Grants:APG/Proposals/2015-2016 round 2/The Centre for Internet and Society/Proposal form

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If you need to review the edit instructions you will find them in the editintro.

  • Use this form if you are eligible to submit a proposal in the current round, to request funding in the current round.
  • This form must be published on Meta by the proposal submission date for each round to be considered, and no changes may be made after the submission date without staff approval.
  • This form complements your organization's annual plan, detailed budget, and strategic plan. It won't be considered complete without a detailed budget and strategic plan.
  • Organizations may apply for a funding period that does not exactly match their fiscal years. Follow the instructions carefully to understand what time period each question refers to.
  • Refer to the framework, guidance from the Board, and the FDC's recommendations before using this form, so you have an understanding of the Annual Plan Grants process.
  • Please Email FDCSupport@Wikimedia.org with questions about using the form.

A few terms used in the form:

FDC proposal form terms Wikimedia terms Learning & Evaluation terms

Overview[edit]

1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.

CIS-A2K has been actively involved as a catalyst and a facilitator in growing the Wikimedia movement in India. In the last few years CIS-A2K has worked towards creating sustainable programs and building community capacity. CIS-A2K intends to continue its work during the proposed grant period and would continue to focus on five Indian language Wikimedia projects (also known as "Focus Language Area" or "FLA"); Marathi, Kannada, Konkani, Odia and Telugu. The detailed plan of activities and community engagement strategy can be seen here. As an initiative to achieve higher return on investment A2K will be including Tulu-language Wikipedia (Wikimedia projects as well) also in its language plan from this plan period.

During this plan period A2K shall also take additional responsibility of preparing a road map for rethinking collaboration with some of our FLAs. A2K would like to acknowledge the growth of the community and the activity levels of the community during our association and would support the community to independently function in the Wikimedia universe.

CIS-A2K will continue to provide general and need based support to all other Indian language Wikimedia communities beyond the FLA based on the community requests from the Request page and other community consultations. It will also during this work plan initiate discussions with other Indian language Wikimedia communities and projects where collaboration is possible and consider working with these communities as FLA communities.

Community strengthening initiatives will be prioritized in order to address the poor participation of Wikimedians from the Indian sub continent. A2K has rolled out initiatives such as Train-the-Trainer and MediaWiki training, focused edit-a-thons and GLAM activities. A2K would like to continue its efforts in convincing the FLA and other Indian Language communities to directly interact with global entities and other global Wikimedians. A2K is supporting Indian Wikimedians to apply for IEG and PEG, as it raises the visibility of the community members and also of the work done by community.

Though A2K will closely work with the Wikimedia communities and projects it will strive to leverage and participate in other free software and open knowledge initiatives that are mutually beneficial to the Wikimedia projects and communities. A2K has taken part in the Free Software Movement day celebrations, Sunday school events and GLUG Meetups organised by Free Software Movement Karnataka. A2K team members are active contributors and have participated in hack-a-thons and other events organised by Mozilla foundation.

Our institutional partnerships have played a productive role in content donation, content creation, attracting new readers, encouraging editors and collaborating opportunities with existing communities. Be it the press coverage or the general awareness about contributing to Wikimedia projects in Indian languages, the institutional partnerships have been catalysts in real sense. A2K also has incorporated community inputs and redesigned its program implementation and WEPs at its partner institutions. A2K has also organised a review meet-up of all partnering institutions of WEP during the current plan year where issues of design, relevance, buy-in from students and community, customisation of plan.


