Grants:APG/Proposals/2015-2016 round1/Wikimedia Sverige/Progress report form
Purpose of the report
This form is for organizations receiving Annual Plan Grants to report on their progress after completing the first 6 months of their grants. The time period covered in this form will be the first 6 months of each grant (e.g. 1 January – 30 June of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.
- 1 Purpose of the report
- 2 Global metrics overview – all programs
- 3 Telling your program stories – all programs
- 3.1 Introduction
- 3.2 Access
- 3.3 Use
- 3.4 Community
- 3.5 Enabling
- 3.6 Revenues received during this six-month period
- 3.7 Spending during this six-month period
- 3.8 Compliance
- 3.9 Signature
- 4 Resources
Global metrics overview – all programs
We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and
- Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
- Where necessary, explain the context behind your outcome.
- In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success
For more information and a sample, see Global Metrics.
|1. # of active editors involved||270||445 is the goal for the year. We expect to reach it. Our over performance in "Access" help make up for the gap under "Use" and "Community".|
|2. # of new editors||176||597 is the goal for the year. We expect to reach it.|
|3. # of individuals involved||2,125||5,397 is the goal for the year. We expect that we will reach around 4,500 this year. This is despite the refocus of our projects under "Use" and thanks to the fact that we have participated in more events as part of "Access" than originally envisioned. Also, the photo exhibition that is organized as part of Connected Open Heritage is likely to increase the amount of individuals involved.|
|4. # of new images/media added to Wikimedia articles/pages||751||4,254 is the goal for the year. We expect to reach it.
In total 6,008 media files have been uploaded.
|5. # of articles added or improved on Wikimedia projects||15,055||580,350 is the goal for the year. See explanation under "Access" below.|
|6. Absolute value of bytes added to or deleted from Wikimedia projects||39,366,586||578,867,800 is the goal for the year. See explanation under "Access" below.|
|1. # of active editors involved||237||61 is the goal for the year. We have reached a much larger group of international volunteers from the movement than we initially expected and hence reached much higher numbers.|
|2. # of new editors||144||323 is the goal for the year. So far we have reached slightly less new editors from the educational sector, but a higher number of new users from the GLAM sector. As we have a few classes that will be involved in Q3 and Q4 we expect to reach our goal.|
|3. # of individuals involved||1,844||2,957 is the goal for the year. We expect to reach it with the events and activities we have planned.|
|4. # of new images/media added to Wikimedia articles/pages||69||2,170 is the goal for the year. The first uploads have just been finalized and we have a few events in the pipeline that should help us reach this goal and will work to engage the online community in other ways.
In total 3,340 media files have been uploaded.
|5. # of articles added or improved on Wikimedia projects||14,953||577,575 is the goal for the year. This massive number come from the idea that we will add cultural heritage information to Wikidata, but this work hasn't started yet and might take place in 2017 instead.|
|6. Absolute value of bytes added to or deleted from Wikimedia projects||39,131,574||578,141,000 is the goal for the year. This massive number come from the idea that we will add cultural heritage information to Wikidata, but this work hasn't started yet and might take place in 2017 instead.|
Note: This includes the Wikispeech project which will not have deliverables in line with Global Metrics this year.
|1. # of active editors involved||0||34 is the goal for the year. We expect to engage a few volunteers in our communication work but will probably not reach it with the changes made.|
|2. # of new editors||0||28 is the goal for the year. We expect to engage a few volunteers in our communication work but will probably not reach it with the changes made.|
|3. # of individuals involved||18||912 is the goal for the year. We have refocused the original plan to more external communication instead of events and therefore expect that we will fall short here.|
|4. # of new images/media added to Wikimedia articles/pages||0||86 is the goal for the year. We have refocused the original plan to more external communication instead of events and therefore expect that we will fall short here.|
|5. # of articles added or improved on Wikimedia projects||0||1,030 is the goal for the year. We have refocused the original plan to more external communication instead of events and therefore expect that we will fall short here.|
|6. Absolute value of bytes added to or deleted from Wikimedia projects||0||132,400 is the goal for the year. We have refocused the original plan to more external communication instead of events and therefore expect that we will fall short here.|
|1. # of active editors involved||33||350 is the goal for the year. We have not organized any Wiki Loves * contests so far this year and we expect this number to increase substantially. However, we will likely not reach the goal here.|
|2. # of new editors||32||246 is the goal for the year. We have not organized any Wiki Loves * contests this year and we expect this number to increase substantially. However, we will likely not reach the goal here.|
|3. # of individuals involved||263||1,528 is the goal for the year, and as we have a few larger conferences in Q3 and Q4 we believe that we will reach this goal.|
|4. # of new images/media added to Wikimedia articles/pages||682||1,998 is the goal for the year. We expect to reach this goal as more of the images already uploaded will be added to articles and we expect a number of images from Wiki Loves Monuments to be added as well.
In total 2,668 media files have been uploaded.
|5. # of articles added or improved on Wikimedia projects||102||1,745 is the goal for the year.|
|6. Absolute value of bytes added to or deleted from Wikimedia projects||235,012||594,400 is the goal for the year.|
|1. # of active editors involved||0||This is not the aim with this work.|
|2. # of new editors||0||This is not the aim with this work.|
|3. # of individuals involved||0||Currently only staff, but a few volunteers are interested to work on finding funding and more members later this year.|
|4. # of new images/media added to Wikimedia articles/pages||0||This is not the aim with this work. We have not included images uploaded from events.|
|5. # of articles added or improved on Wikimedia projects||0||This is not the aim with this work.|
|6. Absolute value of bytes added to or deleted from Wikimedia projects||0||This is not the aim with this work.|
Telling your program stories – all programs
Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.
- We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
- Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
- We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
- We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
- You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
During the first half of the year Wikimedia Sverige has had a lot of interesting changes happening. We have a new CEO in place, Anna Troberg. The transition period went well which we believe is due to Anna’s background in similar fields, experience with working with volunteers and communication and a strong commitment from the board, the previous CEO and staff to help with the onboarding.
Furthermore, we have successfully hired two new developers for Wikispeech (Sebastian Berlin) and Connected Open Heritage (Mattias Östmar) as well as a Project Administrator (Eric Luth), who will start in late August. We have also had some organizational restructuring and John Andersson has been promoted to Chief Operating Officer (COO). To introduce the new staff to the movement, as a team building effort and to communicate about a few of our ongoing projects all of the staff members involved in the projects took part at Wikimania.
There has also been a few changes in our board with a new treasurer in place, Sven-Erik Jonsson, who is replacing Holger Motzkau. Elza Dunkels was elected as a new board member. Dunkels is a well-renowned researcher focusing on online culture and how children and teenagers are using the Internet.
