wikimania Esino Lario / Associazione Amici dell'Ecomuseo delle Grigne
3.7 T-shirts t-shirt 30 8.90 ca 242.78 EUR Paid by Trentino Sviluppo
3.8 Lanyards participant 70 0.86 ca 60.00 EUR In-kind donation by Wikimania Esino Lario / Associazione Amici dell'Ecomuseo delle Grigne
3.9 Badge holders participant 100 0.19 ca 18.99 EUR
3.10 Flipcharts * * * 192.00 EUR In-kind donation by Wikimania Esino Lario / Associazione Amici dell'Ecomuseo delle Grigne
3.11 Stationery * 5.50 EUR
3.12 Bank fee and postal expenses * 32.00 EUR "Marca da bollo"
3.13 Bags bag 100 3.72 ca 372.10 EUR Paid by Trentino Sviluppo
3.14 Other materials * 300.00 EUR In-kind donation by Arci del Trentino
3.15 Other * * * 117.54 EUR Hooks for WLM exhibition (30.00), water for organizers and cloth (25.18), bricolage (35.92+16.46+9.98)
4. Insurance 163.00 EUR
TOTALE 8970.98 EUR
Summary of funding

Total project budget (from your approved grant submission):

12,235.00 EUR

Total amount requested from WMF (from your approved grant submission):

7,000.00 EUR

Total amount spent on this project (this total should be the total calculated from the table above):

8,970.98 EUR

Total amount of WMF grant funds spent on this project:

5,531.58 EUR

Are there additional sources of revenue that funded any part of this project? List them here.

# Description Total cost Notes
1. Wikimedia Italia 480.00 EUR WMIT paid also accomodation for scholarships recipients not staying in the hostel (not counted above)
1.1 Travels for participants N/A Travels for scholarships recipients
1.2 Hostel for participants 480.00 EUR Hostel for scholarships recipients
2. Autonomous Province of Trento 500.00 EUR Estimated value for Palazzo delle Albere, including night security guard and cleaning
3. Wikimania Esino Lario / Associazione Amici dell'Ecomuseo delle Grigne 1037.00 EUR
3.1 Technological material 785.00 EUR Projector, power strips, etc.
3.2 Flipcharts 192.00 EUR
3.3 Lanyards 60.00 EUR
4. Arci del Trentino 300.00 EUR Loudspeakers, microphones, projection screen, video projector and tables
5. Trentino Sviluppo 817.40 EUR T-shirts, bags, posters, leaflets, manifests and a totem
6. Participants 305.00 EUR Hostel accommodation
TOTALE 3439.40 EUR
Remaining funds

Are there any grant funds remaining?

The funds remaining from this grant in the amount of 1,468.42 EUR were deducted from another grant payment for Grants:Project/Rapid/InFormAzioni/Wiki Loves Earth Italy.
YES

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

1,468.42 EUR

Anything else

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A Raspberry Pi-based hotspot gave the possibility to navigate itwiki as it was in 2003

Is there anything else you want to share about the conference or event?

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