2. Name, fiscal year, and funding period.
  • Legal name of organization: The Centre for Internet and Society
  • Organization's fiscal year: 04/01–03/31
  • 12-month funding period requested: 07/01/16–06/30/17
  • Currency requested: Indian National Rupees (INR)
  • Name of primary contact: Tanveer Hasan


3. Amount requested.

Table 1

Currency requested () US$ ()
Total expenses for the upcoming year 62,412,071 910,313.16
APG funding requested for the upcoming year 10,500,000 153,148.07
Amount of funding received from WMF for the current year 12,000,000 175,026.36


4. How does your organization know what community members / contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?
  • CIS-A2K regularly does needs-assessment workshops and surveys with special attention given towards the suggestions and feedback provided by the Indic Wikimedia community members. CIS-A2K remains in constant touch with wikimedians (both on and off-wiki) and invites suggestions and feedback both before and after an event. Monthly IRC meetings are also conducted and feedback towards the activities is collected. There is an active community requests page to extend need based support to the Wikimedia communities in India.


5. Please provide a link to your organization's strategic plan and separate annual plans for the current and/or proposed funding period, if you have them. A strategic plan is required.

Table 2

Completed fiscal year Current year Upcoming year
Annual plan (including budget) July 2014 to June 2015 plan July 2015 to June 2016 plan July 2016 to June 2017
Community discussion around annual plan See here See here See here
Annual report (including financial report) Unavailable
Will be available after August 2016
Not required. Not required.
Strategic plan April 2014 to June 2015 plan July 2015 to June 2016 plan Strategic plan June 2016 - July 2018
Sankey diagram of CIS-A2K strategy 2016-2018 focusing on year 2016-17


Financials: current funding period[edit]

The purpose of this section is to give the FDC an idea of how your organization is receiving funds and spending funds toward your current plan. Your current funding period is the funding period now in progress (e.g. 1 July 2015 to 30 June 2016 for most Round 2 organizations). For organizations new to the APG process, your current funding period is the 12 months before your upcoming funding period (e.g. 1 July 2015 to 30 June 2016 for most Round 2 organizations).


Table 2

Financials for the current funding period
Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected
Currency requested US dollars Currency requested US dollars Currency requested US dollars
Revenues (from all sources) 6,445,060 94,004.62 6,708,165 97,842.14 11,890,120 173,423.71
Expenses 5,445,060 79,419.09 5,708,165 83,256.61 10,890,120 158,838.18

Table 2 notes:

  • The above figures are estimates as on March 21, 2016. The final audited figures might change, which will be shared in the Impact report form's financial report due for October, 2016.
  • Revenues includes in kind support in non-monetary way.
  • It should be noted that most of the revenues are designated grants received from various donors for specific not-for-profit purposes and should not be seen as income/revenue, as per the Indian Income Tax Act.
  • There is a slight variation from the planned expenses because of the increased staffing in the form of PAs.


Programs: upcoming year's annual plan[edit]

This section is about your organization's programs. A program is a defined set of activities that share the same objectives and a similar theory of change. Please share the general goal of each program, and then list the specific objectives that the program will meet. Please do not include information about your organization's operating activities in this section. You may provide information about activities like administration, staff and board training, fundraising, governance, and internal IT in another section or in a supplementary document, but please do not include these activities here as programs.

1. For each program, please include your targets for each of the global metrics in this table. All global metrics are required, but you may list a target of zero if there are metrics you do not expect results for. You are welcome to provide your other metrics in the detailed program section below.


Table 3

Program (1) # of newly registered users (2) # of active editors involved (3) # of individuals involved (4a) # of new images/media added to Wikimedia articles/pages (4b) # of new images/media uploaded (optional) (5) # of articles added or improved on Wikimedia projects (6) Absolute value of bytes added to or deleted from Wikimedia projects
Overall 1525 349 2643 9720 7515 6370+200,000 folios 9,534,000 + 15 MB
Kannada focus language area 500 110 925 5175 2800 975 5,200,000
Marathi focus language area 410 62 705 3725 2800 775+200,000 folios 1200000+15 MB
Odia focus language area 165 52 213 420 415 770 1814000
Telugu focus language area 450 125 800 500 1500 3850 2,320,000

Table 3 notes:


