User:Lahariyaniyathi/Impact Report 2016-17

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Purpose of the report[edit]

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall[edit]

Metric Achieved outcome Explanation
1. # of active editors involved 75
2. # of new editors 473
3. # of individuals involved 500
4. # of new images/media added to Wikimedia articles/pages a)282

b)782

5. # of articles added or improved on Wikimedia projects
  • 605 articles
  • 720 Wikisource folios
6. Absolute value of bytes added to or deleted from Wikimedia projects
  • 5.28MB Added
  • 0.276MB Deleted


Metric Projected Target Explanation
# of active editors involved
Metric Projected Target Explanation
# of new editors
Metric Projected Target Explanation
# of individuals involved
Metric Projected Target Explanation
(4a)# of new images/media added to Wikimedia articles/pages
Metric Projected Target Explanation
(4b)# of new images/media uploaded
Metric Projected Target Explanation
# of articles added or improved on Wikimedia projects


Metric Projected Target Explanation
Absolute value of bytes added to or deleted from Wikimedia projects
  • Y1=Bytes Added(in MB)
  • Y2=bytes Deleted(in MB)

Telling your program stories - all programs[edit]

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.


What activities have we done?

With the non availability of community advocate, it has been difficult for the team to organise outreach events. In the past program period CIS-A2K team has been able to coordinate activities with other stakeholders in the open knowledge domain. These activities can be classified into three categories:

Skill Development activities: A2K team has increased the depth and impact of its work with the Kannada community by working closely with students of Christ University. The WEP at Christ University has increased not just the content on Kannada Wikipedia but also has improved the quality of content that exists. This activity has had a positive impact in the quality of articles that have been added to Kannada Wikipedia under WEP project. Similar measure of success can be seen in the Kannada WIkisource activity which has seen lesser instances of vandalism and higher rate of proofreading and validation of pages compared to previous years.

A2K facilitated an internship program for the students of Christ University (these students have continued to engage with Wikimedia projects even after WEP). The objective of this initiative was to train the student volunteers about the quality improvement process of Kannada Wikipedia projects. Interns worked towards removing junk articles that were created by students under WEP and added reference to the articles that did not have adequate references along with adding Wiki-links. This program aims to sustain interested student volunteers who have shown interest in Kannada Wikimedia projects even after the mandatory WEP comes to an end. A2K believes that such focused mentorship will lead to increase in the number of editors and also immensely help the creation of quality content.

In order to align WEP activity with A2K’s mission of increasing quality content and reducing the acts of vandalism on Kannada Wikimedia projects Campus Ambassador Program has been re-introduced. While the Program Associate co-ordinates with the faculty members of Christ University, Campus Ambassadors help the students in understanding the objective, purpose and method of participating in WEP assessment. This initiative will have direct bearing on the RoI for CIS. While CIS has minimal financial expenses in conducting WEP at Christ University, the intensive human resource required to conduct WEP at such a large scale had proven to be counter productive. With Campus Ambassadors and Faculty members becoming larger stakeholders in evaluation and coordination, A2K team would have the opportunity to document its learnings from this WEP initiaitve.

A2K has also conducted Template importing and Tools awareness workshop in collaboration with Karavali Wikimedians user-group. This workshop served dual purpose of introducing to Karavali Wikimedians important tools that would help in the growth of Tulu Wikipedia and imported many templates as well. The importing and localisation of templates in this workshop will further boost the productivity of Tulu Wikimedians.

Building of roadmap and strategy for the growth of Kannada Wikimedia projects: While the other focus language areas associated with A2K were program heavy during the last program period, Kannada Wikimedia projects were idea heavy in its course.

A2K team has conducted a series of meetings with many important institutions, individuals and has developed a roadmap for the future development and engagement of Kannada Wikimedia projects. Our conversations with


Awareness and reach: A2K team reached out to many like minded organisations and conducted awareness activities thus expanding the reader and user base of Kannada Wikimedia Projects. Some of the organisations that we have collaborated are:


Name of the Organisation Projects Discussed Outcome/Follow-up Comments
Bangalore Photographers Society, Bangalore Wikimedia Commons Conducted Photo-walk activity Uploading of images of the society needs to be taken up
Regional Institute of Education, Mysore Wikiversity Symposium to be conducted for uploading Learning material for Physics (basic level) upto class 10 Training for teaching faculty needs to be scheduled
Kannada University, Hampi Wiktionary, Wikisource - Digitisation workshop ‘Dravida Vyakarana’ Book needs to be scanned and digitised
Educational Institutions in Sagara, Davanagere and Chitradurga Wikipedia - Training workshops were not conducted
Central Library, Mangalore One Lib-One Reference and Service to the Movement Introducing Wikimedian in Residence Free internet and reference facility has been made available for Wikimedians based in Mangalore
Navakarnataka Publications, Bangalore Wikipedia (adding content and improving references) - By making use of local file upload, creating articles will improve content

Which areas have we impacted? A2K team has seen positive developments in the progress of WEP activities. The effect of insistence on quality improvement (though difficult to implement) has motivated students to carefully compile references and initiate faculty in taking larger responsibility in the evaluative process.

A2K team has been able to secure institutional support and privileges both from the governmental agencies and corporate houses for the benefit of Kannada Wikimedians. A2K team along with the help of Ms. Harriet Vidyasagar, Konkani Wikipedian has arrived at an agreement with Central Library, Mangalore to provide free use of internet and reference facilities for Wikimedians in Mangalore and surrounding areas. Our interventions with Konkani Sahitya Academy, Mangalore has resulted in securing of space for the meet-up and discussions hosted by Wikimedians in Mangalore.

