Grants:PEG/WM PH/Cultural Heritage Mapping project 2014

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Funded
This submission to the Project and Event Grants Program was funded in the fiscal year 2013-14. This is a grant to an WM PH.

IMPORTANT: Please do not make changes to this page without the explicit approval of Project and Event Grants Program staff. They will be reverted.

This grantee has requested a change to the budget submitted here and this change has been approved by WMF. Please see the discussion page for details.
This grantee has requested a change to the project start or completion date submitted here, and this change has been approved by WMF and is now reflected on this submission page. Please see the discussion page for details, including reporting requirements that may have changed as a result of this change.


Basic information[edit]

Grant details[edit]

Project details[edit]

Official project name
2014 Philippine Cultural Heritage Mapping Volunteer Program
Project start date (include month, day, and year)
14 March 2014
Project completion date (include month, day, and year)
22 March 2015
Please describe the project in 1–2 sentences
Heritage site damaged during the Bohol earthquake
In the wake of the tragic events of the last quarter of 2013 (Bohol magnitude 7.2 Earthquake, Typhoon Haiyan), and in response to the urgent need of documenting Philippine cultural properties that are in danger of deterioration, man-made intervention and natural disasters, Wikimedia Philippines is spearheading a nationwide heritage documentation and cultural mapping project (inspired by Poland's Wikiexpedition), which involves volunteers and experts in the field of Philippine cultural heritage. It will also build upon the work already begun by Wiki Loves Monuments in the Philippines. The documentation work, done by the volunteers and reviewed by the experts, will be made publicly available on all platforms that support works placed under the Creative Commons and Open Data licenses (Wikipedia, Wikimedia Commons, Flickr, www.philippineheritagemap.org)

Financial details[edit]

Currency requested
Philippine Pesos (PHP/₱)
Amount requested in currency requested
₱1,415,810
Equivalent amount in US$ on the date of this submission
US$31,474
List the exchange rate used to calculate the amount listed in US$
US$1 ≈ ₱45 (based on Central Bank of the Philippines exchange rate on 17 Jan 2014)

Grantee details[edit]

See the eligibility requirements for more information.

What is the official name of the organization requesting this grant?
Wikimedia Philippines, Inc.
Are you an organization, an individual, or an individual submitting on behalf of a group?
Organization (Wikimedia chapter)
Are you a for-profit entity?
No
Are you able to provide local proof of nonprofit status within your country?
Yes
Does your organization currently employ any fulltime or part-time staff or contractors?
No
If you answered YES, please indicate how many. You may use fractions or percentages for part-time staff if appropriate.
No
If yes, please provide a list of their job functions, or a link to your organization's staff page, if it lists all employees and contractors employed or engaged by your organization.
N/A

Contact information[edit]

Primary contact name
Eugene Villar
Primary contact username or email
eugene at wikimedia dot org dot ph
Primary contact title (position within the organization)
President
Alternate contact name
Roel Balingit
Alternate contact username or email
roel dot balingit at wikimedia dot org dot ph
Alternate contact title (position within the organization)
Treasurer

If this project will be executed by someone other than the primary contact for your organization, please list that person's details here:

Project lead name
Joel Aldor
Project lead username or email
joel dot aldor at wikimedia dot org dot ph
Project lead title (position), if any
Project Manager

Goals and measures of success[edit]

Project goal[edit]

Please briefly describe what will be accomplished if the project is successful.

Project goal
  • To come up with a single, comprehensive and authoritative map, repository and reference of the most recent photo & text documentation of all cultural properties in the Philippines, as defined by the Philippine Cultural Heritage law. All content and data produced by the volunteers during the project year will be placed under Creative Commons Attribution-ShareAlike 3.0 Unported License and Open Data, and will be aimed towards
    • enriching Philippine-related topics/content in Wikipedia
    • use as reliable reference for academic purposes, as well as further documentation and heritage conservation initiatives by the national and local government agencies and the heritage/education sector.
  • To equip volunteers with the necessary knowledge, skill-set, tools and resources to enable them to become active contributors in Wikipedia and Wikimedia Commons.

Measures of success[edit]

Please provide a list of measurable criteria that will be used determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed.

