Wikimedia Conference 2018/Eligibility Criteria

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Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating at the Wikimedia Conference as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.

Eligibility criteria and status[edit]

The eligibility criteria for participating in the Wikimedia Conference 2018 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.

Chapters, Thematic Organizations, and User Groups must have shown signs of recent activity (within the past six months as of September 30, 2017) and be up-to-date on their reporting by the eligibility deadline (December 15, 2017). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before Jan 1, 2017. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?” give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.

Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We are watching updates to that page and will be making updates to the eligibility listing accordingly.

Participant groups[edit]

The organization or committee you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.

  • Group 1: Representatives of Chapters, Thematic Organizations and User Groups with a full process annual plan grant (APG via FDC process) and Allied Organizations. Participants from this group have to arrange and pay for their travel/accommodation by themselves. Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the conference, even if they have not set aside funds specifically for the conference.
  • Group 2: Representatives of Chapters, Thematic Organizations and User Groups which do not receive funding via an annual plan grant (APG via FDC process). This group includes organizations who receive funding through Simple Annual Plan Grants (Simple APG). We also included individual community members who come from underrepresented communities and who have demonstrated project or community leadership. WMDE will do the travel arrangement and hotel booking based on the information provided in the registration form.
  • Group 3: Representatives of the committees WMF Board of Trustees, FDC, AffCom or WMF staff. Travel and accommodation for this group will be organized by WMF Travel staff.
  • Group 4: Additional participants invited by the Program and Engagement Coordinator to complement the conference program. Travel and accommodation for this group will be organized by WMDE.

The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).

Participant number regulation[edit]

    • Chapters, Thematic Organizations and User Groups may send two delegates. Chapters and Thematic Organizations which employ at least 0.5 FTE by Sep 1, 2017, may send one additional delegate who is a paid staff member.
    • Allied organizations may send two delegates.
    • The biggest ten language/project communities (by numbers of active editors [>5 edits/month]) with no related or supporting affiliate, or where there is an affiliate, which is not eligible because it was recognized after April 19, 2017, may send one delegate."
      • As per September 2017, the biggest communities without an (eligible) affiliate representation are the Japanese, Vietnamese, Tamil, Bengali, Slovak, Croatian, Hindi and Malay, Wikimedia Commons and Wikivoyage communities.
      • The user groups West Bengal Wikimedians User Group (for the Bengali community), Hindi Wikimedians User Group (for the Hindi community), Wikimedia Community User Group Malaysia (for the Malay community), as well as the Commons Photographers User Group (for the Wikimedia Commons community) and the Wikivoyage Association (for the Wikivoyage communities) may send one delegate. For the language communities (Japanese, Vietnamese, Tamil, Slovak, Croatian), decision finding and making process on who will be sent to the conference, need to be made in the public (on-wiki).

Affiliates are asked to only send delegates that are well-informed in goings-on at the affiliate, able to confidently answer questions about it and share experience from their group. They should also be empowered to commit their group to involvement in proposed projects or initiatives. We also advise to check the guideline "How to select the delegates" for that purpose.

Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and Others[edit]

Chapters[edit]

