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Grants:Programs/Wikimedia Community Fund/Conference Fund/TOFFEETRIBE REMOTE WORK SUMMIT

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proposed start date2024-08-15T00:00:00Z
proposed end date2024-09-30T00:00:00Z
budget (local currency)3000000 KES
decision fiscal year2023-24
organization (if applicable)• N/A

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Applicant details[edit]

A. Are you applying as a(n)


B. Full name of organization presenting the proposal.


F. Do you have an account on a Wikimedia project?


F1. Please provide your main Wikimedia Username.

F2. Please provide the Usernames of people related to this proposal.


G. Are you legally registered?

If you are applying as an individual or your group is not a legally registered nonprofit in your country, we require that you have a fiscal sponsor.

I. Fiscal organization name.


Objectives and Strategy[edit]

1. Please state the title of your proposal.


2.1. When will the event begin? Please enter the event start date.


2.2. When is the last day of your event?


3.1. When will you begin preparing for your event?


3.2. When will you expect to complete your last event payment?


4. In which country will the conference take place?


4.1. In which city will the conference take place?


5. Is it a remote or in-person event?

In-person event

5.1. What will be the total number of participants at the event? (including scholarship recipients + organizing team + other guests + self funded guests) (required)


6. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope.


6.1. If you have answered regional, please write the country names and any other information that is useful for understanding your proposal.

7. If you would like, please share any websites or social media accounts that your group or organization has.




8. Do you work with any thematic or regional platforms such as WISCom, CEE, Iberocoop, etc.


8.1. Please describe what platforms and your work with them.

9. Please describe the target participants for this event.

The Toffee Tribe Remote Work Summit targets remote professionals from diverse industries and backgrounds, including freelancers, remote employees, digital nomads, entrepreneurs, and small business owners. These participants share a common interest in remote work and are seeking opportunities for networking, learning, and professional development within the remote work community.

10. Please provide the link to the event's page if you already have one.

The following questions (11-14) will refer to the Community Engagement Survey which is required in order to submit a proposal. Here is the survey form that you can copy and use (if the link does not work): https://docs.google.com/forms/d/1ieEI8EFf2vxjD9wN_h8-srYeRCp4fhSp7_1_wiR2jh8/edit. This survey is required to access a Conference grant.

11. How many people did you send the community engagement survey to?


11.1. When did you conduct the survey, and for how long?

1 week

12. How many people responded to the survey?


13. What are the main objectives of the event?

Facilitate Knowledge Sharing: Provide a platform for remote professionals to exchange insights, best practices, and experiences related to remote work trends, challenges, and opportunities.

Foster Community Building: Create opportunities for networking, collaboration, and relationship-building among remote professionals from diverse backgrounds and industries.

Promote Professional Development: Offer workshops, panel discussions, and interactive sessions focused on skill-building, career advancement, and personal growth in remote work environments.

Inspire Innovation and Creativity: Explore emerging trends, technologies, and innovations shaping the future of remote work, and inspire participants to think creatively and adapt to evolving work environments.

Empower Remote Professionals: Equip participants with practical strategies, resources, and tools to enhance their productivity, well-being, and success as remote professionals.

14. Based on survey responses, what are the most important things your community should do at the conference to achieve these objectives?

Active Participation: Encourage active participation from attendees in workshops, panel discussions, and networking sessions to foster engagement and collaboration.

Diverse Perspectives: Ensure that the conference program includes diverse perspectives, voices, and experiences to promote inclusivity and representation within the remote work community.

Networking Opportunities: Provide ample opportunities for attendees to network.

Skill-Building Workshops: Offer workshops and training sessions focused on skill-building, career development, and personal growth.

Interactive Sessions: Organize interactive sessions, such as roundtable discussions, breakout groups, and Q&A panels.

Actionable Insights: Ensure that conference sessions provide actionable insights, tips, and takeaways that attendees can implement in their work and professional lives.

Wellness and Well-being: Incorporate sessions or activities focused on wellness, well-being, and work-life balance.

15. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Socioeconomic Status

15.1. In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge. (optional recommended).

Our work is specifically addressing the content gap by prioritizing diversity, equity, and inclusion in all aspects of our programming and outreach efforts. We strive to amplify diverse voices, perspectives, and experiences within the remote work community, ensuring that our events, workshops, and resources reflect the richness and complexity of the global workforce. By actively seeking out underrepresented voices and providing platforms for their stories to be heard, we are committed to fostering a more inclusive and equitable remote work ecosystem where everyone has the opportunity to thrive.

16. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Education, Open Technology, Diversity

17. Will your work focus on involving participants from any underrepresented communities?

Digital Access

18. Do you intend to invite or engage with non-Wikimedian individuals or organizations? If so – can you explain your intention for this outreach?

Yes, we intend to invite and engage with non-Wikimedian individuals and organizations as part of our outreach efforts. Our intention for this outreach is to foster collaboration, diversity, and inclusivity within the broader community beyond Wikimedia. By engaging with individuals and organizations outside of the Wikimedia ecosystem, we aim to:

Expand our Reach: Engaging with non-Wikimedian individuals and organizations allows us to reach new audiences who may not be familiar with Wikimedia projects or initiatives. This expansion of our reach enables us to raise awareness about the importance of free knowledge and the Wikimedia movement to a broader audience.

Foster Collaboration: Collaboration with non-Wikimedian individuals and organizations provides opportunities for knowledge-sharing, partnership building, and cross-sector collaboration. By working together, we can leverage our collective expertise, resources, and networks to address common challenges and achieve shared goals related to knowledge equity, access, and representation.

Promote Diversity and Inclusion: Outreach to non-Wikimedian communities helps to promote diversity and inclusion within the Wikimedia movement by ensuring that a wide range of perspectives, voices, and experiences are represented and included in our work. By actively engaging with individuals and organizations from diverse backgrounds and disciplines, we can create a more inclusive and equitable knowledge ecosystem.

Enhance Impact: Collaborating with non-Wikimedian individuals and organizations enhances the impact of our initiatives and projects by tapping into a broader pool of knowledge, expertise, and resources. By working together towards common objectives, we can amplify our collective impact and contribute to positive change on a larger scale.

19. What will you do to make sure participants continue to engage in your activities after the event?

After the Summit we aim to:

Provide Resources: Share session recordings, presentation slides, and additional resources post-event. Foster Community: Create online forums or groups for participants to connect, share insights, and collaborate. Follow-Up: Send personalized follow-up emails thanking participants and inviting them to upcoming events. Surveys: Gather feedback on the event experience and use insights to improve future activities. Ongoing Communication: Maintain regular communication through newsletters, social media, and email updates about relevant topics and initiatives. Continued Learning: Offer opportunities for continued learning, such as webinars, workshops, and networking sessions.

20. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.

Improve User Experience, Coordinate Across Stakeholders, Invest in Skills and Leadership Development

Logistical Aspects[edit]

21. Do you have any proposed venue for the event?

Our proposed venue is at the Nairobi Garage. A co-working space and startup incubator located in Nairobi, Kenya. It provides flexible office space, networking opportunities, and support services for entrepreneurs, freelancers, startups, and small businesses. Nairobi Garage offers various amenities such as high-speed internet, meeting rooms, event spaces, and access to mentors and investors. It aims to foster innovation and collaboration within Kenya's vibrant startup ecosystem.

22. Is the event venue and hotel accessible for people with physical disabilities?


23. How many scholarships would you like to offer?


24. What expenses will the scholarship cover?

Entrance fee and Meals

25. How will scholarship recipients be selected?

We will select from our members through a social media draw.

26. In which ways can Wikimedia Foundation staff support your event onsite?

We would be grateful to engage with the Wikimedia Foundation Staff to:

Speaker and Content Contributions: Wikimedia contributors and experts can contribute as speakers, panelists, or workshop facilitators, sharing their knowledge and experiences with the summit participants. Their contributions can add depth and relevance to the event program.

Collaborative Projects: Wikimedia and ToffeeTribe can explore opportunities for collaborative projects or initiatives that align with shared goals and objectives. This collaboration could involve creating educational resources, hosting edit-a-thons, or supporting initiatives related to knowledge equity and access.

26.2. Do you intend to invite any WMF staff members to your event? (please note that all WMF staff travel and accommodation costs will be covered by the foundation). Please indicate what is the limit number of WMF staff members you would like to welcome at your event.

Yes: 1 Wikimedia staff is invited to come as a speaker.

27. Please outline the roles and responsibilities of the organizing team for the conference.

Conference Chair/Lead Organizer: The conference chair or lead organizer is responsible for overseeing all aspects of the event, including setting goals and objectives, developing the event program, coordinating with speakers and sponsors, managing the budget, and ensuring the overall success of the conference.

Program Committee: The program committee is responsible for curating the conference program, selecting topics, and inviting speakers and panelists. They review proposals, coordinate session scheduling, and ensure that the program aligns with the conference theme and objectives.

Logistics Coordinator: The logistics coordinator is responsible for coordinating venue logistics, including securing event space, arranging catering services, managing audiovisual equipment, and coordinating on-site logistics such as registration, signage, and seating arrangements.

