Grants:APG/Proposals/2013-2014 round1/Wikimedia CH/Progress report form/Q3

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Purpose of the report[edit]

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall[edit]

Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs[edit]

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature[edit]

Once complete, please sign below with the usual four tildes.

Resources[edit]

Resources to plan for measurement[edit]

Resources for storytelling[edit]


Basic entity information[edit]

Table 1

Entity information Legal name of entity Wikimedia CH
Entity's fiscal year (mm/dd–mm/dd) 01/01-12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/14-12/31/14
Contact information (primary) Primary contact name Charles Andrès
Primary contact position in entity Chief Science Officer
Primary contact username Chandres
Primary contact email charles.andres@wikimedia.ch
Contact information (secondary) Secondary contact name Patrick Kenel
Secondary contact position in entity President
Secondary contact username Pakeha
Secondary contact email patrick.kenel@wikimedia.ch


Overview of this quarter[edit]

The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

  • Plan:

September 1st we recruited two new staff, a 0.5FTE French community liaison and a 0.2FTE administrative assistant. The later was planned to be hired in April, but we postponed her recruitment to assure the efficiency of the recruitment, one of the point was that the modification of the accounting software was delayed, and it would have been a waste of time and funds in the middle of such a modification.

  • Budget:

The budget hasn't been reduced to reflect the new staff, but effort have been made to reduce the cost of other program in order to maintain the same budget.


Budget WMCH 2014
Revenues
FDC 500'000 362'000
Internal Fundraising via Wikimedia.ch 50'000 50'000
Members fees 12'000 15'000
External Fundraising 100'000 100'000
Trainings 15'000 6'000
Hackathon Scholarships 25 000
Taking in own reserves and report from 2013 227'824 212'394.85
Total income CHF 904'824 CHF 745'394.85
Expenses
Administratives cost
Salaries netto 393'700 319'200 the 50% position of a project manager has been replaced by an increase to 80% of the German community liaison, the recruitment of the administrative assistant has been moved to the end of this year.
Social insurances 65'594 52'770
Other insurances 3'000 3'000
subtotal salaries CHF 462'294 CHF 374'970
IT support and website hosting 74'880 74'880
Data protection, fundraising costs, ICS 2'500 2'500
IT hardware 10'000 5'000 revision of the renewal plan for hardware
Administrative stuff and pending costs 25'000 25'000
Rental fees for the staff offices 22'800 12'000 the shared office in Bern idea has been put on hold
subtotal other administrative costs CHF 135'180 CHF 119'380
total administrative costs CHF 597'474 CHF 494'350
Programs
Community support (CHF 175'500 CHF)
Scholarships 15'000 15'000
Wikimedians meetings in Switzerland 10'000 10'000
Community Manager budget 4'500 4'500
Trainings for trainers 5'000 4'000
Gender Gap 1'500 1'500
Language support 6'000 6'000
Support to photography 10'000 10'000
Living traditions 15'000 - merged with wikiseason
Wiki Loves Public Arts 3'000 3'000
Wikiexpeditions 6'000 CHF 6'000
Micro-Grant 5'000 5'000
Participation support 6'000 6'000
Public domain project 15'000 10'000 review of the project, more indirect support to try to get external funding
Hackathon 80'000 80'000
New Public Domain 5'000 5'000
WMID Edit contest 6'000 6'000
Botanical contest 500 500
Digitization Group of Expert 3'000 report from 2013
Outreach (63'500 CHF)
GLAM CHF 51'500 CHF 45'000
Sciences GLAMS (Herbariums, Botanical Garden) 9'000 9'000
GLAM brochure 5'000 5'000
GLAMwiki toolset promotion 500 - no printed material only on-line
Regional GLAM wikimedia Day 3'000 3'000
Reprostation 6'000 - No active project has been linked to the acquisition of a new station, we therefore decided to put this purchase on hold
Qrpedia Morgarten 500 500
Rumantsch-Ladin wikiproject 2'500 2'500
SNL 25'000 25'000
Offline dissemination CHF 27'000 CHF 14'000
Non Tech Events 2'000 2'000
Offline Tech events 5'000 5'000
Online/printed guides 7'000 3'000 no design preparation cost
Offline package 10'000 4'000 less package sent
Partnerships development 1'500 - only staff time
Professional Offer 1'500 - only feasibility analysis
Education CHF 7'600 CHF 4'500
Wikimedia internship - Smith College 1'600 - postponed
Wikivillage (aka WikiCity) 3'000 3'000
WikiTour 3'000 1'500 Reduced scope, only in places where they do not charge for the exhibition
The Alps (10 000 CHF)
Wikiseason CHF 5'000 CHF 10'000
Association development (14'500 CHF)
Board training 15'000 10'000
staff training 6'000 2'500
Forum Helveticum 500 500
Suisse Culture 1'250 1'250
subtotal activities CHF 307'350 CHF 263'250
Total CHF 904'824 CHF 757'600