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Staff? Number of participants allowed Travel and hotel booking organized by
Icons-flag-am.png Wikimedia Armenia YesY NoN Pending Reporting NoN FDC Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-ar.png Wikimedia Argentina YesY YesY YesY YesY FDC Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-at.png Wikimedia Österreich YesY YesY YesY YesY FDC Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-au.png Wikimedia Australia YesY YesY YesY YesY No Group 2 2 WMDE
Icons-flag-bd.png Wikimedia Bangladesh YesY YesY YesY YesY No Group 2 2 WMDE
Icons-flag-be.png Wikimedia Belgium YesY YesY YesY YesY No Group 2 2 WMDE
Icons-flag-ca.png Wikimedia Canada YesY YesY YesY YesY sAPG Group 2 2 WMDE
Icons-flag-ch.png Wikimedia CH YesY YesY YesY YesY FDC Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-cl.png Wikimedia Chile YesY YesY YesY YesY sAPG Group 2 2 WMDE
Icons-flag-cz.png Wikimedia Česká republika YesY YesY YesY YesY sAPG Group 2 > .5 FTE Staff 3 WMDE
Icons-flag-de.png Wikimedia Deutschland YesY YesY YesY YesY FDC Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-dk.png Wikimedia Danmark YesY NoN Pending Reporting NoN No Group 2 2 WMDE
Icons-flag-ee.png Wikimedia Eesti YesY YesY YesY YesY sAPG Group 2 > .5 FTE Staff 3 WMDE
Icons-flag-es.png Wikimedia España YesY YesY YesY YesY sAPG Group 2 > .5 FTE Staff 3 WMDE
Icons-flag-fi.png Wikimedia Suomi YesY YesY YesY YesY sAPG Group 2 > .5 FTE Staff 3 WMDE
Icons-flag-fr.png Wikimédia France YesY YesY YesY YesY FDC Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-hu.png Wikimédia Magyarország YesY YesY YesY YesY No Group 2 2 WMDE
Icons-flag-id.png Wikimedia Indonesia YesY YesY YesY YesY sAPG Group 2 > .5 FTE Staff 3 WMDE
Icons-flag-il.png Wikimedia Israel YesY YesY YesY YesY FDC Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-in.png Wikimedia India YesY NoN Pending Reporting NoN No Group 2 2 WMDE
Icons-flag-it.png Wikimedia Italia YesY NoN Pending Reporting NoN No Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-mx.png Wikimedia México YesY NoN Pending Reporting NoN No Group 2 2 WMDE
Icons-flag-nl.png Wikimedia Nederland YesY YesY YesY YesY FDC Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-no.png Wikimedia Norge YesY YesY YesY YesY FDC Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-pl.png Wikimedia Polska YesY NoN Pending Reporting NoN No Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-pt.png Wikimedia Portugal YesY NoN Pending Reporting NoN No Group 2 2 WMDE
Icons-flag-rs.png Wikimedia Serbia YesY YesY YesY YesY FDC Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-ru.png Wikimedia Russia YesY NoN Pending Reporting NoN No Group 2 2 WMDE
Icons-flag-se.png Wikimedia Sverige YesY YesY YesY YesY FDC Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-tw.png Wikimedia Taiwan YesY YesY YesY YesY sAPG Group 2 > .5 FTE Staff 3 WMDE
Icons-flag-ua.png Wikimedia Ukraine YesY YesY YesY YesY FDC Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-uk.png Wikimedia UK YesY YesY YesY YesY FDC Group 1 > .5 FTE Staff 3 Affiliate
Icons-flag-us.png Wikimedia District of Columbia YesY NoN Pending Reporting NoN sAPG Group 2 > .5 FTE Staff 3 WMDE
Icons-flag-us.png Wikimedia New York City YesY YesY YesY YesY sAPG Group 2 > .5 FTE Staff 3 WMDE
Icons-flag-uy.png Wikimedia Uruguay YesY YesY YesY YesY No Group 2 2 WMDE
Icons-flag-ve.png Wikimedia Venezuela YesY NoN Pending Reporting NoN No Group 2 > .5 FTE Staff 3 WMDE
Icons-flag-za.png Wikimedia South Africa YesY NoN Pending Reporting NoN No Group 2 > .5 FTE Staff 3 WMDE

Thematic Organizations[edit]

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Staff? Number of participants allowed Travel and hotel booking organized by
Amical Wikimedia YesY YesY YesY YesY FDC Group 1 > .5 FTE Staff 3 Affiliate

Wikimedia User Groups[edit]

