Grants:PEG/WM PH/Cultural Heritage Mapping project 2014/Report
- Report accepted
- To read the approved grant submission describing the plan for this project, please visit Grants:PEG/WM PH/Cultural Heritage Mapping project 2014.
- You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
- You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.
- Did you comply with the requirements specified by WMF in the grant agreement?
- Is your project completed?
Activities and lessons learned
- Please refer to the interim report for more details on the project from May to June 2014.
Conference workshop and WikiExpedition Manila
The conference workshop was held at the Herald Suites in Makati from May 2 to 4, 2014. 48 volunteers from all over the country, who were screened from 92 applications, attended. The three-day workshop taught the participants the basics of Wikipedia editing, uploading of images in Wikimedia Commons, the essentials of documenting built cultural heritage, including architectural and historical details, and tips on getting good photographs. The conference was sponsored by Smart Communications and supported by the National Historical Commission of the Philippines.
UNESCO Heritage expert and architect Augusto Villalon delivered the opening remarks of the conference and cited the conference as the "first very organized effort to document heritage". Architect Villalon further added that "nobody has pulled it together (before), and hopes this project will be able to pull this through."
The second day of the conference also saw a WikiExpedition Manila where the participants were divided into 16 teams of 3 and were given an task: select a heritage site in their assigned district in Manila, and document it by taking photographs, which were then uploaded to Wikimedia Commons, do research on the site, and then create or improve the Wikipedia article for that site. In addition, the teams had to prepare an expense report of their trip. The WikiExpedition served as an exercise of the knowledge that they have gained from the earlier lecture during the workshop.
- Smart Communications event press release: Smart powers Wikimedia’s Philippine cultural heritage mapping project
- Philippine Star: Smart powers Wikimedia's Phl cultural heritage mapping project
- Full set of photos of the workshop at Wikimedia Commons
- Full set of photos of heritage sites taken during WikiExpedition Manila
After the conference workshop, the participants underwent a certification period from May 5 to June 3. In order to continue further with the project, each volunteer was required to do the following:
- Create or update at least 3 Wikipedia articles on heritage sites
- Upload at least 10 images per article to Wikimedia Commons (a total of 30 images minimum)
- Add at least 6 markers on the Philippine Heritage Map website: 3 markers for heritage sites with dedicated Wikipedia articles, and 3 markers for those that have no dedicated Wikipedia articles
- Submit an expense report to the WMPH Treasurer, with supporting documents and receipts
Of the 48 participants, 21 were able to complete the requirements and become certified volunteers.
WikiExpedition Santa Ana
On September 13, 2014, the second WikiExpedition was held at Santa Ana, Manila in the Our Lady of the Abandoned Parish (also known as the Santa Ana Church). Santa Ana is a declared heritage zone due to its numerous Spanish- and American-era houses that survived World War II in addition to the Santa Ana Church being a well-known archaeological site. This event was again sponsored by Smart Communications and was organized together with the Santa Ana Heritage Tourism Association (SAHTA).
For this WikiExpedition, the volunteers were divided into teams and each team was accompanied by a member of SAHTA to provide an unofficial tour and facilitate access to the interiors of some houses. In addition, members of the OpenStreetMap Philippines Community also joined in doing mapping of the district. After going around Santa Ana, the volunteers converged back to Santa Ana Church where they started uploading photos and writing articles. In the afternoon, everyone was given a tour of the historic Lichauco Heritage House, which is one of the two officially declared heritage houses in Metro Manila. The property is also the site of a centuries-old balete tree—declared a heritage tree by the Department of Environment and Natural Resources.
- Main page of WikiExpedition Santa Ana
- Full set of WikiExpedition Santa Ana event photos
- Full set of photos of heritage sites taken during WikiExpedition Santa Ana
On November 29, 2014, the third WikiExpedition was held in Sariaya, Quezon at the multi-purpose hall of Saint Francis Church. Sariaya is a rural town, located around 120km south of Manila, that has a large number of art deco American-era houses and buildings, including the iconic Sariaya Municipal Hall. This event was again sponsored by Smart Communications and was organized together with the Sariaya Heritage Council (SHC).
