Grants:APG/Proposals/2015-2016 round 2/The Centre for Internet and Society/Proposal form

If you need to review the edit instructions you will find them in the editintro.

Use this form if you are eligible to submit a proposal in the current round, to request funding in the current round.
This form must be published on Meta by the proposal submission date for each round to be considered, and no changes may be made after the submission date without staff approval.
This form complements your organization's annual plan, detailed budget, and strategic plan. It won't be considered complete without a detailed budget and strategic plan.
Organizations may apply for a funding period that does not exactly match their fiscal years. Follow the instructions carefully to understand what time period each question refers to.
Refer to the framework, guidance from the Board, and the FDC's recommendations before using this form, so you have an understanding of the Annual Plan Grants process.
Please Email FDCSupport@Wikimedia.org with questions about using the form.

A few terms used in the form:

FDC proposal form terms	Wikimedia terms	Learning & Evaluation terms
Revenue Spending or Expenses Currency requested Staff Long-term contractors Rate of change Annual plan Funding period Fiscal year	Wikimedia strategic priorities Wikimedia project	Global metrics Program Objective Goal Target Needs assessment Logic model Impact

Overview

1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.

CIS-A2K has been actively involved as a catalyst and a facilitator in growing the Wikimedia movement in India. In the last few years CIS-A2K has worked towards creating sustainable programs and building community capacity. CIS-A2K intends to continue its work during the proposed grant period and would continue to focus on five Indian language Wikimedia projects (also known as "Focus Language Area" or "FLA"); Marathi, Kannada, Konkani, Odia and Telugu. The detailed plan of activities and community engagement strategy can be seen here. As an initiative to achieve higher return on investment A2K will be including Tulu-language Wikipedia (Wikimedia projects as well) also in its language plan from this plan period.

During this plan period A2K shall also take additional responsibility of preparing a road map for rethinking collaboration with some of our FLAs. A2K would like to acknowledge the growth of the community and the activity levels of the community during our association and would support the community to independently function in the Wikimedia universe.

CIS-A2K will continue to provide general and need based support to all other Indian language Wikimedia communities beyond the FLA based on the community requests from the Request page and other community consultations. It will also during this work plan initiate discussions with other Indian language Wikimedia communities and projects where collaboration is possible and consider working with these communities as FLA communities.

Community strengthening initiatives will be prioritized in order to address the poor participation of Wikimedians from the Indian sub continent. A2K has rolled out initiatives such as Train-the-Trainer and MediaWiki training, focused edit-a-thons and GLAM activities. A2K would like to continue its efforts in convincing the FLA and other Indian Language communities to directly interact with global entities and other global Wikimedians. A2K is supporting Indian Wikimedians to apply for IEG and PEG, as it raises the visibility of the community members and also of the work done by community.

Though A2K will closely work with the Wikimedia communities and projects it will strive to leverage and participate in other free software and open knowledge initiatives that are mutually beneficial to the Wikimedia projects and communities. A2K has taken part in the Free Software Movement day celebrations, Sunday school events and GLUG Meetups organised by Free Software Movement Karnataka. A2K team members are active contributors and have participated in hack-a-thons and other events organised by Mozilla foundation.

Our institutional partnerships have played a productive role in content donation, content creation, attracting new readers, encouraging editors and collaborating opportunities with existing communities. Be it the press coverage or the general awareness about contributing to Wikimedia projects in Indian languages, the institutional partnerships have been catalysts in real sense. A2K also has incorporated community inputs and redesigned its program implementation and WEPs at its partner institutions. A2K has also organised a review meet-up of all partnering institutions of WEP during the current plan year where issues of design, relevance, buy-in from students and community, customisation of plan.

