Grants:PEG/Wiki-ID/Wikipedia:Rintis

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Funded
This submission to the Project and Event Grants Program was funded in the fiscal year 2013-14. This is a grant to a group.

IMPORTANT: Please do not make changes to this page without the explicit approval of Project and Event Grants Program staff. They will be reverted.


Basic information[edit]

Project details[edit]

Official project name

Wikipedia:Rintis, 10 continuous events and meetups combined with online events to promote Indonesian Wikipedia community and its philosophy.

Project start date (include month, day, and year)
1 June 2014
Project completion date (include month, day, and year)
31 May 2015
Please describe the project in 1–2 sentences
Over the course of 12 months, we will conduct a series of outreach workshops, discussion and sharing session, and seminar in Jakarta and Bandung. We will also collaborate with other like-minded, content-creator communities and make joint events to increase the number of participant.
This is neither a pilot project nor an untested concept. We have held this kind of events since our inception in June 2013, using our own individual funds. This year, we need fund assistance so we can invite more people and create more impact.

Financial details[edit]

Currency requested
Rupiah
Amount requested in currency requested
IDR 63.900.000
Equivalent amount in US$ on the date of this submission
USD 5,619.6
List the exchange rate used to calculate the amount listed in US$
IDR 11,371 per USD 1

Grantee details[edit]

Wiki-ID
Logo Wiki-ID.svg
Formation 23 June 2013
Type Community
Purpose Creation, collection, and dissemination of free knowledge resources through collaborative, non-competitive approach
Location WikiCamp Buaran, Delima St. I - 1 No 18, East Jakarta
Membership Open for all — Wikipedians and non-Wikipedians
Affiliations Wikimedia Indonesia
Number of volunteers 18
Situs web id:Wikipedia:Wiki-ID/en
Are you an organization, an individual, or an individual submitting on behalf of a group?
Group
Group information
Name of group:
Wiki-ID
Purpose of group:
Creation, collection, and dissemination of free knowledge resources through collaborative, non-competitive approach
Link to information about your group:
id:Wikipedia:Wiki-ID/en

Contact information[edit]

1st Project Lead
Project lead name:
Ricky Setiawan
Project lead username or email:
Ricky Setiawan
Project lead title (position within group), if any:
External relation and volunteer recruitment
2nd Project Lead
Project lead name:
Hariadhi
Project lead username or email:
Hariadhi
Project lead title (position within group), if any:
Community leader

Goals and measures of success[edit]

Project goal[edit]

The goal of this project is to recruit new users and develop offline community of Wikipedia bahasa Indonesia. The community will also promote Wikipedia and its sister projects, and increase awareness on Wikipedia's volunteerism philosophy (which is a big deal considering only 47% of Wikipedia visitors know that Wikipedia is written by volunteers when the main reason Indonesian Wikipedians signed up is because they want to be a volunteer).

Measures of success[edit]

Expected Direct Impact
  • Total participant: 540 at the end of the project
  • Active Wikipedian Engaged: at least 10 per event
  • New Wikipedian: 145 at the end of the project
  • 20 of all edit-a-thon participants (10%) will have reached their 100 edits mark six months after their date of sign-up
Expected Indirect Impact from community activities
  • Active Wikipedians (>100 edits): 70 Wikipedians in end of May 2015
  • Facebook fans page member: 100.000 total members in end of May 2015
  • Awareness on Wikipedia's volunteerism philosophy: Increased from 47% to 80% in end of May 2015

Project scope and activities[edit]

Format[edit]

Our activities can be categorized into three categories:

Ngewiki Berjamaah – Wiki-a-thon

We called this kind of event “Ngewiki-Berjamaah”. In these events, we choose a featured article from English Wikipedia, then translate it together. Each participant will be given a task to translate one or several subsections of the article until the article completed. By doing this, we introduce and impose the concept of collaboration in Wikipedia, and teach new members how to write for Wikipedia in the most informal, enjoyable, yet effective way. We have done this in August and created several articles in the process.

WikiStorming – Sharing and Discussion

We called this kind of event “WikiStorming”. In these events, participants are encourage to make 2 minutes presentation about one topic (for example, how to increase collaboration in Wikipedia), after which the community will discuss the idea and execute it together. We have done this kind of event in May 2013.

WikiSharing – Seminar

In WikiSharing events, we choose speakers and initiate talks on one topic, especially in free culture and free knowledge movement.

