Grants:Programs/Wikimedia Community Fund/Rapid Fund/MW Inter-Community Wiki Meetup (ID: 22391907)

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MW Inter-Community Wiki Meetup
proposed start date2024-01-15
proposed end date2024-04-15
grant start date2024-01-15T00:00:00Z
grant end date2024-04-15T00:00:00Z
budget (local currency)470000 NPR
budget (USD)3615 USD
amount recommended (USD)3615
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionSA
decision fiscal year2023-24
applicant• PANKAJ DEO
organization (if applicable)• Maithili Wikimedians
Review Final Report

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Applicant Details[edit]

Main Wikimedia username. (required)



Maithili Wikimedians

If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)

I'm a group leader of a Wikimedia User Group (submitted to the Affiliation Committee).

Describe all relevant roles with the name of the group or organization and description of the role. (required)
  • Pankaj Kumar Deo - Project Head
  • Biplab Anand - Volunteer
  • Tulsi Bhagat - Volunteer
  • Bijay Chaurasia - Volunteer
  • Nilam Kumari Karn - Volunteer
  • Sanjog Deo - Volunteer

Main Proposal[edit]

1. Please state the title of your proposal. This will also be the Meta-Wiki page title.

MW Inter-Community Wiki Meetup

2. and 3. Proposed start and end dates for the proposal.

2024-01-15 - 2024-04-15

4. Where will this proposal be implemented? (required)


5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)

Not applicable

6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)

We have recently started a meetup series with the Wikimedia Affiliates and community members from the South Asian region. The main goal of the meetup series is to promote and support cross-border collaboration between several Wikimedians and affiliate members in the SAARC region to find joint strategies to help each other's language communities. The meetup series is designed to engage the community and affiliate members in real-life discussions, photowalks, and other Wikimedia related events like WikiWomen Meetup, Gala Dinner with stakeholders. This event will help us strengthen the capacity of our community members and motivate them to contribute to Wikimedia projects.

7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.
  • Wikimedia Affiliates Meetup: In order to choose the affiliates and community members from the SAARC region, we will contact them and ask for their availability. We will also ask them to discuss before concluding their delegates in their respective village pump or appropriate communication channels.
  • Photowalk : We will conduct a joint photowalk at nearby cultural or natural sites and upload
  • Other Wiki related event : We will arrange a WikiWomen Meetup with only female participants (Women members of Maithili Wikimedians and Visiting affiliates) and social event to aware and inform the stakeholders (College authorities, Government Employees, Political post holders, Journalists etc) about the Wikimedia Movement.
8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.

The roles of the team members are as follows:

  • Pankaj Kumar Deo - Project Head
  • Biplab Anand - Volunteer
  • Tulsi Bhagat - Volunteer
  • Bijay Chaurasia - Volunteer
  • Nilam Kumari Karn - Volunteer
  • Sanjog Deo - Volunteer

We will recruit an event manager to conduct the event as well as manage the accounting-related work and expenditures and communicate with team members at a decided time. (We will announce vacancy for this post.) For the photography and videography of each and every event and to upload the media files to Wikimedia Commons, we will recruit a dedicated photographer to accomplish the work. (We will announce vacancy for this post.)

For the above-mentioned work, we mutually decided to recruit two people for this job.

9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)

We are focusing on emerging communities or affiliates from the South Asian region. Our target participants will be from South Asia region affiliates and community contributors. We will rent a private workspace in Rajbiraj to gather in-person meetings. After the event, we will engage with the delegates via a social media telegram group.

10. Does your project involve work with children or youth? (required)


10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.

We will follow the Wikimedia Foundation Youth Safety Policy while conducting the event.

11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.

We have discuss about this event at Maithili Wikipedia Village Pump link.

12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)

Other Important Topics (topics considered to be of impact or important in the specific context)

13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)


14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)


15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)

Coordinate Across Stakeholders

Learning and metrics[edit]

17. What do you hope to learn from your work in this project or proposal? (required)
  • Were we successful in conducting the Meetup event?
  • Was the wiki-related information exchange about Wikipedia successful?
  • Were we able to engage delegates after the project?
18. What are your Wikimedia project targets in numbers (metrics)? (required)
Number of participants, editors, and organizers
Other Metrics Target Optional description
Number of participants 4 Visiting Affiliate member or community member
Number of editors 8 Volunteer members of Maithili Wikimedians
Number of organizers 8 2 or 3 volunteers at each event and 2 staffs at every events
Number of content contributions to Wikimedia projects
Wikimedia project Number of content created or improved
Wikipedia 10
Wikimedia Commons 100
Wikimedia Incubator
Wikifunctions or Abtsract Wikipedia
Optional description for content contributions.


19. Do you have any other project targets in numbers (metrics)? (optional)


Main Open Metrics Data
Main Open Metrics Description Target
User Engagement The number of total member engagement during the event 12
Number of events Number of different events during the meetup event 4
Women Participation Women Participation in WIkiWomen Meetup event 10
Awareness about Wikimedia projects Number of persons, who will aware about Wikimedia projects 25
20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)

Financial proposal[edit]

21. Please upload your budget for this proposal or indicate the link to it. (required)
22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)

470000 NPR

22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.

3615 USD

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.


Endorsements and Feedback[edit]

Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.

Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

  • Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
  • Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
  • Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
  • Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
  • Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).