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Grants:Programs/Wikimedia Alliances Fund/Promoting and Fostering Open Educational Resources Principles in Indonesia

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Promoting and Fostering Open Educational Resources Principles in Indonesia
1. Educate Indonesian educators about Open Educational Resources (OER),
2. Raise educators’ awareness of Wikimedia Commons and Wikibooks as OERs that they can benefit from,
3. Produce OERs in Indonesian that can be contributed to Wikimedia Commons & Wikibooks,
4. Address common misconceptions on copyright and open licenses.
Partnering with Wikimedia is important because Wikimedia projects are the best platform that applies 5R OER principles (Retain, Reuse, Revise, Remix, Redistribute)
start date2022-06-01
end date2023-05-31
budget (local currency)1030300000 IDR
budget (USD)71606 USD
organization typeNon profit organisation
funding regionESEAP
decision fiscal year2021-22
funding program roundRound 2
applicant(s)• Fitri Penyalai and RaymondSutanto
organization (if applicable)• Creative Commons Indonesia

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Applicant information


A. Organization type

B. Organization name

Creative Commons Indonesia

E. Do you have an account on a Wikimedia project?


E1. Please provide the main Wikimedia Username (required) and Usernames of people related to this proposal.

Fitri Penyalai and RaymondSutanto

G. Have you received grants from the Wikimedia Foundation before?

Did not apply previously

H. Have you received grants from any non-wiki organization before?

H1. Which organization(s) did you receive grants from?
Organization: Creative Commons

Project title: Online Bootcamp for Educators: Fostering OER in Indonesia Budget: $1000 Duration: October–December 2020

Organization: Ford Foundation Program title: Sertifikasi Perwakilan Creative Commons Indonesia (SPCCID) Budget: $99,200 Duration: Nov 2017–July 2019

H2. Please state the size of these grants from the following options.
Above 50,000 USD
H3. What type of organization (s) did you receive grants from?
International NGO
H4. What percentage of your program budget do other funders contribute to?
Not applicable

1. Do you have a fiscal sponsor?


1a. Fiscal organization name.


2. Are you legally registered?


3. What type of organization are you?

Non profit organisation

4. What is your organization or group's mission and how does it align with the Wikimedia movement?

Creative Commons Indonesia is a chapter of Creative Commons, a nonprofit organization that provides CC licenses & public domain tools that give every person and organization in the world a free, simple, and standardized way to grant copyright permissions for creative and academic works. CC is very close to Wikimedia's mission which is to empower and engage people around the world to collect and develop educational content under CC licenses and PD tools to disseminate it effectively and globally.

5. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

Website: https://creativecommons.or.id/ (previous website), https://id.creativecommons.net/ (latest website)

Youtube: https://www.youtube.com/channel/UC4bP8JmkHwaZ0TGcjn_t9RQ IG: https://www.instagram.com/cc.indonesia/ Twitter: https://twitter.com/cc_id?lang=en Facebook: https://www.facebook.com/CreativeCommonsIndonesia Email: info@creativecommons.or.id

Grant proposal


6. Please state the title of your proposal.

Promoting and Fostering Open Educational Resources Principles in Indonesia

9. Where will this proposal be implemented?


10. Indicate if it is a local, international, or regional proposal and if it involves several countries?


10a. If you have answered international, please write the country names and any other information that is useful for understanding your proposal.

10b. Are there any specific sub-regions or areas where your proposal will be implemented?


11. What is the challenge or problem you are addressing and why is this important?

The Indonesian government has shown many efforts in open education and utilizing OER. As stated in the Indonesian Higher Education Act, UU No 12, 2012, article 70, paragraph 4 “The government shall develop open educational resources that can be used by all academic community”. There are many OER initiatives in Indonesia launched since 2013, such as Garda Rujukan Digital (Garuda), RumahBelajar, TV Edukasi, and Suara Edukasi. Based on OER World Map data, some universities in Indonesia have also set up their own OER portals–Universitas Terbuka, Universitas Airlangga, and Universitas Syiah Kuala. However, studies on OER in Indonesia showed further challenges in implementing OER in Indonesia, including incomplete conceptions of copyright, open licensing issues, unawareness about the concept of OER, misinterpretation of open education, and adaptation of OER in Indonesian higher education settings.