HIGHLIGHTS:

  • Wikipermanences have been a success in two cities during the Q2, and during the Q3 we succeed to negotiate the organization of monthly wikipermanences in three more places in the French part, and two in the german part
  • We decide to financially support one of the most productive Italian Photographer. It can looks a small things, but the individual support for acquisition of material is something that has always create debate in the community, it's so difficult to define what is an acceptable support. We believe that our model of matching fund (not funding the whole material) is a good model to assure the equity. And with more than 4000 pictures upload during the sole Q3, we believe we have a good return of investment.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Commons
  • Wikipedia


GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

Membership
As of 30 September 2014, Wikimedia CH had 474 members, an increase of about 3,55% for the third quarter only.
  • 133 are supportive members and 23 members represent legal entities.
  • 275 (58,02%) are primarily German-speakers, 112 French-speakers (23,63%), 24 Italian-speakers (5,06%), 37 (7,80%) English speakers and 1 Romansh-speaker (0.2%).
  • A little bit less than 72,15% (342) identified as males, but since providing information about gender is not mandatory, this figure may not match the exact reality.

Financial summary[edit]

The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter[edit]

Provide exchange rate used: 0.8987, average rate jan-sept

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
APG CHF 362'000.00 362'000.00 0.00 0.00 362'000.00 400 000 400'000.00 rate according to FDC recommandation
membership fees CHF 15'000.00 5'165.00 2'047.00 1'414.00 8'626.00 16'598.93 9'545.49
Internal fundraising CHF 50'000.00 34'220.00 6'327.00 4'229.00 44'776.00 55'329.77 49'548.92
Exceptionnal CHF 0.00 200.00 100.00 0.00 300.00 0.00 331.98 several for fees training or conference have been run in September but paid in October
External Fundraising CHF 100'000.00 0.00 0.00 27'614.00 27'614.00 110'659.54 30'557.53
Total CHF 527'000.00 401'585.00 8'474.00 33'257.00 443'316.00 583'175.79 490'571.46

* Provide estimates in US Dollars


Spending during this quarter[edit]

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Salaries CHF 374'970.00 82'303.70 95'669.40 107'667.00 285'640.10 417'236.01 317'836.99 76.18%
Other administrative CHF 119'380.00 36'682.36 28'852.53 37'744.00 103'278.89 132'836.32 114'920.32 86.51%
Community Support CHF 175'500.00 40'912.70 88574 8'573.90 59'577.00 109'063.60 195'282.07 121'357.07 62.14% During the Q2 the wire transfer of 80'000 CHF to the WMF for the WMF fundraising has been wrongly imputed in the community budget
Outreach CHF 63'500.00 1'601.30 3'622.86 3'623.00 8'847.16 70'657.62 9'844.40 13.93% WiR salaries will be actually paid in November after the end of all activities at the SNL
The Alps CHF 10'000.00 0.00 0.00 0.00 0.00 11'127.18 0.00 0.00% Wiki4Alps runs in September and most of the cost was staff time
Association sustainibility CHF 14'250.00 651.90 0.00 0.00 651.90 15'856.24 725.38 4.57% the main budget item is the board governance training that has not been planned yet
Total CHF 757'600.00 162'151.96 136'718.69 208'611.00 507'481.65 837'127.00 564'684.15 66.99% anticipated in US is a fix value with exchange rate used during APG application

