Grants:Programs/Wikimedia Community Fund/LUCG Wikimedia Community Annual Project

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statusNot funded
LUCG Wikimedia Community Annual Project
start date2023-01-012023-01-01T00:00:00Z
end date2023-12-312023-12-31T00:00:00Z
budget (local currency)405164.6 GHS
budget (USD)29466.52 USD
amount recommended (USD)0
grant typeGroup of individuals not registered with an organization
funding regionMEA
decision fiscal year2022-23
funding program roundRound 1
applicant and people related to proposalLUCG Community Sunkanmi12
organization (if applicable)LUCG Wikimedia Community

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Applicant details[edit]

Wikimedia username(s):

LUCG Community



LUCG Wikimedia Community

G. Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

H. Have you received grants from any non-wiki organization before?


H.1 Which organization(s) did you receive grants from?


M. Do you have a fiscal sponsor?


M1. Fiscal organization name.

Global-Open Initiative Foundation

Additional information[edit]

R. Where will this proposal be implemented?


S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:


S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

M. Do you have a fiscal sponsor?


M1. Fiscal organization name.

Global-Open Initiative Foundation


1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?

LUCG Wikimedia Community is a student-based group with the sole aim of contributing to Wikimedia and its related projects. We oversee all Wikimedia projects at the institution and are run by the alumni and students of Lakeside University College, Ghana. We seek to promote Wikimedia projects among the students through the execution of projects and training as a way of exposing the students to the movement. The aim of this community is to raise young Wikimedians, promote open and free knowledge, and bridge the gender gap in the institution. We aim to achieve this by hosting several projects and events such as edit-a-thons, Wikipedia Education programs, Arts + Feminism events, Wiki Loves campaigns, collaboration with GLAMs, and other related projects that aim to promote Wikimedia projects in the institution.

2. What is the change that you are trying to bring about and why is this important?

1. Content Gender Gap: Ghana is a female-dominated country but still has fewer articles or items about notable women on Wiki projects. This issue is important to us because, as a community, we will want to contribute our efforts to reduce the systematic bias in the movement.

2. Community Engagement: Although the community is still expanding, we have witnessed community members' enthusiasm dwindle due to a lack of regularity in our activities. As a result, we decided to organize a year-long project series to assist in addressing this difficulty. In this manner, we will be able to evaluate the capabilities, contributions, and commitments of our community members before moving on to understand how we can assure community continuity and collaboration.
3. Campaigns: While our community members have participated in our edit-a-thons and engagements, many have described them as uninteresting and exhausting. This is because our events solely cover educational themes like citations, article/item creation/improvement, and building communication and research abilities and have made it difficult to retain some volunteers/editors.

3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

1. Content Gender Gap: We will be concentrating more on the topic of women on Wikipedia and Wikidata. We will organize in-person edit-a-thons to focus on articles/items that include underrepresented genders. To achieve this, we will set up a curation team of five (5) to search for information and credible references on the topics of interest to aid our volunteers' participation in our editathons.

2. Periodic Meetups: Although we have chosen to adopt projects that will last for a longer period of time, we believe that meeting with volunteers and editors on a regular basis will allow them to express their feelings while also providing us with feedback on our conduct and assessing our activities so far.
3. Wiki Loves Activities: A large proportion of images contributed during Wiki Loves Campaigns are not presently being utilized on other Wikimedia projects. During our Wiki Loves Campaigns, we hope to shift this narrative by hosting edit-a-thons to produce new articles as well as attach existing pictures to Wikipedia and Wikidata.

4. What are the activities you will be developing and delivering as part of these approaches or strategies?

Content Gender Gap: We will organize editathons/workshops for members of our community to work on articles with underrepresented genders. We will organize 24 editathons throughout the year and create/improve over 1000 articles/items on Wikipedia/Wikidata respectively. By doing so, we will ensure that more than half of the articles created or improved are linked to women. To ensure the quality of our project is intact, we have requested laptops and a projector for core team members who will be leading the project. We will ensure to share these equipments with other community members in Ghana.

Community Engagement: We will hold a meeting with both our community and team members quarterly to discuss the events of the previous quarter as well as the overall progress of the community. We will also provide them with the necessary skills to keep the community moving. This was underlined to ensure equity in decision making, Identify Topics for Impact and Evaluate our quarterly activities.

Continuation of IUCG bi-weekly meet-up: This year, our team began an editathon series at Islamic University College, Ghana, and has seen a massive improvement in participants' perspective on the movement and how Wikipedia and Wikidata works. We will continue the same this year by meeting them fortnightly and engaging them more on content improvement, categories, citations, infoboxes, and other preferential templates. In total, We will organize 24 workshops throughout the year and would have improved/created over 1000+ articles/items on Wikipedia/Wikidata respectively.

Wiki Loves Activities: We will conduct campaigns such as Wiki Loves Folklore, Wiki Loves Earth, and Wiki Loves Monuments to encourage people to contribute images, audio files, and video files to Wikimedia Commons. We will also hold edit-a-thons utilizing images from the contests to build and improve Wikipedia articles and Wikidata items.

5. Do you want to apply for multi-year funding?      


5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?


6. Please include a timeline (operational calendar) for your proposal.

January - Editathon

February - Wiki Loves Folklore/ Editathon March - Editathon April - Editathon/ 1st Community meetup May - Wiki Loves Earth/ Editathon June - Editathon July to December - Editathon.

