Grants:Programs/Wikimedia Community Fund/Wikimedians of Republic of Srpska/One-Year General Support Grant/2023-2024

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statusFunded
Wikimedians of Republic of Srpska/One-Year General Support Grant/2023-2024
start date2023-07-012023-07-01T00:00:00Z
end date2024-06-302024-06-30T00:00:00Z
budget (local currency)47162.48 EUR
budget (USD)49905.07 USD
amount recommended (USD)52214
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionCEECA
decision fiscal year2022-23
funding program roundRound 2
applicant and people related to proposalBojana Wiki PG

Петковићева15 Jeeleeenaaa BoMaric Bogdan Lažetić Macek187 Hatorcat Aleksandra Đuričić

Gordanaignjatic
organization (if applicable)Wikimedians of Republic of Srpska

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Applicant details[edit]

Wikimedia username(s):

Bojana Wiki PG

Петковићева15 Jeeleeenaaa BoMaric Bogdan Lažetić Macek187 Hatorcat Aleksandra Đuričić Gordanaignjatic

Organization:

Wikimedians of Republic of Srpska

G. Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

H. Have you received grants from any non-wiki organization before?

No

H.1 Which organization(s) did you receive grants from?

N/A

M. Do you have a fiscal sponsor?

No

M1. Fiscal organization name.

N/A

Additional information[edit]

R. Where will this proposal be implemented?

Bosnia and Herzegovina

S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:

Local

S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

Official presentation: http://wikimedia.rs.ba/

Blog: http://blog.wikimedia.rs.ba/ Facebook page: https://www.facebook.com/WMRepublikaSrpska Twitter page: https://twitter.com/WMRSrpska Instagram page: https://www.instagram.com/wmrepublikasrpska/ Facebook user group (private): https://www.facebook.com/groups/657286004382228/ YouTube: https://www.youtube.com/channel/UCVS1Go9aohK4xtgZMbaikiw

M. Do you have a fiscal sponsor?

No

M1. Fiscal organization name.

N/A

Proposal[edit]

1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?

The Wikimedia community of the Republic of Srpska contributes to the improvement of Wikimedia projects by focusing on three key areas that are also defined by the community program: GLAM, Edu and community activities. At the same time, working on the development of the capacity of the organization in a quantitative and qualitative sense, the Community will focus on expanding the network of partners from the GLAM sphere, expanding the network of associate professors and establishing cooperation with another State University in the country, as well as on obtaining the support of the Ministry of Education for accredited seminars intended for professors in the sphere of the educational program. In the area related to community activities, work and cooperation with the Wikipedia community will continue, and the special focus will be work with female editors, minorities and work on cooperation projects in the region (overcoming political and religious disagreements caused by war).Also, the Community will focus on personal growth - in addition to the expansion of new members and mentoring work with the same, work will be done on drafting the Statute, defining official structures within the community and preparing documentation for registering the organization and hiring staff. Also, we will work on cooperation with international Wiki communities by including in CEE Spring, #1Ref1Lib projects and participation in international conferences. In order to overcome the thematic gap and rationalize costs, photo expeditions will be organized with the aim to collect quality photos of religious objects that are not represented on the Wikimedia Commons, or on Wikipedia. In addition to the above, the Community will work on official alignment with the development strategy of the Wikimedia movement, alignment and adoption of all necessary policies and their implementation. We expect that in this way we will maintain and improve the previous work and raise the community to the official level of functioning.

2. What is the change that you are trying to bring about and why is this important?

In addition to the individual goals of the project, in the mentioned period we want to strengthen the work of the community mostly in terms of training and engagement of members for independent work on various projects in accordance with their interests and competences. This task is a step towards the planned strategic goal - registering the organization and hiring employees by 2024. In addition to the legal legitimacy of the community in the country, which would thus be improved, the organization would have solid foundations in terms of human resources, which would facilitate and improve the organization's work. Also, after the members of the organizational team have gone through all the training for independent work, it is necessary to create clear structures and define the tasks and responsibilities of the team members, and in the first place to determine the person who would deal with administrative tasks and project coordination. This would greatly relieve the team and contribute to the development of creativity and the increase of enthusiasm among the members. The change from the phase "everyone does everything" to "everyone does their job" is necessary in this phase of the organization's development, after all the trainings have been successfully implemented and the members have been trained to work in all areas.