The office is also in the midst of change and update. Our IT infrastructure is going through an overhaul and consolidation, to make it easier to maintain and develop further. Some of our software systems are being replaced. The biggest software change is that we are moving away from our current CRM system, CiviCRM, into a to be decided well known and widely used system instead. Another important change is that we are moving away from Drupal in favour of WordPress as a platform for our web page. All of these changes are made to increase efficiency and decrease vulnerability. When the changes are made, we will have an infrastructure and software systems that works better. We will also have moved away from systems that very few people know how to administer to systems that it is easy to find people with the competence to administer, which will make both our everyday job and hiring of new staff significantly easier.
Previous years we have put all focus on executing our different projects as well as possible. This is still crucial, but we believe it is time take it to another level by also putting dedicated effort into two specific areas:
- Visibility through enhanced focus on external communication.
- Understanding of impact through more developed evaluation methods of our work.
We have begun work on emphasizing visibility by rethinking and updating our external communication, both in terms of strategy, tools, platforms and social media channels. This includes work on setting up a new web page, sprucing up our social media presence and intensifying our efforts towards the media. A new set of printed brochures about the organisation and our projects will shortly replace old and outdated ones. An important part of this work is to set up ways to follow up the results and impact of our external communications efforts efficiently.
We believe it is important to develop our understanding of the impact of the work we do and to share those insights with the wider community. We have felt that we have not been able to focus on this as much as we would have liked previous years but believe that we have reached a size where this is starting to be possible. To that end we will focus on establishing a more developed approach to both planning and investigating our work in a scientific manner, this is something that the new COO will be working on. We are currently discussing options of joint efforts with Stockholm University.
|Target||Last year (if applicable)||Progress (at end of Q2)||Projected (end of year)||Comments|
|Access||A.1.1 Enrich the Wikimedia projects with 20 resources, through the creation and distribution of materials and by providing support and performing batch uploads.||N/A||18 out of 20
||Above target: 25||We have reached much better results than expected this year. A lot of GLAMs have been releasing material for the first time, but in very small quantities. But there are a few bigger collections that we expect to be released during the second year as well. The first half of the year we have invested in preparatory work and with onboarding of our new staff members that will work on these new inclusion of new resources in Q3 and Q4. Furthermore, we expect a number of additions of Monuments data onto Wikidata; from new datasets about public works of art; and through OERs through the project This is my area.|
|A.1.2 Increase the quality of the Wikimedia projects by having 100 identified subject experts contribute to the Wikimedia projects with at least 1 productive edit each, through the dissemination of information, maintaining relationships or arranging thematic edit-a-thons.||N/A||110 out of 100
||Above target: 150||The experts are evenly divided between GLAM and university staff. We have established partnerships with institutions and a number of activities with university and research staff will take place during Q3 and Q4 where we will achieve well above our target. We were also hoping to organize some activities as part of the Connected Open Heritage project, but as we have to focus on uploading images and data first this will likely happen as part of the project next year.|
|A.1.3 Involve 10 courses in the Wikipedia Education Program, through educating motivated teachers and providing expertise on the Wikipedia tools for education.||N/A||8 out of 10
||Above target: 11||We already have plans in place for 3 classes to complete their education projects by the end of the year, and we expect our work with training material will trigger a number of educators to contact us already this year about plans for the coming year.|
|A.2.1 To change the norm of free licenses ensure that 10 organisations clearly license their material under free licenses, through workshops and support with information aimed at staff within the organisations.||N/A||4 out of 10
||On target: 10||We have four GLAMs that have changed license on their material as part of the Connected Open Heritage project, and we expect to convince a few more by the end of the year. We also hope for two new national datasets on cultural heritage to be released by that time. We hope that at least Statistics Sweden, but possibly also some municipalities, will move forward with open licensing by the end of the year. Furthermore we hope to convince a few universities or other educational institutions to chose an open license for the material they produce.|
|A.2.2 Extend the network of the chapter with 100 centrally placed people (who can affect the license of materials) and 20 politicians (who can promote the strategic goals of the chapter), through events, new collaborations and direct contact with content owners and like-minded organisations.||N/A||162 out of 100 VIPs
1 out of 20 politicians
|Above target: 200
On target: 20
|Our definition of someone belonging to our network is when they have met a representative of the chapter and staff has some way of contacting them, they have received information about what we do as an organization and how they can reach us. For 2017 we will also include VIPs that have been reached through social media, instead of only including face-to-face meetings (as we do this year). We believe that ongoing interactions through social media is a good strategy to use in Sweden.
Centrally placed people: Partnering the Wikipedia in Education project with the ICT4D project delivers a lot of opportunities and we are scheduling plenty of meetings with decision makers as part of the Connected Open Heritage project. Politicians: We believe that we will reach the politicians through a number of meetings as part of the Public Art – Open Data project and through a set of meetings as part of the project Advocacy 2016.
In order to have Wikimedia projects considered a valid platform for knowledge sharing by an organization our experience is that both the individual staff members and the organization as a whole have to go through a number of steps, and that the context they work in has to be suitable.
Our first three goals within the Access program aim to increase the amount of organizations that work with free knowledge through a bottom-up approach. The last two goals aim to achieve it through a top-down approach to create the legal and political context needed for organizations to move forward with their work around freely licensed resources of different types.
As stated in our application we see their contributions happening mainly in two ways:
- People contribute to the Wikimedia projects within their institutional frameworks, it could e.g. be GLAM staff, researchers or students.
- Resources created elsewhere are put under a free license and can later be included in our projects.
During the first half of the year we have successfully finalized six smaller externally funded projects. Two focused on creating short videos, one on a preparatory report on including terminology in Wikidata, one on batch uploading data, and two on teaching GLAM staff to contribute to Wikipedia.
The Bottom-Up Approach (A.1.1-A.1.3)
Getting organizations started
Different organizations have reached different levels of maturity when it comes to how they look at free knowledge and how they can contribute. Their maturity affect what we can achieve together in a particular timespan, and a large part of our work is focusing on moving them forward to a more thought-through strategy. We focus on partners that have expertise and/or collections that we have identified as relevant for Wikimedia in general or sometime for a particular project.
Our focus on working with different organizations to improve the material on the Wikimedia projects have continued during 2016. Building on our work previous years we are focusing most of our efforts towards data that can be included on Wikidata, media files that can be included on Wikimedia Commons and expert contributions on Wikipedia articles. However, as part of the project Wikispeech we are also in contact with researchers about releasing speech data under a free license. The first step to increase Access is to make the relevant organization understand what the issue is about and why they should care.
For this we have continued our work with creating a number of resources that will help us convincing different organizations (with a focus on GLAMs, national authorities and research groups). We have based this on the experiences we gained over the years from a number of projects with actors in Sweden and abroad.