For this WikiExpedition, the volunteers were again divided into teams and each team was accompanied by a member of SHC to to provide guidance while locating the heritage sites that have been listed by SHC. In addition, members of the OpenStreetMap Philippines Community also again joined in doing mapping of the town's built area. After going around Sariaya, the volunteers converged back to the church where they started uploading photos and writing articles. In the afternoon, everyone was given a tour of the Gala-Rodriguez Ancestral House, which is one of the several officially declared heritage houses in Sariaya. During the dinner at the resort located at the back of the house, the participants were given a mini-concert of Sariaya folk songs and tales.
- Main page of WikiExpedition Sariaya
- Full set of WikiExpedition Sariaya event photos
- Full set of photos of heritage sites taken during WikiExpedition Sariaya
Mario Feir Filipiniana Library edit-a-thons
The Mario Feir Filipiniana Library is a privately-owned library holding an extensive collection of books related to the Philippines, some of which are quite rare and not found in other public or institutional libraries elsewhere. Mario Feir has offered free access to his library and is very happy to host visitors. Wikimedia Philippines took the opportunity to hold two edit-a-thons for the volunteers so that they can get access to reliable sources that they can use for editing Wikipedia articles on cultural heritage.
The first edit-a-thon was held on November 23, 2014 with 4 volunteers, Project Lead Joel Aldor, Project Coordinator Zach Pagkalinawan, and 2 WMPH Board members (Eugene Villar and Josh Lim) in attendance. The second edit-a-thon was held on December 13, 2014 with 8 volunteers, Project Lead Joel Aldor, Project Coordinator Zach Pagkalinawan, and 2 WMPH Board members (Marco San Andres and Josh Lim) in attendance.
The bulk of this project involved deploying the volunteers to assigned areas in order to identify and document heritage sites in the area. This activity was divided into 2 phases: (1) rainy season deployment, and (2) long-haul deployment. The rainy season in the Philippines usually occurs from June to November and during this time it was decided to assign the volunteers to areas near their place of residence in order to avoid problems of inclement weather causing cancellation of trips to far areas, or impeding proper documentation (such as not being able to take good photos of sites because of rain). The long-haul deployment was done from December to April, during the cold and summer season. The relatively good weather during this time enabled proper scheduling of trips to farther areas.
Rainy season deployment
- Most of the certified volunteers were based near Manila so the bulk of the assigned areas during the rainy season deployment are in the Greater Manila Area as shown on the map on the right. There were a total of 30 locations, 26 of which are in the Greater Manila Area. Each area is assigned a volunteer as the point person. The point person is in-charge of ensuring that the volunteers who want to cover the point person's area will not have any overlap. The other volunteers will have to coordinate with the point person and inform the sites or specific areas they wish to document. The table below shows the 30 areas and the people assigned to each area.