Measures of success
  1. Train and certify 54 volunteers who will be tasked to be the heritage documentors around the country during the whole duration of the project (all of which have signed a Memorandum of Agreement with Wikimedia Philippines). As of posting 67 have signed-up however they would have to be screened to ensure their level of commitment to complete the work.
  2. Each volunteer to document a minimum of 50 cultural properties during the course of 355 project days, which will translate to at least 50 new/updated Wikipedia articles and 250 images (minimum of 5 images per cultural property). The minimum numbers, therefore, would be 1,600 new/updated Wikipedia articles about Philippine cultural properties, and 13,500 new images licensed under CC-BY-SA 3.0, by the end of the project.
  3. Cover 50 of the 81 provinces plus Metro Manila.

Project scope and activities[edit]

This section describes what will happen if this project is funded. Who will do what, and when?

List of activities[edit]

  1. Preparatory activities leading to the series of volunteer workshop schedules (for one whole month, starting Feb. 15, 2014)
  2. Setting up a website (www.philippineheritagemap.org) which will be the main map to be used by the volunteers
  3. Conducting an experts-facilitated 3-day workshop in Manila for selected volunteers. The workshops will cover the following topics
    1. Fundamental Concepts of Built Heritage in the Philippines
    2. Techniques in Photography for Heritage Documentation
    3. Uploading and Organizing Photos on Wikimedia Commons and Flickr
    4. Creating and uploading content/articles on Wikipedia
    5. Proper annotations and citations on Wikipedia articles
    6. Mapping using MapsMarker (hosted on the website)
    7. Open and Free Culture of Knowledge
    8. Volunteer Empowerment and engagement
  4. Creation of a project coordination portal in Metawiki or even a social media group, manned by experienced Wikipedia editors to further assist volunteers in editing styles, formats, etc.
  5. Post-workshop trial period (volunteers will have to start producing and uploading Wiki content in a 28-day trial period)
  6. Volunteer certification and grant funding
  7. Assignment of areas to be covered by every volunteer.
  8. Providing volunteers with allowances for transportation/accommodation during the whole project year in order to accomplish their responsibilities (subject to auditing and reporting policies as set by WMPH)
  9. Review and curation of documentation works by the facilitators and experts
  10. Activities for volunteer progress monitoring, coaching and follow-throughs
  11. Quarterly reporting of project progress and milestones achieved
  12. Project post-mortem and impact assessment

Project timeline[edit]

Project Timeline
Task Duration Start Date End Date Responsibility
Preparatory Activity: Volunteer Confirmation 28 Days 2/15/2014 3/15/2014 WMPH/Implementing Project Managers
Preparatory Activity: Creation of website (www.philippineheritagemap.org) and other collaboration tools 28 Days 2/15/2014 3/15/2014 Implementing Project Managers
Preparatory Activities: Manila Workshop 7 days 3/13/2014 3/19/2014 WMPH/Implementing Project Managers
Manila Workshop 4 Days 3/20/2014 3/23/2014 WMPH/Implementing Project Managers
Volunteer Trial Period 28 Days 3/24/2014 4/21/2014 Volunteers/WMPH/Implementing Project Managers
Post-workshop certification, volunteer grants & deployment 5 Days 4/21/2014 4/25/2014 WMPH/Implementing Project Managers
Volunteer field work, monitoring and follow-throughs for Manila Workshop Volunteers 355 days 3/24/2014 3/13/2015 Volunteers/WMPH/Implementing Project Managers/Subject Matter Experts and Curators
Content Review & Curating 355 days 3/24/2014 3/13/2015 Subject Matter Experts and Curators
Quarter 1 Report 1 day 6/20/2014 WMPH/Implementing Project Managers
Quarter 2 Report 1 day 9/20/2014 WMPH/Implementing Project Managers
Quarter 3 Report 1 day 12/20/2014 WMPH/Implementing Project Managers
Quarter 4 Report 1 day 3/20/2015 WMPH/Implementing Project Managers
Grant Year-End Project Report, Recommendations & Project Closure 1 day 3/22/2015 WMPH/Implementing Project Managers

Conference workshop[edit]