3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

1. Quality networking with different types of institutions and organizations in order to create free content and use shared resources: ➤Cooperation with cultural institutions ➤Cooperation with educational institutions ➤Cooperation with organizations from the region and related language versions of Wikipedia ➤Establish sustainable GLAM collaborations that do not depend on one person ➤Focus on the quality of cooperation rather than quantity (smaller number of educational institutions with which sustainable cooperation would be established) ➤Greater connection with the NGO sector in Srpska ➤Strive for recognition in terms of partnerships (starting from the media, through the visual identity, to the feeling of a reliable partner)

2. Reducing the gap between Wikipedians and Wikimedians and striving for better communication and mutual support:

➤Better cooperation between editors on Wikipedia and Wikimedia Community of the Republic of Srpska ➤Reduce the gap between Wikipedians and Wikimedians ➤Achieve stronger cooperation with the organizers of actions on Wikipedia in order to attract a larger number of users ➤Motivating more experienced editors to become mentors to novices

3. Expanding the network of volunteers, which would also include decentralization:

➤Expand the network of volunteers ➤Support for volunteers ➤Decentralization of activities and gatherings ➤Decentralization, but in terms of holding events in other cities ➤Strengthening volunteer capacities - Strive to keep editors who are already editing and those who are new ➤Increase inclusiveness (provide free and accessible education to editors from marginalized groups)

4. Multiplication of free content with a focus on its quality:

➤Multiplication of free content ➤Collection of free content ➤Increasing the quality of content and working on greater availability of content ➤Including other projects in the educational program (Wikibooks, Wikiquotes, Wiktionary…) ➤Quality of content (devise ways to increase quality) ➤Creating content through diversity projects

5. Promotion of free knowledge and Wikimedia movement and projects:

➤Present in education and cultural organizations as a support to society and with the aim of a higher level of education, ➤Creation and promotion of free knowledge ➤Promotion of Wikipedia and Wikimedia ➤Verification of Serbian Wikipedia as a reliable source of information ➤Wikimedia is the main name of the brand

4. What are the activities you will be developing and delivering as part of these approaches or strategies?

We plan to realize the following activities within the three program areas.

GLAM: Wikimedian in residence - working with 5 Museums, training employees to work on Wikimedia projects, releasing museum material and marking exhibits and museum pieces with QRpedia codes; #1Lib1Ref - participation in an international project; Wiki GLAM Conference - conference for representatives of GLAM institutions (primarily librarians); Photo expedition - collection of quality photos of unrepresented religious buildings on the territory of 5 municipalities.

Edu Wiki: Edit-a-thons for students - organization of eight editing workshops at 4 faculties and 4 high schools; Editing contest for students - competition in writing articles for students; Seminar for professors - a one-day seminar for professors of Banja Luka faculties - introduction to the Edu Wiki program and training for working on Wikipedia.

Community activities: Annual Conference - a two-day gathering of editors and members of Wikipedia from Republika Srpska; Wiki Team Building - a one-day event, adoption of the Statute, drafting of work policies; Wiki Women in Republic of Srpska - training of female members to work on Wikipedia through all editing workshops and involvement in the Wiki Gap campaign; Wikimedia CEE Spring - involvement in an international project and increasing the number of quality articles; Competitions and edit-a-thons - increasing the number of quality articles and overcoming the thematic gap through the organization of three competitions and two edit-a-thons; The Night of Museums - presentation of the GLAM program through participation in a cultural international event.