|Area ID||Area nickname||Coverage||Point person||Other interested people|
|1||Quiapo||Manila (Quiapo, Binondo, San Miguel, San Nicolas)||Franz Verzon||
|2||Tondo||Manila (Tondo, Santa Cruz)||Franz Verzon||
|3||Sampaloc||Manila (Sampaloc, Santa Mesa)||Karl Aguilar||
|4||Pandacan||Manila (Pandacan, Paco, San Andres, Santa Ana)||Taj Vitales||
|5||Intramuros||Manila (Intramuros, Port Area, Ermita, Malate, Paco)||Ramil Tibayan||
|6||Makati||Makati, Mandaluyong, San Juan||Kleina Guillen||
|7||Diliman||Quezon City (1st, 3rd, 4th districts)||Yen Bongcac||
|8||Novaliches||Quezon City (2nd, 5th, 6th districts), Caloocan (northern)||Melo Cruz||
|9||Malabon||Malabon, Navotas, Valenzuela, Caloocan (southern), Obando||Mike Ignacio||
|10||Pasig||Pasig, Taguig, Pateros||Joy Ngo||
|11||Las Piñas||Las Piñas, Parañaque, Pasay||Charles Mañez||
|12||Antipolo||Antipolo, Marikina, San Mateo, Rodriguez||Jannica Diaz||
|13||Angono||Cainta, Taytay, Angono, Binangonan, Teresa, Morong, Cardona||Hanna Dalawangbayan||
|14||Tanay||Baras, Tanay, Pililla, Jala-Jala||Raani Paranas||
|15||Paete||Sta. Maria, Mabitac, Famy, Siniloan, Pangil, Pakil, Paete, Kalayaan, Lumban||Raani Paranas||
|16||San Pablo||Cavinti, Pagsanjan, Sta. Cruz, Pila, Magdalena, Luisiana, Majayjay, Liliw, Nagcarlan, Victoria, Calauan, Rizal, San Pablo, Alaminos||Joanner Fabregas||
|17||Calamba||Muntinlupa, Gen. Mariano Alvarez, Carmona, San Pedro, Biñan, Sta. Rosa, Cabuyao, Calamba, Los Baños, Bay||Carlo Moskito||
|18||Kawit||Bacoor, Imus, Kawit, Noveleta, Cavite City (not including Corregidor)||Charles Mañez||
|19||Ternate||Rosario, Tanza, Gen. Trias, Trece Martires, Naic, Ternate, Maragondon, Gen. Emilio Aguinaldo, Magallanes||Charles Mañez|
|20||Silang||Dasmariñas, Silang, Tagaytay, Amadeo, Indang, Mendez, Alfonso||Carlo Moskito||
|21||Balayan||Nasugbu, Tuy, Lian, Calatagan, Balayan, Calaca||Ericzon Jamilla|
|22||Taal||Laurel, Agoncillo, San Nicolas (not including Volcano Island), Lemery, Taal, Sta. Teresita, San Luis, Alitagtag, San Pascual, Bauan, Mabini||Ericzon Jamilla||
|23||Lipa||Talisay (not including Volcano Island), Tanauan, Sto. Tomas, Malvar, Balete, Mataasnakahoy, Lipa||Ramil Tibayan|
|24||Batangas City||Cuenca, San Jose, Ibaan, Padre Garcia, Rosario, San Juan, Taysan, Lobo, Batangas City (not including Verde Island)||Ericzon Jamilla||
|25||Sariaya||San Antonio, Tiaong, Dolores, Candelaria, Sariaya, Lucena, Tayabas, Lucban||Zernan Mataya||
|26||Malolos||Meycauayan, Marilao, Bocaue, Sta. Maria, San Jose del Monte, Pandi, Balagtas, Bulakan, Guiguinto, Malolos, Paombong, Hagonoy, Calumpit, Plaridel, Pulilan, Baliuag, Bustos||JJ Carpio||
|27||Silay||All of Negros Occidental (emphasis on Silay and Bacolod)||Claire Algarme|
|28||Tagbilaran||All of Bohol||—||
|29||Naga||All of Camarines Sur, Camarines Norte, Albay, Sorsogon (emphasis on Naga)||Jun Pasa|
|30||Dapitan||Dapitan, Dipolog, Katipunan, Jimenez||Jeff Tomarong|
- During the Sariaya WikiExpedition, a list of places targeted for the long-haul deployment was presented. The volunteers were then given a chance to pair up any other volunteer they like and each pair was given a chance to select one of the places for their deployment (if it hasn't been selected by another pair yet).
