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Wikimania 2022/Scholarships/Wikimania Festival in Esino Lario - Italy

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Wikimania Festival in Esino Lario (EN) Wikimania Festival a Esino Lario (IT) Project supported by WMF (EN) Management (EN) Report (EN)

statusfunded
Festival in Esino Lario
Wikimania online 2022 comes back to Esino Lario in Italy, with gatherings, the streaming of Wikimania, training for kids and the pleasure of meeting again
start date01 July
start year2022
end date30 September 2022
end year2022
budget (local currency)3.750 euro
budget (USD)4,014.49 dollars
typeOrganization
nonprofitYes
granteeiopensa
contact(s)• Iolanda Pensa io(_AT_)pensa.it• Dario Crespi dario.crespi(_AT_)wikimedia.it
Wikimedia Affiliate• Wikimedia Italia in collaboration with Ecomuseo delle Grigne/Associazione Amici del Museo delle Grigne
website (if applicable)https://www.wikimedia.it/

Project Plan

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Activities

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What Wikimedia movement affiliate do you represent?

  • Wikimedia Italia
  • Ecomuseo delle Grigne and Associazione Amici del Museo delle Grigne, Esino Lario, Province of Lecco, Italy

How will the funding requested support your community’s participation at Wikimania?

  • In-person meetups that coincide with Wikimania activities (food, beverage, meeting space)

Wikimania 2022 Festival in Esino Lario is an in-person regional event taking place August 13th and 14th in Esino Lario, a small mountain village which already hosted Wikimania in 2016.

Esino Lario, Italy. Esino Lario is a small mountain village over Lake Como in the Province of Lecco. It is at around 2 hours from Milan; it is connected by train from Milan to the station Varenna (around 1 hour) and by bus from Varenna to Esino (around 30 minutes). It is venue that will welcome wikipedians and wikimedians and it has services that can conveniently host our event. Wikimania online 2022 is also a nice change to organise again something in Esino Lario and to bring back memories of a challenging but also extremely collaborative experience.

Holidays in Italy. Monday August 15th is Ferragosto, a national holiday in Italy. In August many industries and services in cities are closed and people traditionally take their holidays in this period. Wikimania online takes place in 2022 in a period of vacation in Italy and therefore we propose to gather in the Esino Lario, where there are already events planned and we can enjoy the holidays together in the refreshing mountain weather.

A light program of conferences, gatherings and events. The festival in Esino Lario will last 2 days with a light program of conferences, gatherings and events. The goal is to enjoy an in-person event during Wikimania, to discuss and exchange among participants and to bring back Wikimania to Esino Lario. Wikipedians and wikimedians will take advantage of the local program of events taking place during the holidays of Ferragosto and they will have the change to attend the online international conferences in a pleasant location. Furthermore some local conferences and a workshop for children will be organised in Esino Lario during the week-end.

Program - Draft - Updated program of Wikimania Festival in Esino in English
Friday Saturday August 13th Sunday August 14th Monday August 15th
Morning Arrival of the participants

Visit to the Museo delle Grigne (with a session devoted to Wikimania Esino Lario 2016)

Walk - Agueglio and San Defendente Suggested walk - Ortanella and Monte Fopp
Lunch Local restaurants Local restaurants (invitation) Picnic in Ortanella
Afternoon Wikimania streaming

Arrival of the participants

14-18 Wikimania at Museo delle Grigne
  • 14-15 Welcome session
  • 15-16 Wikipedia and Vikidia workshop
  • 15-18 Wikimania streaming, gatherings and meet-ups
14-18 Wikimania at Museo delle Grigne
  • 14-15 Welcome session
  • 15-18 Wikimania streaming, gatherings and meet-ups
Aperitif at Sasso di Narele
Dinner Local restaurants Event by Pro Loco

Dinner and music. Event for families and children with inflatables

Local restaurants Local restaurants
Evening Event by Soccorso Val d'Esino

Country music and dance

Accommodation Local hotels and B&B Local hotels and B&B Local hotels and B&B
Esino Lario is a good location to look at the world with different eyes and to remember what the world is like.

If you are planning to distribute funds to community members, such as by running a local scholarship program, please provide additional detail on how you will organize this process.
We expect participants to cover their individual costs. Wikimedia Italia can provide a grant to participants which contribute activity to the event; the association already has a microgrant program and the possibility to ask for rapid grants which are below 300 euro (we expect the costs in Esino Lario for the project to be below this amount). The selection process will be managed by Wikimedia Italia. We need to explore the possibility for participants coming from other countries in Europe to apply to their local chapter or to receive support from other chapters.

