Grants:Project/Rapid/Barcamp Wikipedia (2017)

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Wikimedia Ghana User Group's Barcamp for Wikipedia
Barcamps are a user-generated conference (or unconference). It is an open, participatory workshop-event, whose content is provided by participants. Barcamp Ghana is a project being run by the GhanaThink Foundation, an NGO based both in Ghana and the USA. WIkimedia Ghana is leveraging on the popularity of this camp which has given the platform to recruit the best members we have yet, to recruit more en mass.
targetThe strategy is to headline Wikipedia but there will be sessions for the other sister projects.
start date28 January
end date28 January
budget (local currency)GHC 4820
budget (USD)$1205
grant typeUser group
non-profit statusNo
contact(s)• sandistertei(_AT_)
organization (if applicable)• Wikimedia Ghana User Group

Please see the sample Meeting application before drafting your application.

Project Goal[edit]

Choose one or more of the following goals. You can add or delete goals as needed.

  1. Socialize with community members
  2. Organize a community project
  3. Recruit new editors
  4. Increase skills for existing editors
  5. Add or improve content

Project Plan[edit]


  1. What is the purpose of the meeting and why is it important to your community?
  2. If applicable, what benefits have you seen from doing this kind of meeting in the past?
  3. How will you let participants know about the meeting?
  4. How will you keep participants engaged after the meeting is over?
  5. Is there anything else you want to tell us about this project?


Note: In addition to your project-specific measures of success, you will also be asked to report on some Global Metrics at the end of your final report. Please keep this in mind as you plan, and we'll support you as you begin your project.

  1. Number of total participants
  2. Number of people who will help organize the event
10/29/2016 Main room Other rooms Tasked Resource Link?
Start Time Duration Agenda Speaker Agenda
9:00:00 1:00:00 Registration + Networking
10:00:00 0:20:00 Introduction (Video mainly) Why we are here
10:20:00 0:40:00 Open Discussion on theme: Wikipedia and directly related sister wikis (Wikidata and Wikimedia Commons) – explaining what Wikipedia is as you would in a a Wikipedia presentation Resource Sheet
11:00:00 2:00:00 Speed mentoring (Dedicated to explaining communities and projects that can form around Wikipedia & sister wikis eg – a mentor for creating school clubs, starting women related projects, a mentor for explaining opportunities etc) Resource Sheet
13:00:00 0:20:00 Partner presentations (Part 1)
13:20:00 0:40:00 Q&A Session (panel answers questions)
14:00:00 0:40:00 Lunch
14:40:00 0:30:00 Partner presentation (Part 2) + Organization presentations and Team Introduction
15:10:00 0:20:00 Agenda Building – introduction to mini workshops in breakout to be had so participants can choose which sessions to join
15:30:00 1:00:00 Breakout Session – 10 participants per session. Session: hands on editing of wikipedia (three sessions), handson of wikidata (1 session) and demo of Wikimedia Commons (1 session)
16:30:00 0:30:00 Closing and Evaluation (Tildes idea)
17:00:00 1:00:00 End


Description Amount Unit Price Total - Budget Actual Cost Expenditure Amounts are in Ghanaian cedis ₵
Securing venue, tables & chairs 1 200 200
Lunch or snacks for attendees 200 8 1600
Drinks, juice and water for attendees 200 3 600
served in the morning 100 3 300
For use in audible messaging, background music, etc 1 200 200
Communication and organizing logistics 7 20 140
Internet provision for real-time updates and communication 1 100 100
Will print a number of posters and flyers + banners 1 200 200
Printing event t-shirts 10 22 220
Getting radio, media coverage and documenting proceedings 1 300 300
Printing name tags, needed paper, pens, etc 1 100 100
Mentors T N T 16 10 160
Amount for each team member 7 100 700
Total budget amount should be within ₵15 to 20 per head, so if for 200 people, within ₵3000-4500


(as recommended by GhanaThink/Barcamp Ghana)

Confirmed volunteers:

  • Barcamp Wikipedia Lead (Southern Ghana) – Sandiooses (talk) 12:39, 20 February 2017 (UTC)
  • Barcamp Wikipedia Lead (Northern Ghana) – Jaward (talk) 17:54, 22 February 2017 (UTC)
  • Barcamp Wikipedia Partnerships/Sponsorships/Grant – Mawulicherubim (talk) 09:43, 25 February 2017 (UTC)
  • Barcamp Wikipedia social media & online –
  • Barcamp Wikipedia volunteers from Barcamp Ghana –

Wikimedia Ghana members who want to participate but haven't defined their roles:

Ragingdarby (talk) 08:44, 28 February 2017 (UTC)


  • A pre-registration platform which will allow participants create usernames (because of Wikipedia account creation restrictions)/ download Wikipedia app/ follow us on social media and use a generated code to pick up T-shirts from Impact Hub/iSpace/personal pick ups
  • 1 registration desk on the day to just check-in pre-registered participants and give username tags
  • Video for introduction
  • Wikipedia presentation slides
  • Main host/hostess to moderate/conduct discussions
  • Seating to accommodate speed dating
  • Notepads and pens to write down qtns
  • Panel
  • Internet
  • sockets
  • 3 projectors
  • white boards for mentors