|№||Cities and municipalities||Assigned volunteers|
|1||Bulacan: Baliuag, Bustos, Plaridel||Mike Ignacio and Jannica Diaz|
|2||Misamis Occidental: Jimenez
Misamis Oriental, Balingasag
|Jacob Carpio and Yen Bongcac|
|3||Abra: Bangued, Tayum
|Raani Paranas and Kleina Guillen|
|4||Ilocos Norte: Laoag, Dingras, Piddig, Sarrat||Ericzon Jamilla and Carlo Moskito|
|5||Oriental Mindoro: Socorro, Pola, Bongabong||Joanner Fabregas and Zernan Mataya|
|6||Laguna: Pagsanjan, Majayjay, Liliw, Biñan||Taj Vitales and Melodina Cruz|
|7||Batangas: Balayan, Calaca
Cavite: Naic, Maragondon
|Ramil Tibayan and Karl Aguilar|
|8||Pangasinan: Dagupan, Lingayen, Alaminos||Hanna Dalawangbayan and Charles Mañez|
|Franz Miko Verzon|
|10||Bulacan: San Miguel
|11||Northern Samar: Laoang, Palapag
|12||Batangas: San Juan
Manila: Malate, Ermita
- What worked well?
Certification period. PEG's suggestion of including a certification period after the workshop was a really good idea in hindsight. This allowed us to determine which volunteers were willing to put in the work needed to make the project a success and allowed us to concentrate our resources on supporting the certified volunteers instead of all of the qualified volunteers. Given that slightly less than 50% of the volunteers who completed the workshop eventually became certified, this provided the observation that while the qualified volunteers might be interested in heritage in general, they may not be as interested in the chapter's project. When we proceed with Phase 2 of the project later this year, we will be putting a better screening process prior to the workshop in order to better gauge the motivations of potential volunteers and improve on the <50% certification rate.
Partnership with Smart Communications. Smart is the Wikimedia Foundation's Wikipedia Zero partner in the Philippines and the chapter used this opportunity to approach Smart as a sponsor for the project's events. In return for exposure and marketing opportunities, Smart provided the projects with free Smart merchandise that we gave away as swag and prizes during the May 2014 workshop. Smart also provided free Internet access during the workshop and the WikiExpeditions in Santa Ana and Sariaya.
Support from the National Historical Commission of the Philippines. While, Dr. Sereno, NHCP Chair is critical of Wikipedia in the academic context, she nevertheless supports the aims of the project in promoting Philippine heritage online. To that end, we were able to secure a recommendation letter from the NHCP, of which copies were provided to the certified volunteers as proof that the project is legitimate especially when talking with owners of heritage structures.
Holding of WikiExpeditions and edit-a-thons. In the original project plan, the idea was that the volunteers would have just the deployment phase after the certification period. We realized that it would be better to give the certified volunteers opportunities to come together and be provided with further training and feedback. Thus we had WikiExpeditions in Santa Ana and Sariaya and edit-a-thons at the Mario Feir Filipiniana Library. Continuing with these events and similar meetings is definitely considered for the phase 2 of the project.
One improvement point is to see how to involve the certified volunteers who are located in remote places. Since most of the certified volunteers were located near Manila, the events held were held in and around Manila, leaving the regional volunteers with no opportunity to meet.
Partnership with local heritage organizations. During the WikiExpedition in Santa Ana and Sariaya, WMPH partnered and coordinated with the Santa Ana Heritage Tourism Association (SAHTA) and the Sariaya Heritage Council respectively. This allowed us to leverage on the existing heritage information collected by these organizations and to obtain the much needed local context and support to run the events smoothly.
- What didn't work?
Designating the chapter Treasurer as the initial project coordinator. The originally designated project coordinator who will support the project lead was the chapter's Treasurer. The idea is that this would allow a smoother process for approving and disbursing project funds. However, given that the Treasurer also functioned as the chapter's primary administrative personnel, he was not able to devote enough time to fulfill both roles effectively especially when both roles are in a voluntary capacity.
To solve this problem, we decided to obtain a third-party freelance contractor to serve as the project's coordinator.
Not defining the exact roles and division of tasks between the project lead and project coordinator. This lack of definition resulted to some of the project's internal conflicts. (This will no longer be elaborated on due to the sensitive nature of the problem.)