2. Please list your goals and objectives for each program. Please be sure your objectives meet all three criteria for each program
  • Be sure the objectives listed are each SMART: specific, measurable, attainable and relevant, and include time-bound targets.
  • Include both qualitative targets and quantitative targets, and remember to highlight your baseline metrics.
  • Provide any additional information that is important to our understanding of this program. For example, you may include needs assessments, logic models, timelines, tables, or charts. Share how this program will contribute more broadly to movement learning, or explain how your program aligns with important Wikimedia priorities such as increasing participation and improving content on the Wikimedia projects.
CIS-A2K's SMART workplan strategies 2016-17.png
CIS-A2K's SMART workplan strategies 2016-17


Wikipedia Educational Program


Cultivating editors is a primary challenge across Indian Wikimedia projects and A2K aims to build sustainable communities with a balance of seasoned Wikimedians and New Wikimedians.
The initial enthusiasm shown by new editors needs to be carefully nurtured by facilitating opportunities to develop their skills and guidance by seasoned Wikimedians. A2K brings together Wikimedians during its skill building initiatives such as TTT,MWT and Annual review of WEP.
A2K's attempts have been towards encouraging Indian Wikimedians to contribute to all Wikimedia projects. By employing the content A2K has been able to secure under content donation and through WEP initiatives, other Wikimedia projects such as Wikisource, commons.wikimedia.org are being populated.
Contributing to Wikimedia projects results in improvement of language, research skills and provides a global network for collaborative projects. Along with these Wikimedia editors also pick up important life skills (which are crucial in the Indian job market and higher education sector)such as typing in English and Indian languages, participation in global forums, writing output and peer review mechanisms.

Wikipedia Education Program (WEP) has been rolled out by CIS-A2K in several major Indian universities and educational institutions. The program will be expanded to many more institutes in this project plan period. Wikipedia and Wikisource have been used as a pedagogic tool to develop quality content regarding the academic subjects and some other interesting thematic topics in Indian languages. These programs yield in growing content and contributors of the Wikimedia projects. In some of the institutions, focused content generation like gender studies will be part of the plan. Each of the Focus Language Area work plan detail about such activities.

Name of the Institution Status Description Wikimedia project WMF Strategy Alignment
Christ University, Bengaluru Ongoing Content donation Wikipedia & Wikisource Improve Quality & Increase participation
SDM College, Ujire Ongoing Content generation Wikipedia Improve Quality
St Aloysius College, Mangaluru Ongoing Content generation Wikipedia Improve Quality & Increase participation
Alva’s College, Moodbidri Ongoing Content donation Wikimedia commons Improve Quality
Mysore University Ongoing Content donation Wikimedia commons Improve Quality
Tumkur University Under consideration Content generation Wikipedia Increase reach
Karnataka Janapada (folklore) University Under consideration Content donation Wikimedia commons Increase reach
University of Horticultural Sciences, Bagalkot To be approached Content donation Wikimedia commons Increase reach
[Kannada University, Hampi Under consideration Content generation Wikipedia Increase reach
Mangalore University, Mangalore Under consideration Content donation Wikimedia commons Increase reach
Andhra Loyola College, Vijayawada MoU signed and activities are being done Content generation
Content donation
Wikipedia, Wikisource Increase participation and Improve quality
Potti Sriramulu Telugu University Primary discussions done, proposed in Telugu Wikipedia & will proceed after community discussion Content donation
Content Generation
Wikisource, Wikipedia Increase reach
NTR Trust Skill Development center Primary discussions done, proposed in Telugu Wikipedia & will proceed after community discussion Content donation Wikipedia Encourage innovation and Increase participation
NTR College for Women Primary discussions done, proposed in Telugu Wikipedia & will proceed after community discussion Content donation Wikipedia Support healthy diversity in the editing community and Increase participation
Krantijyoti Savitribai Phule Women's Studies Centre (KSPWSC), University of Pune Ongoing Content Generation Wikipedia Support healthy diversity in the editing community and Increase participation
Tata Institute of Social Sciences Ongoing Content generation Wikipedia Increase participation and Encourage readers to become contributors
SVERI, Pandharpur Ongoing Content generation Wikipedia Stabilize infrastructure
Sinhgad Instute of Technology & Sciences, Pune Discussion with faculty is in progress. One Workshop Conducted. Content generation Wikipedia & Media-Wiki Stabilize infrastructure and Increase participation
Jnana Prabodhini, Pune Discussion with faculty is in progress. Content generation Wikipedia Increase participation
Tilak Maharashtra Vidyapith, Pune Discussion with faculty is in progress. Content generation Wikipedia Increase reach and Improve quality
Babasaheb Ambedkar Reseach and Training Institute, Pune Approaching Spokesperson Content donation Wikimedia commons Support healthy diversity in the editing community
ILS Law College, Pune Approaching Spokesperson Wikipedia Support healthy diversity in the editing community and Improve quality
KDK College of Engineering, Nagpur Approaching Spokesperson Content generation Wikipedia Stabilize infrastructure
Kamla Nehru Kala Mahavidyalaya, Nagpur Approaching Spokesperson Content generation Wikipedia Increase participation
Mangalore University, Mangaluru Approached Content generation Wikipedia Increase participation
Karnataka Theological College, Mangaluru Approached Content generation Wikipedia & Wikimedia Commons Increase reach
St Aloysius College, Mangaluru Ongoing Content generation Wikipedia & Wikimedia Commons Support healthy diversity in the editing community
Alva’s Education Foundation, Moodbidri Ongoing Content generation Wikimedia commons Improve quality
SDM College, Ujire Ongoing Content generation Wikipedia Increase participation and Improve quality
Goal(Plan)