Since 2012, Creative Commons Indonesia (CCID) has been contributing to addressing these challenges through our events educating Indonesian, particularly educators, on the use of OER. CC licenses are the most commonly used open licenses in OER. Unfortunately, there is limited understanding and even misconceptions among our educators and students about copyright and open licenses - which are the foundations of OER. Our latest project was CCID OER Bootcamp, an intensive OER content creator training class for Indonesian educators. Based on the positive responses from this Bootcamp, we want to scale up this training by producing OER socialization materials, developing OER training modules, training OER trainers, and inviting more educators and strategic partners to participate in training on using and producing OER for teaching and learning.

In practice, OER and Wikimedia Projects such as Wikimedia Commons, Wikidata, and Wikibooks are positively interconnected. Wikimedia projects, which are openly licensed with CC, can be the source for developing OERs while the produced content can be uploaded back into these projects. We are particularly focusing on Wikimedia Commons and Indonesian Wikibooks.

OER term is not popular among educators in Indonesia. Last year, Creative Commons Indonesia was invited by several government institutions to explain OER. The main problem is the difficulties to find education or communication material in Bahasa Indonesia. There is no booklet or guidance about OER in general.

Other than lack of promotion, a trainer is needed when they want to practice OER principles for the first time. The number of trainers that have sufficient knowledge about OER in Indonesia is very limited.

Through this program, we expect more access and awareness of Wikimedia projects by Indonesian educators & students, more content to be contributed to Wikibooks and Wikimedia Commons, and more thorough fostering and understanding of open licenses & OER.

12. What is the main objective of your proposal? Please state why you think partnering with Wikimedia Movement helps to achieve this objective?

1. Educate Indonesian educators about Open Educational Resources (OER),
2. Raise educators’ awareness of Wikimedia Commons and Wikibooks as OERs that they can benefit from,
3. Produce OERs in Indonesian that can be contributed to Wikimedia Commons & Wikibooks,
4. Address common misconceptions on copyright and open licenses.

Partnering with Wikimedia is important because Wikimedia projects are the best platform that applies 5R OER principles (Retain, Reuse, Revise, Remix, Redistribute)

13. Describe your main strategies to achieve this objective?

We have 3 Stages to achieve our goals

First Stage: creating educational materials/ booklet and modules that can be used as resources for OER trainers, OER training participants, and growing the number of OER Trainer. Key activities of this stage include:

1. Distribution of 250 surveys. Targeting 250 individuals, including those who work in agencies/ higher education/libraries that have utilized OER and managed OER. This survey aims to determine the level of public understanding of OER and to highlight current OER misconceptions.
2. Preparation of the 2 OER Booklets about OER in general and a practical guide in making and using OER and 1 module OER for trainers, based on the result of the research in #1. Also, to build a sense of belonging, we invited several representatives of institutional gov/ Edu to write collaboratively the OER booklets and module. The booklets and modules that can be used for participants and trainers in OER training in the third stage and gov/Edu institutions in Indonesia.
3. We would like to hold an open discussion with many relevant stakeholders in producing this informative booklet so that it could answer all the questions and misconceptions in the community based on the survey in point #1 above
4. To grow the number of OER trainers (so it not only come from CCID/ WMID) by inviting 5 people from OER Bootcamp graduates and gov institutions to join CC certs track Edu, so they to be the future trainer in the #3 stage. We made the requirement that OER trainers should be held CC certs track Edu.

Second Stage: socialization and promotion of OER to the public in general, and specifically to the relevant actors in education sectors (e.g., educators, lecturers, students, librarians, Ministry of Education officials).

1. Four workshops and three webinars in collaboration with key stakeholder institutions (e.g., Ministry of Education, Open University, Wikimedia Indonesia, and universities). In these webinars, we would like to promote our OER training.
2. Creating and promoting various communication media on OER such as infographics, posters, translation, and subtitles of OER videos based on booklets in the first stage and existing OER videos in English. All of these media will be uploaded to Wikimedia Commons and also in CCID, Edu wiki social media.

Third stage: foster the OER trainer and intensive OER training for educators. Key activities of this stage include:

1. Training of trainers and facilitators for the OER training.
2. The OER training. We adapt the success story of our OER Bootcamp to implement this training. We target around 30 strategic educators as participants. The output of this training will be the open textbooks and other forms of OERs for teaching and learning. The products will be uploaded to Wikibooks and Wikimedia Commons.
3. A showcase of participants’ OERs, which will further socialize OER to more audiences,
4. The 3 best participants held a workshop about OER.

