Grants:APG/Proposals/2016-2017 round 1/Wikimedia CH/Progress report form
Purpose of the report
This form is for organizations receiving Annual Plan Grants to report on their progress after completing the first 6 months of their grants. The time period covered in this form will be the first 6 months of each grant (e.g. 1 January - 30 June of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please constions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.
Global metrics overview - all programs
|1. # Total participants||812 of 1'450 (56%)||The number of total participants can be considered rounded down because we are still waiting numbers for some events connected with the Swiss Archives Days and the recurrent events of Women Edit Wikipedia. We are improving this aspect asking to the speakers and to the organizers to give us an immediate feedback after the event or to take a picture of the event. Unfortunately this metric for offline metric cannot have a tangible and verifiable measure, we rely on what the organizers report.|
|2. # of new editors||213 of 325 (66%)||The number of new editors can be considered rounded down because some GLAM partners are contributing using a single institutional account (GLAM network partners for example) so institutions such as the Federal Archives use only one account although actually the effective individuals are far beyond this number. We are improving this aspect.|
|3. # of Number of content pages created or improved||44'315 of 58'825 (75%)|
|4. Number of partnerships||39 of 32 (121%)||This metrics includes new partnerships and retained partnerships. Basically it calculates all partners involved in a joint event or in a joint projects/activities.|
|5. Number of people reached in Switzerland||604'834 of 885'000 (68%)||All important newspapers and magazines in Switzerland are measured and identified by REMP/WEMF, an independent agency that guarantees the quality of our media and accurate statistics. The "number of reached people” or “readership” indicates the average number of readers for one specific media. To calculate this, Remp has developed an indicator based on a thorough study that is published twice a year. The study contains a survey based on 19’000 interviews of representative people living in Switzerland. It remains the more accurate tool to estimate media impact and readership for Swiss media and foreign media available in Switzerland as per today. For bigger websites we use Alexa metrics (i.e. Wikipedia.org) which is more restrictive (0,5% of the worldwide traffic) than Wikipedia Traffic Analysis (0,7% of the worldwide traffic). For social media we report metrics where there is the opportunity to have a well defined traffic (i.e. Insight of Facebook). In this metric we have not included the traffic generated by the centralnotice on Wikipedia redirecting to the pages of Wikimedia CH hosted in Wikimedia projects (i.e. Wiki Loves Earth or Idea Workshop).|
|1. # Total participants||320 of 500 (64%)||82 + 67 + 54 + 6 + 111|
|2. # of new editors||130 of 150 (87%)||38 + 1 + 91|
|3. # of Number of content pages created or improved||12'774 of 8'500 (150%)||873 + 41 + 10'412 + 1'448|
|4. Number of partnerships||6 of 6 (100%)||2 + 4|
|5. Number of people reached in Switzerland||29'726 of 150'000 (20%)||27'798 + 8'931|
|1. # Total participants||147 of 300 (49%)||112 + 4 + 1 + 18 + 11 + 1|
|2. # of new editors||40 of 50 (80%)||33 + 6 + 1|
|3. # of Number of content pages created or improved||31'506 of 50'000 (63%)||601 + 29'533 + 163 + 84 + 8 + 166 + 951|
|4. Number of partnerships||23 of 9 (256%)||7 + 12 + 1 + 1 + 2|
|5. Number of people reached in Switzerland||301'332 of 150'000 (201%)||227'532 + 71'975 + 1'825|
|1. # Total participants||225 of 500 (45%)||90 + 3 + 12 + 30 + 90|
|2. # of new editors||43 of 100 (43%)||28 + 3 + 12|
|3. # of Number of content pages created or improved||35 of 300 (12%)||4 + 3 + 28|
|4. Number of partnerships||5 of 7 (71%)||1 + 1 + 1 + 2|
|5. Number of people reached in Switzerland||73'776 of 285'000 (26%)||70'000 + 3'776|
Partnerships and Public Relations (metrics)
|1. # Total participants||120 of 150 (80%)||120|
|2. # of new editors||0 of 25||0|
|3. # of Number of content pages created or improved||0 of 25||0|
|4. Number of partnerships||5 of 10||5|
|5. Number of people reached in Switzerland||with all other activities approx. 200'000 of 300'000||200'000|
Telling your program stories - all programs
The year 2017 has been extremely active and fruitful, whereby WMCH did not actually walk on a smooth path but encountered several obstacles which it – in our humble opinion – tackled with professionalism and promising outcomes.
In fact, 2017 started off directly with hosting WMF staff and various EDs from other Chapters for a brainstorming and sharing in terms of Movement strategy; this helped pave the way for future discussions in Berlin.
Shortly afterwards, as an Association, we took the executive decision to invest time and efforts into fundraising/outreach to start better positioning ourselves in the Swiss market which truly has an international and Association-friendly attitude. We hence produced various supporting collaterals and thought about a plan of where we want to go and when. What is more, at various occasions, Kiwix with whom we have signed a Memorandum of Understanding (MoU), proved to be a strong partner when entering into project related discussions. We are happy to report that within a couple of months, we have not only been able to secure substantial funding but also to gain new partners, reach out to people/organizations that could potentially leverage our work and moved a great deal forward.
To name only one example, we were able to further develop our ties with the International Olympic Committee (together with Wikidata) and will hopefully establish a more formal partnership in the near future. We also started to think out of the box by connecting organizations such as Kiwix, OpenBagdes and Wiki2Learn and starting discussions on potential joint projects.
Another highlight this year was the successful collaboration with the VSA-AAS (Association of Swiss Archives) with whom we organized the Swiss Archives day. Unlike in recent years, we were able to conduct events and activities in all parts of Switzerland, the German-, the French-, and the Italian-speaking regions. We are very proud of the achievements in that particular field, underlining not only the diversity in the Swiss context but also that it is possible to join efforts and produce encouraging results.
In addition, GLAM on Tour has also proven to be a stable and well-structured event; we conducted its second edition in Fribourg this year, in two languages (French and German) sitting on the “Röstigraben” and attracted participants from various parts of Germany and Switzerland alike.
Our collaboration with organizations such as ATED and Devox4kids – to name a few – and our dive into the exciting field of education has opened up new target audiences and possibilities as well as a promising outlook for the future. A related strategy will be presented for the next APG round (as it is being finalized right now) as well as a thorough GLAM strategy which was also planned since last year.
Finally, as an organization, we are not only establishing ourselves as a sustainable player in terms of financial resources, but also building up our reputation in the field of free knowledge and as such as a stable and effective Association. In terms of our ICT development, we were not as fast as we hoped to be during Q1 and Q2, but progress is on its way and we are confident to be a major step further in terms of migrating our servers and providing an integrated work environment until the end of the year.
Last but not least, following events and discussions at WMCHs last General Assembly, the Association decided to officially introduce and implement its “Respectful Space Policy”. In future WMCH will thus ensure that all events and discussions that are organized/held by Wikimedia CH or financed via the Association, comply with these rules. WMCH is dedicated to providing a respectful, transparent, and harassment-free space not only at its events but also on its online platforms so that a pleasant environment for focused discussions where contributors engage respectfully can be provided.
In a nutshell, 2017 can be characterized by the following major undertakings:
- Large amount of time and effort invested into recruitment (staff and new Board members) and definition of tasks in order to render operations effective (1 new 60% staff member taking care of GLAM and the German speaking Community; 1 maternity replacement, 1 50% finance officer plus adequate punctual help from consultants in communications, fundraising, strategy)
- Definition of a new GLAM and Education Strategy for the upcoming years which will be presented within the next APG round
- Large and successful efforts in outreach and fundraising with the acquisition of new donors, partners and interested stakeholders
- Large amount of time and efforts put into setting up, implementing and enforcing WMCH’s “respectful space” policy
- Establishment of close ties and relationships with other Chapters and Wikimedia linked organizations/people who are relevant and important for our work here in Switzerland
- Migrating Wikimedia CH in a more scalable and efficient IT infrastructure to help the projects to grow.
