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Grants:Programs/Wikimedia Alliances Fund/Empowering OER Stakeholders and Educators in Indonesia

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Empowering OER Stakeholders and Educators in Indonesia
start date2024-07-012024-07-01T00:00:00Z
end date2025-06-302025-06-30T00:00:00Z
budget (local currency)1029928200 IDR
budget (USD)72094.97 USD [note 1]
amount recommended (USD)67000
funding regionESEAP
decision fiscal year2023-24
funding program roundRound 2
organization (if applicable)• Creative Commons Indonesia

This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.

Applicant information[edit]

Organization name (required)
Creative Commons Indonesia
Did you previously receive a Wikimedia Alliances Fund? (required)
Organization type
Non-profit organization, legally registered
Do you have a fiscal sponsor?
Fiscal organization name.
Wikimedia Indonesia

Main proposal[edit]

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required)
Empowering OER Stakeholders and Educators in Indonesia
2. Proposed start dates. (required)
3. Proposed end date. (required)
4. Where will this proposal be implemented? (required)
5. What are your strategies and plans for this proposal? If you are a returning applicant and your proposal is similar to the earlier project, highlight the adjustments that you are making and explain in more detail. (required)

In your response, you are invited to explore any of the following (pick 1-3 areas most relevant to your project):

  • How will you increase brand awareness of Wikimedia projects and; or the Wikimedia movement?
  • How will the proposal be tailored to the needs of the local community?
  • Will your project build on Wikimedia software for internal or community use?
  • How will this project build content in local markets and serve to address knowledge and/or representation gaps online or within the community?
  • How will you introduce new networks to build the local Wikimedia community?
  • What is the potential of the proposal to unlock future institutional partnerships for your organization or the Wikimedia movement?

In the period of 2022-2023, Creative Commons Indonesia (CCID) successfully executed the OER project titled "Promoting and Fostering OER in Indonesia with the support from WMF. The project aimed to provide support to educators through the provision of OER booklets and modules, OER training, as well as online and offline workshops. Collaboration with various educational institutions, such as the provision of booklets, infographics, and training, has also been carried out.

Throughout the project implementation, we observed a remarkable level of enthusiasm among educators. We received an overwhelming response with 950 registrations from across Indonesia. Despite our limited capacity to accommodate 36 participants, the eagerness displayed by educators from various regions, including Aceh, North Sumatra, Riau, Lampung, Bangka Belitung, Banten, West Java, Central Java, East Java, Bali, East Kalimantan, Maluku, and South Sulawesi, was truly inspiring.. Our participants represent educators from primary schools, junior high schools, senior high schools, and universities. Additionally, for us, an "educator" goes beyond traditional classroom settings and includes anyone involved in teaching, whether formally, informally, or in non-formal environments who create digital teaching materials. We are honored to have government officials, private sector professionals, and NGO representatives actively engaging in teaching activities. WMF's invaluable support has been instrumental in cultivating extensive enthusiasm and dedication towards advancing education in Indonesia.

Moreover, we successfully collaborated with 5 stakeholders from educational organizations, government research institutions, legal advocacy communities, FOSS communities, educator communities, and NGOs to develop 2 OER booklets for educators. These booklets represent the first of their kind in Bahasa Indonesia, providing comprehensive insights into the fundamentals of OER and practical guidelines for their usage and creation. Our achievement not only signifies a milestone in promoting OER but also underscores our commitment to empower educators with the necessary resources and knowledge to drive positive change in Indonesian education.

Following the project's completion, requests for OER training continued to pour in from both existing and new partners, indicating significant interest in training related to Creative Commons licenses and OER.

Based on this experience, we realize that creating a sustainable OER ecosystem in Indonesia requires engaging all stakeholders, not just educators, but also various other stakeholders. Therefore, in our new proposal, we will strengthen support from various stakeholders, including educators, through three main strategies:

1. Enhancement of Support and Collaboration from Various Stakeholders in Implementing OER in Indonesia.

To realize this strategy, we will initiate the establishment of an OER Collaboration Forum, along with stakeholders, as part of a comperhensive series of activities. These include collaborative actions such as digital campaigns, OER workshops, and OER mini contests.

1.1 Initiation of OER Collaboration Forum In our endeavor to achieve this objective, CCID will lead the establishment of a collaboration forum, drawing upon the success of our 2023 partnerships with 5 stakeholders. The primary aim of this forum is to strengthen existing relationships while expanding our network to include potential partners such as CSOs or local initiatives actively engaged in various literacy and awareness-building efforts, including digital literacy or other initiatives that utilize available knowledge to empower the public.