List of events[edit]

Month Event Description Format Expected Participant Active Wikipedian Engaged New Wikipedian (target) Location
June Wiki-Birthday (Galeri Seafood Wikipedia) Seminar about Wikipedia and other content creator community. Seminar 50 10 30 Ria Rio reservoir, Jakarta
July Ngewiki Berjamaah 2014 (Pesta Pizza Har) Write as much article as possible, all night. Those who have reached 100 articles got merchandise. Edit-a-thon 40 10 30 WikiCamp Buaran
August WikiMerdeka (Pesta Sate Nasional) Learn how to write and edit Indonesia-related articles in Wikipedia Edit-a-thon 40 10 30 WikiCamp Buaran
September Wikibotany (Pesta Sosis Vegetarian) Learn how to write and edit botany-related articles in Wikipedia Edit-a-thon 40 10 30 Jakarta
October WikiPahlawan (Pesta Kuliner Nusantara) Learn how to write and edit Indonesia heroes-related articles in Wikipedia + Museum visits Edit-a-thon 40 10 30 WikiCamp Buaran
November Wikipedia Goes To Bandung Workshop and seminar about Wikipedia and its movement Seminar 40 10 30 Bandung
December Gift for Wikipedia All participants are encouraged to make 2 minutes presentation on how to improve Wikipedia article number and quality Discussion and sharing 40 10 30 Jakarta restaurant (tentative) ->
January WikiFireworks (Kuliner Tahun Baru) Write as much article as possible, all night Edit-a-thon 40 10 30 WikiCamp Buaran
February Kencan Kilat Komunitas (Pesta Cokelat) Discussion and sharing with other free content-creator community Discussion and Sharing 80 25 40 WikiCamp Buaran
March Preparation: 3C-sharing Meet up for preparation of 3C sharing Discussion and Sharing 15 15 5 WikiCamp Buaran
April Preparation: 3C-sharing Meet up for preparation of 3C sharing Discussion and Sharing 15 15 5 WikiCamp Buaran
May Closing Event: Content-Creator Community Sharing Big seminar on free knowledge and free culture, celebrating Wikipedia Indonesia birthday Seminar 150 30 60 @America, Jakarta

Budget and resources[edit]

Please provide a detailed breakdown of project expenses according to the instructions here.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table
Number Category Item description Unit Number of units Cost per unit IDR Total USD Total Notes
1 Food and beverages Meal for Wiki-Birthday [event 1] Meal 50 75,000 3,750,000 328.50 Meal, including snack and beverages for 50 persons (expected participant).
2 Food and beverages Meal for Ngewiki Berjamaah 2014 - all night event [event 2] Meal (dinner and breakfast) 80 75,000 6,000,000 525.60 Meal, including snack and beverages for 40 persons (expected participant). All night event. Meal is for dinner and breakfast.
3 Food and beverages Meal for Wiki-Merdeka [event 3] Meal 40 75,000 3,000,000 262.80 Meal, including snack and beverages for 40 persons (expected participant)
4 Food and beverages WikiBotany [event 4] Meal 40 75,000 3,000,000 262.80 Meal, including snack and beverages for 40 persons (expected participant)
5 Food and beverages Meal for Wiki-Pahlawan [event 5] Meal 40 75,000 3,000,000 262.80 Meal, including snack and beverages for 40 persons (expected participant)
6 Food and beverages Meal for Wikipedia Goes to Bandung [event 6] Meal 40 75,000 3,000,000 262.80 Meal, including snack and beverages for 40 persons (expected participant)
7 Food and beverages Meal for Gift for Wikipedia [event 7] Meal 40 75,000 3,000,000 262.80 Meal, including snack and beverages for 40 persons (expected participant)
8 Food and beverages Meal for Wiki-Fireworks [event 8] Meal (dinner and breakfast) 40 75,000 6,000,000 525.60 Meal, including snack and beverages for 40 persons (expected participant). All night event. Meal is for dinner and breakfast.
9 Food and beverages Meal for Kencan Kilat Komunitas 2014 [event 9] Meal 80 75,000 6,000,000 525.60 Meal, including snack and beverages for 80 persons (expected participant)
10 Food and beverages Meal for Preparation: 3C Sharing [event 10] Meal 15 75,000 1,125,000 98.55 Meal, including snack and beverages for 15 persons (expected participant)
11 Food and beverages Meal for Preparation: 3C Sharing [event 11] Meal 15 75,000 1,125,000 98.55 Meal, including snack and beverages for 15 persons (expected participant)
12 Food and beverages Meal for Content-Creator Community (3C) Sharing [event 12] Meal 150 75,000 11,250,000 985.50 Meal, including snack and beverages for 150 persons (expected participant)
13 Transportation cost Transportation cost to Bandung for Wikipedia Goes to Bandung [event 6] Cost per person (return) 5 150,000 750.000 65.70 Using economy-class bus
14 Internet Monthly internet subscription Month 12 300,000 3,600,000 315.36 Monthly internet subscription for 2 modems (capable to support up to 20 concurrent connected devices)
15 Tools Internet modem item 1 300,000 300,000 26.28 Additional internet modem so more people can be connected and trained to write in Wikipedia
16 Tools Whiteboard item 1 400,000 400,000 35.04 To help us introduce Wikipedia
17 Tools Promotional material item 200 25,000 5,000,000 438.00 Mugs and pins as give away for seminar [event 12] participant
18 Electricity One year electricity voucher item 12 300,000 3,600,000 315.36 Subsidy for electricity
Total cost of project
IDR 63.900.000 or USD 5,619.6 (USD 1 = IDR 11,371)
Total amount requested from the WMF Grants Program
IDR 63.900.000 or USD 5,619.6 (USD 1 = IDR 11,371)
Additional sources of revenue that may fund part of this project, and amounts funded
Project lead 1 and project lead 2 will cover the fund if it's underbudgeted, up to USD 300.

