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Grants:Conference/PhilWiki Community/Philippine Wikimedia Summit 2020

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Philippine Wikimedia Summit 2020
Philippine Wikimedia Summit is the national conference of Filipino Wikimedians based in the country. The main focus of this gathering is to foster the growth of the Wikimedia community in the Philippines. We intend to use this platform to build capacity amongst different Wikimedians and equip them with the necessary skills. We also see this as an opportunity to connect active Filipino Wikimedians who are keen on building knowledge and to learn from each other's experiences. Proposed date for the conference is 18 - 20 December, 2020
targetPhilippine Wikipedia editions, Wiki Loves Earth Philippines and other collective projects
strategic priorityIncrease diversity of participation
amount-local PHP
nonprofitIn progress
contact• ytrewq.froy(_AT_)gmail.com• maffeth.opiana(_AT_)gmail.com• irvinstotomas(_AT_)yahoo.com
organizationPhilWiki Community

Event overview[edit]

Purpose and vision

Please give a brief description of the event you are planning. What do you hope to accomplish during the event? Why is this event important for your community?

The inaugural Philippine Wikimedia Summit aims to empower Filipino Wikimedians in order to increase the diversity of participants in the Wikimedia projects particularly on the Philippine editions of Wikipedia and share awareness about the Wikimedia movement in general. Through the creation of a national network, Wikimedians may later form Working Groups/Wikimedia Communities in different parts of the country.

Our specific goals for the conference are to:

Important details

Please add key information to the table below. The dates, location and number of participants can be estimates and do not need to be finalized at this time.

Proposed date(s) 18-20 December 2020
Proposed location Naga City, Camarines Sur
Number of participants 30
Primary contact person User:Filipinayzd


Community input[edit]

Use the results from the community engagement survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low. Finally, please answer the questions below the table.


Venue and Logistics[edit]

1. If the venue is more than 1 hour away from a major airport or transportation hub, how will participants travel to the event venue?
2. Is the event venue within walking distance from the hotel? If not, how will people travel between the two locations?
3. Is the event venue and hotel accessible for people with physical disabilities?
4. Do you anticipate any challenges with using the space for the event you are planning?

Friendly space policy[edit]

Please link to the friendly space policy that your community will be using for this event.


It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.

1. Please describe the target audience for this conference or event.
2. If your conference has an outreach component, how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects?
3. Are you thinking about inviting WMF staff to attend or participate in the event? If yes, please list individuals or teams who you may want to invite, or describe how you would like WMF staff to be involved in the event.


1. How many scholarships would you like to offer?
2. What expenses will the scholarship cover?
Travel, accommodation and meals
3. How will scholarship recipients be selected?
A selection committee will choose the participants based on online contributions on the Wikimedia project/s and local/global community involvement as an organizer/advocate.


The inaugural Philippine Wikimedia Summit will be a 3-day conference, where participants from different parts of the country will interact to share their experiences and contributions, discuss organizational problems and solutions within the broader Wikimedia community and yet within the national context. The conference will be a good opportunity to meet and discuss a clear collective strategy

  • for Wikimedians from the Philippines and within the ESEAP region
  • for sustainable regional collaborative activities
  • for regional outreach campaigns with a special focus on Educational program and GLAM.

Provisional Conference Program[edit]

The program will cover the following sessions & topics:

  1. Keynotes: Leaders and activists from the Open movement will be invited by the organizers as keynote speakers to inspire and inform attendees.
  2. Attendees will be given opportunities to sign up to give talks on their challenges, projects or case study which will allow participants to have an exciting overview of challenges and opportunities that currently exist.
  3. Strategy sessions: The conference is organized to allow for a collective understanding of the key issues that need to be overcome, and to establish clear actions and solutions that will drive contribution to Wikipedia forward on the region.
  4. Panels and Workshops: Panels and workshops will be organized around the proposed topics.
  5. Thematic Workshops and track

Affiliates Workshop[edit]

Aim: to share experiences and build a sustainable framework and networks for User Groups across the region to cover:

  • Presentations from project leaders
  • Project proposals, evaluations and metrics
  • Toolkits, Training and Translation
  • Outreach programs

Expected result: Wikimedia communities, established and new, fully equipped and resourced to grow communities.

Educational program[edit]

Aim: Build a sustainable Educational Program and inspire educational institutions (universities, schools..) to be part of this program

  • Examples of working with Universities
  • Campus Ambassadors
  • How to get started
  • Step by step, toolkits, value proposition, etc
  • Kiwix resources and other useful educational tools that pertain to the region.