Day 1
7:00 – 8:00 Breakfast
8:00 – 8:30 Registration
8:30 – 9:00 National Anthem and Opening Remarks (Statement of Purpose)
9:00 – 9:20 Keynote Speaker
9:20 – 10:00 Introduction and Ice breaker
10:00 – 10:30 Morning break
10:30 – 12:00 Fundamental Concepts of Built Heritage in the Philippines
12:00 – 1:00 Lunch
1:00 – 1:45 Procedures on Heritage Documentation
1:45 – 2:30 Basic techniques in Photography for Heritage Documentation
2:30 – 3:15 Introduction to Wikimedia Commons and media uploading
3:15 – 4:00 Mapping using Maps Marker
4:00 – 4:30 Afternoon break
4:30 – 5:00 Introduction to Wikipedia
5:00 – 6:30 Breakout session 1
6:30 – 7:00 Day 1 Wrap-up
7:00 – 8:00 Dinner
Day 2
7:00 – 8:00 Breakfast
8:00 – 8:30 Review of Day 1 and Icebreaker
8:30 – 9:00 About the Wikimedia Foundation and Wikimedia Philippines
9:00 – 10:00 Editing and creating Wikipedia articles
10:00 – 10:30 Morning break
10:30 – 11:00 Editing and creating Wikipedia articles (cont.)
11:00 – 11:30 Proper citations on Wikipedia
12:00 – 1:00 Lunch
1:00 – 4:00 Breakout session 2
4:00 – 4:30 Afternoon break
4:30 – 5:00 Breakout session 2 (cont.)
5:00 – 5:45 Volunteer Empowerment & Sharing
5:45 – 6:00 Wrap up of Day 2
6:00 – 7:00 Free time
7:00 – 8:00 Dinner
Day 3
6:30 – 7:00 Assembly
7:00 – 8:00 Breakfast
8:00 – 9:00 Trip to Santa Ana, San JuanMandaluyong, Pasig
9:00 – 12:00 Morning documentation (Wikiexpedition activity: Santa Ana, San JuanMandaluyong, Pasig)
12:00 – 1:00 Lunch
1:00 – 3:00 Afternoon documentation (Wikiexpedition activity: Santa Ana, San JuanMandaluyong, Pasig)
3:00 – 4:00 Return trip to conference venue
4:00 – 5:00 Preparation for presentations
5:00 – 6:00 Team presentations
6:00 – 6:30 Awarding of winners
6:30 – 6:45 Next Steps: Post-workshop Trial Period and Certification
6:45 – 7:00 Closing Remarks
7:00 – 8:00 Dinner/Socials

Budget and resources[edit]

Please provide a detailed breakdown of project expenses according to the instructions here.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table
Number Item description Qty. & Unit Cost per unit Budgeted total In US$ Notes
1 Volunteer allowances/stipend ₱384,100 $8,543
1.01 Region I (Ilocos) ₱20,000 $445 Allowances would cover transportation, food and lodging (only if necessary). Location assignments per region will not be strictly observed, but would largely depend on their proximity to the areas to be covered. Amounts specified should already cover the 28-day post-workshop trial period.
1.02 Region II (Cagayan Valley) ₱13,500 $300
1.03 Region III (Central Luzon) ₱18,000 $400
1.04 Region IV-A (CALABARZON) ₱28,500 $634
1.05 Region IV-B (MIMAROPA) ₱27,500 $612
1.06 Region V (Bicol) ₱27,600 $614
1.07 Region VI (Western Visayas) ₱16,000 $356
1.08 Region VII (Central Visayas) ₱18,000 $400
1.09 Region VIII (Eastern Visayas) ₱34,000 $756
1.10 Region IX (Zamboanga Peninsula) ₱27,000 $600
1.11 Region X (Northern Mindanao) ₱27,000 $600
1.12 Region XI (Davao) ₱14,000 $312
1.13 Region XII (SOCCSKSARGEN) ₱26,000 $578
1.14 Region XIII (Caraga) ₱13,000 $289
1.15 Autonomous Region of Muslim Mindanao ₱32,000 $712
1.16 Cordillera Autonomous Region ₱19,000 $423
1.17 National Capital Region (Metro Manila) ₱23,000 $512
2 Conference & workshop ₱840,500 $18,679
2.1 Venue ₱40,000 $889
2.2 Meals and snacks 70 ₱255,000 $5,667 Meals cover 3 days of the conference, dinner of provincial participants coming from the provinces a day before the conference. Per head costs vary. Amount is based on the most economical actual quotation provided by several venues.
2.3 Fare/transportation ₱202,500 $4,500 Participants from outside the Greater Manila area will be flown to the conference venue, while the rest will be travelling by bus.
2.4 Accommodation 70 ₱243,000 $5,400 Participants living outside the Greater Manila will be provided a 3–4 night accommodation. While those from Metro Manila will just be provided 2 night accommodation. Amount is based on the most economical actual quotation provided by several venues.
2.5 Rental of 5 Laptops 5 days 6,000 ₱30,000 $667 Will be used primarily by a documentation team during the conference and some may be provided to other participants who may not bring their own laptops that will be needed during the Wikipedia editing discussion.
2.6 Transportation for Wikiexpedition activity ₱12,000 $267
2.7 Instructional materials and supplies 60 ₱300 ₱18,000 $400
2.8 Project management/speaker honorarium/logistics/banners ₱40,000 $889
3 Miscellaneous ₱62,500 $1,390
3.1 ID production 70 ₱100 ₱7,000 $156 Will be used as an "official ID" of volunteers whenever they will be engaged with government offices/agencies in their respective localities where they will be assigned.
3.2 Shirts 80 ₱300 ₱24,000 $534
3.3 Courier expenses ₱90 ₱31,500 $700 Volunteers would be required to submit regular expense report and mail their original expense documentation to the Project lead/Treasurer. Project lead would also facilitate stipend releases which may be through a check mailed to the volunteers. The organization is required under Philippine laws to always have the original copy of receipts at its registered office.
4 Contingency (10%) ₱128,710 $2,862
Total cost of project
₱1,415,810 ($31,474)
Total amount requested from the WMF Grants Program
₱1,415,810 ($31,474)
Additional sources of revenue that may fund part of this project, and amounts funded
N/A