* Provide estimates in US Dollars


Progress toward this year's goals/objectives[edit]

This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'

Community Support[edit]

Community Support
WMCH Volunteers teaching Wikipedia during a wikipermanence
What are the objectives of this program? Please include metrics.
  • A Micro-Grants committee will manage the financial support requests
    Scholarships for 4 different events (Wikimania, WikiCon)
    20 scholarships distributed
    individual support
  • Participation support: bringing 1 new chapter in the program
  • Meetings of Wikimedians:
    Organizing 15 working group meetings
    meetings every two weeks in Lugano
    Summer Party in Zürich
    Rencontre Suisse romande
    3 Edit Together
    We will organize 12 wiki-expeditions
  • Active support to Wikimedians
    24 accreditations for public events are requested by Wikimedians and processed by WMCH staff
    The WMCH Community Managers will contact all members of the Swiss Projects on Wikipedia
  • WMCH will organize 3 events related to gender gap
  • Valorization of Wikimedians' work
    We will produce flyers to explain the reusage of content from Wikipedia and Commons, and distribute them to the press
    We will create a collection of Pictures Books with photographs realized by Swiss Wikimedians
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Wikipedia Writing Atelier in collaboration with the association FemWiss
  • The microgrants committee of Wikimedia CH awarded 2 grants to 2 volunteers, indirectly benefiting over 30 volunteers.
  • 10 Scholarships for Wikimania 2014 were awarded, not only to people coming from Switzerland, but also to people editing Wikipedia in one of the four Swiss-Languages, coming from a country with no chapter or a chapter not receiving FDC money.
  • Summer Party in Zürich was hosted by user:Sarita98 in Zurich, with 11 Wikipedians/Wikimedians participating
  • 1 photo accreditation successfully processed which resulted in 10 qualitative pictures on Commons
  • Organized 2 events related to gender-gap in September, having 6 and 20 women participating.
  • 2 wikipermanences (break during summer) involving 3 volunteers, 2 WMCH staff, 2 partners staff.
    In October we published a blog post initially published during the Q3 in the internal journal of the BCUL
  • since January 1st, at least 9998 media files have been uploaded on Commons and tagged as supported by WMCH, with a total of 35 featured images, 661 quality images and a global usage of 19918
  • 1 Wikimedian has been sponsored by Wikimedia CH to buy a new camera
Activities conducted.
Pont à Lausanne et Wikipédiens (2014)
  • 2 Diversity Events:
2 Events were organized in Zurich in September in order to attract women to contribute to Wikipedia in Switzerland.
The first event was an Edit-a-thon about "Art&Feminism", organized by a volunteer, having attracted 6 women to participate and a total of 3 volunteers of WMCH to support this Edit-a-thon.
The second event was a Wikipedia-Atelier, which was co-organized by Wikimedia CH and FemWiss, an association of feminist academics. This one-day-long event was attended by 20 women, supported by 1 volunteer and 1 staff member.
These two events laid the ground to build upon a network of German-speaking female Wikipedians in Switzerland in 2015 (similar to the WomenEdit Network in Germany, initiated by Silvia Stienecker and WMDE).
To lay the ground for future events, we reached out to the main women-networks in German-speaking Switzerland (a total of 28 local and nationwide associations, getting a positive feedback of one quarter of the contacted institutions) in order to find partners to co-host future Wikipedia-Workshops/Edit-a-thons/Ateliers with female attendants in order to improve gender diversity among authors in DE:WP.
  • Festicabale:
The summer meeting of the French Wikipedians has been successfully organized in Lausanne. During two days more than 25 Wikipedians from Switzerland and France met in Lausanne for a visit of the old city of Lausanne, a barbecue, a triathlon and a lot of fun. This event give us the opportunity to create contact with the "guide de Lausanne", the association organizing city visit, they change every year their visits offer and are now interested to share under a free license the visits description of the former years.
Category:Festicabales 2014 in Lausanne
  • Mentoring:
Support (mentorship) for 3 new wikipedians editing in four languages (German, French, English and Italian) in order to study their activity and to monitor any potential conflict with the community (first step of the proposed project of observatory for 2016)
  • Survey:
Submission of a survey to the three wikipedians in order to receive their periodical feedback about their "new wikipedian life" and to investigate any potential cause of their leaving from the project
  • Funding Consultation:
Support to 10 Italian speaking Wikipedian/wikimedians explaining how thy can get their project funded by Wikimedia CH or by Wikimedia Foundation (through IEG or PEG)
Providing on Wikipedia the information necessary to complete the cycle of primary education in the languages used by the different education systems. Wikimedia CH is partner specifically of Wikipedia Primary School SSAJRP programme (February 2014-February 2017), a Swiss-South African joint project focusing on the quality of Wikipedia articles related to the South African primary school curriculum. The project relates to Wikimedia CH support to Kiwix and two members of Wikimedia CH are involved in the project in providing feedback. Status of the project and progress.
  • Support to Commons Photographer:
Wikimedia CH decide to help an italian photographer to buy a new camera and a new lens (partial support of 500CHf). The result can be seen in this category and the metrics in the following table. But the story is more than just the numbers, the idea originally came from Ilario Valdelli our Italian Community Liaision, and together with two French speaking volunteers they build up a small meeting in Lausanne, where Sailko should have learn from them some hints to make better pictures in some specific condition. Unfortunately the program has not been fully done but we plan to promote again this scheme next year.
Metrics overview
Metrics Q1 Q2 Q3 Q4 Year-to-date Objective


