Grants:Programs/Wikimedia Community Fund/Rapid Fund/Summer Strategic Meeting (ID: 22215228)

From Meta, a Wikimedia project coordination wiki
Summer Strategic Meeting
proposed start date2023-08-28
proposed end date2023-12-19
grant start date2023-11-17T00:00:00Z
grant end date2023-12-17T00:00:00Z
budget (local currency)675 EUR
budget (USD)735 USD
amount recommended (USD)742
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionCEECA
decision fiscal year2023-24
applicant• Jetam2
organization (if applicable)• Wikimedia Slovensko
Review Final Report

This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.

Applicant Details[edit]

Main Wikimedia username. (required)



Wikimedia Slovensko

If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)

I'm a board member or president of a Wikimedia Affiliate or mission-allied organization., I'm a group leader of a Wikimedia User Group (submitted to the Affiliation Committee).

Describe all relevant roles with the name of the group or organization and description of the role. (required)

My name is Matej Grochal and I am the, we could say, executive chair. A chair of the executive board. The membership of the organization through an AGM elects the board and a supervisory committee.

Main Proposal[edit]

1. Please state the title of your proposal. This will also be the Meta-Wiki page title.

Summer Strategic Meeting

2. and 3. Proposed start and end dates for the proposal.

2023-08-28 - 2023-12-19

4. Where will this proposal be implemented? (required)


5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)

Not applicable

6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)

Eventhough core members of the user group regularly meet cca twice a week and in a hybrid form for the AGMs, we have not had an in-person meeting since pre-COVID times. The start of the meeting is meant to strenghten personal relationships and teambuild. Then we take time to restrospectively consider our activities and situation. Once we have done that, we can discuss and make decisions about long-term issues and strategies. These are some of the issues: consider current vs. other governance and funding models, improve communication and project management and explore possibilities of new partnerships and programs.

7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.

The planned activities are: a bit of ice-breaking at the beginning, informal/unstructured conversations and formal/more structured conversations or even workshop-style activities. This mix of formal and informal will enable us to have a bit of team-building-like relationship building as well as an opportunity to make decisions about the direction of the organization.

8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.

There are seven people that are expected to take part, they are the core members of our organization and include the board. The main organizer is Matej Grochal/Jetam2 (partially paid) who will be responsible for core programming. The rest of the team (only volunteers) has and will contribute to it: before, during and after the event itself. All attendees will be responsible for organizing their own transportation to and from the event.

9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)

The target participants are the core members of Wikimedians of Slovakia. Preliminary program discussions have already taken place and are expected to intensify leading up to the event. The decisions that we make at the event will guide the organization several months and years into the future.

10. Does your project involve work with children or youth? (required)


10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.


11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.

The proposal has been in planning since approximately the beginning of the year. Planning took place during the bi-weekly WMSK meetings attended by the most active community and afiliate. The community-at-large of and other sk projects will be invited to provide input before and after the event. To explain answers to questions 12, 13, 14 and 15: It is rather challenging to choose one of the priorities/focuses as we will explore many and even all of them in a more meta way.

12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)

Not applicable

13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)

Not applicable

14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)

Not applicable

15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)

Increase the Sustainability of Our Movement

Learning and metrics[edit]

17. What do you hope to learn from your work in this project or proposal? (required)

We hope to learn more about ourselves and use that knowledge to define our direction and goals into the future. Questions include: What has (not) worked in the past? What can work in the future? Should we change our governance model? What (other) ways of fundraising can we count on? What (types of) partnerships should we explore?

18. What are your Wikimedia project targets in numbers (metrics)? (required)
Number of participants, editors, and organizers
Other Metrics Target Optional description
Number of participants 7 These are returning participants.
Number of editors 7
Number of organizers 1 1 main orgnizer, 6 others are expected to take an active part
Number of content contributions to Wikimedia projects
Wikimedia project Number of content created or improved
Wikimedia Commons
Wikimedia Incubator
Wikifunctions or Abstract Wikipedia
Optional description for content contributions.


19. Do you have any other project targets in numbers (metrics)? (optional)


Main Open Metrics Data
Main Open Metrics Description Target
20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)

Wikimedia Projects contributions are not the main goal of this event. They might result from it indirectly.

Financial proposal[edit]

21. Please upload your budget for this proposal or indicate the link to it. (required)

22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)

675 EUR

22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.

735 USD

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.


Endorsements and Feedback[edit]

Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.

Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

  • Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
  • Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
  • Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
  • Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
  • Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).