Timely reporting of expenses and liquidation of cash advances. There were several instances that volunteers were not able to provide a timely reporting of their incurred expenses or liquidation of their cash advances. This is one of the major reasons for the very late submission of this Grant report.
- What would you do differently if you planned a similar project?
Put in place a better screening process. As mentioned above, the certification period worked, but the screening process needs to be better in order to improve on the <50% certification rate. One possibility being considered is to hold one-day workshops for potential volunteers to teach them the very basics and fundamentals of contributing to the project as a form of "pre-certification". Those whose outputs are promising will then be invited to the multi-day in-depth workshop. This ensures that we select volunteers who are really motivated and would make the multi-day workshop more impactful.
Put in place a better process for reporting expenses. Based on a survey, the volunteers have stated that reporting of their expenses is the least enjoyable and most confusing aspect of the project. And as mentioned above, the timely reporting of expenses was a problem. This is also the most common source of lack of compliance among the volunteers. Unfortunately, expense reporting cannot be done away with based on our Grant agreement with WMF and on local regulations. While the chapter has instated per diem allowances and cash vouchers to reduce the number of expense items that the volunteers need to declare, there is still confusion. We hope to address this in Phase 2 of the project.
- Batch categorizing users' photos in Wikimedia Commons
- Leverage WMF relationship with Wikipedia Zero partners
Outcomes and impact
Two years ago, I had an imaginary dream board. And part of that dream board showed myself doing a project related to cultural heritage and travelling nationwide. Soon, I had forgotten about that dream. I just "let it go" while "fulfilling my other dreams".
Two years later, I saw an online poster about Wikipedia's Cultural Heritage Mapping Project. Without a second thought, I signed up for it. I did it automatically, without thinking the consequences of what I got myself into. I didn't expect the perks from the day we attended the conference up to this day. My mindset was, since I signed up as a volunteer, I must not expect anything in return. But I received so much.
Now I realized, part of my imaginary dream board materialized.
—one of the project volunteers
- Provide the original project goal here.
- To come up with a single, comprehensive and authoritative map, repository and reference of the most recent photo & text documentation of all cultural properties in the Philippines, as defined by the Philippine Cultural Heritage law. All content and data produced by the volunteers during the project year will be placed under Creative Commons Attribution-ShareAlike 3.0 Unported License and Open Data, and will be aimed towards
- enriching Philippine-related topics/content in Wikipedia
- use as reliable reference for academic purposes, as well as further documentation and heritage conservation initiatives by the national and local government agencies and the heritage/education sector.
- To equip volunteers with the necessary knowledge, skill-set, tools and resources to enable them to become active contributors in Wikipedia and Wikimedia Commons.
- Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
- The goal of coming up with a single, comprehensive and authoritative map, repository and reference of Philippine heritage is a long-term goal. Of course this cannot be achieved within one year. However, based on the output so far (see metrics below), the approach is promising and it is possible to produce high-quality content and documentation on Philippine heritage on Wikipedia and Wikimedia Commons. With refinement and further improvement in the project, the quantity and quality of information and documentation should increase, and it should also be possible to expand the project to include Wikidata and Wikivoyage.
- The project has also succeeded in equipping the volunteers with the skills and knowledge in order to actively contribute to Wikipedia and Wikimedia Commons. This is evidenced by amount of knowledge and information contributed, as well as by some volunteers taking their own initiative to meet Wikipedia quality milestones like Did you know? and Good articles.
- Note: The Philippine Heritage Map website has been spun off into its own project by the former project lead. We do not consider this to be a problem because the map website is not directly connected to the Wikimedia projects. The map website can be considered a complementary effort to documenting Philippine heritage in Wikimedia projects and the fact that its data and content is also licensed under Creative Commons (BY-SA) means that cross-exchange of information is still possible.
