Grants:Programs/Wikimedia Community Fund/Wikimedia Canada 2022-2024

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Wikimedia Canada 2022-2024
start date2022-01-012022-01-01T00:00:00Z
end date2024-12-312024-12-31T00:00:00Z
budget (local currency)674300 CAD
budget (USD)541924 USD
amount recommended (USD)541924
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionUSCA
decision fiscal year2021-22
funding program roundRound 1
applicant and people related to proposalJP Béland (WMCA)
organization (if applicable)Wikimedia Canada
Midpoint Learning Report 
Final Learning Report

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Applicant details[edit]

Wikimedia username(s):

JP Béland (WMCA)


Wikimedia Canada

G. Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

H. Have you received grants from any non-wiki organization before?


H.1 Which organization(s) did you receive grants from?

Environment and Climate Change Canada

M. Do you have a fiscal sponsor?


M1. Fiscal organization name.


Additional information[edit]

R. Where will this proposal be implemented?


S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:


S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)


M. Do you have a fiscal sponsor?


M1. Fiscal organization name.



1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?

WMCA serves as a catalyst for collecting, developing and disseminating knowledge and educational, cultural and historical content in all languages of Canada, including Indigenous languages, under a free license or in the public domain, using the Wikimedia projects as the primary means of dissemination, and supporting volunteers across the country. WMCA also helps to increase the understanding and awareness of the public and institutions in Canada about free knowledge and the Wikimedia projects.

2. What is the change that you are trying to bring about and why is this important?

Wikimedia Canada (WMCA) is a charitable organization dedicated to the growth, development and dissemination of free knowledge in Canada.

We engage in a range of activities, outreach initiatives, community building events, content creation projects, partnerships with cultural and knowledge institutions, and collaborations with Indigenous communities.

Under the common vision of the Wikimedia Movement, Wikimedia Canada aims to increase the awareness and appeal of its programs, some of which are specific to its territory, such as Indigenous knowledge, languages and cultures. Wikimedia Canada also places a particular emphasis on projects that involve diversity and high-impact topics.

3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

Wikimedia Canada wants to focus its actions on the needs of Canadian volunteers while ensuring the inclusion of people and knowledge that are currently underrepresented in the Wikimedia projects.

To do this, Wikimedia Canada has chosen to organize its activities into six programs:

  • P1 - Support to WikiClubs and volunteers
  • P2 - Indigenous cultures, knowledge and languages
  • P3 - Francophonie
  • P4 - Diversity of knowledge and high-impact topics
  • P5 - Collective for free knowledge
  • P6 - Research and development

Please read WMCA's Transformation Plan 2022-2026 in order to have a detailed description of each program, their specific objectives, and their targets and metrics.

4. What are the activities you will be developing and delivering as part of these approaches or strategies?

For 2022-2026, WMCA has identified its main strategic goals as follows:

1. Increase the number and diversity of free knowledge and of contributors to all Wikimedia projects in Canada
2. Increase the visibility and reputation of Wikimedia Canada and its activities
3. Adapt Wikimedia Canada's governance, operational structure and finances to the growth of the association

Please read WMCA's Transformation Plan 2022-2026 for more specific objectives within those three main objectives.

5. Do you want to apply for multi-year funding?      


5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?

Year 2 estimate: 219,700 CAD

Year 3 estimate: 285,600 CAD

6. Please include a timeline (operational calendar) for your proposal.

7. Do you have the team that is needed to implement this proposal?

Wikimedia Canada has a large team. First of all, its Board of DIrectors is experienced and diverse, including a majority of women, representation from the LGTBQ+ community, and representation from Indigenous Peoples. We also have a large number of volunteers supporting our activities, as well as institutional partners such as Bibliothèque et Archives nationales du Québec (BAnQ) and the Acfas.

We also have a strong partnership with the Atikamekw Community of Manawan to continue the project to develop the Wikipedia in Atikamekw language, including a Board Member that is Atikamekw.

We are also planning to set up an Advisory Council to assist the Board of Directors.

8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Content Gender gap, Geography, Language, Socioeconomic Status, Sexual Orientation, Important Topics (topics considered to be of impact or important in the specific context), Cultural background, ethnicity, religion, racial

8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Education, Culture, heritage or GLAM , Climate Change and sustainability, Other, Diversity

Indigenous/smaller languages

10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.

Gender Identity, Sexual Orientation, Geographic , Ethnic/racial/religious or cultural background, Linguistic / Language, Socioeconomic status

11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?

We have put in place regular communications in order to engage and retain volunteers and participants, such as monthly newsletters and a public website. We also engage volunteers and participants through social media. We will send satisfaction surveys to our main partners. We will also send a general survey to volunteers, contributors, and readers from Canada. We are developing a network of WikiClubs in different cities and regions across the country that will serve as the main local and regional hubs to engage and retain the volunteers and the participants.

12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?

Wikimedia Canada has a long history of diversity in its governance structures. Prior to the pandemic, the majority of in-person activities were lead and organized by women. We always applied and will continue to apply the Friendly Space Policy to all our activities, and now will include the new UCOC.

13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?