Outcomes

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Country music evening at Wikimania 2016 and hopefully at Wikimania 2022 Festival in Esino Lario

Please provide a range or estimate for the number of participants the funding will support.

  • 10 children will attend the Wikipedia and Vikidia workshop (9-14 years old)
  • 30 people volunteering for Wikimania 2022 Festival in Esino Lario
  • 20 wikipedians and wikimedians attend Wikimania 2022 Festival in Esino Lario
  • 150 people attend the first event for families in the evening (wikipedians, wikimedians and Wikimania Esino Lario active volunteers, with a focus on children and families)
  • 150 people attend the second event with country music and dancers in the evening (wikipedians, wikimedians and Wikimania Esino Lario active volunteers

As a regional event, we need to explore the interest of participants from other European countries to attend the event.

Budget

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Esino Lario is a location where we can take advantage of an established network and a series of existing services at a reasonable price.

We expect participants to book directly their accommodation and to manage their transport. We will collect information about the attendees to plan coffee breaks and to support the organisation of the events in the evenings.

We want to enrich the program of Esino Lario evening events with country music, because we trust the country music evening during Wikimania 2016 is a nice memory for many people who attended it. It sounds bizarre but it was actually an incredibly inclusive, diverse and fun event.


Category Activities Description Description unit Number of units Cost per unit Cost Supported by Request to Wikimedia Foundation
Cost per participant (and scholarships) Cost per meal We propose a light program of events in a venue that can provide existing services at a reasonable price. Participants will book and pay directly € 15-30 per meal Individual expense
Cost for accommodation € 50-10 per night
Travel costs
Scholarships for participants based in Italy Participants can eventually ask for a grant to Wikimedia Italia to cover their costs in particular if they have an active role in the event (travel, accommodation, food up to 300€) 10 € 300 € 3.000 Supported by Wikimedia Italia
Scholarships for European participants Participants can maybe ask for a grant to cover their costs in particular if they have an active role in the event Supported by European chapters?
Wikimania meetups and watch parties during the days of the event Venues: Museo delle Grigne, Villa Clotilde Wikimania 2022 Festival in Esino Lario will take place at the public spaces of Museo delle Grigna and Villa Clotilde Offered by Esino Lario city council and the association
Coffee stations We plan 2 coffee stations at Museo delle Grigne on Saturday August 13th and Sunday August 14th Participants (for 2 days) 100 € 7,00 € 700 Request to Wikimedia Foundation € 700
Sunday August 14th lunch We cover the costs of lunch on Sunday August 14th Participants 50 € 25,00 € 1.250 Request to Wikimedia Foundation € 1.250
Event in the evening Saturday August 13th Organised by the association Associazione Pro Loco Esino Lario
Event in the evening Saturday August 13th for families and children Music, games (inflatables) and siae for the music (license) 150€ € 500 Request to Wikimedia Foundation € 500
Event in the evening Sunday August 14th Organised by the association Associazione Soccorso Val d'Esino
Music for the event Sunday August 14th We propose to offer a country music evening for Sunday August 14h to recall Wikimania Esino Lario 2016 and to propose a fun evening for everyone. Cost of the music group and dancers 350€, cost for the association 100€, siae for the music (license) 150€ € 600 Request to Wikimedia Foundation € 600
Childcare services (or similar family services) Wikipedia and Vikidia workshop for kids (9-14 years old) Volunteers will manage the workshop. We expect around 10 kids 9-14 years old Supported by Wikimedia Italia volunteers and event organised by association Pro Loco Esino Lario
Printed artwork, conference swag/merchandise for event participants Swag/merchandise for event participants We plan to produce a little gadget for the participants Participants 70 € 10 € 700 Request to Wikimedia Foundation € 700
Small hardware expenses to support access Checking connectivity in all venues and access points Costs to check the connectivity and to increase access points if needed € 200 Supported by Ecomuseo delle Grigne and Associazione Amici del Museo delle Grigne
Video production support Photos and videos of the event Supported by Wikimedia Italia
Communication of the event Supported by Wikimedia Italia
Administrative or operational costs for distributing funds Supported by Ecomuseo delle Grigne and Associazione Amici del Museo delle Grigne and Wikimedia Italia
Total request to Wikimedia Foundation € 3.750
27 May 2022 Oanda Total request to Wikimedia Foundation $4.014,49

Budget also available here.

Esino Lario memories

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Endorsements

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Management

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