Grants:IEG/Women Scientists Workshop Development/Renewal/Final

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Individual Engagement Grants This project is funded by an Individual Engagement Grant

proposal people timeline & progress finances midpoint report final report

Individual Engagement Grants This Individual Engagement Grant is renewed

renewal scope timeline & progress finances midpoint report final report



Welcome to this project's final report! This report shares the outcomes, impact and learnings from the Individual Engagement Grantee's 6-month project.

Part 1: The Project[edit]

Summary[edit]

In a few short sentences, give the main highlights of what happened with your project. Please include a few key outcomes or learnings from your project in bullet points, for readers who may not make it all the way through your report.

  • The systemic bias kit is great but needs translation, video access, more formats
  • Created videos to explain principles
  • Made materials accessible to people via uploading for translation
  • Mentorship

Methods and activities[edit]

What did you do in project?

Please list and describe the activities you've undertaken during this grant. Since you already told us about the setup and first 3 months of activities in your midpoint report, feel free to link back to those sections to give your readers the background, rather than repeating yourself here, and mostly focus on what's happened since your midpoint report in this section.

  • Created a Meta page for the systemic bias kit as a central homepage
  • Written, created, and uploaded videos explaining the main principles of systemic bias focused edit-a-thons
  • Mentored people all over the world in applying these principles to their own project
  • Integrated principles into Wikimedia DC practice

Outcomes and impact[edit]

Outcomes[edit]

What are the results of your project?

Please discuss the outcomes of your experiments or pilot, telling us what you created or changed (organized, built, grew, etc) as a result of your project.

  • Systemic bias kit has the text of the PDF kit, links to all videos, and transcripts of videos in wiki format, enabling translation and use worldwide
  • Programs like #lingwiki on Tumblr were a direct result of mentorship & best practices
  • Videos explain each part of the systemic bias kit and are available on all projects via Commons

Progress towards stated goals[edit]

Please use the below table to:

  1. List each of your original measures of success (your targets) from your project plan.
  2. List the actual outcome that was achieved.
  3. Explain how your outcome compares with the original target. Did you reach your targets? Why or why not?
Planned measure of success
(include numeric target, if applicable)
Actual result Explanation
15 programs seeded from these events and from the kit, two of which are global Maybe success? I have heard from some people who have used and applied the principles from the kit and mentored a few more, but exact numbers are elusive.
Successful continuation of the LUC workshops Success The LUC workshops continued throughout 2015 with similarly high retention rates. Unfortunately, due to technical issues we no longer have access to survey data.
Create vlog-style videos explaining the principles behind the kit Success The videos were created and available here
Partner with and track organizations that use this model Failure No formal partnerships with other organizations were created; mentorship through this project evolved into a more informal one-on-one relationship.
Work to translate the kit into other languages TBD The kit materials have been marked for translation but are understandably a low priority compared to (for example) board election materials, so this may take time to bear fruit
Host two more facilitator trainings Failure The project evolved differently - Wikimedia DC did collect one-year feedback on the first facilitator training and plans to conduct another in the future.


Think back to your overall project goals. Do you feel you achieved your goals? Why or why not?

Global Metrics[edit]

We are trying to understand the overall outcomes of the work being funded across all grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the "Global Metrics." We know that not all projects will have results for each type of metric, so feel free to put "0" as often as necessary.

  1. Next to each metric, list the actual numerical outcome achieved through this project.
  2. Where necessary, explain the context behind your outcome. For example, if you were funded for a research project which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric Achieved outcome Explanation
1. Number of active editors involved 1 The goal of this project was not to directly reach active editors.
2. Number of new editors 0 The goal of this project was not to directly create new editors.
3. Number of individuals involved 2+ Only 2 people were directly involved but mentorship involved others.
4. Number of new images/media added to Wikimedia articles/pages 6 6 videos were created explaining the principles behind the kit.
5. Number of articles added or improved on Wikimedia projects 0 The goal of this project was not to directly create articles.
6. Absolute value of bytes added to or deleted from Wikimedia projects 0 The goal of this project was not to directly add content.