Throughout this forum, stakeholders will convene to share experiences and engage in discussions concerning their respective experiences and challenges related to OER. Among the stakeholders to be invited is Wikimedia Indonesia (WMID), which will provide insights from its ongoing Wikimedia projects in Indonesia. These projects adhere to the 5 OER principles and are licensed under CC. Consequently, participants will glean valuable insights from Wikimedia's exemplary practices, thereby enhancing awareness of Wikimedia's pivotal role in open education in Indonesia.

CCID will actively engage participants in formulating collaboration plans for the upcoming year throughout the forum. Additionally, we aim to generate online media coverage surrounding the forum's inception and its ensuing activities.

From this forum, it will not only serve as a platform that unites all stakeholders to exchange experiences and provide support, but also foster the emergence of commitments and action plans from both existing and new stakeholders to collaborate in advancing the implementation and advocacy of OER in Indonesia.

1.2 OER Collaborative Actions Working alongside participants from the OER collaboration forum, we will embark on a series of impactful initiatives, including vibrant online OER campaigns across social media and online media, OER workshops/webinars, and engaging OER competitions.

In our digital OER campaign, we will collaborate with partners to craft compelling digital campaign content, poised to resonate across social media and digital platforms. We aim for these campaign materials to also find a home on Wikimedia Commons. Notably, our partnership with Wikimedia Indonesia (WMID) amplifies the dissemination of Wikimedia's vision, harmonizing it with the OER movement, fostering broader awareness of Wikimedia's pivotal role in championing open access to knowledge and intertwining it with the expansive open education narrative.

This online campaign drives significant impact through increased awareness and participation from various stakeholders to raise awareness among the wider community about shaping a future where knowledge is open and accessible to all.

Our OER workshops will convene collaborative sessions (online or offline) catering to both the general public and internal stakeholders from institutions/organizations involved in the OER collaboration forum. These workshops will spotlight Wikimedia projects as exemplary models of open repository platforms.

Furthermore, the OER competition serves as a compelling catalyst to involve participants from the OER Bootcamp 2020 and 2023 in our overarching OER collaboration agenda. Entries submitted for the competition will be showcased on Wikimedia Commons and social media platforms. With many competition participants already established on Wikimedia Commons and Wikibooks, this competition aims to reignite their enthusiasm for contributing to Wikimedia projects.

2. Increasing the Number of OER Trainers

In our pursuit to actualize this strategy, we have amplified our OER trainers from the previous count of 7 to 12 individuals. This deliberate expansion aims to accommodate a larger cohort of OER training participants, executed through the following steps:

2.1 CC Certs Edutrack Scholarships While a majority of our OER facilitators have attained the CC Certs track edu certification, there are still a few who have yet to do so. Hence, we have established the CC Certs track edu certification as a prerequisite for OER trainers. To facilitate this, we are offering CC Certs track edu scholarships to 5 participants engaged in the OER collaboration forum. This certification program will be conducted online by Creative Commons HQ over a span of 3 months. All scholarship recipients will subsequently serve as facilitators in the upcoming phases of OER training.

2.2 OER Training of Trainers This training session aims to provide comprehensive guidance to trainers on event sequencing and the utilization of Learning Management Systems (LMS) in OER training. Trainers will also be equipped with insights into Wikimedia projects slated for integration into the training, such as Wikimedia Commons and Wikibooks. Throughout the training, we will rigorously assess each activity and actively solicit feedback from trainers to ensure the seamless execution of the training process.

3. Increasing Participation in OER Training and Contributing CC-Licensed Content and OER Creation in Bahasa Indonesia, contributed to Open Platforms

To achieve this strategy, we have designed a series of activities aimed at increasing the number of educators receiving OER training, contributions, and reuse of CC-licensed content, as well as creating OER in Bahasa Indonesia, which will then be contributed to open platforms.

3.1 OER Training OER training is conducted online using a Learning Management System (LMS). This training is intended for formal/informal educators who have previously created digital teaching materials. Participants will receive materials on copyright for educators, CC licensing, OER, and an introduction to open platforms such as Wikimedia Commons and Wikibooks. The goal is to enhance participants' knowledge, skills, and dissemination of materials acquired through three stages:

Stage I - Knowledge Enhancement In this stage, participants will begin self-directed learning, with a target participation of 300 educators. We start with copyright material as the foundational basis, given its importance for educators in avoiding copyright infringement when creating and sharing digital teaching materials. Next, participants will be introduced to CC licensing, OER, and an introduction to Wikimedia as an NGO supporting the OER movement. We will also introduce Wikimedia projects like Wikimedia Commons and Wikibooks as open platforms applying OER/5R principles.