This timeline applies to both Lakeside University College and Islamic University College respectively

7. Do you have the team that is needed to implement this proposal?

Sunkanmi12 - Project Manager and Facilitator

1. Provide clear instructions and directions to both LUCG team members and the IUCG Project Lead.
2. Define team members' responsibilities, roles, and functions.
3. Develop and carry out a project plan and execution.
4. Encourage team members and other project stakeholders to contribute and provide feedback.
5. Provide a clear and impartial assessment of project movement and nature in terms of production costs and expenses.
6. Determine the best time to advance projects and move on to the next stage.
7. Conduct continuous evaluation and adjustment within a specific time frame to ensure that both internal and external factors are not harmed.
8. Keep track of activities and timelines for the execution of specific activities.

Elkay20 - Project Lead for IUCG and facilitator serves the same duties as the project lead for Islamic University College and reports the progress back to the Project Manager.

Nimot123 - Finance and Logistics

1. Coordination and implementation of financial transactions and activities
2. Data allowances are distributed to interviewees.
3. Keep the community's financial records to make sure we are complying with the requirements of the Foundation.
4. Provide a financial report to the Project Manager.

Oladipupo193 - Trainer and workshop facilitator

  1. Curate articles for the events
  2. Organize workshops on Wikipedia and Wikidata

Itqaan - Communications

  1. Assisting in the development of communication techniques
  2. Copywriting, editing, proofreading, and formatting
  3. Inform the community member of the project's development.
  4. Schedule meetings

Awahab515 - Welfare and Logistics in charge of the welfare of the community members. This includes refreshments, swags. They will also be the first point of contact in the case of UCoC or Friendly Space Policy being violations.

Choggubia11- Support Mohammedamin5 - Photographer Masssly - Advisor

8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Content Gender gap, Age (regency) , Language, Cultural background, ethnicity, religion, racial

8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Education, Culture, heritage or GLAM , Advocacy, Diversity

10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.

Gender Identity, Geographic , Ethnic/racial/religious or cultural background, Age

11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?

Gender: We will make a deliberate effort to include women who are underrepresented in the movement here in Ghana. They will play vital/important roles in our activities. Some of these roles include organization, facilitation, and participation.

Geographic: The community consists of people from different regions in West Africa. Frantic efforts will be made to ensure that people from underrepresented regions are represented in the community.

Ethnic/racial/religious or cultural background: The community constitutes people of different underrepresented religious and ethnic backgrounds.

We plan on retaining participants through our one-on-one mentorship system, which ensures continuous engagement of participants in Wikimedia activities. We also track the contributions of community members through the Outreach Dashboard to give incentives to top contributors who contribute after the events.

12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?

We will ensure that we include a "friendly space" policy in our form for participants who intend to participate in our activities. All forms of harassment will not be tolerated.

13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?


13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

14. Will you be working with other external, non-Wikimedian partners to implement this proposal?


14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.


15. How do you hope to sustain or expand the work carried out in this proposal after the grant?

To maintain and engage volunteers and contributors in our community, we will continue to arrange bi-weekly gatherings. We will have quarterly meetings for members of the community and partners to share their learning experiences. We will conduct surveys to gather feedback from people in the community and partners on what worked and did not work well.

We will assess the overall impact of our projects by interacting with our team members and volunteers during our engagements to learn more about how we can continue to work with them

16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.

Institution's Holiday Period: Although a date has not been set for the holiday period, we anticipate that it might clash with some of our events. We hope to mitigate this by scheduling our event on more flexible days.

IP Blocks: Many participants and already existing editors face this challenge often in our region. We anticipate it and plan to create the accounts before the events to enable us to reach out to the admins for exemption.

17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Increase the Sustainability of Our Movement, Improve User Experience, Ensure Equity in Decision-making, Identify Topics for Impact, Evaluate, Iterate, and Adapt

18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.  


Learning, Sharing, and Evaluation[edit]

19. What do you hope to learn from your work in this fund proposal?

1. How to reach new editors or volunteers? In the recent events we had, we communicated with participants by getting to know them and explaining what the movement is about. We then made them anticipate the event by using the "tell a friend to tell a friend" method which boosted their motivation to attend the event. This time, we hope to maintain that method and also continue learning from the process. We also plan to use the school's structures to promote the movement in the institution.

2. How much of an impact will this project have on our community members and volunteers?
3. What method worked best in effectively training participants to become active Wikidata and Wikipedia editors.

20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.

Main Metrics Description Target
' N/A N/A
' N/A N/A
' N/A N/A

Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.

Additional Metrics Description Target
Number of editors that continue to participate/retained after activities N/A 80
Number of organizers that continue to participate/retained after activities N/A 8
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability N/A N/A
Feedback from participants on effective strategies for attracting and retaining contributors N/A N/A
Diversity of participants brought in by grantees N/A 20
Number of people reached through social media publications N/A N/A
Number of activities developed N/A N/A
Number of volunteer hours N/A N/A

21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.

Core Metrics Summary
Core metrics Description Target
Number of participants N/A 100
Number of editors N/A 80
Number of organizers N/A 10
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target
Wikipedia N/A 600
Wikidata N/A 1000
Wikimedia Commons N/A 400

21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.


22. What tools would you use to measure each metric selected?

-Outreach Dashboard for tracking contributions of editors.

  • Google forms for participant registration.

Financial Proposal[edit]

23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

405164.6 GHS

23.2 What is this amount in US Currency (to the best of your knowledge)?

29466.52 USD

23.3 Please upload your budget for this proposal or indicate the link to it.

23.4 Please include any additional observations or comments you would like to include about your budget.

Kindly note that the breakdown of costs has been given on different sheets.

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Other public document(s):

Final Message[edit]

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.