WikiConference India 2016/Community and Team/Team Role

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This section is now outdated and archived only for historical purposes

Team Sub team Roles Members
Core Team
--

Overall planning & project management
Overseeing preparations and doing groundwork
Motivate & support all stakeholders

Ashwin Baindur, Bodhisattwa Mandal, Santosh Shingare, Subhashish Panigrahi, Satdeep Gill, Sailesh Patnaik, Ravidreams, Viswaprabha, Dr. Manavpreet Kaur (This team will keep expanding as volunteers get more active in various roles. Ideally, at least one from each team will be part of this to coordinate planning.)
Finance Team
--
Mechanics of handling finance
Budgetting
Getting expenditures approved
Keeping financial records
Post-event accounts
Santosh Shingare, Dr. Manavpreet Kaur, Viswaprabha, Yohannvt, Parveer Grewal, Soni
Grants & Reporting
--
PEG application filing
Reporting
Ravidreams, Yohannvt, Rahmanuddin, Soni
Sponsorship & Advertisement Team
--
Find sponsors
Communicate with sponsors
Advertisements as per Wikimedia Policy
Other promotional activities during and after the event
abhinav619,Wikilover90, Stalinjeet, Shadab, Harvinder Chandigarh
Scholarship Coordination Committee
--
Organise scheme for scholarships
Help organise grants
Correspondence with aspirants
Manages attendees scholarships
Managing the applications for Scholarship
Satdeep Gill, Gaurav Jhammat, Jim Carter, Biplab Anand, Bodhisattwa Mandal, Parveer Grewal, Karthik Nadar, Soni
Volunteer Coordination Team
--
Plans for staffing needs; support for each other group
Identifies & screens staff & related time-lines
Fills in any gaps
Gurbakhshish chand, Stalinjeet,Harpreet Sandhu, Shadab
Speaker Management Team
--
Relationships with speakers
Coordinates with Program manager
Coordinates with Registration coordinator
Manages speakers sponsorships and special needs
Gaurav Jhammat, Dr. Manavpreet Kaur,Harvinder Chandigarh
Conference Planning Team
Program Management
heads the program committee
Program timetable
Coordinates with communications on releases
Coordinates with Tech & Logistics on room/hall needs
Shyamal, Santosh Shingare, Dr. Manavpreet Kaur, Hapreet Sandhu,Gurbakhshish chand, Bodhisattwa Mandal,Anivar Aravind, Tito Dutta, SantoshiWiki
Registration & Help Desk
Development of the registration system (technical)
Managing registration questions/issues/problems, off and on-site.
Helps people needing help
Srikar Kashyap, Rahmanuddin, Pranayraj Vangari, Shadab
Hall management
Ensuring Hall prepared as per schedules
Help speaker’s special needs in the hall
(Taken care by Local Organizing Committee from Chandigarh)
Diversity and Inclusion Team
Creating anti-harassment and inclusion policies
Creating Code of Conduct
Handling any complaints on harassment or lack of resources.
Harpreet Sandhu, Rohini Lakshané , Chinmayi S K, Shobha S V
Technical & IT Team
--
Oversees & schedules sysadmin and programming work, coordinating:
Software setup
Software for volunteer coordination / allocation
Calendaring software for showing/editing the program
Arranges wi-fi connectivity
Ensures servicability of hall presentation projectors
Vikas S Yaligar, Harpeet Sandhu, Santosh Shingare, Adesh Chopade, Biplab Anand, Chinmayi S K
Travel & Logistics Coordination Team
--
Venue
Accommodation
Transport
Catering
Reception

(Taken care by Local Organizing Committee from Chandigarh)
Social Events Planning Team
--
Parties
Outings
Fun events, journeys
Building an enthusiastic social team
Coordination with satellite parties & calendars
Additional fun activities
(Taken care by Local Organizing Committee from Chandigarh)
Press & Media Coordination Team
--
Basic copy for press
Liaises with press/media correspondents
Deals with press inquiries and assignments
Conducts press conference
Subhashish Panigrahi, Soni, Stalinjeet,Harvinder Chandigarh
Outreach and Communications Team
--
Community announcements
Designs Website
Makes announcements & updates
Follow up on statistics during and after
Other promotional activities
Sailesh Patnaik, Srikar Kashyap, Adesh Chopade, Manoj Karingamadathil, Wikilover90,Stalinjeet, Pranayraj Vangari, Viswanadh.B.K. Bhaskaranaidu