Category analysis
Number of files online 0 0 4287 1428 5715 '
What worked and what did not?
  • We learned that it is very promising to collaborate with a partner institution to host Edit-a-thons. These partner association have a network with people sharing the same interest. If hosting events with such partner institutions, it's much easier to REACH and attract numerous people.

Any additional details:

Special Report Wikimania 2014[edit]

Sotrify report

Meet-up International Volunteer Support
Co-hosted the pre-conference "International Volunteer Support
during Wikimania 2014 in collaboration with Wikimedia AT & Wikimedia DE in order to enable people being involved in volunteer support to exchange experiences and ideas as well as share best practices. Similar to GLAM or Education, we're intending to establish an international network of "volunteer supporters" and this pre-confernce laid the basis for this future development. A total of 19 people attended the pre-conference.
Wikipedians from Switzerland at Wikimania 2014 in London
Scholarships
10 wikimedians received a scholarship from WMCH, 4 coming from Switzerland, 3 from Italy, 1 from Belgium, 1 from Tunisia and 1 from Cameroun.
Community Village
The community Village has been organized by John Cummings and Stuart Prior from WMUK and Charles Andrès from WMCH. Launch in 2013 from an idea of Nicole Ebber (WMDE) and Charles Andrès (WMCH), the chapter's village gets global in 2014 and renames itself in "community village". For the first time, User groups, chapters, WMF staff and like-minded organization shared a common space to show their activities. At the end, 37 organization were represented in the Community Village.

