Grants:PEG/Shared Knowledge/CEE WikiCamp 2015/Report

Report accepted

This report for a Project and Event grant approved in FY 2015 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/Shared Knowledge/CEE WikiCamp 2015.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

The logo of CEE WikiCap 2015

Project status[edit]

Did you comply with the requirements specified by WMF in the grant agreement?: YES

Is your project completed?: YES

Activities and lessons learned[edit]

Activities[edit]

The activities closely followed the Programme of the event. Breaks are omitted. You can also see the Commons gallery of the event.

30 July

At foyer of the hotel, for participants who come early this day.

Participants from Turkey and Albania editing Wiktionary

31 July

Next day arrivals registered in hotel, they were greeted and they prepared for the museum visit.
Taxi vehicles organised for the participants, as temperatures were too high and sun too strong to walk to the museum (about 1.5 km away)
The participants took a guided tour of the Archaeological Museum of Macedonia , exploring its ancient heritage.
A welcome speech given by the organiser, Bojan Jankuloski.
Photo-ton in two sessions held by Greta Doçi from the Albanian user group, aimed at increasing usage of images submitted at photo contests.
Two sessions of Wiki Loves Words were held, headed by Bojan Jankuloski, aimed at adding words meaningful in participants' cultures to Wiktionsary and recording pronunciations of words.
Vassily Kislyak from Belarus presented several important issues regarding images on Wikimedia Commons.
A walk through the Old Bazaar and dinner in a restaurant there.

1 August

In the morning, participants made their way on a bus tour around Tetovo and the Matka area near Skopje, visiting places of historic and cultural significance: Tetovo: Šarena Džamija, Arabati Baba Teḱe and near Skopje: Matka Canyon and the Monastery of St. Andrew.
The tour ended with a lunch/dinner at the Cave Restaurant in the picturesque Matka Kanyon.
Later that day the participants attended the national dinner smorgasbord at the hotel, trying traditional Macedonian dishes.

2 August

On the next morning, an upload-a-thon/edit-a-thon was held, lead by Toni Ristovski, where participants uploaded images taken during their tours and visits on Wikimedia Commons or creates articles about Macedonia on Wikipedia in their own languages.

The session continued, and the whole event was wrapped-off with a closing talk, where the participants also had the opportunity to share their thoughts on the host country.

Lessons learned[edit]

What worked well?

The general atmosphere was very positive and people had a lot of fun seeing the country, and engaging with each other. There were lots of talks about cultural similarities and differences, as well as about the movement itself. Many personal contacts were established. They were motivated to continue their work on Wikipedia and to explore other countries and cultures.

What didn't work?

The editing sessions were not as expedient as we had intended, mainly due to the restricted space and technical capabilities. Words were not recorded due to technical limitation of the available equipment. Also, the person dealing with airplane tickets had not succeeded in obtaining border entry documents for participants of two countries.

What would you do differently if you planned a similar project?

Communicate community ideas to the grantmakers in time to get feedback on possibilities.

Learning patterns[edit]

Outcomes and impact[edit]

Outcomes[edit]

Provide the original project goal here.: The project goal was to bring together the winners from CEE Spring from 19th CEE countries which participated in the CEE Spring 2015 contest. The activities were meant to and create content about Macedonia based on these shared activities, but also to add an emphasis on sharing experiences from participants of the contest as Wikimedians, motivating them to participate in the movement in future.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.: Yes. We believe that the project goal was achieved. There wasn't a very large amount of content created, but the idea was that these people, who are not active in the movement, should get a taste of our activities and feel encouraged to become active. Apart from the intercultural exchange, there was significant sharing of Wikipedian experiences, new ideas and mutual support.

Progress towards targets and goals[edit]

Project metrics

content generated in at least 10 languages
at least 20 entries created on Wiktionary;
at least 20 articles created on Wikipedia;
at least 10 voices recorded;
pronounciation of at least 20 words recorded;
at least 1,000 photographs taken during the Wikiexpeditions;
at least 100 unused photographs from Wiki Loves Monuments 2014 and Wiki Loves Earth 2015 included in articles.