Empowering our communities by servicing existing users in our three languages (four with English) the best we can but also approaching new ones (young people, special audiences like for example visually impaired users etc.) has been identified as a key priority for the years to come. Building on the great steps made in 2016 to reach out to various audiences and gather their input, we would like to further effective communication by updating existing and creating new appropriate communication channels (internal and external). Diversity also remains a key component that we continue to successfully drive forward. WMCH defines diversity as addressing:
- The various language communities
- Audiences from various ethnic origins, ages and backgrounds
- Men and women alike
The metrics and the progress table clearly state that community-based activities have received more results than others programs. All metrics are full or have a high percentage of achieved outcome.
These results indicate that the community needed more attention than the past because some conflicts were handled but above all, it was necessary to manage the changes of two community managers, an event that always creates a difficult condition to handle.
These unforeseen situations have affected the progress of some projects in some programs for which it has been decided to work more on certain areas and to reserve the second part of the year to others. These decision has been conditioned also by the consequence of writing the program strategy of some areas (GLAM and Education).
In spite of all, some projects have been consolidated and have produced excellent results (such as those related to photography) while others should be improved (such as microgrants or even some gender-related projects).
Project 1: Diversify communities in CH (F, D, I)
Gender gap: joint effort around a topic
One of Wikimedia CH’s goals is to reduce the gender gap through various online and offline activities. Grouping such activities under a specific purpose, such as gender equality, facilitates partnership with other nonprofits that have the same goal-- joining together efforts and resources to make a greater impact. Reducing the gender gap, in particular, has been a key focus in Switzerland thanks to collaboration with other organizations.
Wikimedia CH is also proud of the fact that the LGBT community has joined these activities, including LGBT members on the board in the past. We are pleased with the support given to the subject which affords a broader view of the gender gap, not only limited to a man-woman dichotomy.
In March, as part of the “Mois de la Contribution,” Wikimedia CH collaborated with Les Sans Pages to organize five edit-a-thons in Geneva. The activities generated a wide impact and involved several partners who helped organize the edit-a-thons in quite different settings: the library of the Musée d'art et d'histoire de Genève (completing our training mandate: librarians can now hold their own Wikipedia workshops); Lestime, a feminist lesbian association; Geneva's Centre de la Photographie; and Le Pavillon Bleu, a cultural center.
The workshops at the library of the Musée d'art et d'histoire de Genève were the result of a partnership that started in 2016. This partnership has led to collaboration with the librarians to train the library staff to be able to teach interested people to contribute to both Wikipedia and to Commons, where they are now adding good quality reproductions of their collections.
The user Yayahval organized two Art+Feminism edit-a-thons in the context of two artistic festivals (Fête du Slip in Lausanne on March 4th and Belluard festival in Fribourg on June 25th). She received support from the festival organizers and closed both edit-a-thons with artistic performances. Many new users discovered Wikipedia, and a few were very interested in continuing to edit Wikipedia to advance gender equality. The participants were compensated the price of their train tickets and Yahyval received money to pay for snacks and stickers, as well as technical support from Wikimedia CH to organize the edit-a-thons.
Another kind of event concerning the gender gap was organized in Lausanne. Femmes juristes suisses, a feminist association of professional women, invited Gabrielle Marie WMCH to give a talk about the gender gap on Wikipedia. About 10 people were present, and they discovered both Wikipedia and a cause in which they might want to invest energy. Talks about organizing a workshop with the same group are ongoing.
In the German area, activities to reduce the gender gap are recurrent in Basel and Zürich inside the project Women edit Wikipedia and are also the result of collaboration with local groups.
Project 2: Engage with and support our communities
Finding needles in a haystack (offline meetings)
During the first half of 2017, Wikimedia CH continued to support meetings among Wikipedians in Switzerland, both by organizing meetings and by supporting meetings organized by Wikipedians through the Wikipedia community pages.
Such meetings are valued by Wikimedia CH as in-person socialization among Wikipedians are not only essential to reducing conflict solving complex problems, but they also allow Wikipedian’s to get to know each other, which can be highly motivational. In Switzerland, the Wikipedian community is split among several languages, so these events help to create an identity a Swiss community. However, each community has its own benefits and challenges. In the German part of Switzerland, which includes 60% of the Swiss population, a more solid community is being built thanks to a broader and richer contributor base. The linguistic communities with a smaller number of contributors have more difficulties, above all the Italian and Romansh areas. In those areas,he community is based on few-- but still very active--Wikipedians.
The key challenge to organizing these meetings is that identifying the Swiss-based Wikipedians among the larger global community of German, French and Italian-speaking Wikipedians is like finding needles in a haystack. Additionally,Switzerland, with more than 24% of the population resident aliens (29% in the UN 2015 report ), has one of the highest ratios of non-naturalized inhabitants in Europe . 10% of the population speaks a native language not among the four official languages, so integration and the socialization in the Swiss Wikipedia community is difficult.
To address this challenge, Wikimedia CH organized for the first time its annual New Year's Brunch to celebrate the anniversary of Wikipedia (15th January) in every major linguistic area in Switzerland (Zurich, Lausanne and Chiasso). While the event provides Wikipedians a great opportunity to socialize every year, this year was particularly inclusive. The event kept the same format as in past years, barring 2016, when some areas opened the event up to the public, including a presentation of Wikimedia projects.
Wikimedia CH also supported meetings organized by German-speaking Wikipedians (organized mainly in the Zurich area), which had on average 10 participants . These meetings, referred to as "Treffen", are organized by the same wikipedians. Wikimedia CH is always represented by one or two members of the Wikimedia CH staff to collect feedback or concerns from the local community.
To support and increase the frequency of those events, Wikimedia CH is considering permanent meeting spaces, created where the community is more active, to help the integration and the socialization around a stable space for recurring meetings. We hope that this space may help to create an identity and the sense of belonging.
Total: 67 participants
Virtual communities (Workshops and online activities)
Despite the heterogeneity of the Swiss population, Wikimedia CH continues to try to organize online or offline editing activities. The organizational challenge around those activities remains connected to the various official languages and linguistic areas.
In the last "Idea Workshop," this problem was identified by members of Wikimedia CH as a priority issue to be solved, but we also considered the high costs connected with translation. In some of the activities carried out at the national level, the use of one language or another prejudices participation opportunities. To address this challenge Wikimedia CH has been trying to find useful models for multicultural activities in recent years and has introduced some solutions to facilitate communication and participation.
For example, Wikimedia CH has supported some activities connected with a specific linguistic area, such as the "Mois de la contribution" for the French community and various workshops for the German community . The German-speaking group will also experience the use of a translation tool during the next July workshop.
In some cases these workshops or events have been organized in collaboration with other association like the event in Neuchâtel with the association Info Entraide with 7 people from the association, who contributed to the creation of a sociology and psychology article .
In other cases, local, monolingual meetings have been organized, such as two French-speaking WikiPermanences, on January 19th, 2017, and on February 16th, at the Library of the University of Lausanne. Both events had an attendance of about 10 people.
At present, therefore, national activities set up as photo competitions (for example, Wiki Loves Earth) produce good results because uploading files to WikiCommons does not require knowledge of a specific language. This is natural because the types of contests set like a Wiki Loves X are meant to be replicated throughout multiple communities without major linguistic problems. While we do our best to ensure events like online editing contests have the same information published in each national language and are communicated to each linguistic community efficiently, it is not always possible or easy. For example, we have organized activities such as Art+Feminism (included in the "Mois de la contribution"), but have not managed to replicate them in each linguistic area. At the moment, the models of the online editing contests need to be reviewed to be applied easily to a multilingual context.
Total: 54 participants, 1 new user and 41 articles and 2 partnerships.
Project 4: Support to photography
A specific community: photographers
Wikimedia Switzerland has a long tradition of supporting photography.