Developing new and improved material is something we hope will also benefit the global Wikimedia movement as we continue to make it accessible through different channels. With this in mind we have increased our focus on making the material easy to translate and adapt, and had direct contacts with different chapters to both identify what is missing and also to share what we have created. We regularly write in the GLAM and Education newsletters, add information to Meta and blog about our work.
We had two external project grants which allowed us to create a couple of videos to help explain open data. The first one, Open Data – explained in a nutshell, is a general video about what open data is. The video was produced in cooperation with the Simpleshow Foundation in English. The video was quickly subtitled in 7 languages. The second video was targeted towards GLAM institutions, in the form of recorded interviews with some of the most forward thinking members of GLAM staff that we know in Sweden. The idea is that by having them explain what they do and why they do it other organizations will be inspired and move forward faster. We believe that videos will have a real value when creating different OERs available online to attract new groups. Video production is new to our team and there are still a lot of learning to do in this field and we see a need to better coordinate the production of material such as this with other chapters, not the least with the Nordic ones as we work in a very similar context. For this (and other types of cooperations) we have created a new email list where we can share ideas and resources suitable for our Nordic neighbours.
In the beginning of the year we also finalized our project Terminology 3.0, where we were investigating how terminologies developed by government agencies in Sweden could be made available online as linked open data. The final report can be found here. The intention being that this would create a basic understanding of what can be done together with other organizations within this field on Wikidata.
As part of the externally funded project Connected Open Heritage (COH) we are developing a large amount of material that can be used to create interest from GLAM institutions and from national authorities about releasing data and media files. We sent in the final application (in Swedish) in the beginning of the year and in June we sent in our first report for Phase 1 (in Swedish) (+ Attachment (in Swedish)) which was accepted. When we received funding we could start looking for a developer to hire full time for the project (we hired Mattias Östmar) and we also hired John Cummings to work half-time for the project as part of his Wikipedia in Residency at UNESCO. At UNESCO John has been promoting the project, worked on gathering information from the global network, identified internal resources (such as archival material) that could be included in the project, developed material and more.
The material created as part of the project to date can be found on the project portal on Meta and a number of brochures are in production. We have focused a lot of effort on documenting how to conduct a batch upload so that other chapters will be able to replicate our work. After testing it out couple of times we will share the updated version on Wikimedia Commons. As part of COH we have also invested a substantial amount of resources into participating in different events, where relevant actors are participating, presenting our work and inviting them to join the project. We have worked both in Sweden and internationally, in cooperation with local chapters (so far WMCH and WMUK). We have participated in 14 different events since January, of which we have co-organized 9 of them and talked to 885 people that are active in relevant fields. Through this we hope to engage them and to inform them about the work done in this field by the Wikimedia movement. Especially the UNESCO Mobile Learning Week turned out to be a fantastic opportunity to talk to high level officials and representatives of different organizations about our work.
Furthermore we are planning meetings both on- and offline with different GLAM institutions and decision makers in a number of countries all over the world. The goal is to convince them to release information about their cultural heritage, including both data on the immovable cultural heritage and media files depicting the sights. To this end Country Reports have been created for about 20 countries where cultural heritage is at risk, making it easier for us to plan how to convince data owners and GLAM institutions in the countries to share their material under a free license with us. These resources should hopefully be valuable to other projects and organizations which plan to work in these countries.
By mid-2017 we aim to have cultural heritage data from at least 10 more countries collected and added to our projects, the data from the more than 56 countries which have been gathered through WLM added to Wikidata, and over 100,000 media files of cultural heritage uploaded. These are very ambitious goals and we have had to do a lot of preparatory work, including hiring and training a new developer who can work on this. Resources such as an OTRS form for data (with active involvement from WMDE), cultural heritage templates using Wikidata (example in use) (so that we can show how the data will be used thereby communicating the value of making it open), etc. have been created and will benefit other chapters that would like to work on similar projects.
For us outreach in different countries is a great opportunity to engage with new communities globally and to get discussions about free knowledge and open data started in many countries, where there are very few Wikimedians. It is also a way to continue to engage UNESCO in the work done by the Wikimedia movement (as they are one of our project partners). We will work in close cooperation with local Wikimedia organizations and are hoping to be able to assist them with data processing, batch uploads, new marketing and information material, and contacts. We hope that this will help smaller Wikimedia organizations broaden their activities with cultural heritage. However, only part of this work will happen during 2016.
Through Advocacy 2016 we have been working on informing Statistics Sweden (SCB) about what license they should be using for their massive amount of data. They not only produce enormous amounts of data each year, but also work internationally to help build statistical capacity in developing countries. Our hope is that if they adjust their license we could find more ways to cooperate in the future.
Furthermore, we are working on a project called WFD data to Wikidata where we are working with Sweden's five water authorities and with representatives from water authorities in Finland, UK, Norway and the European Environment Agency. The goal for the year is to outline how we can work together in the future in a joint project focusing on bringing open data about water quality into Wikidata. As the data standardized and reported by all European countries there would potentially be a lot of interesting opportunities if we can find a good way forward together. Our involvement in this work is covered with funding from the water authorities.
Our programmatic work in academic settings has progressed with Wikipedia in Education focusing on two strategic target groups; (1) reaching out and training educators in how to contribute to Wikipedia and at the same time benefit from it as a vehicle for learning aligned with the established Wikipedia Education Program; and (2) reaching out and training research and faculty staff in academia in how to contribute efficiently with their expertise adding quality content to Wikipedia.
To reach educators at scale, two significant partnerships have generated quality resources in 2016. At the beginning of the year, we launched a web based open course for educators (blog post in Swedish), hosted and initiated by the Internet Foundation in Sweden. Over 100 educators have already taken the course and we expect many more before the end of the year.
The Swedish National Agency of Education assigned us to co-author an online training module for educators with representatives from Malmö University as part of a national education program developed and endorsed by the National Agency for Education, launched in June. We recognise two significant benefits from this partnership; the first one is the potential of scale when it comes to educators who will learn about Wikipedia and the Education program from a quality resource like this one. The other one is what it means to have the endorsement from a major educational institution like the Education Agency and what it communicates to educators throughout Sweden in terms of Wikipedia as a legitimate and valid vehicle for knowledge sharing and learning in academic settings. It’s recognition we have worked towards for a long time and a major milestone for the Education program and our long term strategic work.