The goal is to approach the above mentioned universities and institutions to conduct workshops, create a network of academicians. CIS-A2K also aims at bringing content under free license that can be used for Wikimedia projects.

Objective(Execution)
  • Introducing possibilities of assimilating Wikimedia projects with their syllabus in an orientation session
  • Identifying campus ambassadors to support activities in the college
  • Involving community members during discussions regarding goal setting, deliverables, timeline and execution plan.
  • Rolling out customised WEP for the students according to their course plan and skill sets.
  • Organise workshops at these institutes and train the participants
  • Creating separate project pages for each engagement
  • Creation of articles by students
  • Participation of the community in the review process of articles written by students
Target(Projection)
  • About 740 new Wikipedians to join Wikipedia
  • About 1500 new articles and 700 existing articles to be improved.
  • About 5000 new images/files to be added to commons



Edit-a-thons

Kannada Wikipedia Editathon Mangaluru March 10-13 2016

Indian Wikimedia communities are facing an uphill task of recruiting new editors and of retaining existing editors. There is an urgent need for a plan/activity that allows seasoned Wikimedians to interact with new Wikimedians and also find references and material which can be used to add content to Wikimedia projects. While generic edit-a-thons might not create enough interest and activity tapping into specific areas of interest has proven to be more effective. A2K would work towards identifying areas in which the particular community would need support. A2K with the help of its partner institutions would support these edit-a-thons by providing resources, reference materials and logistics support. By coupling interest groups and Wikimedians content diversity will increase and will also be helpful in attracting new editors.

Goal (Plan)

To conduct monthly thematic edit-a-thons across FLA. These would be an event of two or three days that allows participants and A2K team members to keep an eye over the quality of articles created and plan further follow-up sessions.

Objective (Execution)
  • Conduct monthly edit-a-thon. Theme of the edit-a-thon could be divined based on the trending topics or socio-cultural events of the community. This ensures the participation from local audience and community.
  • Prepare and provide references and citations to the participants for ensuring quality.
  • Form a special interest group of volunteers and subject experts to improve stub articles, add categories, wikidata and images to articles from their area of interest.
  • Adopting articles across FLA in order to develop specific articles.
Target (Projection)
  • About a total of 80 editors are expected to take part in the edit-a-thons.
  • About 300 thematic articles created/improved.
  • These edit-a-thons will also help in strengthening the existing community.