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Algeria Wikimedians User Group YesY NoN Pending Reporting NoN No Group 2 2 WMDE
Art+Feminism User Group YesY YesY YesY YesY sAPG Group 2 2 WMDE
Azerbaijani Wikimedians User Group YesY Due Sept 12 YesY Pending Reporting No Group 2 2 WMDE
Wikimedians of Republic of Srpska YesY Due October YesY Pending Reporting sAPG Group 2 2 WMDE
Wikimedians of Bashkortostan User Group YesY YesY YesY YesY No Group 2 2 WMDE
Basque Wikimedians User Group YesY YesY YesY YesY No Group 2 2 WMDE
Wikimedians of Bulgaria User Group YesY NoN Pending Reporting NoN No Group 2 2 WMDE
Wikimedia Community User Group Brasil YesY YesY YesY YesY sAPG Group 2 2 WMDE
Wiki Education Brazil User Group YesY YesY YesY YesY sAPG Group 2 2 WMDE
Wikimedia Community User Group Belarus YesY NoN Pending Reporting NoN No Group 2 2 WMDE
Wikimedia Community User Group Côte d'Ivoire YesY Due November YesY Pending Reporting No Group 2 2 WMDE
Wikimedia Community User Group in China YesY NoN Pending Reporting NoN No Group 2 2 WMDE
Wikimedians of Colombia User Group NoN NoN Pending Reporting NoN No Group 2 2 WMDE
Wikimedia Digitization User Group YesY YesY YesY YesY No Group 2 2 WMDE
Wikimedistas de Ecuador YesY Due Sept 18 YesY Pending Reporting No Group 2 2 WMDE
Egypt Wikimedians User Group YesY YesY YesY YesY No Group 2 2 WMDE
Esperanto kaj Libera Scio YesY Due November YesY Pending Reporting No Group 2 2 WMDE
Wikimedia Community User Group Georgia YesY YesY YesY YesY No Group 2 2 WMDE
Wikimedia Community User Group Ghana YesY Due Sept 30 YesY Pending Reporting No Group 2 2 WMDE
GLAM Macedonia User Group YesY YesY YesY YesY No Group 2 2 WMDE
Wikimedia Community User Group Greece YesY YesY YesY YesY No Group 2 2 WMDE
Wikipedia Community Schools Association Greece YesY YesY YesY YesY No Group 2 2 WMDE
Wikimedia Community Ireland User Group YesY Due December YesY Pending Reporting sAPG Group 2 2 WMDE
Iraqi Wikimedians YesY Due October YesY Pending Reporting No Group 2 2 WMDE
Iranian Wikimedians User Group NoN NoN Appears inactive NoN No Group 2 2 WMDE
위키미디어 대한민국(Wikimedians of Korea) YesY YesY YesY YesY No Group 2 2 WMDE
Wikimedians of the Levant User Group YesY YesY YesY YesY No Group 2 2 WMDE
Wikimedia LGBT YesY Due Sept 30 YesY Pending Reporting No Group 2 2 WMDE
Wikimedia Community User Group Sri Lanka NoN YesY Appears inactive NoN No Group 2 2 WMDE
Wikimedians of Latvia User Group YesY YesY YesY YesY No Group 2 2 WMDE
Wikimedia MA User Group (Morocco) Due October YesY Pending Reporting No Group 2 2 WMDE
Maithili Wikimedians User Group YesY YesY YesY YesY No Group 2 2 WMDE
Shared Knowledge (Macedonia) YesY YesY YesY YesY sAPG Group 2 2 WMDE
Wikimedia Community User Group Malta YesY NoN Pending Reporting NoN No Group 2 2 WMDE
MediaWiki Stakeholders' Group YesY Due November YesY Pending Reporting No Group 2 2 WMDE
Tec de Monterey Wiki Learning YesY YesY YesY YesY No Group 2 2 WMDE
Wikimedia User Group Nigeria YesY YesY YesY YesY No Group 2 2 WMDE
Wikimedians of Nepal YesY YesY YesY YesY No Group 2 2 WMDE
Punjabi Wikimedians YesY Due November YesY Pending Reporting No Group 2 2 WMDE
PhilWiki Community NoN YesY Appears inactive NoN No Group 2 2 WMDE
Wikimedia Community User Group Pakistan YesY YesY YesY YesY No Group 2 2 WMDE
Wikimedians of Albanian Language User Group NoN NoN Pending Reporting NoN No Group 2 2 WMDE
Wikimedians in Thailand NoN NoN Appears inactive NoN No Group 2 2 WMDE
Wikimedia Tunisia User Group YesY YesY YesY YesY No Group 2 2 WMDE
Wikimedia Community User Group Turkey YesY YesY YesY YesY No Group 2 2 WMDE