One of the new approaches we have developed in the Education Program this year is to partner up with GLAM institutions to co-develop concepts for high schools to adopt where they can access GLAM expertise and share it on Wikipedia for course credit. One strong example of this approach is our project with the Nordic Museum. A team at the museum (an archivist, a librarian, a digital producer and an educator) are currently curating resources matched with content gaps on Wikipedia to produce thematic packages for students to choose from. Ten teachers have already signed up for the project during the coming academic year. We see this as an exciting cross-over between our work with education and GLAMs, where we can support both GLAM staff and educators to be successful with student editors.
We are also working with GLAMs in the externally funded project This is my area to develop an innovative concept and a method for schools to participate in local cultural heritage and information literacy with students aged 8-19. The results are shared in an Open Educational Resource (OER) for educators and GLAMs to easily use and adapt to their local conditions. So far one class has completed the pilot and the majority of activities are planned for the coming academic year where five more classes are taking part. The GLAMs are the Stockholm digital archive Stockholmskällan, which already has an established education program which the Wikipedia concept will become a part of, and The Swedish National Heritage Board. Apart from Wikipedia, we use Wikimini as one of the platforms and it has already gained some attention. From meeting and training staff at the consultancy firm Lin Education, they are planning a local program with four classes next term. Wikimini has reached a milestone with 2,000 user accounts.
We have continued meeting members of The National Union of Teachers in Sweden who invites us to introduce their members to Wikipedia/Wikimini in education and basic Wikipedia training.
We have learnt that we can grow our network by attending major education conferences and this year we were invited to give a presentation at Mötesplats Open Access to university staff in Stockholm and at the International Science Festival in Gothenburg the audience was approx. 400 people working with science communication. This had a direct effect as we were contacted by a number of universities with relevant requests. On the national level, we were also invited to present the Education Program on national TV, as part of a TV-show focusing on Media and Information Literacy in education.
In March, we hosted the Wikipedia Education Collab in-person meeting in Stockholm, co-organized with the Wikipedia Education Team at the Wikimedia Foundation and members of the Collab. The event was successful and could support the work of the Collab which is focused on supporting Education programs around the world with resources, expertise and mentorship. To have a member from the chapter in the Collab allows us to share and contribute to the international community while hosting the meeting improved our experience in organizing events with international Wikimedians.
Through the project The Value of Free Geographical Data we will investigate what different organizations within the humanitarian aid sector are using open data for, and what their needs are. We believe that there are many overlaps between what they need and what we offer and that there are huge possibilities to develop new types of cooperations. Throughout the year we have been taking part at a number of events, as part of the COH project, where we have met with professional from the humanitarian field – and the mindset is very much in line with that of our movement, in a similar fashion to that of the GLAM and the educational sector. This project will give us, as a movement, a better understanding for what type of geographical data is asked for by the humanitarian aid community. It will also provide a good base for future involvement from these organizations.
Through the externally funded project Diversity on Wikipedia we took a number of norm critical images that were released under a free license and uploaded onto Wikimedia Commons by a few volunteers. This effort did produce an important resource for our projects and also a number of suggestions for how volunteers can continue to create norm critical images. However, it is worth noting is that we do not believe that this effort will lead to more images being uploaded in the future as this was not a donation but a resource we bought.
Getting organizations warmed up
When we have reached a shared understanding with the organizations we usually run a smaller pilot project together. We have focused on having the organization share their existing collections and/or actively contributing with staff time to improve free content within their specific field of expertise.
Currently we are doing smaller pilot projects on batch uploads with four GLAM institutions through Connected Open Heritage: The Museum of Mediterranean and Near Eastern Antiquities and the Museum of Ethnography in Sweden. If successful, both of the museums are planning to release a lot more images from their collections and also possibly organize events together with us. We are also working in close cooperation with Wikimedia Italia on the batch uploads of images from Syria taken by Gruppo Archeologico Romano and Associazione DecArch, two Italian GLAMs. We are also discussing with a few other Swedish GLAMs that we have worked with before and will hopefully identify media files depicting cultural heritage in their collections that we can upload to Wikimedia Commons. We are working with UNESCO to see how their archival collections can be added to Wikimedia Commons both through batch uploads but also through an integration of their new open source media archive that is currently being developed. Furthermore we hope to be of assistance if other Wikimedia organizations are working on getting new and/or updated data for WLM from their national authorities.
We are also batch uploading media files and data from GLAM institutions which have taken the decision to cover our direct costs related to assisting them. We have continued our successful work with batch uploads of images from the Royal Armoury And Skokloster Castle With The Hallwyl Museum Foundation, LSH. So far about half of the expected images for the year have been uploaded, a total of 2,797 files in very high resolution. We also spent some resources migrating our codebase to the Pywikibot framework, both to get a more stable basis and to ensure that our efforts are more easily reusable by the Wikimedia community and other chapters.
An interesting development is the new interest that our work with Wikidata has generated from GLAM staff. Releasing metadata related to their collections is often seen as a smaller initial step as copyright is less of an issue and their financial models do not include such data (unlike media files in some cases). With Nationalmuseum, the national gallery of Sweden, we have connected their register of artists with Wikidata and through this been able to source almost 20,0000 statements (see final report for more details). A list of women artists who are represented in the collection was generated to highlight biographies that are currently missing (the list was used during the ArtsAndFeminism workshop). Also for this work the GLAM institution covered our direct costs.
During the year we have continued our work with the Council of Central Museums, Work With Sounds and Arbetsam, now combined as one project project called GLAM 2016. Nowadays a few of the GLAMs have progressed and are organizing internal and external edit-a-thons mainly by themselves, with us only supporting them sporadically. This is what we have strived for during the last year and we are very happy with this development. We had a workshop with staff at the Nationalmuseum, the national gallery of Sweden, which was a first in a series of edit-a-thons that the museum will organize themselves in the future.
We have also continued with our work of training GLAM staff to contribute efficiently on Wikipedia. The buy-in is bigger than ever before from the Swedish GLAM sector and a few of the museums have decided to cover our costs for teaching their staff. During the first half of the year we have organized events together with the Swedish Air Force Museum to improve articles within their expertise on airplanes and related topics. We also co-organized an event with Riksutställningar, the Swedish Exhibition Agency which is a government agency whose task is to promote development and cooperation within the field of exhibitions. The event took place during the Spring meeting for the Association of Swedish Museums and focused on how GLAMs could work with Wikipedia. Ten museums took a first step and uploaded material during that one event. Two more similar events are scheduled during the second half of the year.
This year, the Wikipedia Education program in Sweden is performing above target. This is due to a number of educators returning with new classes, the Linneaus University for example has successfully completed their fifth annual Wikipedia project in Ecology and Health studies, continued support to this and other courses with focus on retention has proven successful. The major development for the education program is that several PhD courses have joined during 2016, bringing over 50 students to the program while at the same time adding quality content and topic expertise to Wikipedia. Since there is an overlap between students and experts and since many of the PhDs also teach this makes them a very valuable group whom we can efficiently support by training their instructors and institutions. The main part of the PhD courses come from the Swedish University of Agricultural Sciences (SLU), which is a testament to the importance of our long lasting partnership with research and faculty staff whom now see the Wikipedia Education program as a strategy for engaging and educating its own staff.