Skill Building

St Aloysius participation in education program male-female diversity
Wikipedia in Education Program Annual Review Participants

Leadership and skills development among Indian Wikimedia communities is one of the important areas which has to be focused upon. Experienced Wikipedians need to be trained on advanced editing skills, knowledge of many technical aspects of Wikimedia projects, creation and editing of templates, availability of many tools and facilities, etc. CIS-A2K aims to fullfil this needs by skill building exercises.

Goal (Plan)

To organise Train a Wikipedian, Train the Trainer, Mediawiki Training and advanced Wikipedia training programs.

Objective (Execution)
Target (Projection)
  • About 30 Wikipedians will be trained by Train a Wikipedian program
  • About 30 Wikipedians will be trained on leadership skills by Train the Trainer program
  • About 20 Wikipedians will be trained on technical aspects by Mediawiki training
  • About 25 Wikipedians will be trained by advanced Wikipedia training programs



GLAM activities

GLAM activities organised and supported by CIS-A2K, a case study in Telugu language

Other than WEP, CIS-A2K is working on GLAM projects as well. Here is a list of ongoing and proposed GLAM activities:

Name of the Institution Status
Alva’s College, Moodbidri Ongoing
Dalgado Konkani Academy Proposed
Jagotik Konkani Sangha Sanghotan Proposed
Thomas Stephen Konkani Centre Proposed
Maharashrtra Granthottejak Sangha Ongoing
Kelkar Museum Proposed
Annamacharya Library Annamacharya Library Ongoing
Andhra Loyola College Ongoing
Katha Nilayam Proposed
Tulu Sahitya Academy Proposed
Goal

GLAM activities are opportunities for A2K to engage non-wikimedians in contributing towards Wikimedia projects. Many organisations and individuals are not inclined to become Wikimedians themselves but can be persuaded to donate content and images for re-licensing, which can be further used to enrich articles.

Objective (Execution)
  • To visit Archive, Museums & Libraries for accessing information;
  • To conduct photo-walks, mapping of archives
  • To digitise content that has been relicensed to CIS-A2K and incorporate them in Wikimedia projects
Target (Projection)
  • At least 15 new GLAM projects across all FLAs;
  • At least 2300 new encyclopedic images to be uploaded on Wikimedia Commons
  • At lease 500 articles to be created on Wikipedia




Staff and contractors: upcoming year's annual plan[edit]

1. Please describe your organization's staffing plan or strategy here, or provide a link to your organization's staffing plan or organogram.

CIS does not have any staff plan and hires staff only based on requirement of different projects. At this point in time we are not sure whether our core funding will increase, decrease or remain the same and therefore we cannot make any plans for staffing outside the project requirements.

2. List of staff by department or function.
You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you will have hired by the end of the current funding period, and staff you will have hired by the end of the proposed funding period.

Table 4

FTEs
Department or function End of current funding period End of upcoming funding period Explanation of changes
Accessibility 1 1 --
Access to Knowledge (Wikipedia) 9 10 One Program Associate for Konkani is being sought for.
Internet Governance 2 2 --
Access to Knowledge (IPR & PT) 3 3 --
Researchers at Work 2 2 --
Admin/Accounts and Support Staff 6 6 There might be replacements but the number would not be changing
Total (should equal the sum of the rows): 23 24

Table 4 notes or explanation of significant changes:

3. How much does your organization project to spend on staff during the current funding period, or in the twelve month period before your proposed grant will start (e.g. 1 July 2015 to 30 June 2016), in currency requested and US dollars?

5,884,320 (INR)

4. How much does your organization expect to spend on staff during the proposed funding period (e.g. 1 July 2016 to 30 June 2017), in currency requested and US dollars?

6,838,792.56(INR)

Financials: upcoming year's annual plan[edit]

Detailed budget: upcoming year's annual plan[edit]

Please link to your organization's detailed budget showing planned revenues and expenses for the upcoming funding period (e.g. 1 July 2016 to 30 June 2017). This may be a document included on this Wiki (Meta) or a publicly available spreadsheet.