14. Are you running any in-person events or activities?


15. Please state if your proposal aims to work to bridge any of the identified content knowledge gaps?

Age (regency) , Geography, Language

16. Please state if your proposal includes any of these areas or thematic focus.

Education, Advocacy

17. Will your work focus on involving participants from any underrepresented communities? Select all categories that apply.

Geographic , Linguistic / Language, Age

18. Please tell us more about your target participants.

  • Educators, such as teachers, lecturers, formal and informal educators, and contributors to Wikimedia projects in Indonesia are our target participants in this program. They have and have the ability to produce teaching and learning materials that can be used as open educational resources. As an initial project in Indonesia, we target 40 participants to join our intensive training program.
  • OER Trainers: We only have 8 OER Trainers in Indonesia that come from members of CCID and WMID, who already have cc certs Educator track. To grow the number of trainers, we are trying to invite five people from representatives of OER Bootcamp 2022 graduates and government institutions. They will later become trainers in OER Training at Stage #3. In this program, all of the trainers will be trained in Training of Trainer OER before the OER training start

Strategies to retain participants:

  • Creating a discussion group on WhatsApp/Telegram for OER Training graduates that can be used for discussion and updated/exchange of OER information. They also can be involved in CCID and Wikimedia Indonesia activities to promote OER in Indonesia.
  • The three best participants of OER training will be facilitating with CCID to hold a workshop about introducing the OER in their communities. Also, they will receive a scholarship to attend WikiNusantara 2023 (an annual event for Wikimedia contributors in Indonesia) as speakers to share their experiences and insight during OER training.

19. Do you have plans to work with other Wikimedia communities, groups or affiliates in your country, or in other countries, to implement this proposal?


19a. If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

- The Wikimedia Indonesia Education team will be involved in every stage of this program.
  • Members of the Wikimedia Indonesia community who have completed Creative Commons certification track education will be invited as training facilitators.
  • Wikimedia projects contributors in Indonesia are welcome as participants in OER Training.
  • Introduce 40 participants of OER Training to other Wikimedia projects and communities. So, the participants can give their contribution to the Wikimedia projects and join the local Wiki community in Indonesia.

19b. If no, please tell us the reasons why it has not been possible to make these connections.


20. Will you be working with other external non-Wikimedian partners to implement this proposal?


20a. If yes, please describe these partnerships.

We would like to invite several parties who already have an OER platform in Indonesia, such as the Open University Indonesia, SEAMOLEC, the National Library, the Ministry of Educational and Culture, and UGM Center for Digital Studies for the strategic discussions in the preparation of the OER booklet.

20a. If yes, indicate sharing of resources from these partners (in kind support, grants, donations, payments).

Based on our previous experienced with Wikimedia Indonesia, usually our partners are willing to sharing resources with us in the form of in kind support, such as providing space event and consumptions for participants. But, we have to further confirm it with them.

21. Please tell us how your organization is structured.

Since 2019, Creative Commons Indonesia became a chapter and our affiliation with Wikimedia Indonesia was ended, as well as our most recent funding from the Ford Foundation. As such, all of CCID's staff and members are now volunteers. Appointment of the Representative to the Global Network Council and Chapter Lead is done through an election process encompassing votes from CCID members, in accordance with the rules of Creative Commons Global Network (CCGN).

22. Do you have the team that is needed to implement this proposal?

Fitriayu as Project Manager
  • Oversee all project activities & serve as the main contact point for the WAF.
  • Ensure project activities comply with the policies and regulations of the WAF.
  • Responsible for overseeing the development & execution of project deliverables, leading project planning, budgeting, action plans, & monitoring processes.
  • Responsible for submitting activity reports, meeting minutes, & financial reports on a regular basis to the WAF.
  • Oversee the preparation & submission of annual activity-based project budgets as well as monthly & quarterly financial reports.

Raymond Sutanto as Deputy Project Manager

  • Preparing project activities so that they will comply with the policies & regulations of the WAF.
  • Assisting the development & execution of project deliverables,& assisting project planning, budgeting, action plans, & monitoring processes.
  • Assisting close collaboration & coordination with cooperating partners to guarantee smooth implementation of activities & achievement of results as specified in grant agreements.

Finance & Admin Staff

  • Oversee the financial operations of the program and ensure timely & accurate financial reports and practices including cash management, payroll, & financial disbursements.
  • Responsible for entering financial information & maintaining all financial records for the program.
  • Monitor the expenditures to ensure that program funds are utilized appropriately by the close of the fiscal year.