In a multicultural country, visual support of this kind is easier because it does not implicate a strong knowledge of a national language and can be the most inclusive solution for immigrants.
Wikimedia CH’s program of support to photography started in 2012 and has generated a total amount of 142'000 photos.
The strategy of the program consists in supporting photographers by making our shared photo equipment available to them, sponsoring participation to trainings, and financing excursions.
Recently, due to the high cost of photographic equipment, Wikimedia CH has changed this strategy a bit and has focused on two important aspects.
The first is to focus on quality over quantity, supporting fewer, but better, photographers and giving them more support. This approach ensures quality photos and reduces drop-outs rates, while also ensuring more photos from each photographer. Additionally, the program supports various specializations, such as portraits, cultural heritage, drone-use, etc., in order to diversify the types of contributions.
The second change was to no longer use shared photography equipment, but instead to enhance the equipment of each photographer in the program, often sharing the costs of such upgrades with them.
We are noticing that this solution works well and is leading to better results, including at a motivational level. The solution is also more efficient and sustainable for Wikimedia CH as it requires less oversight from our small staff.
To date, Wikimedia CH has supported 6 photographers in 2017 (Sailko, Rama, Softenpoche, Bobo11, Alexey_M., Cassinam).
Total: 6 participants and 10'412 uploads.
Wiki Loves Earth: recruiting good photographers
Wikimedia CH has supported or managed Wiki Loves X initiatives since 2011. Running at least one Wiki Loves X contest per year and using georeferenced banner ads helps identify and increase the amount of Swiss contributors to Commons-- a very heterogeneous community.
Since 2011, Wikimedia CH has been able to better support the photographer community precisely because it has been able to identify people who live or work in Switzerland--or who just love this country.
As a result, we are able to identify the most suitable participants to the program of supporting photography, despite how volatile this kind of users of Commons tends to be.
Following a behavioral analysis, we know that the participants of Wiki Loves X are generally professional or amateur photographers with a great knowledge of photography, and their desire is to win a renowned contest like Wiki Loves X.
For its part, Wikimedia CH has always tried to select the types of subjects to be photographed that could stimulate the fantasy of the photographers. For this reason, we shifted from monuments, which are not always privileged subjects, to nature, specifically to Alpine peaks and lakes. As a result, we saw less mass participation, but more entries from quality photographers and better resulting photos.
Even with less entries, considering the small size of the Wikimedia CH staff, we did not look at the rankings of uploaded photos, but looked instead at quality and focused on the categories in Commons that most needed better photos
This year, the staff also helped one less technology-aware participants to upload her photographs to the competition. (User:Roxaneweb)
Despite a more focused approach, especially in the last competition, Switzerland had a good number of uploaded photos. Our statistics, however, are carried out so as to have a "balanced" comparison so we do not look at the number of uploads in general but at the ratio of "number of uploads/number of inhabitants.” In this case, Switzerland maintains a good position.
Total: 111 participants, 91 new users and 1'448 uploads. 8'931 people reached through Facebook account.
Project 5: Innovation pot
Wikimedia CH has some projects of development of tools or improvement of some processes for 2017 but all those projects have been postponed to the second half of 2017 because Wikimedia CH has planned an IT migration and a change of IT systems since November 2016 until August 2017.
The migration is on going. After a tender process, we have selected two new suppliers of IT services (one for more critical servers and one for the ERP) and we started to re-organize the infrastructure.
This migration is a mandatory action before proceeding to the development because the organization of work of Wikimedia CH is mainly "online" and the use of efficient tools is required. In addition the expectations of GLAM and of the community is becoming bigger and a scalable and secure IT infrastructure (possibly redundant) is required at that point.
In the migration plan Wikimedia CH defined to keep the current data center, but to move more heavy applications and servers in another data center keeping a replication in the old one. The new data center is based on a virtual architecture and can offer a certified data center about security.
An example of a request that has suggested us to proceed before to this migration and after to increase project can be offered by WebDAV to be used with GWToolset. The GLAM network asked to have a more powerful server to speed up the process of uploading and the availability of this server has generated the good metrics of the related project.
This innovation pot will not produce immediately tangible metrics, but it will help other projects to produce more.
|Dormient Activity||Activity not started yet|
|Target||Last year (if applicable)||Progress (at end of Q2)||Projected (end of year)||Comments|
|Project 1: Diversify communities in CH (F, D, I)|
|Follow up on Let’s fill the gender gap:
Sponsoring the catering and room rental of one monthly meeting for the “Les Sans Pages” contributors based in Romandie on an ad hoc demand (max. 12 meetings)
|n/a||n/a||n/a||Despite we have a budget for these activities, “Les Sans Pages” didn't ask for sponsoring.|
|Art & Feminism Events:
||n/a||82 out of 100
||On target.||Wikimedia CH has supported several events of Art & Feminism. The editathon with Gostelli Foundation has been substituted by edit-a-thon with other two partners while the Femmes juristes suisses event has been substituted by a speech.|
|Online Banner Campaign:
Reach a total of 65’000 readers with the banner campaign. Acquire a total of 50 new contributors. Have a total of 50 articles edited.
|n/a||0 out of 50
||n/a||Second half of 2017.|
|Providing a voice to visually impaired and blind users:
Introduction of WikiSource as source of books in two Associations for blind people. Introduction of a technological solution to improve the use of Wikimedia projects for blind people. Creation of a working group recruiting volunteers from Wikimedia communities to work around the problem.
|n/a||n/a||n/a||Second half of 2017. We are looking for partnerships.|
|Project 2: Engage with and support our communities|
||1 Community survey on December 2016||0 out 150
||n/a||Second half of 2017.|
|Content monitoring tool:
In order to reach our strategic goals in terms of supporting the community and the use of technology to reach this goal, a study of feasibility will be conducted within a period of 3 months to define clear requirements. At the end of Q2 2017, a first release of a community monitoring tool targeting a smaller linguistic community in Switzerland will be released. The three following months will be dedicated to revisit the quality and to fix eventual bugs. As WMCH is already working around a tool for statistics targeting GLAM, the software code, the architecture and the know/how of that project will be reused for this one.
|n/a||n/a||n/a||Second half of 2017. During the first half of 2017 we migrated the data center. Considering that the team of evaluation & metrics is developing a similar tool, we are looking to re-adapt it.|
|Community enablement through adequate and timely information:
Reorganization of Wikipedia.ch and first release of the portal (using Wikimedia API) at the end of 2017. Plan of communication to relaunch the Wikipedia.ch portal at the end of 2017.
|n/a||n/a||n/a||Second half of 2017. During the first half of 2017 we migrated the data center.|
A total of 25 scholarships shall be granted in 2017.
|21||3 out of 25
||Slightly below||The scholarships are released in general in the second half of 2017 where there are the majority of events. Three scholarships have been released for Hackathon in Wien.|
A total of 22 micro grants are available in 2017.
|14||4 out 22
||Slightly below||We have released few microgrants because the community has received more support using other projects (i.e. Gender gap).|
|Enable offline reunions & meetups:
||12||6 out of 12
||On target||In the second quarter we have organized the Idea Workshop at the national level in addition to the linguistic meetings.|
|Project 3: Community Innovation: Building a tech community of individuals and of companies|
|Building a tech community of individuals and of companies:
||n/a||0 out 1
||n/a||The event will be held at the end of August. Wikimedia CH has been accepted like sponsor and member of the jury.|
|Project 4: Support to photography|
Treat 25 volunteers’ requests in 2017.
|n/a||0 out 25
||Below||No request have been received.|
Upload 3’000 photos “Supported by Wikimedia CH” in 2017.
|5'000||10'412 out 3'000
||Highly above target||10'412 have been uploaded.|
||79||111 out 100
||Above target||1'448 photos have been uploaded by 111 contributors.|
Within the WMF, but also in other Chapters, it can be seen that more and more GLAM partnerships, activities and support are being prioritized. In the past years, WMCH has already begun to extend its help and further collaboration in terms GLAM outreach and partnerships to face the increasing demand of collaboration. Currently, there is an excellent initiative encompassing many of the major institutions in CH that has a great potential for expansion and quality work, going beyond the usual Wikipedian in residence model. In addition, new statistic/administrative tools are being looked at which have definitely a great potential to be used in other countries.
