Wikimedia Conference 2018/Budget

WMCON 2018	Core Conference Program	Fringe Events	Registration & Participants	Location	Logistics	Contact	Documentation, Reports, Reviews
	Schedule Program Program Design Process Reading material (for the Movement Strategy track)	Pre-Conference Learning Days Pre-Conference Boards Training Workshop Social Events Thematic, regional, language-specific meetups	Registration Information Eligibility Criteria How to Select the Delegates Buddy Project Participants' List Friendly Space Policy	Conference Venue Hotel	Conference Guide Travel and Hotel Booking Information Visa Process and Assistance	Logistics and Event Coordinator Program and Engagement Coordinator Event Curator	Budget Grant report Movement Strategy track documentation Further reports Sweets of the world

Below you can find the estimated project budget for the planning and execution of the Wikimedia Conference 2018 on the basis of 300 participants.

Item Description	Costs	Comments
Conference Costs	92,000 €	location rental, catering for 3 conference days (incl. kosher food), technical equipment, WIFI, facilitators, documentation, childcare
Dinner Snacks Costs	20,000 €	catering and beverages for 3 nights
Social Event Costs	16,000 €	location rental, catering, beverages, DJ, decoration
Travel and Transport Costs On-Site	6,000 €	travel costs volunteers/facilitators, material transport, public transport tickets for participants
Communication Costs	12,000 €	production of conference material, photographer, visa costs
Staff Costs	95,000 €	Logistics and Event Coordinator, Program and Engagement Coordinator, Assistant Logistics Support, Visiting Wikimedian
Accommodation Costs	54,000 €	accommodation costs for affiliates in need of complete funding, 200 PAX à 4 nights
Travel Costs	160,000 €	travel costs for affiliates in need of complete funding (200 PAX), service charge travel agency
Subtotal	455,000 €
Indirect Costs (10% of Subtotal)	45,500 €	Indirect costs including expenses for finance, IT, office, office rent, HR
TOTAL WMCON18 Costs	500,500 €