Progress towards targets and goals
|Target outcome||Achieved outcome||Explanation|
|Train and certify 54 volunteers who will be tasked to be the heritage documentors around the country during the whole duration of the project.|| Partly done
21 volunteers have passed the training and certification
|Of the 92 applicants who signed up for the project, 62 were selected and invited to attend the training workshop. Of these, 48 were able to attend. After the workshop, a 1-month certification period commenced and 21 volunteers eventually were certified.|
In retrospect, the goal of having 54 certified volunteers is very optimistic. This number was based on the assumption that almost all of the 62 invited applicants will be able to attend the workshop and subsequently complete the certification period. We overestimated the enthusiasm the applicants have for the project and more than half of the workshop participants did not contribute anymore after the workshop.
We were not able to interview these participants regarding why they did not continue contributing, but based on the post-workshop survey, many of the participants found the Wikipedia and Wikimedia Commons-related sessions too technical. Our guess is that these participants signed up for the heritage and travel-related aspects of the project, but were probably put off by the amount of technical work involved. For instance, one mature participant (aged 50+) complained during workshop that the training was very hard and that he needed simple and very clear step-by-step explanations for tasks like uploading photos to Wikimedia Commons. Unsurprisingly, this participant did not contribute further after the workshop.
|Each volunteer to document a minimum of 50 cultural properties during the course of 355 project days, which will translate to at least 50 new/updated Wikipedia articles and 250 images (minimum of 5 images per cultural property). The minimum numbers, therefore, would be
|| Partly done
|Note: As per the interim report, the metrics have been updated such that the aggregate totals are now 1,000 articles and 5,000 images. This is based on the reduced number of certified volunteers (~20).|
Please refer to Global Metric #5 for further information about the articles added or improved.
Please see the top-level Commons category containing all of the content-related images contributed through this project.
|Cover 50 of the 81 provinces plus Metro Manila.|| Partly done
48 provinces (including Metro Manila)
|city of Baguio in Benguet province). Of the 48 provinces covered, 29 of them have been physically visited by project volunteers either through official deployment or on their own initiative. The map on the right shows the provinces that have been visited (orange) and covered (yellow).|
Please see the list of provinces to see which provinces have been covered along with representative articles and/or photos.
We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.
- Next to each required metric, list the actual outcome achieved through this project.
- Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."
For more information and a sample, see Global Metrics.
|1. # of active editors involved||7||Five of the seven were basically the project leads and involved Wikimedia Philippines Trustees: Joel Aldor, Roel Balingit, Paolo Barazon, Josh Lim, and Eugene Villar. The additional 2 are Wikipedians that have become involved later in the project: Nick Coros (who is also a WMPH member) and Ian Lopez.|
|2. # of new editors||43||Of the 48 participants in the training workshop, only 5 have done any sort of editing to Wikipedia prior to the workshop. One participant even had his first edit way back in May 2004. This metric was obtained by looking at the contribution history instead of using Wikimetrics.|
|3. # of individuals involved||~140||This includes the following (approximate numbers):
|4. # of new images/media added to Wikimedia articles/pages||2139||Number is taken from a run of the GLAMorous tool as of 2015-07-11 07:36 UTC based on the following Commons top-level category: Philippine Cultural Heritage Mapping Project content. Total number of media files include 5,504 images and 1 audio file. Note that many of the images added to articles were done so through the use of the <gallery> tag.|
|5. # of articles added or improved on Wikimedia projects||794||Please see the list of articles added or improved. This list was compiled based on examining each contributors' editing history. Articles were only listed if the article topic or added content can be related to Philippine heritage, broadly construed. Also any improvement, no matter how small (such as adding links) is included. Disambiguation pages are included, but not redirects.|
3 articles are from the Spanish Wikipedia; the rest are from the English Wikipedia. Of the 794 articles, 291 articles were added. 37 were featured in the English Wikipedia main page as part of the Did you know? project. 4 articles have achieved Good Article status.
|6. Absolute value of bytes added to or deleted from Wikimedia projects||4,899,729||Bytes added: 4,113,671|
Bytes deleted: 786,058
The numbers were gathered using the Wikimetrics learning pattern. Note that because the project is a year-long editing project, the numbers will be inflated somewhat due to editing activity unrelated to the project's scope. A possible improvement is to limit the counting of bytes to the list of articles that were added/created.