Generally speaking, the GLAM landscape in Switzerland is composed of many large institutions as well as a patchwork of smaller but nevertheless dynamic institutions. The universe of these institutions creates a high density of cultural heritages which are now facing change management for technological innovation. These small museums, galleries and cultural entities are very distinctive from the canonical GLAM as they help preserve a precious and singular heritage. WMCH therefore believes that here also, there is a major potential in terms of development and impact to be achieved in that particular field, sometimes even linked to education or to the technological innovation. More regional/international collaboration could also possibly be a very interesting way of promoting these excellent initiatives and work further.
The metrics and the progress table clearly define that the 2017 has been an important year where GLAM institutions referred to Wikimedia CH as an important partner. Wikimedia CH has been a close partner to GLAM institutions for many years. We are the only non-GLAM member of a loose association of GLAM institutions which includes the National Archives, the National Library (both in Bern), the Museum of History in Basel, the ETH Library in Zurich, the Diplomatic Documents of Switzerland (DODIS), the Verkehrshaus (Swiss Museum of Transports) in Luzern, SBB Historic in Brugg-Windisch, and many others. Over the course of the year we get many inquiries from GLAM institutions for collaboration to their events, which we explore when they are possible and relevant to Wikimedia's mission.
The metrics are filled with a lot of effort done by GLAM institutions with the support of Wikimedia CH and this condition leads to an important reflection about how to work optimally to support this trend. In 2017, Wikimedia CH is also writing the strategy for GLAM as a result of their experience. Hopefully, this strategy can help us to define areas and ways to work more effectively.
Project 1: Develop major GLAM
Joining efforts: Swiss Archive Day 2017 with the Swiss Association of Archivists
Every year on June 9th, International Archives Day is held throughout the world. To mark the event, the Swiss Association of Archivists (VSA-AAS) organized the Swiss Archive Day 2017 on June 9th, 2017, in collaboration with Wikimedia CH. The day offered a great opportunity to publicize the archives to the general public, the scientific field, institutions and associations, and to explain the missions of the archives.
The theme of Swiss Archives Day 2017 was "Linked/Open data.” The archives were able to present their work and their knowledge in various fields: archive portals, online access, long-term electronic archiving, digitization, data protection, copyright, challenges and changes, etc. As part of the project, Wikimedia CH organized events on June 9th and 10th throughout Switzerland, alongside other activities (open doors of institutions, hackathons, etc.).
In Romandie (French-speaking Switzerland), Wikimedia CH had no prior contact with Archival institutions. Through several meetings with heads of archives, several things were organized: initiating archivists from Vaud/Wald to editing Wikipedia, creating pages about their archive in all four national languages, and networking in order for archivists from 5 cantons (Neuchâtel, Jura, Geneva, Vaud/Wald, Fribourg) to gather at the State Archives of Wald in order to discuss the possibilities availed to them by Wikipedia, informed by a conference with a librarian that headed a Wikipedia-collaboration project in 2011, and share in the Wikipedia-editing experience that had been availed to the archivists that hosted the event.
The organization involved the three linguistic areas    and 53 archives (but not all archives organized a Wikipedia event).
The Swiss Association of Archivists developed a survey to ask their members for a feedback, and one of the questions was about the cooperation with Wikimedians. 100% of responders said they were very satisfied with the collaboration. Furthermore, the events and workshops opened access to many new authors, and resulted in several new articles. This allowed for a number of new collaborations between GLAMs and WMCH.
The media resonance was wide (Press archive from VSA-AAS) and, according to the German report of the VSA, there were more than 100 Tweets on #archivCH (in general) and #ZACK17 (Hackathon Zurich)(Storify of État de Vaud).
Cooperation and knowledge sharing: GLAM network
In 2015, the Swiss Federal Archives, the Swiss National Library and Wikimedia CH established a “GLAM Wiki Collaboration Group” to coordinate the Wikimedia-related activities of GLAM institutions in Switzerland. The group meets quarterly for a continuous exchange among GLAM institutions who contribute to Wikimedia projects. Furthermore a GLAM Wiki was established and serves the purpose of sharing best practices and learnings.
In 2017, the GLAM network continued their meetings (with 11 participants in March and 7 in June) and projects, the majority of which operated independently with support from Wikimedia CH, including technical availability of Wikimedia CH’s servers.
In 2017, the group consisted of the following members:
- Swiss National Library
- Swiss Federal Archives
- Cantonal Library of Thurgau
- Central Library of Solothurn
- Cantonal Library of Vaud (BCUL)
- University Library of Basel and Swiss Economic Archives
- Swiss Social Archives
- ETH Library Zurich
- Historic Museum Basel
- SBB Historic
- Diplomatic Documents of Switzerland (DODIS)
- Archives Cantonales Jurassiennes
- Fonoteca nazionale svizzera
The commonality among these GLAM institutions is that they contribute to Wikimedia projects and have one employee/person in charge of the activities related to Wikimedia projects.
A network like this is essential to discussions about the use and introduction of Wikidata in GLAM projects. Not all GLAM can identify the impact and the positive revolution that Wikidata can bring to their organization. Wikimedia CH can facilitate that process, but evidence and recommendation from another GLAM that has experimented with Wikidata has more strength. This was a concrete and real topic discussed in our quarterly meetings and as a result, some GLAMs are interested in starting a Wikidata integration project.
Total: 29'533 articles edited or uploads, 4 editors and 12 partnerships.
Not only images: Archives Cantonales Jurassiennes
The Archives Cantonales Jurassiennes, a member of the GLAM network, deserves a special mention.
The Canton of Jura is the newest of the 26 Swiss cantons. Its creation began in 1978 with several meetings of the Constituent Assembly and subsequent activities of the Cantonal Parliament. The Archives Cantonales Jurassiennes kept the REVOX tapes of the meetings until 1990, when they were digitized by the National Phonoteca. These tapes are important both for the topics discussed (for example, it was the first assembly in Switzerland to discuss women's voting rights and their participation in active politics) and for their historical value. The work had already been printed and published, but with the tapes, it was possible to have a "live" assembly by gathering all the testimonies and activities that were not easy to transcribe.
The Archives Cantonales Jurassiennes uploaded all of the media in Commons as part of the project Agora.
The uploading was not easy due to size restrictions on uploads of single files to Wikimedia Commons. The files had to be compressed and aggregated to generate a single file for each session that was both of acceptable quality and also within the size restrictions imposed by Commons. Additionally, some of the tapes were corrected with audio filters. Thanks to the high quality of the digitization from the National Phonoteca, it was possible to reduce sound defects like background noise and low volume.
Throughout these activities, Wikimedia CH supported the Archive, including working on a subset of files, verifying the the upload with relative correction of mistakes, and afterwards transferring knowledge so that the archivists could proceed independently in order to improve the sound, generate a file in a format and size acceptable for Commons, insert metadata and create a usable soundtrack.
Total: 163 articles edited or sound uploaded, 1 editors.
Working together: German and Swiss Wikipedians in GLAM-on-Tour
In preparation for the Gutenberg-Year 2018, WMCH established a new contact with the Gutenberg Museum in Freiburg to organize the second session of the GLAM-on-Tour (28th April-1st May). The collaboration was joined by a third partner, the BCUF (Cantonal- and University Library of Fribourg), where we held our edit-a-thon. The concept of this event was to show the beginning of printing at the beginning of Modern Times. This period of time which the Reformation itself had produced, could only prevail because their teachings found rapid spread with the printing industry. The counter-reform was used by the same means. This tention was the environment for our GLAM-on-Tour.