Expected results: the creation of working groups with agendas and outputs.

Problem solving sessions[edit]

Aim: to find lasting and practical solutions to problems faced by community and the movement across the region

  • Finding adapted solutions to problems faced by community
  • Community issues
  • Tech, access and interface issues
  • Accountability and funding
  • Local language Wikis
  • Translation
  • Evaluation and metrics
  • Storytelling

Expected result: Creation of working groups with agenda and outputs


Aim: to inspire partners, and provide ways for institutions, to donate digitized media and text about culture, heritage, media and other layers of information

  • Examples of working with local heritage sites
  • Licensing and permissions requirements
  • Conflicts of interest, declaration of interest
  • How to get started
  • GLAM workshop for partners
  • Step by step, toolkits, value proposition, etc

Expected results: Working on key national heritage partners to the project as an example

Capacity Building[edit]

Aim: To allow insight into the future of Wikipedia in the African region

  • Problematizing local language Wikimedia projects
  • Establishing priorities for local communities
  • Getting started on grants and the use of metrics to evaluate projects.
  • Step by step, toolkits, value proposition, etc
  • Training in programs or projects that are needed yet unknown to Filipinos eg: Kiwix, Wikisource, Wikidata, etc.

Expected results: Give guidelines and understanding for editors wishing to work on local language editors and building capacity for engagement in other useful projects.

Engagement with larger populations[edit]

Aim: to provide feedback to user groups on low level, easily accessible competitions

  • Wiki Loves Monuments
  • Wiki Loves Earth
  • Wiki Loves Loves

Expected results: Provide a clear year-long plan for chapters, user groups, and communities to roll out community engagement activities, provide toolkits and templates to assist with these events.


Target readership[edit]

The mission of the Philippine Wikimedia Summit is to strengthen the existence of Wikimedia projects in the Philippines through the collaboration of local communities. A serious discussion will take place to analyze the situation, exchange ideas, set a strategy, and find ways of support and cooperate in advancing this cause. This will also be used to foster ties between Filipinos who contribute to promoting Philippine content.
The Need[edit]
Filipino Wikimedians last gathered in a national conference held 2013. Philippine Wikipedia editions have a total article of 6,718,673 with total edits of 35,546,138. Cebuano Wikipedia and Waray Wikipedia are among the largest editions, however, there are attempts to close down some Philippine editions due to its quality. In spite of the high number of online activity, the number of offline activities is very few as compared to ESEAP countries. This has also invariably affected even the quality of the content of the Philippines. Therefore, it is extremely important and timely to launch and support Wikipedia and Wikimedia structures in the Philippines. Thus, more people, either from organizations, local governments or independent volunteers, will be encouraged to get involved and to contribute to the quality and quantity. This national conference would be the first after the conference held in Manila in 2013. The Philippines is one of the most linguistically diverse and populous countries in the world where Wikipedia is well known however and engagement is relatively low.

Fit with strategy[edit]

What crucial thing will the project try to change or benefit in the Wikimedia movement? Please select the Wikimedia strategic priority(ies) that your project most directly aims to impact and explain how your project fits. Most projects fit all strategic priorities. However, we would like project managers to focus their efforts on impacting 1–2 strategic priorities. Examples of strategic priorities can be found here.

Increasing participation/Community Engagement
  1. Increase the visibility of projects and other thematic Wikimedia projects.
  2. Active editors who are or may not be members of their country's community may after the conference.
  3. Encourage or spark the interest of communities or groups that do not have existing communities or working groups.
Increasing quality
  1. Participants will build capacity to increase the quality of Wikimedia projects in their respective communities.
  2. Onboarding and educating community leaders whose skills will be enhanced to do better outreach.

Measures of success[edit]

Please provide a list of both quantitative and qualitative criteria that will be used to determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed. See the PEG program resources for suggested measures of success.

The conference will be considered successful in case it permits to:

  • Ensure the participation of about 30 participants from North and Central Luzon, Metro Manila and Southern Tagalog, Bikol, the Visayas and Mindanao.
  • Train at least 5 participants on how to contribute to other Wikimedia Projects (Wikimedia Commons, GLAM, etc).
  • Train at least 5 participants on how to use project management and measuring tools (Outreach, Wikimetrics, etc).
  • At least 10 attendees will participate as speakers or workshop trainers but every participant will contribute to the diversity of the Conference by sharing their experience.
  • Find solutions to the common issues of been a contributor from the Philippines (internet accessibility & cost, harassment, language input not standardized, volunteer burnout, etc.).
  • Create a common strategy concretized by a working plan of activities and campaigns.
  • Establish collaborative relationships between the affiliates and active Wikimedians throughout the Philippines.
  • Encourage active Wikimedians to spark up communities that could in the longterm spring affiliates.
  • Exchange best practices of promoting Wikimedia projects.
  • Produce insightful resources (presentations) that could be used even after the conference to guide our next steps.
  • Plan for the next Philippine Wikimedia Summit in 2021.
  • Set goals for the participation of Filipinos in future editions of ESEAP Summit and Wikimania.