2. Name, fiscal year, and funding period.

Legal name of organization: The Centre for Internet and Society
Organization's fiscal year: 04/01–03/31
12-month funding period requested: 07/01/16–06/30/17
Currency requested: Indian National Rupees (INR)
Name of primary contact: Tanveer Hasan

3. Amount requested.

Table 1

	Currency requested	US$
Total expenses for the upcoming year	62,412,071	910,313.16
APG funding requested for the upcoming year	10,500,000	153,148.07
Amount of funding received from WMF for the current year	12,000,000	175,026.36

4. How does your organization know what community members / contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?

CIS-A2K regularly does needs-assessment workshops and surveys with special attention given towards the suggestions and feedback provided by the Indic Wikimedia community members. CIS-A2K remains in constant touch with wikimedians (both on and off-wiki) and invites suggestions and feedback both before and after an event. Monthly IRC meetings are also conducted and feedback towards the activities is collected. There is an active community requests page to extend need based support to the Wikimedia communities in India.

5. Please provide a link to your organization's strategic plan and separate annual plans for the current and/or proposed funding period, if you have them. A strategic plan is required.

Table 2

	Completed fiscal year	Current year	Upcoming year
Annual plan (including budget)	July 2014 to June 2015 plan	July 2015 to June 2016 plan	July 2016 to June 2017
Community discussion around annual plan	See here	See here	See here
Annual report (including financial report)	Unavailable Will be available after August 2016	Not required.	Not required.
Strategic plan	April 2014 to June 2015 plan	July 2015 to June 2016 plan	Strategic plan June 2016 - July 2018

Sankey diagram of CIS-A2K strategy 2016-2018 focusing on year 2016-17

Financials: current funding period

The purpose of this section is to give the FDC an idea of how your organization is receiving funds and spending funds toward your current plan. Your current funding period is the funding period now in progress (e.g. 1 July 2015 to 30 June 2016 for most Round 2 organizations). For organizations new to the APG process, your current funding period is the 12 months before your upcoming funding period (e.g. 1 July 2015 to 30 June 2016 for most Round 2 organizations).

Table 2

Financials for the current funding period
Revenues or expenses	Planned (budgeted)		Actual, until one month before the proposal due date		Projected
	Currency requested	US dollars	Currency requested	US dollars	Currency requested	US dollars
Revenues (from all sources)	6,445,060	94,004.62	6,708,165	97,842.14	11,890,120	173,423.71
Expenses	5,445,060	79,419.09	5,708,165	83,256.61	10,890,120	158,838.18

Table 2 notes:

The above figures are estimates as on March 21, 2016. The final audited figures might change, which will be shared in the Impact report form's financial report due for October, 2016.
Revenues includes in kind support in non-monetary way.
It should be noted that most of the revenues are designated grants received from various donors for specific not-for-profit purposes and should not be seen as income/revenue, as per the Indian Income Tax Act.
There is a slight variation from the planned expenses because of the increased staffing in the form of PAs.

Programs: upcoming year's annual plan

This section is about your organization's programs. A program is a defined set of activities that share the same objectives and a similar theory of change. Please share the general goal of each program, and then list the specific objectives that the program will meet. Please do not include information about your organization's operating activities in this section. You may provide information about activities like administration, staff and board training, fundraising, governance, and internal IT in another section or in a supplementary document, but please do not include these activities here as programs.

1. For each program, please include your targets for each of the global metrics in this table. All global metrics are required, but you may list a target of zero if there are metrics you do not expect results for. You are welcome to provide your other metrics in the detailed program section below.