To improve content with the help of experts we have been working with 9 different research institutions and universities in Sweden for a couple of years. Experts are encouraged to improve Wikipedia articles based on the most important published research in their field. We participate with lectures, training and support such as instructional material and tutorials, and we create user templates so that participating institutions can contribute efficiently and long term.
We have also established a partnership with the Swedish Agency for Health Technology Assessment and Assessment of Social Services (SBU). From initial meetings and guidance they have decided to hire a Wikipedian in Residence (WiR) to help them develop ways to contribute their expertise efficiently on medical topics on Wikipedia. A first edit-a-thon has been organized with 5 of their experts participating. The Wikipedian in Residence is also a volunteer on WikiProject Medicine and did his first part of the residency in June and will continue with support and ongoing activities during the rest of the year.
The project This is my area is a good example that shows that external grants can be used to quickly get new organizations onboard. In 2016-2017 we will be working actively with at least 6 classes (during Spring we worked with one pilot class). We are here also working in close cooperation with two GLAMs.
The Top-Down Approach (A.2.1-A.2.2)
Through the top-down approach we hope to affect the legislative and political context that different content owners are acting within. A larger focus on free knowledge and access to information from politicians are core to our work. We have developed our thoughts on this in our strategy for influencing public opinion.
Getting decision makers started
As part of our project Advocacy 2016 Wikimedia Sverige is supporting the work done by Dimi Dimitrov in Brussels on policy issues relevant for the Wikimedia movement. Dimi is frequently working to introduce our issues to politicians and decision makers in the EU institutions. To cover the cost of this work we are using non-FDC funds.
Nationally, one staff members participated at Almedalsveckan, the largest gathering of Swedish decision makers during the year, to meet and talk to relevant people. This is an event where most of Sweden’s political elite gathers in the same small area for a few days to network, learn about and discuss different issues. Here we could talk with top officials and politicians in a relaxed atmosphere. However, this year we only participated for the latter half of the week (the first part of the week is the more important one) and we had little experience on how it would work. We do believe that there are possibilities to improve the outcome of this event much in the years to come.
Forging more alliances will be important in affecting policy on Freedom of Panorama and we are planning to reach out to a number of actors in the near future to get their stated support during the second half of the year.
We have also been preparing material for our project Public Art – Open Data. During the project we will initiate a first discussion with politician on the municipal level about open data, and how the data created and gathered by their municipality could find further use and value on Wikimedia projects. This way we hope to get the politicians to see the need and value of adopting plans for open data. We are aiming to organize meetings in 50 municipalities during Q3 and Q4 (to a large extent in the region of Stockholm).
Getting decision makers up and running
The joint efforts of European chapters and the community have helped inform the European Commission of issues relevant for our projects. As part of the Advocacy 2016 project we also worked on an in-depth answer to the European Commission’s Publishers & Panorama Consultation on Freedom of Panorama. Our answers were shared with the wider movement so that other Wikimedia organizations could reuse parts of it.
As part of our Wikipedia in Education program we have continued our work with Stockholm University and the International Training Program for ICT4D where we have met and talked with 49 representatives from about 15 countries from the Global South, leaders in the educational sector in their home countries. Like previous years our participation has consisted of two parts: A dinner event at the Nobel Museum where we have presented our work and given an introduction to free knowledge to the participants. This was followed by a practical half-day workshop. Thanks to the work done by the university in advance of our involvement, we can focus on how the participants can start the practical work of using Wikimedia projects as tools to reach their goals.
Our video about open data at GLAM institutions.
Our video about open data.
|Target||Last year (if applicable)||Progress (at end of Q2)||Projected (end of year)||Comments|
|Use||U.1.1 Keep or increase the confidence in Wikipedia in the March 2017 measurement by Mediebarometern through targeted dissemination of information and relationship-building with opinion leaders with a high level of confidence.||N/A||1/2
||Unknown||In the Mediebarometern report 2016, Wikipedia was not included. We will contact the organization and try to convince them to include it in the 2017 report. Otherwise we will not be able to see if our work had any effect in this regard. If they won’t involve Wikipedia next year we will instead focus on the amount of media mentionings that we have had as a proxy. We have invested resources into better tools to track our media presence.|
|U.1.2 Increase the number of page-views on the Wikimedia projects from Sweden with 10% compared with the same month the previous year during the months we have collaborations with media in current contexts.||N/A||An average of -4.8 % of page-views in May-July
||0% increase||We have not had any major collaborations with media but have continuously sent out press releases and increase social media presence. Therefore we are instead comparing each of the months between 2015 and 2016 (starting with May 2015 as a new definition was established that month). However, we cannot say if the numbers indicate a failure on our part or if external factors has had an influence (e.g. Google Knowledge Graph etc.).|
|U.2.1 Decrease the number of bugs in the software through reporting 100% of all verified bugs within one week of being encountered.||100% (30 bugs and 2 translation messages)||100% (8 bugs and 1 translation messages)
||On target: 100% (25 bugs and 5 translation messages)||We have reported all the bugs that we have encountered in the MediaWiki software. We have not included bugs that we have reported in external Wikimedia related tools such as Pywikibot or PAWS.
We expect the amount of bug reports to increase when we dive deeper into the development work for Wikispeech and Connected Open Heritage.
|U.2.2 To make content available for more people, create a functional text-to-speech prototype before the end of the year.||N/A||Prototype under construction
||On target: Prototype ready||We expect to have a functioning prototype ready to showcase, but there will still be plenty of development work left for 2017.|
Knowledge about our projects (U.1.1 and U.1.2)
Through our projects we have had a great amount of positive media attention in the national and international media. Our project Wikispeech had over 60 mentions in international media.
We are expecting a lot of media attention when the court gives its verdict on the Offentligkonst.se case. An initial statement by The Supreme Court in April resulted in more than 60 comments/articles in Swedish media. They were almost exclusively in favour of Wikimedia Sweden's view on the issue at hand. We also expect more media coverage in the local media when we conduct our outreach on open data in 50 different municipalities as part of Public Art – Open Data.
There will also be an increased focus on press releases etc. in the Connected Open Heritage project in the second half of the year when more batch uploads has been finalized. We are also working with Wikimedia Italia on a photo exhibition that will take place in at least three countries, financed through the external grant from Kulturstiftelsen. We hope that this will create awareness about the role free knowledge in general, and the Wikimedia movement in particular, can have in order to digitally preserve cultural heritage that is in danger.