The event also included a lecture from Mariano Delgado, an expert on the Catholic Counter-Reformation and important Swiss figures from that period. This event was intended for both German and French speaking participants in order to get to know each other better and improve mutual understanding.
During the guided city tour, 20 Wikipedians were fascinated of the historic-intact cityscape of Freiburg with its mass of heritage-protected buildings and places. They got a deep insight in the technique of ancient printing in the Gutenberg Museum. Another highlight of the day was digitizing the Froschauer Bible from 1531, one of the museum’s many treasures. Next edition of GLAM-on-tour will be held on Monte Verità next November.
Total: 84 articles edited or uploads, 18 participants, 6 new editors and 2 partnerships. Total of 71'975 WEMF/REMP certified circulation.
Project 2: Small GLAM
Small GLAM: Small size but important value
In 2017, Wikimedia CH also continued to work with smaller GLAMs. With this kind of GLAMs, it is possible to obtain interesting material and to organize events involving community members in areas outside of the bigger towns like Zürich or Bern, where most events occur.
On April 22nd, for instance, a workshop took place at the Frank-Buchser-Museum of Bettlach, a private museum held by one of the main experts and collectors of the artist's work.Frank Buchser (Frank Buchser (de)) was a 19th-century-adventurer and painter, who was born and died in Canton Solothurn. During his lifetime he traveled extensively and captured his adventures in high quality paintings. The possibility to have a space like this museum and to organize an event in a small town, as well as the availability of an expert, all helped create a successful event.
The goal of these events is not a simple content upload or content donation. A small GLAM has the potential to attract interested Wikipedians or volunteers who are curious to visit a cultural site outside of the major tourist itineraries. Collaboration with small GLAMs is therefore an important way to engage and build the community and strengthen relationships. Halfway between a normal GLAM project and a community program, small GLAM projects may be atypical, but they are also valuable.
Total: 8 articles edited or uploads, 11 editors and 1 new editor.
We are building the biggest digital library in Rhaeto-Romansh
Wikimedia CH has always been very attentive to alpine culture and above all to alpine languages, also due to the linguistic heterogeneity of the country.
One particular mention is the family of Reto-Romansh languages especially for their historical-philological value. These languages have developed from Latin in a direct way and can be a historical testimony still existing of how they might be speaking in vernacular Latin with local influences, for example, possible influences of the Celtic substratum. Reto-romansh languages are endangered because of the limited use and for the pressure of languages such as German and Italian, but they have a wide variety (more than 10 dialects which are split basically in two big groups: ladin languages and Romansh languages) and have an extensive literature which, in some cases like in the Ladin valleys, they include themes and arguments also present in medieval chivalric literature.
A member of Wikimedia CH, Mizardellorsa, passionate about this subject, has proposed collaborating on the theme for the past 3 years and has consistently and devotedly built one of the largest digital libraries on this language family.
We have chosen to host this digital library on the Italian Wikisource and not to open a specific Wikisource project to have the support of the community in the Italian language that, although they do not speak Rhaeto-Romansh languages, but understands and can help to reuse tools and gadgets.
Over time, the project attracted interest from the Free University of Bozen and the Schools Administration of the Ladin valleys, who expressed their interest in contributing to the project. The University of Bolzano signed an agreement (July 2017) with Wikimedia CH to proceed with the donation of approximately 800 texts (already digitized and transcribed) and to supervise the project whiel the Schools Administration expressed their interest to reuse this material at the school because they don't have a digitalized librarary in Ladin langage.
Wikimedia CH presented this results also to the Celtic Knot Conference.
Total: 166 Wikisource texts, 1 editor and 1 partnership. 1'825 people reached through Wikimedia CH Facebook account (for the Celtic Knot Conference).
Project 4: Collaboration with other communities
Swiss Foundation Public Domain - Broadcasting, Digitization, Metadata, Clarification of Rights
The Swiss Foundation Public Domain holds a collection of about 85'000 gramophone records and 2'000 phonograph cylinders.
This Foundation has an important value because they select all material connected with the music (audiotrack, covers, biographies, etc.) which are in Public Doman and digitized them. There is a big workload for the selection of these materials and to categorize it using also metadata.
This year, Wikimedia CH supported the Public Domain Project in collaboration with the “Foundation autismuslink” in Bern. The project, which lasts until the end of July, engaged five people with Asperger’s syndrome in the cleaning and digitization process. Due to a lack of funds and sponsors, the output was limited. By mid-August the infrastructure and working places will move to Rüti ZH (close to Rapperswil/ Switzerland) to build up a center for the digitization of audio, books and video. We have requested federal support for this important work, and will collaborate with other music archives. The federal requirements are very strict. The Swiss Foundation Public Domain has to update their process management in cleaning, digitization, cataloging and physical archiving of the records, and then will have to build up a new database for the inventory of all gramophone and cylinder records. But the first step is fundraising so they are able to continue their work.
Total: 951 articles.
|Dormient Activity||Activity not started yet|
|Target||Last year (if applicable)||Progress (at end of Q2)||Projected (end of year)||Comments|
|Project 1: Develop major GLAM|
|Expanding and strengthening the GLAM (Wiki Collaboration) Network:
||50'000||29'696 out of 30'000
||Mostly completed||Details are here. Two new GLAM have been acquired (in French and Italian speaking Switzerland) and Wikimedia CH co-organized the Swiss Archives Day 2017.|
|Organize GLAM on Tour 2017:
||n/a||1 out of 2
||on target||Details are here. GLAM on Tour had articles in Le temps (Distributed and WEMF/REMP certified circulation: 32.266) and La Liberté (Distributed and WEMF/REMP certified circulation: 39.709): Total of 71'975 WEMF/REMP certified circulation.|
||n/a||n/a||n/a||The team working on this task has been committed to another project during the first half of 2017. Considering also the concurrency of the migration to another data center, this activity has been postponed to the second half of 2017.|
|Project 2: Small GLAM|
||200||162 out of 400
||On track||Wikimedia Switzerland has just signed an agreement with the Free University of Bozen for a content donation of the digital library in Rhaeto-Romansh, so it's a different kind of partnership than the usual GLAM. The development of the website is on hold in order to wait the GLAM strategy.
We are building the biggest digital library in Rhaeto-Romansh and Small GLAM: Small size but important value
|Project 3: Participate to an international GLAM network “Europeana”|
|Participate to an international GLAM network “Europeana”:
||n/a||n/a||n/a||Activity to be done until July 2017, so it's competence of the second half of 2017.|
|Project 4: Collaboration with other communities|
|Make old and rare music records accessible for Wikimedia projects:
300 newly uploaded music records to Wikimedia Commons
|n/a||421 out 300
||on target||Details are here.|
|Building traction & content on the WikiSource project:
||n/a||n/a||n/a||Activity postponed to the second half of 2017|
In 2016, WMCH received a large amount of unexpected bottom-up requests namely from schools and Universities. On various occasions, the community has also expressed the need for more activities in that particular domain. In conclusion and considering on one hand the importance of the field of education (generating new community members, sensitization, outreach and dissemination of free knowledge) and on the other hand the fact that Education has also been identified as an important strategic direction for like-minded chapters, WMCH decided to make it one of its three impact directions for the next years to come.
WMCH analyzed the origin of these requests and found out that schools are having a similar impact than GLAM with the web 2.0 innovation and that in particular there is an ongoing discussion about how to introduce new technologies at schools. Students consider Wikipedia since a long time as an important source for their homework, but now there also is a re-evaluation of Wikimedia projects by cantonal departments of education.
The related project lines for 2017 are thus twofold:
a) Engaging actively in concrete educational related projects
b) Building up our capacity and learning from a couple of pilots and new initiatives in order to find out where WMCH can have its biggest impact.
Looking at the situation in Switzerland, we would like to focus our activities in 2017 mainly on schools and universities while of course keeping a close eye on developments within the academic world. New and existing partnerships will be leveraged in order to serve this impact direction in the best possible way.