Non-financial requirements[edit]

See a description of nonfinancial assistance available. Please inform Wikimedia Foundation (WMF) of any requirements for non-financial assistance now.

Requests for non-financial assistance
Video message from Jimmy Wales or Sue Gardner, or other relevant personalities about Wikimedia Foundation, chapters, and GLAM.
The project team will be using equipment of the chapter (i.e. printer, tarpaulin stands, backdrops, extension cords, video camera, projector, etc.)

Resources[edit]

Resources
The project team together with members of WMPH Board
  1. WMPH will involve project managers and experts in Philippine cultural heritage and heritage documentation, in facilitating this project. The following people are:
    1. Joel Lucky Aldor (Heritage Expert, Curator & Project Manager) — National Museum of the Philippines Heritage Volunteer Specialist, Author of the book "Philippine Church Ceiling Paintings”, National Commission on Culture and the Arts Grantee for Project Kisame, web developer and IT Project Manager for AIG Shared Services Philippines (view on LinkedIn)
    2. Manuel Maximo Lopez del Castillo Noche (Heritage Expert & Curator) — Chief Architect & CEO for Arconic, Inc., Architect Professor, College of Architecture, University of Santo Tomas, and Author of two books: “Lonely Sentinels of the Sea: Spanish Colonial Lighthouses of the Philippines” and “Puentes de España en las Filipinas: Spanish Bridges in the Philippines” (view on LinkedIn)
    3. Fung Yu (Immersive Imaging and Heritage Photographer) — 360 virtual tour creator, owner of Philippine heritage website www.pamana.ph, Freelance photojournalist with IT background. Member of IVRPA.org and ICOMOS-ICTC
    4. Christian Aguilar (Heritage Expert & Curator) — Ex-officio, Board of Trustees of Heritage Conservation Society, Paint Specialist and Instructor for Escuela Taller Intramuros (view on LinkedIn)
    5. Roel Balingit (Project coordinator) — Project lead of Wiki Loves Monuments 2012 and project coordinator of WLM 2013, Wikimedia Philippines Treasurer
  2. From December 19, 2013 to January 15, 2014 (pre-registration period), a total of 67 have registered and answered the questionnaire to assess their willingness to undertake volunteer heritage documentation. Of the 67 who signed-up, 55 (30 from Metro Manila, 16 Luzon, 6 Mindanao, 3 Visayas) have satisfactorily expressed themselves in the questionnaire of their true intent to take part in this volunteer program and make their work available in Wikipedia. A good number of these have knowledge about heritage documentation. Everyone will be assessed further to be ascertained of their commitment and dedication relative to the work they will be tasked to do
  3. A post-workshop trial period will be carried out for 28 days to further select qualified volunteers who can create quality content on Wikipedia and Wikimedia Commons. After the trial period, volunteers will be given certification and grants to fund their documentation expenses throughout the year. An official Wikimedia PH ID will be provided to each certified volunteer. We are also planning to secure endorsement coming from the National Commission for Culture and the Arts for each certified volunteer, which will greatly benefit their work across the sites they cover.
  4. After a careful study of available online mapping tools, MapsMarker Pro was deemed fit for the objectives of the project. Thus the project will entail purchasing a single, non-expiring license of MapsMarker Pro Wordpress plugin (www.mapsmarker.com), which will allow volunteers and curators to properly organize, categorize and display mapping information using layers, tables and other metadata. Maps from Open Street Map will be used as the official map tile. All mapping information uploaded by the volunteers will be placed under the Open Data license, through the MapsMarker API.
  5. The project will heavily use Flickr for uploading and organizing photos placed under CC-BY-SA 3.0, which will eventually be used for updating content on Wikipedia articles and Wikimedia Commons, using the Flickr2Commons tool. Flickr provides an efficient way for volunteers to make their photographs publicly available in an organized manner, through photosets and collections.
  6. The project will use certain collaboration tools such as Meta-Wiki for project management and reporting tasks
  7. We are looking into the use of Wikidata to organize Wikipedia pages and Wikimedia Commons files by properties, and link them to each other for more meaningful relationships across Wiki projects.