Additionally, participants will gain an understanding of the importance of CC-licensed content in Bahasa Indonesia or relevant to the Indonesian context. This aims to raise awareness among participants of Wikimedia's positive contributions to local knowledge. Participants will also be encouraged to contribute to local content based on their place of residence by uploading photos containing local knowledge to Wikimedia Commons. Here, participants will be asked to create an account on Wikimedia Commons and contribute for the first time.

Stage II - Skill Enhancement From the selection in stage 1, 100 participants will be selected to advance to stage two. In this phase, participants will be divided into 12 groups, each accompanied by one facilitator. Additionally, there will be periodic virtual meetings for discussions and group activities to sharpen understanding of the materials provided.

In this stage, participants will also be encouraged to practice reusing CC-licensed content, including that available on Wikimedia Commons, as raw materials in creating teaching materials, with the task of creating a collection of CC-licensed works. The results of this collection will be republished on Wikimedia Commons.

In addition to contributing to Wikimedia Commons, participants will also be encouraged to collaborate on contributions to Wikibooks as practice in creating open textbooks.

After acquiring comprehensive knowledge and skills in creating OER, participants will be assigned to create OER based on their subject expertise. The resulting OER will be uploaded to Wikimedia Commons. From this second stage, a selection will be made for the top 10 participants who will proceed to the final stage.

Stage III - Knowledge Dissemination After acquiring comprehensive knowledge and skills, the top 10 participants will be prepared to disseminate the knowledge they have gained during the training in their respective regions. Participants in this stage will also present the OER works they have uploaded to Wikimedia Commons, and invite other educators to participate in efforts to liberate knowledge by uploading local content based on their place of residence to Wikimedia Commons. From these dissemination activities, the CCID team will provide support and conduct assessments to determine the top 3 participants eligible for prizes. After the training ends, the entire series of projects and OER works from the participants will be published through social media and the CCID website.

During the training, we will continue to encourage participants to actively participate in the Wikimedia Indonesia community, which is part of the OER movement in Indonesia. By joining the local Wikimedia Indonesia community, participants can continue to contribute to the development of educational content and expand the positive impact of the OER movement.

Through this series of activities, we hope to raise awareness of the importance of using CC licenses and creating OER, and encourage more people to contribute to expanding access to knowledge through open platforms.

6. What categories are your main programs and related activities under? Please select all that apply. (required)
Category Yes/No
Education Yes
Culture, heritage or GLAM No
Gender and diversity No
Community support and engagement Yes
Participation in campaigns and contests No
Other No


9.1.1. Select all your programs and activities for Education. (required)
Wikimedia Commons programs, Other Wikimedia project programs, Other activities
Other programs and activities if any: Open Educational Resources Training
9.1.2. Select all relevant audience groups for Education. (required)
Vocational, tertiary, or higher education, Teachers or professors
Other groups if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.
Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering microgrants and other financial support to community members , Offering non financial support and services to community members (equipment, space, books, etc.)
Other programs and activities if any: N/A
7. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)
8. Describe your team. (required)

Fitriayu as Project Manager

  • Oversee all project activities & serve as the main contact point for the WAF.
  • Ensure project activities comply with the policies and regulations of the WAF.
  • Responsible for overseeing the development & execution of project deliverables, leading project planning, budgeting, action plans, & monitoring processes.
  • Responsible for submitting activity reports, meeting minutes, & financial reports on a regular basis to the WAF.
  • Oversee the preparation & submission of annual activity-based project budgets as well as monthly & quarterly financial reports.

Raymond Sutanto as Deputy Project Manager

  • Preparing project activities so that they will comply with the policies & regulations of the WAF.
  • Assisting the development & execution of project deliverables,& assisting project planning, budgeting, action plans, & monitoring processes.
  • Assisting close collaboration & coordination with cooperating partners to guarantee smooth implementation of activities & achievement of results as specified in grant agreements.
  • Monitor the expenditures to ensure that program funds are utilized appropriately by the close of the fiscal year.

