Grants:Programs/Wikimedia Community Fund/Rapid Fund/Strategic Meeting of Indian Representatives Attending Wikimedia Summit in Berlin (ID: 22451561)

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Strategic Meeting of Indian Representatives Attending Wikimedia Summit in Berlin
proposed start date2024-03-25
proposed end date2024-03-31
grant start date2024-03-21T00:00:00Z
grant end date2024-05-15T00:00:00Z
budget (local currency)415000 INR
budget (USD)5000 USD
amount recommended (USD)4872.24
grant typeGroup of individuals not registered with an organization
funding regionSA
decision fiscal year2023-24
applicant• FromPunjab
organization (if applicable)• MOVEMENT CHARTER AMBASSADORS
Review Final Report

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Applicant Details[edit]

Main Wikimedia username. (required)




If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)


Describe all relevant roles with the name of the group or organization and description of the role. (required)

Main Proposal[edit]

1. Please state the title of your proposal. This will also be the Meta-Wiki page title.

Strategic Meeting of Indian Representatives Attending Wikimedia Summit in Berlin

2. and 3. Proposed start and end dates for the proposal.

2024-03-25 - 2024-03-31

4. Where will this proposal be implemented? (required)


5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)

Other (please specify) Movement Strategy

6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)

Executive Summary: We are seeking funding for a strategically significant meeting involving Indian representatives attending the Wikimedia Summit in Berlin. Scheduled for mid-February, this meeting is designed to prepare participants for informed and active engagement in the Summit's discussions, with a focus on the review and analysis of the Movement Charter Drafts. Project Overview: The proposed strategic meeting aims to bring together Indian representatives attending the Wikimedia Summit in Berlin for a comprehensive review and discussion. This meeting is essential to enable participants to engage in meaningful conversations, exchange insights, and collaboratively form a collective opinion on critical matters that will be discussed during the summit. Importance of the Meeting: The Wikimedia Summit holds great significance for the Wikimedia community, as it provides a platform to discuss and review the Movement Charter Drafts. The proposed meeting will facilitate a thorough review of these drafts, allowing Indian representatives to contribute effectively to the conversations at the summit. By organising this meeting, we aim to ensure that our representatives are well-prepared and can actively participate in shaping the future of the Wikimedia movement.

7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.

Strategic Engagement: Open Discussions: Leading up to the upcoming event, the organisers will coordinate efforts to enhance engagement with Wikimedians through a series of open discussions initiated by CIS-A2K. In collaboration with South Asia open community calls, these strategic conversations aim to actively engage community members in shaping the discourse. Alongside these discussions, an orientation call is scheduled for attendees to receive comprehensive instructions and an agenda overview. This preparatory initiative aims to create a vibrant and inclusive environment, laying the groundwork for meaningful discussions and collaborative endeavours.

8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.

Supporting Organisations: The strategic meeting will be a two-day event and will be supported by the Centre for Internet and Society Access to Knowledge (CIS A2K) initiative. Additionally, one of the regional members of the Movement Charter Drafting Committee (MCDC) has expressed support for this initiative. Collective Request: This grant proposal is a collective request from the Movement Charter ambassadors representing different regions in India. These ambassadors have engaged in extensive conversations with their respective communities, identified challenges, and actively participated in strategic sessions. They have expressed a hesitation to fully engage in conversations at the Wikimedia Summit due to limited understanding, highlighting the need for a dedicated preparation meeting.

9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)

The target participants for the strategic meeting are Indian representatives attending the Wikimedia Summit in Berlin, representing diverse regional communities. To engage participants before the meeting, we will conduct a needs assessment survey, host pre-meeting sessions, and establish an online discussion forum. During the activity, interactive workshop, expert sessions, simulations, and open floor discussions will provide a dynamic and collaborative learning environment. To follow up with participants, post-meeting survey, resource distribution, an online community platform will be employed. This high-level approach ensures continuous engagement, knowledge retention, and community building among the representatives, contributing to their sustained and impactful involvement in the Wikimedia movement.

10. Does your project involve work with children or youth? (required)


10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.


11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.

Primary discussions took place among the Movement Charter ambassadors who endorsed and signed the proposal. Their insights were crucial in understanding the community's needs, challenges, and expectations related to the Wikimedia Summit.

Furthermore, the proposal was discussed with the Centre for Internet and Society Access to Knowledge (CIS A2K), and specifically, with the Executive Director. CIS A2K's involvement in the project as a supporting organisation underscores the commitment to fostering collaboration and strategic preparation among Indian representatives.

In addition, a dedicated conversation was held with a member of the Movement Charter Drafting Committee (MCDC) representing the region. This engagement ensured alignment with broader movement goals and incorporated the perspectives of individuals actively involved in the drafting process.

12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)

Not applicable

13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)


14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)


15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)

Coordinate Across Stakeholders

Learning and metrics[edit]

17. What do you hope to learn from your work in this project or proposal? (required)

The project aims to achieve the following key outcomes:

1 Deepened understanding of Movement Charter Drafts among Indian representatives. 2 Enhanced and informed participation of representatives at the Wikimedia Summit. 3 Effective knowledge transfer through expert sessions and collaborative discussions. 4 Strengthened community bonds among Indian representatives. 5 Identification of challenges and collaborative development of solutions. 6 Measurement of impact through participant engagement and contributions at the Summit. In summary, the project seeks to contribute to a more inclusive, informed, and engaged Wikimedia community in India, aligning with the principles outlined in the Movement Charter Drafts.

18. What are your Wikimedia project targets in numbers (metrics)? (required)
Number of participants, editors, and organizers
Other Metrics Target Optional description
Number of participants 15 15 to 18, all participants of Wikimedia Summit from India and supporting staff with MCDC members (India).
Number of editors 15
Number of organizers 5
Number of content contributions to Wikimedia projects
Wikimedia project Number of content created or improved
Wikimedia Commons
Wikimedia Incubator
Wikifunctions or Abstract Wikipedia
Optional description for content contributions.

Meta Wiki

19. Do you have any other project targets in numbers (metrics)? (optional)


Main Open Metrics Data
Main Open Metrics Description Target
20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)

We'll use pre- and post-meeting surveys for understanding Movement Charter Drafts, attendance records for participation, real-time feedback during sessions, and post-meeting online engagement to measure community bonds. Structured feedback sessions will identify challenges and solutions, while the impact will be assessed by analysing post-meeting contributions at the Wikimedia Summit. While these tools provide a solid foundation, your guidance is appreciated for potential refinements.

Financial proposal[edit]

21. Please upload your budget for this proposal or indicate the link to it. (required)

22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)

415000 INR

22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.

5000 USD

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Endorsements and Feedback[edit]

Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.

Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

  • Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
  • Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
  • Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
  • Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
  • Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).