Revenues: upcoming year's annual plan[edit]

1. Does your organization plan to draw on its operating reserves during the upcoming funding period to support its expenses? If so, please provide the amount you intend to draw from your reserves here. This should not be included as revenue in the table below.
Yes. For the core staff salaries and administration costs, the operating reserves might be used.
2. Please use this table to list your organization's anticipated revenues (income, or the amount your organization is bringing in) by revenue source (where the revenue is coming from) in the upcoming funding period (e.g. 1 July 2016 to 30 June 2017). Use the status column to show if this funding is already guaranteed, if you are in the process of requesting funding, or if you are planning to request funding at a later time. Please feel free to include in-kind donations and resources in this table, as applicable, but use the status column to show that they are in-kind resources.

Table 5

Anticipated revenues for the upcoming funding period
Revenue source Currency requested US dollars Status (e.g. guaranteed, application)


McArthur Foundation 4,634,350 67,594.45225 not yet requested
Privacy International (Detecting the controllers) 2,291,890 33,428.43099 guaranteed
Privacy International (Privacy project) 5,729,875.28 83,573.26939 guaranteed
Kusuma Trust 1,00,00,000 145,855.3028 guaranteed
Wikimedia Foundation 9,545,454.55 139,225.5164 application (current)
Total revenues (should equal the sum of the rows): 32,201,570 469,676.9718 -


Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.


Operating reserves: upcoming year's annual plan[edit]

Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.

1. How much does your organization plan to have in operating reserves by the end of the current funding period?
425,470.41
2. How much does your organization plan to have in operating reserves by the end of the upcoming funding period?
456,602.40
3. If your organization plans to use FDC funding to increase your reserves in the upcoming funding period, how much FDC funding will your organization use to build reserves?
15,319.5 (10% of the Total funding) 0


Expenses: upcoming year's annual plan[edit]

1. Expenses by program (excludes staff and operations).
Program expenses are the costs associated specifically with your organization's programs. These costs do not include operating expenses or staff salaries, which will be described in separate tables. For example, program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.


Table 6

Program Currency requested US dollars
Wikipedia Educational Program 993,000 14,483.43
Edit-a-thons 1,043,000 15212.71
Skill Building 1,303,000 19,004.95
GLAM activities 1368000 19953.01
Miscellaneous 48,661.99 709.76
Total program expenses (should equal the sum of the rows) 4,755,661.99 69363.85

Table 6 notes: If your organization has significant funding other than FDC funds for specific programs, please make a note of that here.

  • There was a table 6 with all program expenses included. But this proposal form contains only 4 of the programs. Hence it is changed accordingly.


2. Total expenses. Please use this table to summarize your organization's total expenses overall.
These are divided into three expenses categories: (1) staff expenses from Table 4 (including staff expenses for both staff working on programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.


Table 7

Expense type Currency requested US dollars
Program expenses (total from Table 7, excludes staff) 4,755,661.99
5,771,661.99
69363.85
84,182.75071
Operations (excludes staff and programs) 7,247,020
0
105,701.63
0
Upcoming staff total expenses (from Table 4) 6,838,792.56
360,000
99747.41
5,250.7909
Amount to be added to operating reserves (if applicable) 0
954,545.45
0
13,922.55156
Total expenses (should equal the sum of the rows) 18,841,474.55
19,857,474.5527,898,227.44 7,086,207.44
274,812.89
289,631.79 406,910.44 103,356.0932

Table 7 notes:

  • The upcoming staff costs was read as "Upcoming staff" cost and so a correction is made
  • No operating reserves are being drawn from WMF, hence striking it to 0.
  • Totals have been changed accordingly.


Verification[edit]

Please enter "yes" or "no" for the verification below.

The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. Grants for such activities (when permitted under U.S. law and IRS regulations) should be sought from the [[Special:MyLanguage/<tvar|link>Grants:PEG</>]].
I verify that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities Yes


Once this proposal is complete, please sign below with the usual four tildes.


Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.