In 2017, WMCH will continue to investigate this trend and to set up a strategy of action. For the moment, it seems to be feasible to collaborate with associations or entities which are receiving the same feedback as WMCH, like for example the associations for education for coding at the schools.
Education is one of Wikimedia CH’s three strategic impact directions. It was included in the strategy for the first time on 2017.
The community survey of 2016 found education to be one of the most important focus areas for Wikipedians and Wikimedians.
Compared with the other strategic impact directions (GLAMy and community), where we have significant experience and consolidated partnerships, the strategy around education has been to create strong partnerships and become an important partner for educational events.
This is reason why education has yielded fewer metrics than other pillasters of the strategy. The setup of a new program requires time and we are trying to proceed reducing the risks.
Project 1: Education in secondary schools
Learning Wikipedia: Train the trainer
During the definition of the strategy for the education, Wikimedia CH experimented that the format to go in the schools to train students may not work for several questions.
The first point to consider is connected with the capacity of the trainer to have the adequate knowledge about education and pedagogy. It may happen that a Wikipedian is a good contributor but is not able to transfer knowkedge.
The second point is connected with the possibility to offer a continuity to the training.
On the first half of 2017 two events supported this criteria and we agreed that the best would be to train teachers and professors and to give them all the support to transfer this knowledge to the students.
Here two example of what we have experimented this year.
The first experience was the Swiss Archive Day in Schools. In the context of the Swiss Archive Day, two schools decided to enroll 14-year-old pupils to enrich the articles about their town.
Within the event, an archivist, FrieD, prepared several types of sources (books, newspapers, official websites) for both groups on topics concerning their town, so the pupils used this small library to extract information, write in a synthetic way about their findings, and publish their texts in Wikipedia, while sharing the sources that user FrieD had made available to them.
The students were especially enthusiastic, and surprised to discover they could help write Wikipedia, a major knowledge source for them.
The initiative has been successful because the campaign enrolled a total of about 90 pupils, who wrote and edited Wikipedia in teams of two to four, throughout May and June.
Total: 4 articles or uploads and 28 new editors. 90 participants as reported by the organizer.
Project 2: Education in Universities and Professional Schools
Experimenting Wikimedia world: SUPSI students
Wikimedia CH has been able to experience an internship of three students of SUPSI of Computer Science Pre-Course (19-20 years old). The 5-month internship was used to understand how Swiss students consider Wikimedia/Wikipedia and what elements might be of interest to them. In this case, instead of using the interns to work, the same hours are used as "expriment" in order to extract the data to be used to draw up the educational strategy of WIkimedia CH.
The experimented activities were as follows:
- Learning ability of Wikipedia editing tools from scratch;
- Learning ability of Wikipedia tools, especially APIs;
- Ability to interact with the wikipedia community;
- Ability to interact with the Mediawiki technical community.
Students also participated in the Hackathon of Wien, bringing their impressions on the developer environment. Likewise, they have taken part in the activities of the association by returning their positive or negative impressions and motivations.
These feedbacks have become part of the Wikimedia CH educational strategy that is strongly geared to the involvement of universities and university students.
Total: 3 articles or uploads and 3 participants, all of them new editors, 1 partnership.
The user 1904.CC contacted Wikimedia to organize a workshop for his students: Behind this username there is a professor at the Arts and Communication school in Lausanne (Eracom).
The workshop lasted for a week and the students learned about how to improve and create Wikipedia articles, as well as how to contribute to Commons, and to Wikidata.
Eracom also became a member of Wikimedia CH.
Total: 28 articles or uploads and 12 participants, all of them new editors, and 1 partnership.
Presentations: Magnus Manske and Hochschule Luzern
On the first half of 2017 Wikimedia CH managed some presentations done to Universities and to the members.
The first presentation/discussion was that of Magnus Manske on the 4th of February 2017 about "The history of Mediawiki and the prospective for the future". Magnus presented the evolution of Mediawii since its creation and his vision about the future developments of Mediawiki and the integration with Wikidata. The event was held in Bern at the Impact Hub and had 18 subscriptions.
The second group of presentations/discussions were the Wikipedia und Wissenschaftlichkeit – Hochschule und Gesellschaft" connected with the General Assembly held in Luzern on the 8th April 2017 and organized together with the Hochschule Luzern. In this case two podium were managed, one by Wikimedia Switzerland and a second one with Wiki-to-Learn.
The number of attendees were in total 15. The majority of them employees or teachers of the University.
Total: 30 participants (as reported by the organizers) and 2 partnership (HochSchule Luzern and Wiki-to-Learn).
Project 3: Partnerships & tools
Kiwix has been officially spun off as a separate, independent organization on 16 January 2017, with a WMCH representative sitting on the Board. An MoU was also signed to strengthen and formalise the relationship.
On 30 April 2017, Turkey banned access to Wikipedia and for the first time Kiwix engaged in a small media campaign directed to the Turkish population. Besides a couple of article mentions in the Turkish press, we also engaged in a limited Facebook ad campaign reaching 200'000 Turkish potential users. As a result, Turkey went from 29th to 8th country with the most access to download.kiwix.org (a 7-800% daily increase).
We also found out that the Cuban government is officially distributing Kiwix through its Joven Clubs de Computacion, which are state-sponsored cybercafés spread out all over the country (there is at least one for each municipality, several for larger towns and cities). Interestingly, they've adapted it to also distribute their own version of Wikipedia, called EcuRed. This explained a long-standing mistery, which was that 25% of our user feedback came from Cuba, whereas the country accounts for less than 1% of our direct downloads.
The size of Wikimed has proven an issue for many potential users, particularly in low-connectivity settings: at 1.1 Gb, it is around 20 to 30 times bigger than its competitors (but also a lot more complete as these are mere dictionaries). We've started working on a shorter version (essentially limited on the leade and infobox) that allows for a much more manageable size and should compete more aggressively in the medical dictionary segment. We also have a separate grant from the Foundation to add video rendering and high-quality images (which should further increase the size of the file): in light of the above, we've moved to a rather elegant solution involving a core Wikimed content (i.e. most read/highest rated article) with thematic extensions (e.g. cardiology, oncology, etc.) so that people do not have to install content they don't need and remain with acceptable size limits.
- Four more language releases of Wikimed (fr, de, or, ja), for a total of 10 languages instead of 8 planned. Wikimed is now available in EN, FR, AR, ES, FA, ZH, JA, DE, PT, OR; Around 70,000 new people reached.
- Current mobile user base for custom apps (e.g. Wikimed and Wikivoyage): 85,000 active users (214k installs). Retention rate is around 75% at 30 days, which is also far above average (31% for Playstore apps as well as Kiwix);
- Wikimed and Wikivoyage apps rating at 4.7 (Wikimed) and 4.73 (Wikivoyage), which are far above average (4.1) on the Android store. Kiwix (as a stand-alone app) has a 4.5 stars rating.
- Desktop downloads: 469,000 from 176 countries and territories.*
- CSS mobile extension for Android is ready. Mobile-friendly zim files are currently being generated and will gradually be rolled-out over Q3. The significant gain in user experience should help broaden our user base.
- Wikifundi (offline editing tool) was released in Q1 to eight teams as part of the WikiPack Africa. Initial feedback has been collected and fed for further improvements. Another test run will happen over the Summer in three South African schools.
Total: Desktop downloads are 469,000 from 176 countries and territories, 70'000 visits to the website.
A youth hackathon: Devoxx4kids
In 2016, Wikimedia CH received several requests for collaboration by organizations that are active in education or which organize activities for students, making it appear as an relevant partner for educational events. Many of those same collaborations from 2016 (such as Devoxx4kids or the Media in Piazza are confirmed for 2017.
The Swiss branch of Devoxx4kids, part of (Ated4kids), and the association ATED has been one of the most active in terms of training for young people and children around technology. In the south of Switzerland, there is a strong trend towards centralization of education. There are not many opportunities for private initiatives in education, and they are rarely supported by school administrators. Despite this environment, Devoxx4kids has managed successful educational activities in the region thanks to an interesting format for learning about technology and new media that appeals to students and parents alike. Following their success in the south of Switzerland, Devoxx4kids is replicating these events throughout Switzerland with the support of important sponsors.