Impact[edit]

In the sections below, please describe how the project is related to the Wikimedia mission and Wikimedia's strategic priorities.

Fit to strategy[edit]

Increase participation
This project will increase participation through an active and sustaining engagement with a diverse community of heritage volunteers, by giving sufficient training, guidance and mentoring on creating/updating content for Wikipedia articles and Wikimedia Commons.
Improve quality
This project will improve the quality of Philippine-related Wikipedia articles and Wikimedia content, through a systematic review and curating process by the subject matter experts.
Increase reach
This project will increase reach and visibility of the Wikimedia movement, as the content being generated will deliver value and support in the development of a strategic alliance with the Philippine national government in strengthening the implementation of the National Heritage Act of 2009, through its Open Data initiatives. The data will also deliver value as well to local government units, educational institutions and other independent groups.
Encourage innovation
This project will encourage innovation by fostering a free and open culture of sharing technical knowledge about Philippine culture through its built heritage, as well as bring together volunteers from across the Philippines, subject matter experts to encourage them to contribute regularly to Wikipedia and come up with spin-off activities, collaborations and new approaches that could come out of this core project. This project is also an answer to the call for Wikimedia Philippines to work and collaborate with groups which have the subject matter expertise and involve them directly in Wikipedia work. In the process, it will also seek the recognition of other groups and government agencies to take notice of the output of the project, thereby giving credibility to the work of Wikimedia in the Philippines. This activity will also include the first three–day conference hosted by the chapter.

Benefits[edit]

If the project will benefit a specific online community, please tell us.
This project will greatly benefit the English Wikipedia and Philippine-language Wikipedias, as well as Wikimedia Commons.
Please provide a brief statement about how the project is related to other work in the Wikimedia movement. For example, does the project fit into a work area such as GLAM, education, organizational development, editor retention, or outreach?
This project fits perfectly into GLAM, as new material with the most recent state of the heritage structures of the country will be contributed by the volunteers. Through a new way of engagement, the project also aims to train, sustain and retain volunteers into becoming active contributors/editors for Wikipedia and Wikimedia Commons.
If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1–2 sentences.
A well-planned, comprehensive and publicly-accessible documentation effort will greatly benefit heritage conservation efforts of the local and national government units, as well as heritage conservation initiatives and cultural heritage education of several independent groups and organizations around the country. This project is spearheading an open and free culture of information dissemination about cultural heritage--something that has not been done in the Philippines, at least on a large scale--and we encourage other groups to create similar initiatives under a free and open culture.
Please list other benefits to the movement here.
We will invite reporters from several media organizations (Rappler, ABS-CBN News, TV5 Interaksyon, etc.) to write features/articles for their respective columns about this project to create positive awareness in the mainstream, as well as increase our presence in the local heritage scene. We will also inform the LGUs, national government agencies and educational institutions with programs in humanities, anthropology and architecture (through personal invitation letters from Wikimedia Philippines) to start using the Philippine Heritage Map (www.philippineheritagemap.org) for their specific purposes (using the API to feed the data), and to add more data into the map/repositories (this is planned for further implementation on the succeeding activities after this project).
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