5. Do you want to apply for multi-year funding?      

No

5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?

N/A

6. Please include a timeline (operational calendar) for your proposal.

Calendar of annual activities for 2023/2024:

https://docs.google.com/spreadsheets/d/1iKm_3qsrSc_Y0jQ5naCwCYVMhHvPU8gFUve22-HKwzY/edit?usp=sharing

7. Do you have the team that is needed to implement this proposal?

  • Bojana Podgorica (Bojana Wiki PG), main coordinator
  • Mirjana Petković (Петковићева15), event logistics, coordinator of volunteers
  • Jelena Sarić Andrić (Jeeleeenaaa), Wiki Women koordinator, event logistics, social events
  • Bojana Marić (BoMaric), GLAM coordinator
  • Bogdan Lažetić (Богдан Лажетић), coordinator of activities in Herzegovina, coordinator of volunteers
  • Vuk Vučetić (Вук Вучетић) Edu coordinator
  • Miroslav Tanasković (Мирослав Танасковић) Public relations and technical support
  • Aleksandra Đuričić (Александра Ђуричић), event logistics
  • Gordana Ignjatić (Гордана Игњатић), event logistics
  • Danka Mitrović (Danka Wiki RS), contributor from Enlightenment
  • Danko Mihajlović, GLAM co-worker
  • Tanja Novaković, Edu co-worker
  • Branka Kovačević (Isonandra gutta ) Edu co-worker
  • Mirjana Aleksandrović, co-worker
  • Borislav Vukojević - Edu co-worker

8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Content Gender gap, Important Topics (topics considered to be of impact or important in the specific context), Cultural background, ethnicity, religion, racial

8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

Content Gender gap - increasing the number of female Wikipedia editors, increasing the number of articles about women.

Important Topics (topics considered to be of impact or important in the specific context) - increasing the number of articles on Wikipedia competitions and edit-a-thone and participation in online and offline events.

Cultural background, ethnicity, religion, racial - increase the number of content on Wikipedia and Wikimedia Commons through competitions and edit-a-thone.

9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Education, Culture, heritage or GLAM , Open Technology

10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.

Gender Identity, Geographic , Ethnic/racial/religious or cultural background, Linguistic / Language

11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?

We strive to involve new people in the work of the community and work on Wikimedia projects by conducting relevant activities aimed at target groups and presenting comprehensive Wikimedia projects with special emphasis on areas relevant to their area of interest. We conduct ourselves professionally and maintain the reputation of the community as part of the Wikimedia movement. We strive to retain members by respecting the wishes and interests of members and engaging accordingly and maintaining a positive atmosphere in the community.

We organize thematic activities, after identifying unrepresented topics or unrepresented editors from certain groups. We choose partners taking into account that a certain percentage is made up of smaller or not at all represented groups of editors, we make a correlation between projects whenever possible, following the principles of vertical and horizontal integration.

12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?

Respecting the Statute and emphasizing the Friendly Space Policy when organizing events - on the site and adding specified as the required field when filling out application forms when applying for live events.

13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?

Yes

13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

During the previous period, active members of the community worked online and in live meetings to create an annual work plan, select projects in accordance with the wishes, needs and possibilities of the community, identify weak points and goals to be achieved. Projects are also planned based on the analysis of previous results. All proposals were respected and adopted after voting.

14. Will you be working with other external, non-Wikimedian partners to implement this proposal?

Yes

14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.

In the mentioned period, we plan to cooperate with local tourist organizations, universities, faculties and gymnasiums, museums, libraries and galleries, women's organizations, churches, theaters and sports newsrooms. Cooperation refers to the provision of logistical assistance in terms of securing participants, joint work on projects, as well as promotion of the community and its activities. The community has built a reputation in past cooperation and positive results achieved to mutual satisfaction, so it is not difficult to acquire new partners. In addition, we strive to provide our partners with activities and content that they themselves recognize as useful for improving their work. In addition to local cooperation, we want to strengthen cooperation with other Wiki organizations through the projects CEE Spring, 1Ref1Lib, Wiki Gap, participation in various online and offline events organized by Wiki branches.