Note: In addition to your project-specific measures of success, you will also be asked to report on some global metrics at the end of your final report. Please keep this in mind as you plan, and we'll support you as you begin your project.

Resources and risks[edit]


This conference will rely on expertise and experience from different organizers. There will be consultation and support from these groups to ensure a successful conference. Below is a list of individuals playing a role in the planning of the conference.

Michael Ong - Waray Wikipedia project leader

Joseph Ciudadano - Bikol Wikipedia project leader

Vanj Padilla - Pangasinan Wikipedia project leader

Imelda Brazal - Bikol Wiktionary project leader

Irvin Sto. Tomas - Wiki Loves Monuments PH project leader

Maffeth Opiana - Wiki Loves Earth PH project leader

Froy Beraña - Wiki Tutorial project leader

Butch Bustria - Wikidata project leader

Anthony Diaz - Art+Feminism in the Philippines project leader

Other resources[edit]

We are employing the services of the larger community to ensure we meet the needs of the conference.

  • Filipino Wikimedians who have attended Wikimania, ESEAP Summit, Wikimedia Summit etc.

Looking forward to organizing the Philippine Wikimedia Summit in excellent conditions, the organizing team will set up a partnership with other NGOs and the local government unit:

  • Local cultural groups and organizations
  • The City Government of Naga


  • Timing: Looks like two months is too short a time for planning but the organizers can do most of the groundwork and logistics in advance.
  • Small volunteer base: Due to the less number of volunteers to aid in organizing this conference, we anticipate that timing may be an issue.


Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table
Bill No. 1: Pre-event
Qty Rate Total (PHP) Total (USD)
1 Printed Souvenirs (T-shirt & Bag) for the conference participants (including Volunteers) 50
2 Event badges (50 pcs)
3 Conference documentation
4 Project Management
Bill No. 2: Local Organising Team Setup
Qty Qty Rate Total (PHP) Total (USD)
1 Accommodation + breakfast: (@ PHP /night per person for 3 days) 10
2 Meals (Lunch and Dinner) for Pre-Conference days (1day): (@ PHP per person) 10
3 Transportation
4 Technical Equipment and Office Amenities
5 Wifi wireless network connection (Dedicated for Conference)
7 Boardroom @ PHP per day for 3 days.
8 Miscellaneous
8 Stationery (Paper, staples, marker, flipchart table... etc)
Bill No. 3: Conference Days
Qty Qty Rate Total (PHP) Total (USD)
1 2 x Track conference rooms @ PHP per room per day 2
2 Lunch, 2 Coffee Breaks, Water and Sweets for 3 days (@ PHP per person) 30
3 Dinner for 2 days @ PHP per person 30
Bill No. 4: Social Events
Qty Qty Rate Total (PHP) Total (USD)
1 Group Buffet 40
2 1 Drink per person 40
3 Transport to and from conference venue (45 seater Bus) 1
Bill No. 5: Travel Scholarship
Qty Qty Rate Total (PHP) Total (USD)
1 Local Scholarships (Average cost) 30
2 Accommodation + breakfast: (@ PHP per person for 3 night) 40
Total cost of project
1 BILL NO. 1
2 BILL NO. 2
3 BILL NO. 3
4 BILL NO. 4
5 BILL NO. 5
Total amount requested from the Project and Event Grants program
Additional sources of revenue that may fund part of this project, and amounts funded

Non-financial requirements[edit]

See a description of non-financial assistance available. Please inform the Wikimedia Foundation (WMF) of any requests for non-financial assistance now.

Requests for non-financial assistance, if any


Community notification[edit]

You are responsible for notifying relevant communities of your proposal, so that they can help you! Depending on your project, notification may be most appropriate on a village pump, talk page, mailing list. Please paste a link below to where the relevant communities have been notified of this proposal, and to any other relevant community discussions. Need notification tips?

  • Notification sent via Facebook/email


Do you think this project should be selected for a Project and Event Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.

The idea of having a Philippine Wikimedia Summit was first discussed during a board meeting of PhilWiki Community in 2019.