Grants:PEG/UG KO/FANTasia Edit-a-thon/Report

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Report accepted
This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.
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Project status[edit]

Did you comply with the requirements specified by WMF in the grant agreement?
YES
Is your project completed?
YES

Activities and lessons learned[edit]

Activities[edit]

June 12, 2015 First meeting at SeMA (Seoul Museum of Art)
July 10, 2015 Second meeting at SeMA
July 24, 2015 Third meeting at SeMA
August 20, 2015 Promotion at Yonsei University
August 31, 2015 Created a project page for the edit-a-thon on Korean Wikipedia
Fourth meeting at SeMA
September 2, 2015 Uploaded posters on Wikimedia Commons
Started to gather attendees
September 14, 2015 Distributed a press material
September 15, 2015 Attended an opening ceremony of East Asia Feminism: FANTasia
September 18, 2015 Checked the venue
September 19, 2015 Held the edit-a-thon
September 20 - 30, 2015 Compiled a survey
October 14, 2015 Final meeting at SeMA

Lessons learned[edit]

What worked well?
I prepared with a curator from SeMA. She hadn't had any experience on Wikipedia, so I could know what I never thought as a skilled Wikipedian. We promoted our event at Yonsei Univ. to help student understand Wikimedia projects as we planned. We prepared a list of articles we needed to edit, and I checked them to reduce notability and citation problems. The list guided new users, and most of participants created or edited articles under the subject of our edit-a-thon. We asked to create accounts before the event, so we could avoid wasting time. We also requested to write drafts and prepare references, so many articles from this event could have at least a format of paragraphs.
SeMA created beautiful posters for the event, and distributed it under CC BY-SA 3.0. The institution displayed the poster on the front page of its website, and I created a project page on Korean Wikipedia, as we planned. SeMA wrote a press material and some news agencies reported our event. [1][2]
What didn't work?
I explained about Wikipedia and wiki mark-up simply before the edit-a-thon. I think I didn't explain rules and culture of Wikipedia enough. I expected participants to create or edit article in our list, but some of the attendees didn't do that. A few of their articles were deleted. I think I needed to explain about the notability policy more although it is difficult for new user to understand. I didn't expect that other Wikipedians doubted attendees of our event as a troll. A user of Wikipedia applied to delete articles created by the attendees although it did not have notability problem, so it made them confused.
What would you do differently if you planned a similar project?
To keep participants' attention, we need to hold serial edit-a-thons. Also, I will create a template to announce that this user is a participant of an edit-a-thon not a troll.

Learning patterns[edit]

Outcomes and impact[edit]

Outcomes[edit]

Provide the original project goal here.
  • We will educate basic wikitext to women who have no or few experience on Wikimedia Projects.
  • We will create and edit articles about female painters and their works in Korean Wikipedia.
  • We will Introduce a basic concept of free license and public domain.
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
Yes. Most of new users created their own articles under our subject: Asia, women, and art, and most of participants were women. I listed articles created and edited in this event at w:ko:위키백과:에디터톤/판타시아 에디터톤#결과.

Progress towards targets and goals[edit]

Project metrics

Target outcome Achieved outcome Explanation
70 participants 50 participants Over 70 people applied for the event, but about 20 people were absent.
60 articles edited or created 55 articles edited or created Because the number of attendees were smaller than expected, we couldn't creat or edit the expected number of articles.


Global Metrics[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

  1. Next to each required metric, list the actual outcome achieved through this project.
  2. Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric Achieved outcome Explanation
1. # of active editors involved 8 5 volunteers and 3 other active users
2. # of new editors 28
3. # of individuals involved 50 This number includes 5 staffs form SeMA. A staff checked the number of attendees in front of the door, and gave me a list of present attendees.
4a. # of new images/media added to Wikimedia articles/pages 0
4b. # of new images/media uploaded to Wikimedia Commons (Optional)
5. # of articles added or improved on Wikimedia projects 55 42 articles were created and 13 articles were edited.
6. Absolute value of bytes added to or deleted from Wikimedia projects +104,194 bytes -692 bytes
Learning question
Did your work increase the motivation of contributors, and how do you know?
We compiled a survey after the edit-a-thon, and total 24 participants answered our questions. 22 of 24 respondents said that they never edited Wikipedia or just corrected spelling. 21 of them said they wanted to attend follow-up educational programs or edit-a-thon, and 21 of them said they intended to edit Wikipedia after this event.
21 of 22 respondents said they wanted to attend follow-up educational programs or edit-a-thon.  
22 of 22 respondents said they intended to edit Wikipedia after this event.  

Impact[edit]

What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects?

Option B: How did you improve quality on one or more Wikimedia projects?

Option C: How did you increase the reach (readership) of one or more Wikimedia projects?

Reporting and documentation of expenditures[edit]

This section describes the grant's use of funds

Documentation[edit]

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
YES

Expenses[edit]

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
Number Category Item description Unit Number of units Actual cost per unit Actual total Budgeted total Currency Notes
1 Food and beverages sandwiches Per person 24 5,500 132,000 KRW Twosome Place desert cafe
2 Food and beverages sandwiches Per person 22 6,000 132,000 KRW Twosome Place desert cafe
3 Food and beverages sandwiches Per person 23 6,000 138,000 KRW Twosome Place desert cafe. One sandwich was broken, and its price was not included.
4 Food and beverages coffee Per person 60 4,100 246,000 KRW Twosome Place desert cafe
5 Food and beverages cookies 1 Package 2 3,500 7,000 KRW Twosome Place desert cafe
6 Food and beverages cookies 1 Package 2 3,500 7,000 KRW Twosome Place desert cafe
7 Food and beverages cookies 1 Package 2 4,300 8,600 KRW Twosome Place desert cafe
8 Food and beverages cookies 1 Package 2 4,300 8,600 KRW Twosome Place desert cafe
9 Food and beverages cookies 1 Package 2 4,500 9,000 KRW Twosome Place desert cafe
TOTAL Food and beverages 688,200 707,000 KRW
Total project budget (from your approved grant submission)
707,000 KRW
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
707,000 KRW
Total amount spent on this project
688,200 KRW
Total amount of Project and Event grant funds spent on this project
688,200 KRW
Are there additional sources that funded any part of this project? List them here.
NONE

Remaining funds[edit]

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.
Are there any grant funds remaining?
Answer YES or NO.
YES
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
18,800 KRW
If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
The amount of funds remaining is too small to return, so we want to reallocate them.