13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

Wikimedia Canada is highly involved with WikiFranca, the international cooperation network of affiliates and other Wikimedia groups of French-speaking countries. In particular, Wikimedia Canada supports the emerging Wikimedia User Group of Haiti.

Wikimedia Canada also works with the Wikimedians of North American Indigenous Languages User Group for its projects with Indigenous communities, and collaborate with the international Wikimedia movement to share lessons learned and best practices on how to conduct projects with Indigenous and smaller languages, such as the Language Diversity Hub.

We also collaborate with other Wikimedia entities during international campaigns such as Art+Feminism and #1Lib1Ref.

14. Will you be working with other external, non-Wikimedian partners to implement this proposal?


14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.

Bibliothèque et Archives nationales du Québec (BAnQ) is providing, free of charge, an office space and several space to conduct Wikimedia activities. Other partners across the country, such as universities and libraries, are doing the same.

15. How do you hope to sustain or expand the work carried out in this proposal after the grant?

Wikimedia Canada has a Transformation Plan to continue the development of the organization over the next five years.

16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.


17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Invest in Skills and Leadership Development, Identify Topics for Impact, Innovate in Free Knowledge

18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.  


Learning, Sharing, and Evaluation[edit]

19. What do you hope to learn from your work in this fund proposal?

We are planning to send a general survey to volunteers, contributors, and readers from Canada in order to learn what is the most important for them, what WMCA and the Wikimedia movement can do to better support them, how can we improve, etc. We will also send satisfaction surveys to our main partners in order to learn how we can better support them to contribute to Wikimedia projects. All the results, findings and lessons learned will be shared with the international Wikimedia movement as well.

We will also continue to document all lessons learned and best practices to conduct projects with Indigenous and smaller languages.

20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.

Main Metrics Description Target

Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.

Additional Metrics Description Target
Number of editors that continue to participate/retained after activities N/A N/A
Number of organizers that continue to participate/retained after activities N/A N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability N/A N/A
Feedback from participants on effective strategies for attracting and retaining contributors N/A N/A
Diversity of participants brought in by grantees N/A N/A
Number of people reached through social media publications N/A N/A
Number of activities developed N/A N/A
Number of volunteer hours N/A N/A

21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.

Core Metrics Summary
Core metrics Description Target
Number of participants N/A 3000
Number of editors N/A 2000
Number of organizers N/A 50
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target
Wikipedia N/A 3000
Wikimedia Commons N/A 3000
Wikidata N/A 8000

21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.


22. What tools would you use to measure each metric selected?

Wikimedia Dashboard Surveys

Financial Proposal[edit]

23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

674300 CAD

23.2 What is this amount in US Currency (to the best of your knowledge)?

541924 USD

23.3 Please upload your budget for this proposal or indicate the link to it.

See detailed budget file on Google Docs:

23.4 Please include any additional observations or comments you would like to include about your budget.


Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Other public document(s):

Final Message[edit]

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.


Year 2 Plan

Annual Plan for Year 2

1.1. Please upload or indicate a link for Year 2 Annual Plan. (required)

1.2. Please describe any major changes in your Annual Plan. If there are changes that require a budget change, please specify. (required)

No major changes. Continue the implementation of the Strategic Transformation Plan.

Budget for Year 2

2.1. Do you request an increase from what has been approved for Year 2? (required)

No, my budget request for Year 2 has not changed

2.2. Please upload a detailed budget file or indicate a link to it for the Year 2 proposal. The revised budget should show your anticipated yearly budget from the beginning of Year 2 through the end date of the grant. (required)

If you have a 3-year award and anticipate changes to your year 3 budget, please provide an updated projection to support our programmatic budget projections within the Wikimedia Foundation. At this point, your Year 3 projection is only for planning purposes, not for formal review of your Year 3 plan. We understand it may change. Before your year 3 funding disbursement, you will have another opportunity to update your Year 3 plan and budget for review and approval. (required for year 3 award recipients)

2.7. For projection purposes only: At this point, how much do you estimate you will request for Year 3 in USD, including any anticipated increase? (required for year 3 award recipients)

208898 USD

2.8. For projection purposes only: At this point, how much do you estimate you will request for Year 3 in your local currency, including any anticipated increase? (required for year 3 award recipients)

285600 CAD

Metrics for Year 2

3.1. Main open metrics (required)

Main Open Metrics
Metrics Name Description Target
Number of Wikiclubs Active WikiClubs 15
Number of activities Number of activities organized by Wikiclubs supported by the chapter 15
Number of Indigenous projects N/A 3
Number of French language projects N/A 3
Number of members of the Collective of free knowledge N/A 20

3.2. Core metrics (required)

Core Metrics Summary
Core metrics Description Target
Number of participants N/A 4000
Number of editors N/A 2500
Number of organizers N/A 65
Number of new content contributions to Wikimedia projects
Wikimedia Project Description Target
Wikipedia New and improve articles 600
Wikidata New and improve items 2000
Wikimedia Commons New content 1400

3.4. If you are introducing new metrics related to a major change in your budget or programmatic plans, please describe them below. (optional)


Additional information for Year 2

4.2. If there are additional links, files, or information you would like to share related to Year 2 planning, please add them here. (optional)