Marketing and Promotion Team: The marketing and promotion team is responsible for promoting the conference to potential attendees, sponsors, and partners. They develop marketing materials, manage social media accounts, create press releases, and execute marketing campaigns to increase event visibility and attendance.

Registration and Attendee Services: The registration and attendee services team is responsible for managing attendee registration, handling inquiries from participants, coordinating ticket sales, and providing support to attendees.

Volunteer Coordinator: The volunteer coordinator recruits, trains, and manages volunteers to assist with various tasks.

Technology and AV Team: The technology and AV team is responsible for managing technical aspects of the conference.

28. Do you have plans to co-organize the event with other Wikimedia communities, groups or affiliates?


28.1. If yes, can you please explain how you are going to co-organize the event and what responsibilities each partner will have.

29. What kind of risks do you anticipate and how would you mitigate these?

Technical Issues: Potential technical issues such as internet connectivity problems, audiovisual equipment malfunctions, or platform glitches during virtual sessions. Mitigation: Conduct thorough testing of technology and equipment before the event, have backup plans in place, and provide technical support for presenters and attendees.

Low Attendance: Risk of low attendance due to competing events, lack of promotion, or scheduling conflicts. Mitigation: Implement a comprehensive marketing and promotion strategy to increase event visibility, engage with potential attendees through targeted outreach, and offer incentives or discounts for early registration.

Speaker Cancellations: Risk of speakers canceling last minute due to unforeseen circumstances. Mitigation: Have backup speakers on standby, communicate clearly with speakers about expectations and commitments, and have contingency plans in place to adjust the program if necessary.

Poor Engagement: Risk of low engagement or disinterest from attendees during sessions. Mitigation: Plan interactive and engaging sessions, incorporate audience participation elements such as polls, Q&A sessions, and breakout discussions, and provide opportunities for networking and collaboration.

Logistical Challenges: Risk of logistical challenges such as venue issues, catering problems, or transportation delays. Mitigation: Thoroughly vet and confirm arrangements with vendors and service providers, have clear communication channels for attendees to report issues, and have a dedicated team to address logistical concerns promptly.

Budget Overruns: Risk of exceeding the budget due to unexpected expenses or cost overruns. Mitigation: Develop a detailed budget with contingency funds, closely monitor expenses throughout the planning process, and prioritize spending based on critical needs and objectives.

30. Friendly space policy - Please add the link to the friendly space policy that your community will be using for this event.

Learning, Sharing, and Evaluation[edit]

31. What do you hope to learn from your work organising this conference?

Several key learnings I would aim to gather to assess the effectiveness of our strategies and initiatives. Here are some learning questions that would guide my evaluation:

Effectiveness of Outreach Efforts:

Did our outreach efforts successfully reach our target audience? Which channels were most effective in promoting the event and driving attendance? What demographics were represented among the attendees, and were there any underserved groups we failed to reach? Engagement and Participation:

What was the level of engagement and participation among attendees during the summit? Which sessions or activities garnered the most interest and interaction? Were there any factors that hindered participation or engagement, and how can we address them in future events? Impact on Knowledge Sharing and Networking:

To what extent did the summit facilitate knowledge sharing and networking among remote professionals? Did attendees gain valuable insights, skills, or connections that they can apply to their work or professional development? Were there any notable success stories or collaborations that emerged as a result of the summit? Diversity and Inclusion:

How diverse and inclusive was the summit in terms of representation, perspectives, and voices? Were there any barriers or challenges faced by underrepresented groups, and how can we address them to foster greater inclusivity in future events? Satisfaction and Feedback:

What was the overall satisfaction level of attendees with the summit experience? What aspects of the event were most positively received, and what areas could be improved? Did attendees feel that their expectations were met, and were there any unmet needs or preferences? Long-Term Impact and Follow-Up:

What long-term impact did the summit have on attendees' professional development, networks, and work practices? How can we continue to support and engage attendees after the event to sustain the momentum and connections established during the summit? What lessons learned can inform the planning and execution of future events or initiatives aimed at remote professionals?

32. Main open metrics
Main Open Metrics Data
Main Open Metrics Description Target

Financial Proposal[edit]

33. What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.


34. Select your local currency.


35. Please upload your budget for this proposal or indicate the link to it.


36. Do you expect to receive funding for this conference from other organizations to support your work?


36.1. If yes, what kind of resources are you expecting to get?

We are actively looking for other sponsors and partners to make the event a success.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.


Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
Other public document(s):

Endorsements and Feedback[edit]

Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.

Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

  • Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
  • Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
  • Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
  • Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
  • Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).