Grants:Programs/Wikimedia Community Fund/Rapid Fund/Administrative and technical resources for Bangladeshi Wikimedia community (ID: 22396908)
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Applicant Details[edit]
- Main Wikimedia username. (required)
Wikitanvir
- Organization
Wikimedia Bangladesh
- If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)
I'm a board member or president of a Wikimedia Affiliate or mission-allied organization.
- Describe all relevant roles with the name of the group or organization and description of the role. (required)
I'm an Executive Committee member of Wikimedia Bangladesh. As a member, I help the chapter in performing many of its administrative and technical tasks.
Main Proposal[edit]
- 1. Please state the title of your proposal. This will also be the Meta-Wiki page title.
Administrative and technical resources for Bangladeshi Wikimedia community
- 2. and 3. Proposed start and end dates for the proposal.
2024-01-15 - 2024-04-15
- 4. Where will this proposal be implemented? (required)
Bangladesh
- 5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)
Not applicable
- 6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)
Wikimedia Bangladesh is one of the oldest affiliates in the region that not only serves and supports the Wikimedia volunteers in the region continually, but also improving the degree of its works. We mostly do so by maintaining a functional digital presence which requires sound technical resources. The purpose of this grant is to ensure the continuity of these services by fulfilling our community’s administrative and technical needs. This is the key objective of this grant that directly relates to our branding and the sustainability of the community. Improving communicational and organizational capabilities to meet the rising needs and expectations of the volunteer community is another objective of the project. The acquired resources will help us to continue supporting the community members in Bangladesh to thrive their Wikimedia activities in both local and global level.
- 7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.
Under this grant, we plan to perform the following activities.
- Renew our web hosting
- Renew additional web services for our websites and domains to secure our digital assets, boost our online presence, and increase the availability of information
- Renew our Zoom subscription
- Purchase a scanner to digitize our official documents as well as for future organizational needs and potential community events with specific needs
- Organize at least one off-wiki meetup for the Executive Committee members.
Dear Davit,
Thank you for your questions. As discussed and agreed, it is okay to credit the proposal to Wikimedia Bangladesh.
We have the following technical services running.
Websites:
- wikimedia.org.bd
- wikibarta.wikimedia.org.bd
- internal.wikimedia.org.bd
- survey.wikimedia.org.bd (under development)
Parked Domain custodian:
- wikipedia.org.bd
- wikiloves.org
- bnwikipedia.org
- উইকিপিডিয়া.বাংলা
- উইকি.বাংলা
Web Services:
- Cloudflare DNS firewall
- Akeeba Backup software
- Cleantalk Antispam protection
- Email service for EC members, various committees, and PR communications
We use our Zoom subscription to arrange online meetups and workshops which require several features that are available to paid customers only. We also use it to organize our monthly Executive Committee meetings and any other additional meetings we may need from time to time. The service is used not only to support Wikimedia Bangladesh activities but also activities of our regional communities and the other volunteers in the region as a whole. As an example, our Mymensigh Wikimedia Community held their online meetup last October through our Zoom platform (see here). We also plan to create a mechanism where other interested volunteers in the region can request access to this resource to arrange their Wikimedia activities.
About your last question, let me start by clarifying a miswording at my end. This is not a meetup but an Executive Committee meeting (EC meeting). We are required by our bylaws to hold at least 4 EC meetings (one for each quarter of the year). We’ve been holding these meetings mostly online which last around 1 to 2 hours.
We want to increase the outcome of these meetings by holding an in-person meeting to increase interaction and collaboration between our EC members. Several important issues need to be discussed in length which require our board members to sit together to discuss through multiple sessions. These topics include (but are not limited to):
- Strategic and legislative changes in the organization
- How to adapt to the legal challenges (issuance of the new Cyber Security Act, etc.) and the human rights situation in the region to ensure the safety of the volunteers
- Discussing current governance mechanism—what works and doesn’t and why, how to arrange governance talks in the community to ensure better governance
- Review our past activities and plan future activities
- Discussing partnership opportunities with other organizations and GLAM
We hope to achieve the following from the meeting:
- Workable approach to adapt to the changes in the future while ensuring continuous growth of the community and the chapter in a sustainable way
- Arranging well-planned and more organized programs and initiatives
- Establish good precedence for the future of the EC members
I hope this answers your questions. Let me know if you have any more questions.