In 2016, Wikimedia CH was only sponsor of some events and the position of Wikimedia CH was that of observer to check what was the result and the impact generated by these initiatives. The south of Switzerland does not offer many opportunities to the private initiatives in education and they are often not supported by school administrations. There is a strong trend towards centralization. In spite of this, this group offers a very interesting format that is of great interest both in boys and especially in parents who are very interested that their children can learn technology and new media more positively.
In 2017, the collaboration became more developed, and on April 29th, Wikimedia CH organized some sessions culminating in a "virtual treasure hunt" with the pupils. The goal of the treasure hunt was a set of riddles to be resolved using the offline version of Wikipedia.
The event was a success, with about 90 students participating.
With education being at the core of Wikimedia CH’s strategy, we will continue to strengthen this partnership by organizing similar events in Zürich and Bern. Our aim is to organize Wikipedia workshops alongside initiatives with a focus on technology in order to not only encourage editors, but also engage future programmers and technicians.
Total: 90 participants and 1 partnership as reported by the organizer.
|Dormient Activity||Activity not started yet|
|Target||Last year (if applicable)||Progress (at end of Q2)||Projected (end of year)||Comments|
|Project 1: Education in secondary schools|
|Building School 2.0:
||n/a||0 out of 10
||n/a||The creation of the microsite will start in the second half of 2017 after the IT migration in the new data center.|
||n/a||2 out of 150
||n/a||The activity is connected with the creation of the microsite, so it will start in the second half of 2017 after the IT migration in the new data center.|
|Project 2: Education in Universities|
|Include Wikipedia as an official component in the academic curriculum in Higher Education:
||n/a||1 out of 4
||On track||The edit-a-thon at the HEG Geneva has been substituted by activities with the Bibliothèque d'art et d'archéologie du Musée d'art et d'histoire and included in the community section and substituted by a long internship of three students in SUPSI.|
|Collaboration with Wiki2Learn community:
||n/a||0 out of 1
||n/a||We are discussing an agreement with the community and how we can help them. Basically we agreed to finance a plugin, more discussion about how to collaborate. They were invited to speak at the HochSchule of Luzern during the Podium after the General Assembly.|
|Expand the Open Science Fellows Program to Switzerland:
||n/a||n/a||n/a||We have met with relevant stakeholders to discus the German fellowship Program as we wanted to evaluate its feasibility and effectiveness in Switzerland. For the moment, we did not come to a conclusion as we need to be able to ensure the ROI (which also implies human resources from our side). Further developments will be documented!|
|Support to PhD students:
||n/a||n/a||n/a||See the previous line.|
|Project 3: Partnerships & tools|
|Provision of offline tools leveraging already existing frameworks: Wikimed/Wikivoyage:
|Provision of offline tools leveraging already existing frameworks: R3 plug (WikiPack Africa/Ideas Cube):
||On course.||The Orange Foundation has immediately rolled out our changes at the same time as it was increasing the number of digital schools it was supporting. As a result, approximately 300k kids in 600 schools across West & Southern Africa have access to the latest content via Raspberry Pi.|
|Provision of offline tools leveraging already existing frameworks: Desktop (WikiSource):
||On course except for XulRunner||As we shifted priorities to WikiMed the work on desktop (which is powered by Xulrunner) has been delayed. We've nevertheless laid the groundwork by splitting the code into separate core elements (which was needed for Wikimed), so that should simplify our task.|
|Youth Hackathon and Devoxx4kids:
||n/a||90 out of 100
||Pretty completed||A participation to a Devoxx4kids (with 90 children) has been done, the second will follow in August.|
Program: Partnerships and Public Relations
At WMCH we don’t believe that we need to reinvent the wheel each time. We would like to focus on our unique selling proposition and build a strong, viable organisation. However, we cannot do this without partnering up with other Chapters, like-minded organisations and of course the WMF. We also believe that as an association of such notoriety we can and should use our unique position in the market to influence and make our point wherever necessary and possible. This should of course be done in Switzerland, where WMCH is already seen as a prominent partner and stakeholder when it comes to freedom of panorama and copyright questions. On a European level, where WMCH can partner with other European Chapters while working through a representative in Brussels, our work should also be reinforced. Please see attached the corresponding logic model to explain how we in Switzerland will also benefit from this important European work and collaboration.
General Comments and Metrics
This year, WMCH has been stepping up massively its outreach and fundraising efforts; not only has the Association produced a case for support as well as related materials, it has also undergone a huge effort contacting, writing to and meeting up in person relevant people within organisations, institutions and foundations. WMCH on one hand seeks to leverage public relations efforts conducted on European level in Switzerland, on the other hand, the Association would like to establish sustainable and relevant partnerships for fundraising, exchange and advancing free knowledge. What is more, WMCH collaborates very closely with various actors in the Wikimedia world; for example, the excellent collaboration with Wikidata and the colleagues from Germany allows WMCH to move quickly forward on this new and exciting project: thanks for your availability, competence and time! But also the close ties between Dimi (EU outreach), the other EDs and many other international Wikimedia colleagues working in GLAM, Education and for the Community have to be mentioned.
All of these activities resulted in many press publications, blog and other social media entries. WMCH currently doesn't employ a Communications Manager nor pays for media clippings but from what we saw, the echo we received and from experience we can definitely say that all of the efforts we are conducting in the field of outreach and partnerships will (and are already paying off) pay off in terms of people reached, new authors and pages edited - as well as fundraising. Once all measures are set up and formal partnerships are established we will be able to quantify the fruits of our hard work... of course all of this doesn't happen over night!
Project 1: EU Outreach through the Free Knowledge Advocacy Group EU (FKAGEU)
During Q1 and Q2 2017, Dimitar Parvanov Dimitrov and colleagues put all their efforts in Brussels on working with the European Parliament as the EU Copyright Reform is being discussed and voted upon within its various committees. The indicators and the Progress report of the Brussels related activities can be found here!
As an addition, the ED of WMCH attended the "Big Fat Brussels" Meeting in Q2 in order to find out more about the activities, actively contribute and take action points back to Switzerland.
Project 2: Outreach and Policy Influencing in CH
After the Big Fat EU Brussels meeting and according to WMCH's annual plan, the association has begun to talk regularly to others involved in Public Relations in order to be able to identify what could be done with the given human resources in Switzerland to support cross-national outreach efforts. In Q2, to maximise our efforts, we have begun discussions with Parldigi in order to see how we as WMCH could contribute. As an association we would like to be involved around the topic of copy right reform with currently in the legislative consultation period here in Switzerland (https://www.digitale-nachhaltigkeit.ch/2016/04/vernehmlassungsantwort-urg/). We will continue evaluating what can be done in Q3 and take appropriate action.
In addition, in order to raise awareness about WMCH, the association has decided to actively animate two sessions at the upcoming DINAcon, a conference for Digital Sustainability in Bern on October the 20th. Thank you very much (user: Hadi) and (user: Patrick Borer)
Finally, as explained in the next chapter, we have approached a variety of like-minded stakeholders in order to build relationships and figure out the possibility of organizing a "friend-raising" event including free knowledge elements in Switzerland to step up in terms of fundraising but also to raise awareness about selected topics. Spring or autumn 2018 now seems to be more realistic for conducting such an event, as it takes indeed a long time to build up relationships and raise interest.
Project 3: Collaborate with like-minded Associations
International partners: WMF & chapters
- Ongoing close collaboration with the German speaking regions on a variety of topics and levels as well as the French and Italian speaking ones (also Iberocoop, attendance at their conference at the conference in Berlin) whenever possible.