Wahyu Setioko as Project Consultant

  • Provide continuity of advisory inputs to the planning, implementation,& monitoring, and evaluation of the OER Indonesia project.
  • Support the project team in all phases of the project to track both implementation progress & impact for project reporting.

Speakers & facilitators for OER Training: CCID: Harsa Wahyu, Florens Debora P., Hilman Fathoni, Bhredipta Socarana, Siti Nurlaely WMID: Hardiansyah, Dimas H., Nur Rahmi N. OER Bootcamp graduates (3 peoples) Institutions partners (2 people)

23. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.  


Learning, Sharing, and Evaluation


24. What do you hope to learn from this proposal?

Our latest project was CCID OER Bootcamp, an intensive OER content creator training class for Indonesian educators. In this project, we have a very limited budget and time to implement the training. Also, we don’t have enough human resources to implement the project and also the trainers are quite a few.

Moreover, lack of educational material about OER like Booklet or module for the trainer in Bahasa Indonesia. We did not do the promotion about OER social media because we don't have any material communication. Last thing, the lack of collaboration with other institutions in Indonesia complicates our effort to promote and foster OER principles in Indonesia.

However, we still got positive feedbacks from the participants. So, we hope to scale this project up with this program. We hope this program will be sustainable.

Core Metrics


25. Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.

Core Metrics Summary
Core metrics Description Target
Number of participants First Stage: 10 participants for Open discussion, second stage: 210 (90 online + 120 offline OER Workshop), third stage: 40 (OER Training participants) + 60 (participants from three-best winners that have to create their OER Training on their own)

Returning participant Third Stage: 8 OER Training participants from Wikimedia Indonesia community members and contributors

Number of editors Second Stage: 120 (offline OER workshops), thrid Stage: 40 (OER Training participants) 160
Number of organizers 1 Project Manager

1 Deputy Project Manager 1 Finance and admin staff 1 OER consultant 1 OER Survey consultant 8 facilitators and 5 speakers for OER Training 3 speakers for OER Training of Trainers 1 Translator 1 Content creator 1 Graphic designer 1 Editor for booklets and module 1 Website consultant

Number of new content contributions per Wikimedia project
Wikimedia Project Description Target
Wikimedia Commons Second Stage: 15 (social media content) + 120 (uploaded photos from offline OER Workshop participants), third stage: 120 (uploaded photos and works from OER Training participants) 255
Wikibooks 8 Wikibooks from OER Training 8

25a. If for some reason your proposal will not measure these core metrics please provide an explanation. (optional)


26. What other information will you be collecting to learn about the impact of your work? (optional)

Survey at the end of activities, particularly at the second and third stage. We will see if our participants understand the material provided, or if our training has answered their curiosity on OER.

We will put all of our communication material at Wikimedia Commons and our social media (Facebook, Twitter, Youtube). We will count the number of pageviews in Wikimedia Commons, number of Youtube views, and number of posts reached on Facebook.

27. What tools would you use to measure each metric selected?

We will use Event metrics to measure new participant, editors, and content in Wikimedia Commons, and we will use Outreach dashboard to measure participant and content in Indonesian Wikibooks.

28. How do you hope to share these results so that others can learn from them?

Make a short presentation of the experience, Share results on social media, Share results with our communities, Share it on Meta-Wiki

Financial Proposal


29. What is the amount you are requesting from WMF? Please provide this amount in your local currency.

1030300000 IDR

30. What is this amount in US Currency (to the best of your knowledge)?

71606 USD

31. & 32. Please provide a budget for the amount of funding requested.

33. What do you do to make sure there is a good management of funds?

- Creative Commons Indonesia got funding for several years (2011 to 2017) by Ford Foundation and operated under the legal entity of Wikimedia Indonesia (WMID). Under WMID, our financial reports follow WMID standards and guidelines.

34. How will you contribute towards creating a supportive environment for participants using the UCOC and Friendly Space Policy?

Wikimedia Indonesia already has a Friendly Space Policy that we can learn and follow. We will follow the Universal Code of Conduct and Friendly Space Policy closely because the rules are inline with our mission.

35. Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Other public document(s):

Final message


By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

36. I have read the Application Privacy Statement, WMF Friend Space Policy and Universal Code of Conduct.