Table 3

Program	(1) # of newly registered users	(2) # of active editors involved	(3) # of individuals involved	(4a) # of new images/media added to Wikimedia articles/pages	(4b) # of new images/media uploaded (optional)	(5) # of articles added or improved on Wikimedia projects	(6) Absolute value of bytes added to or deleted from Wikimedia projects
Overall	1525	349	2643	9720	7515	6370+200,000 folios	9,534,000 + 15 MB
Kannada focus language area	500	110	925	5175	2800	975	5,200,000
Marathi focus language area	410	62	705	3725	2800	775+200,000 folios	1200000+15 MB
Odia focus language area	165	52	213	420	415	770	1814000
Telugu focus language area	450	125	800	500	1500	3850	2,320,000

Table 3 notes:

2. Please list your goals and objectives for each program. Please be sure your objectives meet all three criteria for each program

Be sure the objectives listed are each SMART: specific, measurable, attainable and relevant, and include time-bound targets.
Include both qualitative targets and quantitative targets, and remember to highlight your baseline metrics.
Provide any additional information that is important to our understanding of this program. For example, you may include needs assessments, logic models, timelines, tables, or charts. Share how this program will contribute more broadly to movement learning, or explain how your program aligns with important Wikimedia priorities such as increasing participation and improving content on the Wikimedia projects.

CIS-A2K's SMART workplan strategies 2016-17

Wikipedia Educational Program

Wikipedia Education Program (WEP) has been rolled out by CIS-A2K in several major Indian universities and educational institutions. The program will be expanded to many more institutes in this project plan period. Wikipedia and Wikisource have been used as a pedagogic tool to develop quality content regarding the academic subjects and some other interesting thematic topics in Indian languages. These programs yield in growing content and contributors of the Wikimedia projects. In some of the institutions, focused content generation like gender studies will be part of the plan. Each of the Focus Language Area work plan detail about such activities.

Name of the Institution	Status	Description	Wikimedia project	WMF Strategy Alignment
Christ University, Bengaluru	Ongoing	Content donation	Wikipedia & Wikisource	Improve Quality & Increase participation
SDM College, Ujire	Ongoing	Content generation	Wikipedia	Improve Quality
St Aloysius College, Mangaluru	Ongoing	Content generation	Wikipedia	Improve Quality & Increase participation
Alva’s College, Moodbidri	Ongoing	Content donation	Wikimedia commons	Improve Quality
Mysore University	Ongoing	Content donation	Wikimedia commons	Improve Quality
Tumkur University	Under consideration	Content generation	Wikipedia	Increase reach
Karnataka Janapada (folklore) University	Under consideration	Content donation	Wikimedia commons	Increase reach
University of Horticultural Sciences, Bagalkot	To be approached	Content donation	Wikimedia commons	Increase reach
[Kannada University, Hampi	Under consideration	Content generation	Wikipedia	Increase reach
Mangalore University, Mangalore	Under consideration	Content donation	Wikimedia commons	Increase reach
Andhra Loyola College, Vijayawada	MoU signed and activities are being done	Content generation Content donation	Wikipedia, Wikisource	Increase participation and Improve quality
Potti Sriramulu Telugu University	Primary discussions done, proposed in Telugu Wikipedia & will proceed after community discussion	Content donation Content Generation	Wikisource, Wikipedia	Increase reach
NTR Trust Skill Development center	Primary discussions done, proposed in Telugu Wikipedia & will proceed after community discussion	Content donation	Wikipedia	Encourage innovation and Increase participation
NTR College for Women	Primary discussions done, proposed in Telugu Wikipedia & will proceed after community discussion	Content donation	Wikipedia	Support healthy diversity in the editing community and Increase participation
Krantijyoti Savitribai Phule Women's Studies Centre (KSPWSC), University of Pune	Ongoing	Content Generation	Wikipedia	Support healthy diversity in the editing community and Increase participation
Tata Institute of Social Sciences	Ongoing	Content generation	Wikipedia	Increase participation and Encourage readers to become contributors
SVERI, Pandharpur	Ongoing	Content generation	Wikipedia	Stabilize infrastructure
Sinhgad Instute of Technology & Sciences, Pune	Discussion with faculty is in progress. One Workshop Conducted.	Content generation	Wikipedia & Media-Wiki	Stabilize infrastructure and Increase participation
Jnana Prabodhini, Pune	Discussion with faculty is in progress.	Content generation	Wikipedia	Increase participation
Tilak Maharashtra Vidyapith, Pune	Discussion with faculty is in progress.	Content generation	Wikipedia	Increase reach and Improve quality
Babasaheb Ambedkar Reseach and Training Institute, Pune	Approaching Spokesperson	Content donation	Wikimedia commons	Support healthy diversity in the editing community
ILS Law College, Pune	Approaching Spokesperson		Wikipedia	Support healthy diversity in the editing community and Improve quality
KDK College of Engineering, Nagpur	Approaching Spokesperson	Content generation	Wikipedia	Stabilize infrastructure
Kamla Nehru Kala Mahavidyalaya, Nagpur	Approaching Spokesperson	Content generation	Wikipedia	Increase participation
Mangalore University, Mangaluru	Approached	Content generation	Wikipedia	Increase participation
Karnataka Theological College, Mangaluru	Approached	Content generation	Wikipedia & Wikimedia Commons	Increase reach
St Aloysius College, Mangaluru	Ongoing	Content generation	Wikipedia & Wikimedia Commons	Support healthy diversity in the editing community
Alva’s Education Foundation, Moodbidri	Ongoing	Content generation	Wikimedia commons	Improve quality
SDM College, Ujire	Ongoing	Content generation	Wikipedia	Increase participation and Improve quality