Learning question
Did your work increase the motivation of contributors, and how do you know?
  • I believe so, this work has directly and indirectly motivated people to run workshops and edit-a-thons, both virtual and meatspace, and the seeds we have planted will continue to grow.

Indicators of impact[edit]

Do you see any indication that your project has had impact towards Wikimedia's strategic priorities? We've provided 3 options below for the strategic priorities that IEG projects are mostly likely to impact. Select one or more that you think are relevant and share any measures of success you have that point to this impact. You might also consider any other kinds of impact you had not anticipated when you planned this project.

Option A: How did you increase participation in one or more Wikimedia projects?

  • Edit-a-thons inspired by this meta-project create new contributors in a way that increases retention and therefore participation on a long-term scale.
  • Those who run edit-a-thons become more invested in the community and recruit others.


Project resources[edit]

Please provide links to all public, online documents and other artifacts that you created during the course of this project. Examples include: meeting notes, participant lists, photos or graphics uploaded to Wikimedia Commons, template messages sent to participants, wiki pages, social media (Facebook groups, Twitter accounts), datasets, surveys, questionnaires, code repositories... If possible, include a brief summary with each link.

Learning[edit]

The best thing about trying something new is that you learn from it. We want to follow in your footsteps and learn along with you, and we want to know that you took enough risks in your project to have learned something really interesting! Think about what recommendations you have for others who may follow in your footsteps, and use the below sections to describe what worked and what didn’t.

What worked well[edit]

What did you try that was successful and you'd recommend others do? To help spread successful strategies so that they can be of use to others in the movement, rather than writing lots of text here, we'd like you to share your finding in the form of a link to a learning pattern.

What didn’t work[edit]

What did you try that you learned didn't work? What would you think about doing differently in the future? Please list these as short bullet points.

  • Trying to push people into creating programs before they're ready doesn't work.
  • The Workshop Facilitator Training from a couple of years ago is only now starting to bear fruit, so we need to keep that lesson in mind and be patient.

Other recommendations[edit]

If you have additional recommendations or reflections that don’t fit into the above sections, please list them here.

Next steps and opportunities[edit]

Are there opportunities for future growth of this project, or new areas you have uncovered in the course of this grant that could be fruitful for more exploration (either by yourself, or others)? What ideas or suggestions do you have for future projects based on the work you’ve completed? Please list these as short bullet points.

Part 2: The Grant[edit]

Finances[edit]

Actual spending[edit]

Please copy and paste the completed table from your project finances page. Check that you’ve listed the actual expenditures compared with what was originally planned. If there are differences between the planned and actual use of funds, please use the column provided to explain them.

Expense Approved amount Actual funds spent Difference
Travel $3500 $1300 $2200
Video contractor $500 $500 $0
Project management $7000 $7000 $0
Total $11000 $8800 $2200


Remaining funds[edit]

Do you have any unspent funds from the grant?

Please answer yes or no. If yes, list the amount you did not use and explain why.

  • Yes - approximately $2200 unspent travel funds

If you have unspent funds, they must be returned to WMF. Please see the instructions for returning unspent funds and indicate here if this is still in progress, or if this is already completed:

  • This is in progress.

Documentation[edit]

Did you send documentation of all expenses paid with grant funds to grantsadmin@wikimedia.org, according to the guidelines here?

Please answer yes or no. If no, include an explanation.

  • Yes

Confirmation of project status[edit]

Did you comply with the requirements specified by WMF in the grant agreement?

Please answer yes or no.

  • Yes

Is your project completed?

Please answer yes or no.

  • Yes

Grantee reflection[edit]

We’d love to hear any thoughts you have on what this project has meant to you, or how the experience of being an IEGrantee has gone overall. Is there something that surprised you, or that you particularly enjoyed, or that you’ll do differently going forward as a result of the IEG experience? Please share it here!

  • This has been a long hard road but I've greatly enjoyed engaging with the grants team and the grants