Project metrics	Target outcome	Achieved outcome	Explanation
content generated in at least 10 languages	content generated in 11 languages	This includes various language versions of Wikipedia and Wiktionary
at least 20 entries created on Wiktionary	14 entries created	English and other language versions of Wiktionary
at least 20 articles created/improved on Wikipedia	48 articles created	on respective Wikipedia language versions
at least 10 voices recorded	0 recorded	Due to the aforementioned technical challenges
pronounciation of at least 20 words recorded	0 recorded	Due to the aforementioned technical challenges
at least 1,000 photographs taken during the Wikiexpedition	many taken, 300 of which on uploaded Wikimedia Commons	The rest of the photographs uploaded and shared on social media
at least 100 unused photographs from Wiki Loves Monuments 2014 and Wiki Loves Earth 2015 included in articles	probably 100	This was hard to measure, as each participant inserted photos from the contests on their own wiki, and we could not keep track of their activities.

Global Metrics[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

Next to each required metric, list the actual outcome achieved through this project.
Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric	Achieved outcome	Explanation
1. 19 active editors involved	17 active editors involved	One participant didn't show up, and the other was refused entry into the country.
2. # of new editors	n/a	All editors involved in this project were, by definition, existing ones as they were award winners of editing contests.
3. 26 individuals involved	24 involved	17 participants + 7 organising team members
4a. # 100 new images/media added to Wikimedia articles/pages	about 100	Explained above in the last row of the project measures
5. 20 articles added or improved on Wikimedia projects	48 articles
6. Absolute value of bytes added to or deleted from Wikimedia projects	unknown	Unfortunately, we have no reasonably convenient way of measuring this. It would have taken countless hours to look-up all of the contributions and add-up the bytes.

Learning question: Did your work increase the motivation of contributors, and how do you know?

We increased the motivation of participants because they had the opportunity to see a new place and culture, share experiences with their fellow editors from the wider region, which made them more interested in the cultural, geographic and historical treasures of each other's countries. Their coming to the event was itself a reward for their efforts at the CEE Spring 2015, which undoubtedly had a motivational impact on them.

Impact[edit]

What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects?

The participation in Wikimedia projects was increased due to the activities, where participants were contributing to them in an organised manner when writing about the country, uploading photos and editing Wiktionary.

Reporting and documentation of expenditures[edit]

This section describes the grant's use of funds

Documentation[edit]

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: To be sent

Expenses[edit]

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.

Number	Category	Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	Currency	Notes
1	Venues	Visit to the Archaeological Museum of Macedonia		19		41.46	23.50	EUR	The price for the tour came higher than what was agreed upon when making inquiries in the museum.
2	Travel costs	City transport to museum				11.69	0.00	EUR	This cost wasn't strictly planned in a separate entry, but it had to be made because people could not walk to the museum due to very high temperatures.
3	Travel costs and visas	Airplane tickets	group	11		6,027	8,200	EUR	Paid in US$ ($6,715). Ticket for Polish participant yet to be refunded.
4	Travel costs and visas	Bus tickets	group	7		193.00	334.00	EUR	Return tickets from Serbia, Bulgaria and Albania. No visas required for these countries.
5	Accommodation and meals	Accommodation, meals and tour bus				2,973.73	2,760.00	EUR	Total for accommodation, meals in hotel and other venues and coffee breaks. Tour bus for the expedition visit included here, as the agency didn't invoice it separately.
6	Materials and gifts	Printed materials				59.90	50.00	EUR	Programme printing, some promo materials and name tags.

Total project budget (from your approved grant submission): 12,721

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source): 12,721

Total amount spent on this project: 9,306.78

Total amount of Project and Event grant funds spent on this project: 9,306.78

Are there additional sources that funded any part of this project? List them here.: none

Remaining funds[edit]

Are there any grant funds remaining?

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

Answer YES or NO.

YES

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

3,414.22

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.

We would like to reallocate them.