- Learning question
- Did your work increase the motivation of contributors, and how do you know?
- While it is expected that not all of the project's volunteers would be further motivated, a small number of them have gone above and beyond the requirements of the project and have contributed to Wikipedia outside the scope of the project. We would particularly like to highlight the excellent work done by Carlo Moskito who got interested (on his own) in other aspects of Wikipedia and have contributed the bulk of the 37 DYKs and all of the 4 Good articles.
What impact did this project have on WMF's mission and the strategic priorities?
How did you increase participation in one or more Wikimedia projects?
- Prior to the project, almost all of the volunteers did not have any experience contributing to any of the Wikimedia projects. The project has specifically targeted a sector (Philippine cultural heritage) that lacks coverage and participation in Wikimedia. After the project, the volunteers have contributed by adding almost 300 Wikipedia articles, improving a further ~500 articles, and added more than 5,000 photos to Wikimedia Commons. In addition, a few of them have contributed content outside of the project's scope and even continue to edit after the project has ended.
How did you improve quality on one or more Wikimedia projects?
- For one, the project has put some dent against the systemic bias that results to a lack of coverage of cultural topics related to the Philippines. Second, because of the Wikipedia workshop done at the start of the project, the articles that have been added are of good enough quality that almost all have not been deleted due to a lack of sources or notability—factors that often result in deletion of newbie-created articles. Third, even if having articles of high quality was not a specific target for this project, a few editors have been motivated enough to bring 37 articles to the Wikipedia front page under the Did you know? project, and 4 articles to Good article status.
Reporting and documentation of expenditures
This section describes the grant's use of funds
- Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
- Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.
- NB: Budget allocation provided below is the revised budget allocation approved on 29 Dec 2014.
|Number||Category||Item description||Unit||Number of units||Actual cost per unit||Actual total||Budgeted total||Currency||Notes|
|1.01||Region I (Ilocos)||–||–||–||–||₱31,884.56||₱18,500||PHP||As noted in the approved grant proposal: “Location assignments per region will not be strictly observed, but would largely depend on their proximity to the areas to be covered.”|
|1.02||Region II (Cagayan Valley)||–||–||–||–||–||₱7,000||PHP|
|1.03||Region III (Central Luzon)||–||–||–||–||₱1,528.50||₱18,000||PHP|
|1.04||Region IV-A (Calabarzon)||–||–||–||–||₱19,979.50||₱22,500||PHP|
|1.05||Region IV-B (Mimaropa)||–||–||–||–||₱7,597.02||₱22,500||PHP|
|1.06||Region V (Bicol)||–||–||–||–||–||₱20,100||PHP|
|1.07||Region VI (Western Visayas)||–||–||–||–||₱3,783.00||₱15,000||PHP|
|1.08||Region VII (Central Visayas)||–||–||–||–||₱22,621.36||₱18,000||PHP|
|1.09||Region VIII (Eastern Visayas)||–||–||–||–||–||₱8,500||PHP|
|1.10||Region IX (Zamboanga Peninsula)||–||–||–||–||–||₱9,000||PHP|
|1.11||Region X (Northern Mindanao)||–||–||–||–||₱23,541.38||₱27,000||PHP|
|1.12||Region XI (Davao Region)||–||–||–||–||–||–||PHP|
|1.13||Region XII (Soccsksargen)||–||–||–||–||–||₱26,000||PHP|
|1.14||Region XIII (Caraga)||–||–||–||–||–||₱13,000||PHP|
|1.15||Autonomous Region in Muslim Mindanao||–||–||–||–||–||–||PHP|
|1.16||Cordillera Administrative Region||–||–||–||–||₱9,889.67||₱19,000||PHP|
|1.17||National Capital Region||–||–||–||–||₱12,451.00||₱23,000||PHP|
