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Wikimedia Conference 2018/Budget

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WMCON 2018 Core Conference Program Fringe Events Registration & Participants
Reports, Reviews

Below you can find the estimated project budget for the planning and execution of the Wikimedia Conference 2018 on the basis of 300 participants.

Item Description Costs Comments
Conference Costs 92,000 € location rental, catering for 3 conference days (incl. kosher food), technical equipment, WIFI, facilitators, documentation, childcare
Dinner Snacks Costs 20,000 € catering and beverages for 3 nights
Social Event Costs 16,000 € location rental, catering, beverages, DJ, decoration
Travel and Transport Costs On-Site 6,000 € travel costs volunteers/facilitators, material transport, public transport tickets for participants
Communication Costs 12,000 € production of conference material, photographer, visa costs
Staff Costs 95,000 € Logistics and Event Coordinator, Program and Engagement Coordinator, Assistant Logistics Support, Visiting Wikimedian
Accommodation Costs 54,000 € accommodation costs for affiliates in need of complete funding, 200 PAX à 4 nights
Travel Costs 160,000 € travel costs for affiliates in need of complete funding (200 PAX), service charge travel agency
Subtotal 455,000 €
Indirect Costs (10% of Subtotal) 45,500 € Indirect costs including expenses for finance, IT, office, office rent, HR
TOTAL WMCON18 Costs 500,500 €