We did not manage to become part of the Eurovision Song Contest in Sweden to the degree that we had hopped for. A volunteer was present and produced a lot of high quality photos. However, we had hoped to get media time through a cooperation with Sveriges Television, but this fell through.
The coverage of our projects in specialized media for the educational sector has been positive, which is something we believe is very important to increase a positive view of our projects long term. We believe that educators on different levels are strong influencers, and that if they give a more nuanced view in the classroom (i.e. instead of saying “don’t use it” they say “this is how you use it”) the students are more likely to have a positive attitude to our projects. We will continue producing specialized (debate) articles on different subjects to increase the understanding of our projects and of free knowledge in general.
For us, social media has been a great way to give a first impression on decision makers and the general public which has helped to organize meetings later on when we have had specific projects in mind. The number of followers on Facebook and Twitter have both increased significantly during the year as a result of us becoming more active there.
Usability of our projects (U.2.1 and U.2.2)
As part of our Bug reporting project bug reports have been made continuously and more staff members are now comfortable with doing this work themselves after we had an internal workshop about it. However, our tech staff is still doing most of the grunt work. In total 8 bugs have been reported in Q1 and Q2 on Phabricator, and one translation issue. We have plans to organize a bug-a-thon for the first time, to teach more volunteers how to report bugs and go through a few of the newer extensions to see what issues we can discover.
The attempt to create a working text-to-speech solution are moving forward as planned. Wikispeech is our first big development project and as such we invested significant time into initial preparations (see our study during our pilot from 2015). We don’t want this to be a one off and are working to get methods in place, whilst also ensuring that our staff has time to really understand the issues more in-depth. This way we hope to be able to work on high impact development projects even more efficiently in the future.
We have actively been using Phabricator for all the work we do since we want to be as transparent as possible and make it easy to get input and feedback from both volunteers and WMF staff. As the core project team is fairly large (about 10 people are involved to some extent, out of which 5 are actively working on the code) there is also a need to coordinate internally. We have also documented our progress on Mediawiki.org and Meta and during Q3 and Q4 we will continue to communicate the project through different channels to raise interest and involve more people.
To get more people and organizations involved in this project and in future development we have presented the project at a number of specialized events and we are extremely thrilled that a conference paper we wrote on the project was accepted at the 9th ISCA Workshop on Speech Synthesis. This is the speech synthesis conference and it only happens every third year. We also participated at both Wikimedia Conference and Wikimania to be able to talk to the wider Wikimedia community.
The software development has moved forward in a good way. We have a new staff member who has had a steep learning curve and who is now picking up speed. Together with our partners, STTS and KTH, we have so far set-up 189 tasks on Phabricator around Wikispeech, closed 17 of them and are working on another 20-ish, some of which are focused on communication and reporting. When it comes to the development we have so far mainly focused on the API (the “wrapper”), the lexicon and the player. We have also created a plan for how to test and evaluate the tools.
Our first report to the funders about Wikispeech was accepted and we are already discussing with them about what direction the development of the extension should look like in future projects following this current one.
|Target||Last year (if applicable)||Progress (at end of Q2)||Projected (end of year)||Comments|
|Community||C.1.1 To make work easier, support will be given 365 times to at least 50 Wikimedians (or others who advocate for free knowledge) with expertise, financial or other resources.||N/A||200 out of 365
82 out of 50
|Above target: 365 times to 90 Wikimedians||We have already surpassed our yearly goal when it comes to the number of advocates for free knowledge supported and we are well underway to reach our very optimistic goal of helping one free knowledge advocate per day.|
|C.1.2 To strengthen the community the chapter will support 50 recurring meetups where 50 Wikimedians participate and that 50% of the respondents to a survey express that these have been community building.||N/A||68 out of 50
||Above target: 100||We have continued supporting meetups in Stockholm and Gothenburg. Both cities have successfully organized the local communities and we had the first Wikicamp in Sweden this summer. We have however not succeeded with expanding the social activities to other cities, despite our efforts that include covering the costs for snacks, communicating about the event and connecting local organizers with local GLAM institutions. We are now considering experimenting with local technology pools to trigger more meetings and also to start looking for new volunteers that would specifically like to help out with this type of event organization.|
|C.2.1 One productive edit from 365 unique users from Wikimedia's underrepresented groups, through activities arranged by the chapter.||N/A||219 out of 365
||On target: 365||We expect to continue our work with targeted efforts toward both women and people from other language communities in Sweden. We currently have no plans to work toward the elderly population this year.|
|C.2.2 250 rolling surviving new active editors that continuously contributes, through the promotion of improved per-conditions on Wikimedia projects.||N/A||6 out of 250
||Below target: 150||Fikarummet is still not operational but we hope to get it up and running during Autumn. The statistic for a few of our projects are not included as we have had issues with Wikimetrics.|
Support to our wider community has included many different aspects, which is possible thanks to staff members with a wide variety of skills and the infrastructure which we have built up during the last years.
Our cooperations with different organizations has also contributed significantly to our success. They often contribute with resources for us to achieve a higher impact with our projects, e.g. through communication, use of venues, sponsoring of prizes for contests etc.
As part of Connected Open Heritage project we have supported Wiki Loves Monuments both through work on the underlying infrastructure and by providing technical help with data preparations for new countries wanting to participate. Through this help Iran, Kosovo and Albania have gotten access to the full range of tools available for Wiki Loves Monuments and other countries such as Belarus and Russia have gotten the help needed to be able to use those tools again after they stopped working. A number of countries has received help with minor issues.
Our Community Support project have continued to execute loans to volunteers from our technology pool at 22 occasions. We also supported volunteers to organize 7 events, gave expert advice to 13 different people, and could give volunteers press accreditation at 3 different events. Our office space has been used by Open Knowledge Sverige, Mozilla Foundation and the Unstraight museum a total of 116 times. This type of support for smaller organizations that are active in the field of free knowledge is something we believe to be important both to create a stronger network between organizations, but also to support them to grow.
We have already reached our goal of supporting 50 different Wikimedians and other Free Knowledge Advocates and are on track on nearly doubling down the amount of people supported this year. We believe that many will come back a number of times more and that we will reach our very optimistic goal of helping one free knowledge advocate per day in average in one way or another.
To boost the community, we have continued with our support for regular events in both Stockholm and Gothenburg. Both cities have seen a series of general regular social events (e.g. wikipubs and wikifikas) and also a series of events specifically designed to diversify our user base. We expect these regular events to continue during the rest of the year, the events for women in Stockholm will however now only be organized on a monthly basis instead of bi-weekly. As there have been two different sets of social events in each city the numbers have quickly added up. As a spin-of to this work we had the first all-female Wikicamp in Sweden this summer, organized by the volunteers in Gothenburg. The camp turned out very successful with high appreciation from participants and a lot of quality material being produced and new volunteers becoming active.