Pictures upload by the Swiss-French photo group during Q3[edit]

Pictures upload by the Swiss-French photo group during Q3
Date User Description What kind of support was provided by WMCH Comments Report
September_2014 Ludovic Hour Record by Jens Voigt Commons cat WMCH staff obtain the press accreditations
Jens Voigt fans with a card showing the Hastag ShutupLegs
Blog Post
May 2014 Clément, Fanny USO – FCG Commons cat Camera Lens supported by Wikimedia CH
Dug Codjo
Blog post
September 11th, 2014 Clément PCAPH vs CERN CC _ Cricket Commons cat
Bowling training
Blog post
August 2014 Clément , Fanny Us Oyonnax - Stade Français Commons cat
Twenty two metre drop-out
Blog post
August 2014 Clément FIS Sommer Grand Prix 2014 Sommer Grand Prix 2014Commons cat
FIS Sommer Grand Prix 2014 - 20140809 - Young jumping
Blog post
August 2014 Clément Geneva Rugby Cup Commons cat
Sergio Parisse
Blog post
August 2014 Clément, Fabien, Ludo FC Barcelona vs SSC Napoli Commons cat
Stephan Studer
WMCH Volunteer with Press Jacket
Blog post
July 2014 Clément Swiss Open Geneva 2014, Handi Tennis Commons cat
Swiss Open Geneva - 20140712 - Semi final Men - J. Gerard vs S. Houdet
Blog post
2014 Clément Championnat de France de cyclisme handisport 2014 Commons cat
Course en ligne handbike
Blog post

Hosting for other Organisations[edit]

As of today Wikimedia CH provide the following hosting solutions
  • since 2010 Wikimedia Kenya (public Wiki, Mailinglist)
  • since 2011 Wikimedians in Kansai (public Wiki)
  • since 2012 Wikimedia Slovakia (public Wiki, WLM-Website, Mails)
  • since 2012 WCA domains
  • since 2012 QRPedia Mirror (qrpedia.ch)
  • since 2013 Wikimedia Nepal (public Wiki, Board Wiki, Mailinglist)
  • since 2014 GLAM Upload Server (SFTP Service, trusted Commons Crossloading)

Outreach[edit]