Goal(Plan)

The goal is to approach the above mentioned universities and institutions to conduct workshops, create a network of academicians. CIS-A2K also aims at bringing content under free license that can be used for Wikimedia projects.

Objective(Execution)

Introducing possibilities of assimilating Wikimedia projects with their syllabus in an orientation session
Identifying campus ambassadors to support activities in the college
Involving community members during discussions regarding goal setting, deliverables, timeline and execution plan.
Rolling out customised WEP for the students according to their course plan and skill sets.
Organise workshops at these institutes and train the participants
Creating separate project pages for each engagement
Creation of articles by students
Participation of the community in the review process of articles written by students

Target(Projection)

About 740 new Wikipedians to join Wikipedia
About 1500 new articles and 700 existing articles to be improved.
About 5000 new images/files to be added to commons

Edit-a-thons

Indian Wikimedia communities are facing an uphill task of recruiting new editors and of retaining existing editors. There is an urgent need for a plan/activity that allows seasoned Wikimedians to interact with new Wikimedians and also find references and material which can be used to add content to Wikimedia projects. While generic edit-a-thons might not create enough interest and activity tapping into specific areas of interest has proven to be more effective. A2K would work towards identifying areas in which the particular community would need support. A2K with the help of its partner institutions would support these edit-a-thons by providing resources, reference materials and logistics support. By coupling interest groups and Wikimedians content diversity will increase and will also be helpful in attracting new editors.

Goal (Plan)

To conduct monthly thematic edit-a-thons across FLA. These would be an event of two or three days that allows participants and A2K team members to keep an eye over the quality of articles created and plan further follow-up sessions.

Objective (Execution)

Conduct monthly edit-a-thon. Theme of the edit-a-thon could be divined based on the trending topics or socio-cultural events of the community. This ensures the participation from local audience and community.
Prepare and provide references and citations to the participants for ensuring quality.
Form a special interest group of volunteers and subject experts to improve stub articles, add categories, wikidata and images to articles from their area of interest.
Adopting articles across FLA in order to develop specific articles.

Target (Projection)

About a total of 80 editors are expected to take part in the edit-a-thons.
About 300 thematic articles created/improved.
These edit-a-thons will also help in strengthening the existing community.

Skill Building

Leadership and skills development among Indian Wikimedia communities is one of the important areas which has to be focused upon. Experienced Wikipedians need to be trained on advanced editing skills, knowledge of many technical aspects of Wikimedia projects, creation and editing of templates, availability of many tools and facilities, etc. CIS-A2K aims to fullfil this needs by skill building exercises.