At the beginning of the year, our board decided on a Diversity Policy which is now in place to guide our work for inclusive actions. In the Diversity on Wikipedia 2015 project we have continued to work hard on involving a more diverse group of volunteers and have organized a number of edit-a-thons catering to women and other underrepresented groups, and we will continue to invest in this. This is the third year we have an externally funded project around it and we have learnt a lot and had the chance to experiment. One example of this is that we have managed to add more tools to the Wikimedia event toolbox by setting up a "Wikipedia Bonanza", which is a one-hour collaborative session for beginners to experience Wikipedia editing. Compared to an edit-a-thon, a Wikipedia Bonanza shifts focus from individual production to the group activity and relies on careful facilitation such as visual guides and workshop leader. We shared the concept and the rationale for a Wikipedia Bonanza as one of the Lightning talks during Wikimania's Learning Days in Esino Lario. To engage existing community members in diversifying efforts, we organized a mentorship training day with eleven motivated mentors from different parts of Sweden. The training involved how to employ inclusive actions to support new editors and deal with various editing scenarios online and offline.
We have also prepared a photo collection with photos from well known Swedish photographer Tomas Gunnarsson, who specializes in critiquing both social norms in media and stereotypical photographic portrayal of women. In July the photos will be exhibited at the Royal Castle in Stockholm to highlight the work done. The theory is that non-sexist photos showing a wider diversity of who's represented in free knowledge removes barriers for entry into the community.
Established partnerships in combination with annual global events focused on content gender gap continue to produce successful outcomes, such as Arts and Feminism edit-a-thon, in both Stockholm and Gothenburg.
As our new tech staff members started working later than we had planned we had to delay the technical work with Fikarummet, the Swedish language version of the Teahouse. When we did a more in depth investigation of what needed to be solved we realized that it would take significantly longer than we had originally planned for. Two staff members worked on the technical development and it is now nearly completed. After the development is finalized, during autumn, we need to reach community consensus on who will receive messages, the wording of the invitations, other texts etc. This delay will likely prevent us from reaching our goal for this year, but the upside is that the work should make it easier to add the Teahouse to other language versions of Wikipedia in the future. We hope that we will be able to assist other language versions with the technical part of the activations in 2017 if they wish.
A new addition to the Wikipedia in Education project has been a Somali speaking class of 15 students who collaboratively worked on creating three new articles on Somali Wikipedia (see “Collab Highlight of the Month” April). The project has gained attention from the language teaching community in Sweden and we’re exploring possible partnerships to engage more similar minority classes.
The Wiki Loves * concept has over the years proven to have a positive effect both on attracting a broad variety of new volunteers and as a useful tool to find and develop partnerships with different organizations. This year we are organizing Wiki Loves Monuments 2016 in Sweden for the fifth time, and doing the necessary preparations to join Wiki Loves Earth 2017 and Wiki Loves Food 2017. Work around the Wiki Loves LBTQ/Pride concept took place the first half of 2016 and we experimented with a few concepts and activities as part of the Diversity on Wikipedia 2015 project. We will continue to develop a plan around this activities for next years Pride celebrations in Stockholm.
We know from previous years that our programmatic work with GLAMs and Education brings diversity to the Wikimedia projects. In order to better understand the relationship between programs and gender diversity we have now started to carefully track gender participants, where possible, in all our activities which will provide us with a better an more clear overview.
|Target||Last year (if applicable)||Progress (at end of Q2)||Projected (end of year)||Comments|
|Enabling||E.1 The members of the board shall strive to develop their skills in relevant fields and the office staff shall be given the opportunity to develop their skills.||Board members 0/9
|2 out of 16
||4||Our new board member took part in trainings at Wikimedia Conference in Berlin. One staff member has attended a course.|
|E.2 The association will actively work on communication with key stakeholders, such as the community, the Wikimedia Foundation, the public and opinion leaders.||N/A||N/A
||Active outreach||We continue to contribute to both newsletters, blogs, email list, and on relevant portals on Meta and Outreach.|
|E.3 The chapter will work towards broad and sustainable funding where no donor exceeds 50 %, a doubling of membership, enhance volunteer involvement with 20 % and acquire a 90-account.||
FDC accounted for 57 percent of our funding
|No donor represents more than 50 %
27 out of 519
57 out of 37
Having a 90-account
|FDC is the biggest financier with around 30% or our budget; 350 new members; we have 60 persons involved in volunteer work; we will have a 90-account.||We are unsure if we will be able to double of member base this year.|
Our new board member Elza Dunkels took part in training events at Wikimedia Conference in Berlin which gave a great introduction to the movement. We also took part in organizing one of the workshops there for board members from other chapters. The board are planning to do an inventory of the knowledge they would like to improve during the year in order to identify what trainings are needed professionalize their work.
So far only one member of staff has attended a course – focusing on HR rules for not-for profit organizations. The limited amount of money and time available per person makes it hard to find relevant courses of high quality in Sweden. This is an issue since there is a need to deepen staff expertise in a number of fields and therefore something we are looking into. However, about half of the staff members have identified courses focusing on specific tools that could be used as part of their work, but only in a few cases are they related to core parts of operations.
Our external communication is focusing on the use of newsletters (This Month in GLAM and Education Newsletter), social media, blog posts and press releases where we inform about and highlight interesting parts of the chapter's work.
We have increased the number of followers on Facebook to 1,596 and to 1,852 on Twitter. We have also invested in better tools for handling our press releases, MyNewsDesk, and since the start of the year we have sent out 18 press releases. We expect to increase this number during the second half of the year when more projects have results to share and when a lot of our organizational changes (see the Introduction above) have been finalized.
We have also taken part, with staff and/or board members, at the Wikimedia Conference, where we gave two presentations and held two workshops; at the Wikimedia Hackathon, focusing on technical development and our work with open data; and at Wikimania where we gave a presentation and discussed our work with the global Wikimedia community. Staff members has also continuously worked on sharing lessons learnt on Meta based on the work initiated at these events and through direct contacts with staff at other chapters. Amongst other things we have helped develop the Partnerships & Resource Development portal, the EU portal and the GLAM portal.
This year we have again had requests from museum, to help them share their material with Wikimedia projects, where they covered the majority of our salaries and associated costs for the specific work (as an NGO we cannot make a profit from this work which makes it very cheap for them). We have also had success with more educational institutions covering our costs for travelling to events. This helped us keep our budget smaller, while allowing us to reach more of the country.