Outreach
Short visual guide to explain institutions the use of CC licenses and how to contribute to Wikimedia projects.
  • GLAM
    We will edit and distribute a GLAM brochure
    200 libraries in Romandie
    Providing QRpedia paths to outdoor exhibitions
    1 specific audio guide for blind or visually impaired visitors
    Organizing 10 for-fee trainings
    Organizing one Conference and exhibition day in Ticino
  • Education
    Wikivillage, a contest around Swiss municipalities in partnership with the Lausanne University Library
    Organizing a Wikipedia Tour to all the Swiss Universities and Universities of Applied Sciences to present Wikimedia projects
    Participating to "in-class" courses, with Wikipedia as support
  • Offline Dissemination program
    Creation of online/printed guides targeting specific groups of potential users: guide for prisons, guide for computer experts, guide for NGOs, ... Motto: "Advert best practices"
    Attending non-tech (educational, humanitarian, ...) events
    Continuing our current effort within the tech & Wikimedia communities: Hackathons, Linuxtag, Wikimania, etc.
    Sending an "Offline Package" to other Wikimedia chapters in order to promote the projects within the Wikimedia movement
    Creation of a professional offer including: hardware offer, deployment support, software development, content creation (ZIM files).
    Partnership development will focus on three targets: "Wikipedia in jail", NGO's, Afripedia
    Increase of the number of content available offline (all Wikimedia projects + others).
  • Wikipedian in Residence
    Elaborate a long term partnership
    Upload at least one complete collection
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • GLAM
  • For fee workshop in a Master of Advance Studies, "information science »
  • two attendees contact us afterwards to set-up joint projects for pictures upload on Commons
  • Participation at the BIS congress in Lugano, the annual congress for the swiss libraries
  • Education
  • One for fees conference to all the students of a School in Lausanne, 400 attendees
  • Organization of workshop with all the professor of an applied school fro December 2014, the goal for the school is to set-up pilot experiment where professors use Wikipedia as a common point for cross-disciplinary activities
  • Wikivillage
    Built the contest’s framework & guidelines with volunteers
    Created the website www.wikivillage.ch
    Created press releases and communication documents
    Contacted the media ( coverage in 5 newspaper articles: 20 Minutes Lausanne, 20 Minutes Geneve, Le Matin, La Cote, La Liberte)
    Set up a campaign display in the schools
    Organized meetings with school directors and teachers when possible to encourage participation ( 1 high school onboard: Gymnase de Beaulieu which helps to work out a pilot project before taking it to the next level next year by applying it to the whoe french speaking area)
    Ongoing jury selection for the closing ceremony on the 27th May 2015 (Véronique Avellan, Director of Coordination between School Libraries confirmed)
    Staff working part time dedicated to 35% of her time
  • Offline Dissemination Program:
Hosting a one-week long Hackathon with 4 people participating
Participating at Wikimania and promoting Wikipedia offline at chapters booth and Hackathon
Partnership development: 3 new partners
Increase of the number of content available offline: Prep work to make Gutenberg Library offline available via KIWIX
Activities conducted.
  • GLAM
Conference in Lugano with GGD.
Organizing one Conference and exhibition day in Ticino
Event organized with the Girls Geek Dinners Ticino as standing dinner (24th October 2014) with a conference about the tourism and the cultural and sustainable tourism [1]
The organization team with 90% of women (not wikimedians or wikipedians)
9 speakers (Google, Office of the tourism, University of the Southern Switzerland, etc.)
70% of the costs of the event covered by external funds and sponsorships
90 participants (50% women)
Presentation of Wikimedia and of projects connected with Wikimedia (GLAM, wikivoyage, etc.)
Introduction of the Wikimedia projects to relevant speakers (ie the project manager of the Google maps)
Huge impact in social networks in the Italian linguistic area
Media coverage (one local television, national Swiss radio, two local newspapers)
Documentation for GLAMs
Slides to support the involvement of GLAM (in Italian).
Editing of content related to GLAM on Wikipedia in Italian Progetto GLAM.
  • Education
Building a Network of contacts at Journalistic Schools:
Reaching out to all journalistic schools in german-speaking Switzerland (e.g. MAZ Luzern, Ringier Journalistenschule Zürich, Medienschule St. Gallen, Schule für angewandte Linguistik Zürich) in order to build a network of contact persons and promote Wikipedia courses for the upcoming semesters. As a result of these initiated contacts, the first event is planned for early 2015.
  • Offline Dissemination Program
    • Partnerships:
  • Collaboration with Bookeen
An engineering collaboration with ebook reader manufacturer Bookeen was started (in the scope of the Malebooks project) to be able to offer an offline version of Wikipedia on e-ink devices.
  • Collaboration with eSyllabus
100 tablets pre-loaded with Kiwix & Wikipedia for 3500 students in Addis Ababa Ethiopia
20 tablets pre-loaded with KIWIX and Wikipedia have been shipped to Burkina Faso
  • Collaboration with Ideasbox:
Kiwix is used by the IDEASBOX, a portable library, to give access to Wikipedia in refugees camp
  • Communication
  • Blogpost on Wikimedia Blog by Joe Sutherland:
http://blog.wikimedia.org/2014/09/12/emmanuel-engelhart-inventor-of-kiwix/?utm_source=dlvr.it&utm_medium=twitter
  • Events
  • Wikimania:
Promoting Wikipedia offline and in particular KIWIX Serve at the Wikimedia CH booth in the chapters village during Wikimania as well as participating at the Wikimania Hackathon.
  • Tech
KIWIX Project Gutenberg screenshot
  • Pre-releasing binaries of the next 0.9 (final) release.
  • Make KIWIX more affordable: The support of RaspberryPi was finally merged to thekiwix-plug master branch; this offers new perspectives because the price to create a Kiwix-Plug has dropped to around USD 100.
  • Hackathon: Four developers had a one-week hackathon in Lyon, France to develop an offline version of the Gutenberg library. Team KIWIX is currently polishing the code and planning a soon release; first deployments are planned for late autumn in Africa.
  • A proof-of-concept of a Kiwix iOS app was made, so a first app might be released before the end of the year.
What worked and what did not?
  • We have a backlog of more than 120'000 files to be uploaded from different GLAM partnership (Herbaria and Amoeba), eventually this backlog will be resolved by the usage of the GWToolset when Wikibase will be deployed in Wikimedia Commons. This new feature will allow us to fix one of the main challenge associated with our uplaods, the difference between the initial description of the species and the actual state of the art. Today we cannot give both information, and it's a problem for our GLAM partners, but with the wikibase we will have the solution, that's why we prefer to wait for it, and so avoiding an increase charge of work