Tremendous Wiktionary User Group YesY YesY YesY YesY No Group 2 2 WMDE
Cascadia Wikimedians User Group YesY Due December YesY Pending Reporting No Group 2 2 WMDE
Wikimedians of Colorado User Group YesY YesY YesY YesY No Group 2 2 WMDE
Florida Librarians of Wikipedia User Group YesY YesY YesY YesY No Group 2 2 WMDE
Georgia Piedmont Wikimedians User Group NoN NoN Appears inactive NoN No Group 2 2 WMDE
Wikimedians of Iowa User Group NoN NoN Appears inactive NoN No Group 2 2 WMDE
Kentucky Wikimedians User Group NoN NoN Appears inactive NoN No Group 2 2 WMDE
North Carolina Triangle Wikipedians User Group YesY YesY YesY YesY No Group 2 2 WMDE
New England Wikimedians YesY Due December Pending Reporting NoN No Group 2 2 WMDE
Ohio Wikimedians User Group YesY NoN Pending Reporting NoN No Group 2 2 WMDE
Wikimedians of Uzbekistan Community NoN Due October Appears inactive NoN No Group 2 2 WMDE
Wikimujeres YesY Due November YesY Pending Reporting No Group 2 2 WMDE
Whose Knowledge? YesY YesY YesY YesY No Group 2 2 WMDE
Wiki Project Med YesY Due December YesY Pending Reporting No Group 2 2 WMDE
Wikisource Community User Group YesY Due November YesY Pending Reporting No Group 2 2 WMDE
WikiToLearn User Group NoN NoN Appears inactive NoN No Group 2 2 WMDE
Wikiversity Journal User Group YesY NoN Pending Reporting NoN No Group 2 2 WMDE
WikiWomen's User Group YesY YesY YesY YesY No Group 2 2 WMDE
WikiConference North America YesY Due November YesY Pending Reporting No Group 2 2 WMDE
WikIDonne YesY Due November YesY Pending Reporting No Group 2 2 WMDE
Wikimaps User Group YesY Due November YesY Pending Reporting No Group 2 2 WMDE
West Bengal Wikimedians User Group YesY 1st Year NoN YesY No Group 2 1 WMDE
Commons Photographers User Group YesY 1st Year NoN YesY No Group 2 1 WMDE
Wikivoyage Association YesY 1st Year NoN YesY No Group 2 1 WMDE
Hindi Wikimedians User Group YesY 1st Year NoN YesY No Group 2 1 WMDE
Wikimedia Community User Group Malaysia YesY 1st Year NoN YesY No Group 2 1 WMDE
Karavali Wikimedians User Group YesY 1st Year NoN Not until WMCON 2019 No n/a 0 n/a
Wikimedians of Erzya language User Group YesY 1st Year NoN Not until WMCON 2019 No n/a 0 n/a
Wikimedians of Lëtzebuerg User Group YesY 1st Year NoN Not until WMCON 2019 No n/a 0 n/a
Wikimedians of Peru User Group YesY 1st Year NoN Not until WMCON 2019 No n/a 0 n/a
Wikimedia Tool Developers Group YesY 1st Year NoN Not until WMCON 2019 No n/a 0 n/a
Wikipedia Library User Group YesY 1st Year NoN Not until WMCON 2019 No n/a 0 n/a
Odia Wikimedians User Group YesY 1st Year NoN Not until WMCON 2019 No n/a 0 n/a
Wikimedians of Cameroon User Group YesY 1st Year NoN Not until WMCON 2019 No n/a 0 n/a
Wikimedians of Chicago User Group YesY 1st Year NoN Not until WMCON 2019 No n/a 0 n/a
San Diego Wikimedians User Group YesY 1st Year NoN Not until WMCON 2019 No n/a 0 n/a
Open Foundation West Africa YesY 1st Year NoN Not until WMCON 2019 No n/a 0 n/a

Allied Organizations[edit]

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Centre for Internet & Society - Access to Knowledge Program YesY YesY FDC Group 1 2 Allied Organization
Wiki Education Foundation YesY YesY sAPG Group 1 2 Allied Organization

Additionally invited communities[edit]

Community Decision making process on whom to send

(provide link to the discussions)

Group Number of participants allowed Travel and hotel booking organized by
Japanese community Group 2 1 WMDE
Vietname community Group 2 1 WMDE
Tamil community Group 2 1 WMDE
Slovak community Group 2 1 WMDE
Crotian community Group 2 1 WMDE