We have already reached broad and sustainable funding up until the second half 2017, where no donor exceeds 50 %. Currently FDC is the biggest financier with around 30 % of our budget, with two other major grants each covering more than 20 % each. During the first half of the year the board had taken a decision that we should not apply for external funding with the intent to slow down our growth and stabilize our organization. This situation has made it possible for us to work on larger applications for late 2017 and 2018. The applications are focusing on continuing both Connected Open Heritage and Wikispeech, with a couple of different ideas for major applications within the Wikipedia in Education program and on our work with diversity. We hope that a continuation of the projects will help us to stabilize our efforts in these fields and build on the work already done. The funders of Wikispeech have clearly stated that they are interested in continuing supporting the development also for the second half of 2017 and 2018/19 which is great news as we can plan long term. We have also been invited to develop an EU project focusing on digitizing of different sounds (a continuation of Work With Sounds).
Additionally we have identified some opportunities for suitable grants related to the humanitarian aid sector which we are investigating further. A presentation was given at the Nordic ICT4D Fair where a number of organizations and funders involved in the aid sector took part. We are also looking into organizing more major Wikimedia conferences in Sweden the coming years and are considering applying for the Wikimedia Diversity Conference 2017, the Wikimedia Hackathon 2018, and Wikimania 2019 (as the grand finale).
Our volunteer community has been active again this year. In addition to our volunteer run board of trustees we have had a record number of 57 persons helping us with our projects in different ways. We have seen volunteers join our organization in roles outside of the typical helper at edit-a-thons or go-between with organizations. Volunteers have stepped in and done fantastic work in a number of different types of practically oriented tasks, from being models for our photo exhibition, to activities related to communication and with coordinated work online to organize e.g. media files. We are very happy about this development but still feel that we have a lot of work to do in order to continuously activate volunteers in our work. Especially as we believe that non-traditional volunteer work in our movement should increase – i.e. not only help at events, but with communication, finding new members for the chapter, as trainers that can help online volunteers become better photographers or improve others skills etc. We do however recognize a strong need to have more dedicated staff time invested in preparing the volunteers and continuously identifying different tasks.
We currently have 546 members of the association, up from 519 members in 2015. We are in the midst of preparing mailings to former members and we are also looking into a more active social media approach together with a couple of volunteers (who are working professionally with social media marketing) in order to attract more members. The 90-account, a certification that Wikimedia Sverige is a serious organization with sound economic policies and procedures, has been further investigated and as soon as we have our system for financial management prepared (we are in the process of changing it) we will send in an application. We believe that having a 90-account will help us attract more members as this is something a lot of Swedes take into consideration when they look into which organizations to give money to.
Revenues received during this six-month period
Please use the exchange rate in your APG proposal.
Please, note that the numbers for Q1 and Q2 are rounded to thousands in SEK, due to some minor costs for staff are not yet finalized yet. Table 2 Please report all spending in the currency of your grant unless US$ is requested.
- Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan Memberships SEK 100,000 22,000 10,000 32,000 11,822 3,800 Donations SEK 80,000 68,000 10,000 78,000 9,458 9,200 Interest, misc SEK 15,000 3,000 4,000 7,000 1,773 800 FDC SEK 2,616,000 575,000 551,000 1,126,000 309,264 133,100 We hired a bit later than expected. Swedish Agency for Youth and Civil Society (SAYCS) SEK 219,000 100,000 92,000 192,000 25,890 22,700 Our plans changed after the FDC application and the new anticipated budget is 486,000 SEK for 2016. We expect to spend this. Swedish Civil Contingencies Agency SEK 137,500 3,000 2,000 5,000 16,255 600 We expect to postpone the greater part of the project to 2017. Swedish Post and Telecom Authority SEK 1,000,000 46,000 550,000 596,000 118,220 70,500 We received significantly more external funding for this project than expected for 2016 (2,009,710 SEK). The project started 15 March. The Culture Foundation of the Swedish Postcode Lottery SEK 3,374,900 408,000 388,000 796,000 398,981 94,100 We received a lower than expected sum from the funders for Connected Open Heritage (around 1,000,000 SEK less). We also moved some of the trips and other costs until 2017. However, we expect that these costs for Q3 and Q4 will be higher than during Q1 and Q2. The Royal Armoury SEK 16,000 0 12,000 12,000 1,892 1,400 Bobitek AB SEK 10,000 14,000 0 14,000 1,182 1,700 Other project grants SEK 0 100,000 95,000 195,000 0 23,000 Various small projects we did not expect when we wrote the FDC application.
* Provide estimates in US Dollars
Spending during this six-month period
Please use the exchange rate in your APG proposal.
Please, note that the numbers for Q1 and Q2 are rounded to thousands in SEK, due to some minor costs for staff are not yet finalized yet. Table 3 Please report all spending in the currency of your grant unless US$ is requested.
- (The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan Access SEK 1,211,000 147,000 144,000 F G 291,000 143,164 34,400 24% We received a lower than expected sum from the funders for Connected Open Heritage (around 1,000,000 SEK less). We also moved some of the trips and other costs until 2017. However, we expect that these costs for Q3 and Q4 will be higher than during Q1 and Q2. Use SEK 358,000 46,000 352,000 398,000 42,323 47,100 111% We received significantly more external funding for this program than expected (thanks to the Wikispeech project). We expect to pay around 900,000 SEK in consultancy costs to our project partners this year. Community SEK 311,100 27,000 144,000 171,000 36,778 20,200 55% Operations (excludes staff and programs) SEK 750,350 175,000 172,000 347,000 88,706 41,000 46% Staff total expenses SEK 4,737,950 791,000 963,000 1,754,000 560,120 207,400 37% The hiring process took longer than expected for Wikispeech and Connected Open Heritage but now we have a complete team. We have hired extra staff from Q3 and will therefore increase our spendings. Amount to be added to operating reserves SEK 200,000 0 0 0 23,644 0 0% TOTAL SEK 7,568,400 1,186,000 1,775,000 2,961,000 894,736 350,100 39% N/A
* Provide estimates in US Dollars
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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".
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Resources to plan for measurement
- Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
- Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
- Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.
Resources for storytelling
- WMF storytelling series and toolkit (DRAFT)
- Online workshop on Storytelling. By Frameworks institute
- The origin of storytelling
- Story frames, with a focus on news-worthiness.
- Reading guide: Storytelling and Social change. By Working Narratives
- The uses of the story.
- Case studies.
- Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
- Building bridges using narrative techniques. By Sparknow.net
- Differences between a report and a story
- Question guides and exercises.
- Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
- Developing a strategy
- Collaboration mechanisms
- Knowledge sharing and learning
- Capturing and storing knowledge.
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