Any additional details:

  • Apparently the KIWIX Android App is very popular: A new audience record was reached and Kiwix for Android has won ~200 new users IN ONE DAY only.


The Alps[edit]

The Alps
What to share to contribute to the Alps on Wikipedia.
What are the objectives of this program? Please include metrics.
  • A global contest covering:
    Wiki Loves Earth - June/July
    Wiki Loves Heritage (Monuments and living traditions) - September
  • GLAM partnerships focused on the theme
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Activities conducted.
  • Wiki4Alps contest
The contest Wiki Loves Monuments 2014 has been focused in cultural heritage within the Alps in order to cover the lack of photos of monuments in this area. Considering the reduction of the 50% of the list of monuments, the participation is not decreased proportionally. We supposed to have a decrease in comparison with 2013 but our aim was to have more useful photos and to have a contest to reduce a weaknesses of Commons. Basically the aim has not been the quantity but the quality and the reaction of community has been good. The contest started the 8th September and finished the 9th October and the participation can be considered interesting.
72.532 visits in the website http://www.wiki4alps.ch (September and October)
2714 photos uploaded
153 participants
3 volunteers involved in the selection team (50% of the whole team)
Presentation of the event in the national radio (Italian version)
  • Glam Partnerships
In Switzerland the theme of Alps is like a "passe-partout". The theme facilitate the chapter in communicating to institutions and people on a topic Swiss people appreciate and on a topic with a relevance beyond the Swiss borders. This helps a lot in approaching GLAMs and to create an empathy in the public.
Contact and meeting with the Project Samara in Ticino (supported by the cantonal administration). The aim of the project is to create a repository of metadata to categorize all cultural heritage in Italian Switzerland (books, monuments, archives, photos, etc.).
Contacts with three GLAM around the Alpine space.
Contacts with three Foundations/Associations focused on Alps.
Partnership with the project The Alps on Wikipedia (Switzerland and Italy).
First discussions with other Wikimedia chapters to work together on common project in the frame of the Alpine Space program.
What worked and what did not?
  • Interest. The topic of the Alps triggers interest and it appears to be considered relevant both by people and institutions.
  • Synergies. Focusing on a topic which is relevant beyond national borders facilitates synergies with volunteers and institution in more than one country. We had preliminary discussions with other chapters but we didn't start working jet on a common project. The only project which is already involving two chapters on the topic of the Alps is The Alps on Wikipedia.
  • Background content. It appears that Wikipedia and the Wikimedia projects still lack background content related to the Alps; institutions are not fully documented in any language and simple documentation about WikiGLAM partnerships is not available in all languages. Activities has been implemented to fill this gap.
  • Cross-boarder. Collaborating with GLAMs at the same time in Switzerland and Italy has showed extensive differences in the way institutions work and in the way they expect to be approached. We did not expect that – even in territories using the same language (Italian in Ticino and Italy) and very closed – specific specific communication tools and a different discourse is necessary. Understanding this issue was not obvious and it took some time to reset the approach.

Any additional details:

  • The theme of Alps can have a big impact in Alpine Space and can be a section of thematic project which can receive easily external finds because the same local administrations and the European Union are sensible to this aspect but it is a longtime program because the content in Wikipedia is huge for Italian language but still weak in other languages. Anyway the perception of Wikimedia as partner for projects focused on Alps is considered time by time more valuable.