- 8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.
Our team consists of volunteers who are affiliated with Wikimedia Bangladesh and members of the Executive Committee of the chapter.
The team members include:
- Tanvir Rahman (User:Wikitanvir)
- Moheen Reeyad (User:Moheen)
- Masum al Hasan (User:RockyMasum)
- Shabab Mustafa (User:Tarunno)
- 9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)
The targeted participants for our grant are Bangla-speaking Wikimedians from Bangla Wikipedia and other Bangla-language projects, registered members of Wikiemdia Bangladesh and other Bangla-speaking Wikimedians active in other projects. We hope to engage with them through online meetups to know their needs to create and develop engagement in their projects.
- 10. Does your project involve work with children or youth? (required)
No
- 10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.
N/A
- 11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.
Most of the tasks that will be performed under this grant are among the most regular and routine tasks that we do organizationally. We need to maintain our web hosting and related services, so our websites, emails, and other technical resources remain functional. This is vital for our official communication channels, digital presence, and volunteer support within our community. We often offer our paid Zoom subscription to our community members when they want to create an online event (meeting, discussion, etc.) so they can seamlessly run their events and increase community engagement.
During the Wikimania in Singapore, several Wikimedians from Bangladesh and West Bengal, India met together in several discussions on how to increase our workflow and make our decision-making process faster. Being together in offline meeting, they were able to make good works on future planning on events and community engagement which would consume months in discussions via emails and scattered platforms. When most of our EC members were based in Dhaka, we used to have several offline Meetups in a year, and we accomplished most of our planning and decision-making tasks in those meetups. However, as currently several of our EC members reside outside of Dhaka (where we’re based), we couldn’t perform the tasks to the same degree as before. Therefore, we want to organize an offline EC meeting in Dhaka, so the members can sit together in the discussion and perform the tasks in hand. It’s also a common practice of the NGOs operating in Bangladesh.
- 12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)
Not applicable
- 13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)
Not applicable
- 14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)
Not applicable
- 15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)
Increase the Sustainability of Our Movement
Learning and metrics[edit]
- 17. What do you hope to learn from your work in this project or proposal? (required)
With the help of a stronger technical and administrative infrastructure, we hope to achieve a better outcome from our board members and the people who work in organizing events and decision-making in our community. We hope to attract more on-wiki community members to get involved in offline activities and take key positions in organizing events. We also hope to learn more about how offline EC meetings contribute positively to our overall work performance as well as in increasing spirit.
- 18. What are your Wikimedia project targets in numbers (metrics)? (required)
| Other Metrics | Target | Optional description |
|---|---|---|
| Number of participants | 100 | |
| Number of editors | 25 | |
| Number of organizers | 6 |
| Wikimedia project | Number of content created or improved |
|---|---|
| Wikipedia | 25 |
| Wikimedia Commons | 50 |
| Wikidata | |
| Wiktionary | |
| Wikisource | |
| Wikimedia Incubator | |
| Translatewiki | |
| MediaWiki | |
| Wikiquote | |
| Wikivoyage | |
| Wikibooks | |
| Wikiversity | |
| Wikinews | |
| Wikispecies | |
| Wikifunctions or Abtsract Wikipedia |
- Optional description for content contributions.
N/A
- 19. Do you have any other project targets in numbers (metrics)? (optional)
No
| Main Open Metrics | Description | Target |
|---|---|---|
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
- 20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)
The nature of this grant does not permit automatic tools to measure metrics. However, we document the list of our events and the number of participants in each event on our public wiki. We also keep the list of our registered members on the wiki. A solid technical resource and administrative backup makes changes to all future events and metrics. This makes changes that impact in the long run and even to other grants.
Financial proposal[edit]
- 21. Please upload your budget for this proposal or indicate the link to it. (required)
https://docs.google.com/spreadsheets/d/1OfwwAQxG4LHkmUuZQW5oXs-9Kdi8MQbgg5c7ykoU9lQ/edit?usp=sharing
- 22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)
3204.96 EUR
- 22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.
3497.68 USD
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
Endorsements and Feedback[edit]
Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).