Goal (Plan)

To organise Train a Wikipedian, Train the Trainer, Mediawiki Training and advanced Wikipedia training programs.

Objective (Execution)

Organise Train a Wikipedian program
Organise Train the Trainer program
Organise Mediawiki training program
Organise annual review of Wikipedia in Education initiatives for course correction and discussion of learning

Target (Projection)

About 30 Wikipedians will be trained by Train a Wikipedian program
About 30 Wikipedians will be trained on leadership skills by Train the Trainer program
About 20 Wikipedians will be trained on technical aspects by Mediawiki training
About 25 Wikipedians will be trained by advanced Wikipedia training programs

GLAM activities

Other than WEP, CIS-A2K is working on GLAM projects as well. Here is a list of ongoing and proposed GLAM activities:

Name of the Institution	Status
Alva’s College, Moodbidri	Ongoing
Dalgado Konkani Academy	Proposed
Jagotik Konkani Sangha Sanghotan	Proposed
Thomas Stephen Konkani Centre	Proposed
Maharashrtra Granthottejak Sangha	Ongoing
Kelkar Museum	Proposed
Annamacharya Library Annamacharya Library	Ongoing
Andhra Loyola College	Ongoing
Katha Nilayam	Proposed
Tulu Sahitya Academy	Proposed

Goal

GLAM activities are opportunities for A2K to engage non-wikimedians in contributing towards Wikimedia projects. Many organisations and individuals are not inclined to become Wikimedians themselves but can be persuaded to donate content and images for re-licensing, which can be further used to enrich articles.

Objective (Execution)

To visit Archive, Museums & Libraries for accessing information;
To conduct photo-walks, mapping of archives
To digitise content that has been relicensed to CIS-A2K and incorporate them in Wikimedia projects

Target (Projection)

At least 15 new GLAM projects across all FLAs;
At least 2300 new encyclopedic images to be uploaded on Wikimedia Commons
At lease 500 articles to be created on Wikipedia

Staff and contractors: upcoming year's annual plan

1. Please describe your organization's staffing plan or strategy here, or provide a link to your organization's staffing plan or organogram.

CIS does not have any staff plan and hires staff only based on requirement of different projects. At this point in time we are not sure whether our core funding will increase, decrease or remain the same and therefore we cannot make any plans for staffing outside the project requirements.

2. List of staff by department or function.: You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you will have hired by the end of the current funding period, and staff you will have hired by the end of the proposed funding period.

Table 4

FTEs
Department or function	End of current funding period	End of upcoming funding period	Explanation of changes
Accessibility	1	1	--
Access to Knowledge (Wikipedia)	9	10	One Program Associate for Konkani is being sought for.
Internet Governance	2	2	--
Access to Knowledge (IPR & PT)	3	3	--
Researchers at Work	2	2	--
Admin/Accounts and Support Staff	6	6	There might be replacements but the number would not be changing
Total (should equal the sum of the rows):	23	24

Table 4 notes or explanation of significant changes:

3. How much does your organization project to spend on staff during the current funding period, or in the twelve month period before your proposed grant will start (e.g. 1 July 2015 to 30 June 2016), in currency requested and US dollars?

5,884,320 (INR)

4. How much does your organization expect to spend on staff during the proposed funding period (e.g. 1 July 2016 to 30 June 2017), in currency requested and US dollars?

6,838,792.56(INR)

Financials: upcoming year's annual plan

Detailed budget: upcoming year's annual plan

Please link to your organization's detailed budget showing planned revenues and expenses for the upcoming funding period (e.g. 1 July 2016 to 30 June 2017). This may be a document included on this Wiki (Meta) or a publicly available spreadsheet.

See this budget page for more detailed budget overview.

Revenues: upcoming year's annual plan

1. Does your organization plan to draw on its operating reserves during the upcoming funding period to support its expenses? If so, please provide the amount you intend to draw from your reserves here. This should not be included as revenue in the table below.: Yes. For the core staff salaries and administration costs, the operating reserves might be used.