Association sustainability[edit]

Association sustainability
What are the objectives of this program? Please include metrics.
  • Develop Swiss fundraising
  • Board training/Governance
  • Improve the APG process
  • Implement Program Evaluation & Design
  • Improve the network in Switzerland by joining key associations
  • IT development and management
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Activities conducted.
Graph of the selection of the projects from Italian community to Wikimedia CH divided by final destination
Graph of the selection of the projects from Italian community to Wikimedia CH divided by gender
  • The new APG process has been set up and launched July 1st.
During the summer months July and August we reached out to the swiss communities on all different projects and platforms (DE:WP, FR:WP, IT:WP, META, Twitter, Facebook, Mailinglists) in order to call on these Wikimedians to submit their own idea for a project or an activity. These ideas afterwards influenced the annual plan of Wikimedia CH for 2015 and made sure we build our annual plan for 2015 on the needs and the ideas of our communities.
  • Two different approaches were tested: Whereas on IT:WP the central notice was used to promote the projects among Wikipedia users, in DE:WP mainly personal contacts were activated to collect ideas for projects and activities in 2015. In the absence of French community liaison, we have used only the messages on the mailing list and village pumps.
  • With the central notice on IT
    We received 74 proposals in two weeks (the whole communication has been done in Italian language)
    27 projects considered eligible and aligned with Wikimedia objectives but 9 of them excluded cause the incompatibility/not acceptance of the cc-by-sa, in the shortlist 7 were addressed to the IEG/PEG (mainly project in themes non included in the annual plan of Wikimedia CH), 2 to other foundations, 2 received a withdrew of the proposal and 7 considered valid for the inclusion in the annual plan
    Phone call and mail contacts done with all the submitters
Finally a total of 11 projects from the german-speaking community and a total of 7 (considering also those addressed to microgrant) from the italian-speaking community were approved to be supported/realized in 2015 with the support of Wikimedia CH.
What worked and what did not?
  • The call for project has been really informative and confirmed us that Central Notice is the most powerfull way to communicate with the larger audience of wikimedians editor and wikimedia project user. But it also confirmed us the impact of the community liaison, in two years the number of project proposed during the call for project may have « decreased », but in the same time, more wikipedians proposed project, or asked to be associated with the chapter’s program, with a higher focus on wikimedia project, so we consider we gain in efficiency.

Any additional details:


Lessons learned[edit]

Lessons from this quarter[edit]

A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • The processing of the call for project has been really inspiring and help us to adapt our Volunteer support approach. Starting next winter, we will engage in a deep discussion with our communities about the usage of the central notice to 1) inform the communities about the support opportunities 2) inform the general public about Wikimedia initiatives. Overall the experiment around the call fro project teach us how to best reach the wikimedians and identify their needs.
  • We are especially proud of the support of User:Sailko, we may even have done better if the initial plan would have been realized.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • We do not have major setbacks in term of programs. The delay in uploading the pictures created in our digitization programs is frustrating but legitimate.
  • The few proposal coming from the French communities is also frustrating, but confirmed us that a community liaison was needed.

What factors (organizational, environmental) enabled your success?

  • The presence of the community liaison is definitively an asset, in two years we have seen a significant increase of the number of wikimedians asking for support. We use to highly support few members, while we are now highly supporting several members, in all our three languages.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • This year we identified several challenges associated with third party fundings. The main lesson is that in order to be successful in finding local fundings we need to improve the visibility of our program in term of time and definition. Until this year , Wikimedia CH programs were too much designed as aggregation of small project with short term objectives. This type of programs are not really the type of programs that local fundings agencies are likely too funds, on the contrary of our former positive experience with the Neuchatel Herbarium.

What changes might you make in executing your initiatives into the next quarter?

  • After 18 month of active volunteer support, we have learned a lot that will help us to improve our program. The experience acquire by our community liaison allow us to scale up the program and to be more ambitious in term of number of volunteer supported.

Additional information[edit]

WMF Blogpost about Kiwix

Press coverage[edit]

Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • N/A

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Signature[edit]

Once complete, please sign below with the usual four tildes.