- Special Highlight: close collaboration with Wikidata: invitation extended to Wikidata to attend important meeting with the IOC in May; the latter showed great interest in Wikimedia's activities and will participate in a cultural Hackathon in September this year. The IOC could also be convinced to attend a Wikidata related conference with WMF's Dario Taraborelli at the EPFL in Lausanne in May, where excellent discussions happened between Dario, WMCH and the community. Further steps of this collaboration still to be established but first contacts very fruitful. Wikidata has also participated in meetings with the SBB/CFF (wanting to feature all their train stations on Wikidata) as well as with the Larsson Rosenquist Foundation who potentially would like to establish a Glossary/Repository for mother milk related data. Very encouraging meetings!
- Attendance and active participation at the European GLAM-Wiki coordinators meeting in Paris; continuous outreach and network with Education and GLAM experts from the WMF.
- All of these activities created a great "buzz" and will lead to new users, new pages and new data available.
Local partner ATED
Wikimedia CH has been invited as speaker in two events connected with the cyber-security. The first one in Lugano, organized by ATED, and the second one in Lausanne, co-organized by ATED, during the General Assembly of CLUSIS. In Lausanne the number of attendees were around 100 (all members of the association) and in Lugano around 20.
In addition Wikimedia CH has been presented like a sponsor of ATED in any official communication.
Local partner Opendata.ch
Open data as partner of ParlDigi will also be active at the DINAcon Conference in October; further connections to be established, its acting Director (Muriel Staub) has now been elected on the Board of WMCH.
Local partner foraus
Feasibility study still to be conducted; no time so far to further explore a potential collaboration.
Local partners Digitale Gesellschaft and Digitale Allemend
Initial contact was made and a further meeting still needs to take place in order to find out more about possibilities of collaboration and joint action.
Newly established links in 2017 (not listed in our annual plan)
Knowledge for Development: first contact made with Austrian Leader and Swiss organisation; evaluation of potential mutual partnership as well as possibility to conduct a round table discussion on a Wikimedia related topic in Q4
- Meetings, contact and/or discussions with various other Foundations and organisations for fundraising, outreach and awareness raising (excerpt):
- Drittes Millennium Stiftung
- Cottier Donzé Foundation
- Larsson Rosenquist Foundation
- Mercator Stiftung Schweiz
- Migros-Genossenschafts-Bund; Direktion Kultur und Soziales
- MAMCO Geneva
- Roger Federer Foundation
- Neuchâtel Museum of Natural Science
Revenues received during this six-month period
Please use the exchange rate in your APG proposal.
Table 2 Please report all spending in the currency of your grant unless US$ is requested.
- Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan A B C D E F G H I J K Membership Fees CHF 15,000 5,520 2,760 0 0 8,280 15,252 8,419 reminders to be sent end July 2017 APG (Annual Plan Grant) CHF 294,000 0 294,000 0 0 294,000 298,934 298,934 n/a WMF Fundraising Costs CHF 60,000 0 23,049 0 0 23,049 61,007 23,436 staff time for 1st half not included, will be added in impact report Donations WMCH CHF 340,000 254,377 22,722 0 0 277,099 345,706 281,750 n/a Pro Bono / In-kind donations CHF 45,000 0 3,250 0 0 3,250 45,755 3,305 location provided for meetings: Universities and Specialized Schools in Bern (4 x CHF 150.- = CHF 600.-);
office space for trainees: SUPSI (5 x CHF 200.- = CHF 1,000.-)
locations with WiFi provided for workshops in Romandie - 3 different edit-a-thons: archives, and Love Machine (3 x CHF 200.- = 600.-)
legal services (lawyer) special tarif (25% off): CHF 750.-
translations: CHF 300.- (urgent translations invoiced at standard tarif)
External fundraising CHF 50,000 8030 207,184 0 0 215,214 50,839 218,826 multi-year donation received in May (150,000.-) following successful fundraising Donations Kiwix CHF 1,000 1,554 0 0 0 1,554 1,017 1,580 donations received transferred to KIWIX in Q2; no further donations anymore expected for KIWIX Income of courses (Conferences, Trainings) CHF 1,000 0 0 0 0 0 1,017 0 We have received a large amount of in-kind donations to have conferences and training which largerly compensated this missed income. Fiscal Sponsorship WikiPack Africa CHF 12,200 51,823 -36,369 0 0 15,454 12,405 15,714 waiting for final invoices for project in 2nd half 2017 Fiscal Sponsorship WLM CHF 2,200 -5,997 6,672 0 0 676 2,237 688 project grant less than projected as spent planned didn't get realised; less WMCH costs than planned therefore less income for 2016 project TOTAL CHF 818,200 315,307 523,268 0 0 838,576 834,169 852,545 N/A
* Provide estimates in US Dollars
Spending during this six-month period
Please use the exchange rate in your APG proposal.
Table 3 Please report all spending in the currency of your grant unless US$ is requested.
- (The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan A B C D E F G H I J J2 K Program 1: GLAM CHF 97,842 18,154 11,956 0 0 30,110 99,484 30,616 31% The bigger amount is connected with the development of tools which have been postooned to the secnd half of 2017, after the IT migration. Program 2: EDUCATION CHF 65,500 15,063 695 0 0 15,758 66,600 16,023 23% The program of education is started later to have more time to define the strategy. In the second half of 2017 it's planned to have more activities and more expenses. Program 3: COMMUNITY CHF 102,000 5,479 5,288 0 0 10,767 103,712 10,948 11% We have reserved some bigger expenses, like scholarships, for Wikicons which will be disbursed in the second half of 2017. We made an executive decision not to sponsor attendance at Wikimania. Program 4: PARTNERSHIPS AND PUBLIC RELATIONS CHF 45,000 16,060 3,779 0 0 19'839 45,756 20,172 44% Outreach and Policy influencing work will already start happening in Q3/Q4, although we don't expect that all the money will be spent in 2017; organising a "friend raising" event as we are planning takes time and the right contacts, it might very well be that this will only happen in spring 2018. Tools - Wikimini.org (2016) CHF 15,000 0 14,764 0 0 14,764 15,252 15,012 99% project postponed from 2016 to 2017 Operations (excludes staff and programs) CHF 99,800 (77,800) 31,603 32,120 (9,071) 0 0 63,723 (40,674) 101,475 64,793 (23,426) 64% (41%) WMF Fundraising expenses budgeted for CHF 22,000.- in total for 2017 are already amounting to CHF 23,049.- after the 1st half 2017 which have been reimbursed (deducted from collected donations in 1st half 2017) end Q2 therefore amount in brackets. Amount for 2nd half 2017 depends on amount of donations received and how many thank-you-letters have to be sent. Staff expenses CHF 454,525 99,254 107,178 0 0 206,432 462,152 209,896 46% in line with budget TOTAL CHF 879,667 176,030 175,780 0 0 351,810 894,428 357,714 40% N/A
* Provide estimates in US Dollars
Is your organization compliant with the terms outlined in the grant agreement?
As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".
Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".
- Once complete, please sign below with the usual four tildes.
- Jenny WMCH (talk) 19:25, 28 July 2017 (UTC)
Resources to plan for measurement
- Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
- Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
- Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.
Resources for storytelling
- WMF storytelling series and toolkit (DRAFT)
- Online workshop on Storytelling. By Frameworks institute
- The origin of storytelling
- Story frames, with a focus on news-worthiness.
- Reading guide: Storytelling and Social change. By Working Narratives
- The uses of the story.
- Case studies.
- Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
- Building bridges using narrative techniques. By Sparknow.net
- Differences between a report and a story
- Question guides and exercises.
- Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
- Developing a strategy
- Collaboration mechanisms
- Knowledge sharing and learning
- Capturing and storing knowledge.
- Annual plan grant reports
- Annual plan grant progress report forms 2016-2017 Round 1
- Annual plan grants or proposals by Wikimedia CH for 2016-2017 Round 1
- Annual plan grants program progress report form versions
- Annual plan grant progress report forms by Wikimedia CH
- Annual plan grant progress report forms for 2016-2017 Round 1