Project Officer

  • Oversee the financial operations of the program and ensure timely & accurate financial reports and practices including cash management, payroll, & financial disbursements.
  • Responsible for entering financial information & maintaining all financial records for the program.
  • Assisting Deputy Project Manager in preparing project activities to ensure that the project goes according to the plan

Monitoring Evaluation Consultant: Structuring MEL plan as well as providing advisory inputs to the implementation, monitoring, and evaluation of the project.

Graphic designer: Provide design for all communication materials during the project.

Speakers & facilitators for OER Training: CCID: Harsa Wahyu, Hilman Fathoni, Bhredipta Socarana, Wahyu Setioko, Tri Astari plus 5 new facilitators from CC Certification WMID: Hardiansyah, Dimas Hardijanto, Ivonne Kristiani

9. How will you be working and partnering with the Wikimedia community and/or affiliate/group. How are you engaging them in the planning, participation and/or execution of this proposal? Include details if you are engaging with the Wikimedia movement. Add any on-wiki discussion links. (required)

As part of our project development strategy, we are committed to fostering close collaboration with the Wikimedia community, particularly Wikimedia Indonesia. We have devised a comprehensive plan aimed at actively involving and partnering with them throughout the planning, participation, and execution phases of our proposal.

In our OER Training sessions, we will not only acquaint participants with the mission of Wikimedia movement but also emphasize their invaluable contributions to increasing CC-licensed content in the Indonesian language and relevant themes. By imparting knowledge about Wikimedia Commons and Wikibooks, participants will gain essential skills to utilize these platforms as sources for their OER materials. Furthermore, we will encourage them to join local Wikimedia communities such as Yogyakarta, Bandung, Padang, and others in their respective regions.

Moreover, we will keep participants informed about Wikimedia Indonesia's activities and competitions, providing them with opportunities to actively engage and contribute. As a token of appreciation, we plan to offer the best-performing participant the chance to attend WikiNusantara in 2025. This event will allow she/her to connect with other members of the Wikimedia community in Indonesia from across the nation, fostering valuable insights and networks that can inspire sustained contributions to Wikimedia projects.


Wikimedia Metrics[edit]

10. Please select and fill out Wikimedia Metrics for your proposal. (recommended)
10.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name Target Description
Number of all participants 675 Existing participants:
  • Strategy 1: 48
  • Strategy 2: 32
  • Strategy 3: 30

New participants:

  • Strategy 1: 75
  • Strategy 3: 500
Number of all editors 521 Existing editors:
  • Strategy 1: 15
  • Strategy 2: 6

New editors:

  • Strategy 3: 500

Retained editors:

  • Strategy 3: 80
Number of new editors 500
Number of retained editors 80
Number of all organizers 50 N/A
Number of new organizers 15
10.2. Number of new content contributions to Wikimedia projects. (recommended)
Contributions to Wikimedia projects
Wikimedia project Created Edited or improved
Wikimedia Commons 736
Wikimedia Incubator
Wikibooks 12
Wikifunctions / Abstract Wikipedia
Description for Wikimedia projects contributions metrics. (optional)

Other Metrics[edit]

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required)
Other Metrics Description Target
Number of partnerships formed or action plan developed to further raising awareness of OER By counting the total number of collaborating stakeholder, any expression of interest or commitments to collaborate in which includes documents with clear role and responsibilities of each partner, and documented plans outlining specific activities and objectives for OER awareness initiatives. 5
Number of participants completed the self-learning LMS By calculating the number of participants who have fully complete the modules, pass the quizzes or assessments, and upload photo to Wikimedia Commons. 150
Percentage of stakeholder satisfy with the program Our target: 80 percent. By calculating the proportion of stakeholder who indicate satisfaction (e.g., those selecting "satisfied" or "very satisfied" on likert scale) out of the total number of stakeholder involved. Feedback items consist of overall program implementation, effective communication, stakeholder needs alignment, time management, etc. 80
Percentage of participants satisfy with the program Our target: 80 percent. By calculating the proportion of participants who indicate satisfaction (e.g., those selecting "satisfied" or "very satisfied" on likert scale) out of the total number of participants involved in the program. The attributes will be overall program implementation, trainer or mentor delivery, content quality and other feedback items. 80


12. Your local currency. (required)
13. What is the total requested amount in your local currency? (required)
1029928200 IDR
14. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this Alliances Fund. (required)
Budget category Amount in local currency
Staff and contactor costs 357500000 IDR
Operational costs 157500000 IDR
Programmatic costs 465884000 IDR
15. Please upload your budget for this proposal or indicate the link to it. (required)

Additional information[edit]

16. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.



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