Non-financial requirements[edit]

See a description of nonfinancial assistance available. Please inform Wikimedia Foundation (WMF) of any requirements for non-financial assistance now.

Requests for non-financial assistance
Certificate from Wikimedia Foundation for all committee members (roughly 30 members), signed by Executive Director Sue Gardner.


Resources[edit]

  • List of team members (names or usernames):
18 Wikipedians, consisting of 7 users and 11 Indonesian Wikipedia admins (out of 24) with years of experience and engagement in the community:
  • Onwiki evidence of community support (such as a project about this discussion):
See id:Wikipedia:Wiki-ID/en. Several of our meetups are also covered in Wikimedia Indonesia website: http://wikimedia.or.id
  • Endorsements from community members or movement groups:
Endorsement and strategic support from Wikimedia Indonesia
  • Special skills or qualifications this potential grantee or project lead brings to this project:
Ricky Setiawan (project lead) has a background in business marketing. Past achievements and and honors including:
  1. IBM ASEAN System Storage Top Gun Award 2013
  2. Published an academic paper in ASEAN Marketing Journal
  3. International 1st Winner of P&G ASEAN Business Challenge 2011
  4. National 1st Winner of Management Competition 2012
  5. National 1st Winner of Indonesia Marketing Competition 2011
See his professional profile on LinkedIn
  • Evidence of past success in executing similar projects:
We have held 12 events and meetups since the inception of our community in June 2013, including an all night edit-a-thon. All funded by our own individual funds so the number of participant is limited. We need additional fund to create a bigger impact. In the last two events, we successfully trained 47 people in total.

Some of event documentations:

See full documentations here. Report on each event available in Indonesian.

  • Additional resources
A headquarter located in East Jakarta, equiped with fast and reliable internet connection. Close to public transportation and toll road. Is rent-free (owned by 2nd project lead) and has a kitchen and two bedrooms, enabling all-night edit-a-thon.

Impact[edit]

In the sections below, please describe how the project is related to the Wikimedia mission and Wikimedia's strategic priorities.

Fit to strategy[edit]

How will this project support the key organizational objectives of
  • increasing reach (more people will access or contribute to Wikipedia or our other projects),
  • participation (more people actually contributing),
  • quality (more content, more useful content, or higher-quality content),
  • credibility (more trust in our projects),
  • organizational maturity and effectiveness (how it will move you or the Wikimedia community forward),
  • or financial sustainability (how it will help you achieve more in the long run)?
This statement should address at least one of the strategic priorities listed here specifically. See WMF Grants Program criteria for decisionmaking.
This project ensure the continuity of Wiki-ID community and our effort to promote Wikipedia. The community itself will support Wikimedia key objectives by:
  1. Increasing reach and quality: Our main activity are to give a tutorial on how to write Wikipedia. We have proven concept of training (we call it "ngewiki berjamaah"). Our biggest tutorial session was attended by 30 people.
  2. Increasing participation: our community is not only foster online contribution, but also offline contribution. Our member is growing fast from 2 people in June to 17 people that contribute to the effort of promoting Wikipedia. We also have community partners that have committed to help our effort to spread free knowledge.
  3. Credibility: We introduce what is Wikipedia, what is its philosophy, and—more importantly—how it works, so the trainee and our partners will understand Wikipedia's procedure and policy to control the quality of its content, which in turn will increase Wikipedia credibility.
  4. Organizational maturity and effectiveness: We support (and be supported by) Wikimedia Indonesia and its effort to promote Wikipedia. We have different approach (we focus more on non-competitive approaches e.g. meetups, collaboration events, etc) but our key goals are essentially the same so the growth of our community will benefits Wikimedia Indonesia.
  5. Financial sustainability: We have a concept called Wiki-Indigo (on going), a fundraising effort to support our objective. But it needs more volunteers and contributors before it's able to be executed. This one year project will help us to gather more supporters and eventually make this future fundraising project happens.


Benefits[edit]

If the project will benefit a specific online community, please tell us.
This will benefit Wikipedia bahasa Indonesia by increasing the number of active contributors through series of workshops.


Please provide a brief statement about how the project is related to other work in the Wikimedia movement. For example, does the project fit into a work area such as GLAM, education, organizational development, editor retention, or outreach?
This projects will grow our community, that in turn will help Wikimedia Indonesia to achieve its goal.


If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1–2 sentences.
We have developed a structured method that can be easily replicated by the others. We will keep improve the method through this project, document it, and will share it for other organization to use.


Please list other benefits to the movement here.
In the future, our community will also support other Wikipedias (like jv, bms, and su) and other Wikimedia's project.
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