|2||Conference & workshop||₱625,895.88||₱840,500||PHP|
|2.2||Meals and snacks||–||–||70||–||₱269,507||₱255,000||PHP||Additional charges were incurred due to extended use of the function hall on the second day of the conference, which lasted until past 10:30 PM. Variance of +5.7%|
|2.3||Fare/transportation||–||–||–||–||₱41,479.50||₱202,500||PHP||Majority of the participants who passed the screening and attended were from Metro Manila. Only five participants (from Camarines Sur, Agusan del Sur, Cebu, Davao, Misamis Oriental) had to be flown in, but there were also a handful of participants from the peripheral provinces of Metro Manila.|
|2.4||Accommodation||–||–||70||–||₱174,600.00||₱243,000||PHP||Accommodation was provided to participants, project team members, facilitators, staff and some speakers.|
|2.5||Rental of 5 Laptops for 5 days||–||10||₱1,000||₱30,000.00||₱30,000||PHP||From the initially planned 5 laptops, an additional 5 had to be rented (discounted rate was then provided) as some participants communicated they wouldn't be able to bring their own laptops. Instead of renting it out for 5 days as planned, it was arranged that the rental was to be set for 3 days, which allowed the total to be the same.|
|2.6||Transportation for Wikiexpedition activity||–||–||–||–||₱9,743.50||₱12,000||PHP||The participants were grouped into 16 teams. Each team was given ₱700, which they have to account for at the end of the activity in order to train them on proper Expense reporting.|
|2.7||Instructional materials and supplies||–||–||60||–||₱20,435.00||₱18,000||PHP|
|2.8||Project management/speaker honorarium/logistics/banners||–||–||–||–||₱44,626.88||₱40,000||PHP||Variance of +11.6%|
|3.1||WikiExpedition Sta. Ana (Manila)||–||–||–||–||₱2,997||-||PHP|
|4.2||Project Manager Fee||–||–||–||₱44,444.44||-||PHP|
|5.3||Courier expenses||–||–||–||–||₱2,550||₱31,500||PHP||Amount does not include yet courier expenses, when reporting their expenses during the "Certification period"|
|6||Contingency (10%)||₱76,785.03||₱128,710||PHP||No breakdown was presented in the grant request.|
|6.1||Bank fees/charges||–||–||–||–||₱650||–||PHP||Amount includes the bank charges during the remittance of the Grant to the account of WMPH, and other bank charges when remitting reimbursements/advances to participants during the duration of the project.|
|6.2||Website development||–||–||–||–||₱2,643.03||–||PHP||Amount spent on Wordpress theme requested by original project lead to use on a website, originally intended to mirror the output of volunteers.|
|6.3||Workshop kit||–||–||–||–||₱23,334||–||PHP||Courseware distributed to the volunteers during the conference.|
|6.5||Edit-a-thons||–||–||–||–||₱4,617||–||PHP||Project related editing marathons.|
|6.6||Losses||–||–||–||–||₱10,142||–||PHP||Unliquidated/unreturned volunteer cash advances|
|6.7||Contingent Project Management||–||–||–||–||₱33,500||–||PHP||Amount is payable to contracted project coordinator upon his return, after he was granted an educational scholarship overseas. Amount is gross income with withholdable tax.|
- Total project budget (from your approved grant submission)
- Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
- Total amount spent on this project
- Total amount of Project and Event grant funds spent on this project
- Are there additional sources that funded any part of this project? List them here.
- Are there any grant funds remaining?
- Answer YES or NO.
- Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
- If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
- Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
- Please refer to Grants:PEG/WM PH/Annual program plan 2014/Reallocation for the consolidated reallocation request for all remaining grant funds with Wikimedia Philippines as of 2016.