Our efforts towards attempting to bridge the gap between Kannada Wikimedians and A2K has been facilitated by the needs assessment conducted by CIS-A2K. The needs assessment form contained questions and collected responses towards community support, skill building initiatives and conflict resolution with community members.



Where should we focus next?

The work period between July 2016-June 2017 has had a tumultuous ride, with community members expressing their displeasure about the community advocate,, A2K team would like to regain the trust and confidence of the community members. A2K team would also continue to invest in building skills for the Kannada Wikimedians and facilitate interactions with Kannada/Tulu community members with the Global communities in the form of participation in discussion on mailing lists, applications for funding requests and participation in global events.

It has been made clear to the A2K team during its needs assessment that A2K team must attempt to bring coordination between other open source communities and government initiatives that have similar goals to collaborate or enrich Kannada Wikimedia projects. A2K team intends to build such partnerships and fulfill the requests of the community.


What are our learnings?

Our learnings from the past program year have been of four fold:

In order to maintain community’s trust on-time reporting and timely intervention during conflict will lead to amicable solutions and will not waste program resources. Skill building initiatives should not be imagined as a one time capacity building exercise but as a staggered activity which shall be staggered in approach and integrate hands-on learning sessions for participants. Institutional partnerships must have a clear set of deliverables and timeline for activities. These partnerships should involve Wikimedians as resource persons and A2K should provide learning and monitoring support. Our institutional partnerships must be reviewed along with community members (annually) and an exit clause must be included if deliverables have not been fulfilled.

How do we measure success or failure?

A2K team has used the following metrics to assess the success/failure of our Kannada work plan as proposed in our APG Round 2 2016-17 application.

Volunteers involved in conducting outreach and other extension activities: Poor Requests received from Kannada Wikimedia community members: Very Good Requests approved and documented: Good Responses for the needs assessment conducted by CIS-A2K: Very Good Total volunteers participated representing Kannada community in events conducted by CIS-A2K during the last plan period: Very good.

Revenues received during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal. CIS-A2K team has been collaborating with Indian Wikimedians towards raising their technical skills and to create technical leadership. It has been established ( needs assessment surveys and feedback of the MWT workshops) majority of Indian Wikimedians are unaware of the tools and gadgets that have been in existence and used extensively by global Wikimedians. This problem is compounded also due to the, lack of effort in documenting these tools in Indian languages and absence of technical training. Tools introduction sessions.

A2K team has been working to bridge this gap by bringing together Wikimedians who have shown interest in technical learning along with members from the like minded communities (FOSS, Mapbox, Data-meet) and organise training to discuss, introduce and document various tools, techniques and gadgets available for Wikimedians.


Spending during this period (6 month for progress report, 12 months for impact report)[edit]

Conversion rate

Indian national rupees (INR) 1 → US$ 0.01459

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Staff Cost INR 3,600,000 1,069,769 838,261 612,396 1,064,450 3,584,876 52,524 52,303.34 99.57 Due to staff transition our overall salary budget has come down
Staff Travel & Stay INR 400,000 41,938 121,907 168,996.16 72,698.24 405,539.4 5,836 5916.8 101.38 Only local travel (within India) was budgeted but A2K sent a representative to WMCON 2017
Volunteer Support INR 2,578,000 346,880 426,784 853,227 833,508 2,460,399 37,613.02 35,897.22 95.43 A2K team witnessed a surge in requests for support on its request page
Events and Meetups INR 818,000 6,324 171,090 764,247 226,739 1,168,400 11,934.62 17,046.95 142.83 A2K team increased the number of particiapants attending TTT and MWT along with provision for International participants
Assistant/Intern INR 216,000 50,000 60,000 3,600 90,887 204,487 3,151.44 2,983.46 94.66 A2K team offered internships to volunteers from partner WEP institutions and The WB National University of Juridicial Sciences
Miscellaneous INR 48,661.99 4,286 3,422 12,995 18,465 39,168 709.97 571.46 80.49 These are expenses incurred for fun activities. Birthday celebration of Wikimedia projects, A2K team members and Visiting Wikimedians
Digitization, Consultant & Consumables INR 270,000 98,508 69,134 - - 167,642 3,939.3 2,445.90 62.08 We depend on external support for preparation of Utilisation certificates, audit documents and other administrative expenses
General Service & Support to the movement INR 1,584,792.56 53,374 30,343 220,544 1,068,892 1,373,153 23,122.12 20,034.30 86.64 A2K provided Wikimania Scholarship to two Indic Wikimedians. Requests for travel assistance, resource exchange by the Indic Wiki communities and from like minded organisations in India are deducted from this line item.
Institutional Development INR 954,545.45 209,000 286,500 298,820 159,100 953,420 13,926.81 13,910.39 99.88 Institutional Development fee
TOTAL INR 10,469,999.01 1,880,079 2,007,441 2,931,225.16 3,443,852.24 10,357,084.4 152,757.28 151,109.82 98.92 We have fully utilised the grant, and are waiting for a few vouchers from vendors. A comprehensive financial statement will be provided with the financial report

* Provide estimates in US Dollars


Note:

  • A2K team has utilised funds that were excess in salary section (due to transition of team members) towards volunteer support, events and meet-up and general support and service to the movement line items.

Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature[edit]

Once complete, please sign below with the usual four tildes.

Resources[edit]

Resources to plan for measurement[edit]

Resources for storytelling[edit]

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