15. How do you hope to sustain or expand the work carried out in this proposal after the grant?

In the previous semester, a five-year cooperation memorandum was signed with the State University of East Sarajevo, under whose auspices 17 faculties function, which for us is a significant resource for improving the Edu Wiki program. There is great interest in our activities in the GLAM sphere, which gives us the opportunity to plan further work, involve new institutions in cooperation, as well as to maintain already-established connections.

In the area of community action programs, we rely on community capacity and assessment according to current capabilities. In addition, in all areas, we have built a network of associates with whom we have nurtured a relationship and on whom we can count on in our future work.

16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.

We are concerned about the outbreak of global war and a potential economic crisis. In both cases, we would act in accordance with the recommendations of the WMF.

17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Increase the Sustainability of Our Movement, Improve User Experience, Invest in Skills and Leadership Development

18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.  

Yes
https://docs.google.com/document/d/1WgacDCcoerY4e-ve-fiPjeTCefcuLikeu214EHo5l5g/edit?usp=sharing

Learning, Sharing, and Evaluation[edit]

19. What do you hope to learn from your work in this fund proposal?

• Which activities have proven to be the most effective in terms of creating content and improving content? In particular, which activities caused the willingness of participants to improve the quantity and quality of the project? • What program areas or events have improved the community, its growth and efficiency? How has the number of active users and volunteers increased significantly and what has influenced such growth/interest? • What were the methods/approaches and strategies for cooperation of state GLAM institutions with the organization? • What motivated Edu and Glam institutions and employees to work with our community in aim to improve Wikimedia projects?

20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.

Main Metrics Description Target
Number of participants The number of participants who attend events, programs and activities online or in person, in GLAM, Education and Community all together, including new participants and returning participants. 740
Number of editors The number of new registered participants in GLAM, Education and Community programs, all together. 200
Number of organizers Organizers and other outreach liaisons for GLAM, Education and Community programs, all together. 60
Number of activities The number of events in all our programs. 77
N/A N/A N/A

Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.

Additional Metrics Description Target
Number of editors that continue to participate/retained after activities Number of editors that continue to participate after activities. 100
Number of organizers that continue to participate/retained after activities Number of organizers that continue to participate after activities. 25
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability Number of institutions with which cooperation will continue. 40
Feedback from participants on effective strategies for attracting and retaining contributors Feedback from participants. 100
Diversity of participants brought in by grantees N/A 20
Number of people reached through social media publications N/A N/A
Number of activities developed N/A N/A
Number of volunteer hours N/A 16000

21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.

Core Metrics Summary
Core metrics Description Target
Number of participants The number of participants who attend events, programs and activities online or in person, in GLAM, Education and Community all together, including new participants and returning participants. 740
Number of editors Number of editors that continue to participate after activities. 100
Number of organizers Organizers and other outreach liaisons for GLAM, Education and Community programs, all together. 65
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target
Wikipedia Number of content pages improved or created. 1800
Wikimedia Commons Number of upoladed photos. 3800
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A

21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.

N/A

22. What tools would you use to measure each metric selected?

  • Glamorous
  • Dashboard
  • Xtools

Financial Proposal[edit]

23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

47162.48 EUR

23.2 What is this amount in US Currency (to the best of your knowledge)?

49905.07 USD

23.3 Please upload your budget for this proposal or indicate the link to it.

BA-SRP Budget 2023/2024:

https://docs.google.com/spreadsheets/d/1ZyURtanY8g7MuJNWBKCz8xMIE6VeHkpXdnvKVqRM91w/edit?usp=sharing

23.4 Please include any additional observations or comments you would like to include about your budget.

N/A

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Other public document(s):

Final Message[edit]

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes


Feedback[edit]