2. Please use this table to list your organization's anticipated revenues (income, or the amount your organization is bringing in) by revenue source (where the revenue is coming from) in the upcoming funding period (e.g. 1 July 2016 to 30 June 2017). Use the status column to show if this funding is already guaranteed, if you are in the process of requesting funding, or if you are planning to request funding at a later time. Please feel free to include in-kind donations and resources in this table, as applicable, but use the status column to show that they are in-kind resources.

Table 5

Anticipated revenues for the upcoming funding period
Revenue source	Currency requested	US dollars	Status (e.g. guaranteed, application)
McArthur Foundation	4,634,350	67,594.45225	not yet requested
Privacy International (Detecting the controllers)	2,291,890	33,428.43099	guaranteed
Privacy International (Privacy project)	5,729,875.28	83,573.26939	guaranteed
Kusuma Trust	1,00,00,000	145,855.3028	guaranteed
Wikimedia Foundation	9,545,454.55	139,225.5164	application (current)
Total revenues (should equal the sum of the rows):	32,201,570	469,676.9718	-

Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.

Operating reserves: upcoming year's annual plan

Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.

1. How much does your organization plan to have in operating reserves by the end of the current funding period?: 425,470.41
2. How much does your organization plan to have in operating reserves by the end of the upcoming funding period?: 456,602.40
3. If your organization plans to use FDC funding to increase your reserves in the upcoming funding period, how much FDC funding will your organization use to build reserves?: ~~15,319.5 (10% of the Total funding)~~ 0

Expenses: upcoming year's annual plan

1. Expenses by program (excludes staff and operations).: Program expenses are the costs associated specifically with your organization's programs. These costs do not include operating expenses or staff salaries, which will be described in separate tables. For example, program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.

Table 6

Program	Currency requested	US dollars
Wikipedia Educational Program	993,000	14,483.43
Edit-a-thons	1,043,000	15212.71
Skill Building	1,303,000	19,004.95
GLAM activities	1368000	19953.01
Miscellaneous	48,661.99	709.76
Total program expenses (should equal the sum of the rows)	4,755,661.99	69363.85

Table 6 notes: If your organization has significant funding other than FDC funds for specific programs, please make a note of that here.

There was a table 6 with all program expenses included. But this proposal form contains only 4 of the programs. Hence it is changed accordingly.

2. Total expenses. Please use this table to summarize your organization's total expenses overall.: These are divided into three expenses categories: (1) staff expenses from Table 4 (including staff expenses for both staff working on programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.

Table 7

Expense type	Currency requested	US dollars
Program expenses (total from Table 7, excludes staff)	4,755,661.99 ~~5,771,661.99~~	69363.85 ~~84,182.75071~~
Operations (excludes staff and programs)	7,247,020 0	105,701.63 0
Upcoming staff total expenses (from Table 4)	6,838,792.56 ~~360,000~~	99747.41 ~~5,250.7909~~
Amount to be added to operating reserves (if applicable)	0 ~~954,545.45~~	0 ~~13,922.55156~~
Total expenses (should equal the sum of the rows)	18,841,474.55 ~~19,857,474.5527,898,227.44~~ ~~7,086,207.44~~	274,812.89 ~~289,631.79~~ ~~406,910.44~~ ~~103,356.0932~~

Table 7 notes:

The upcoming staff costs was read as "Upcoming staff" cost and so a correction is made
No operating reserves are being drawn from WMF, hence striking it to 0.
Totals have been changed accordingly.

Verification

Please enter "yes" or "no" for the verification below.

The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. Grants for such activities (when permitted under U.S. law and IRS regulations) should be sought from the Wikimedia Foundation Project and Event Grants Program .

I verify that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities	Yes

Once this proposal is complete, please sign below with the usual four tildes.

Lahariyaniyathi (talk) 16:29, 31 March 2016 (UTC)

Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.