Grants:Programs/Wikimedia Community Fund/Rapid Fund/SMALL GLAM SLAM Pilot 1 (ID: 22444585)

From Meta, a Wikimedia project coordination wiki
proposed start date2024-04-01
proposed end date2024-08-01
grant start date2024-04-01T00:00:00Z
grant end date2024-08-01T00:00:00Z
budget (local currency)4494.17 EUR
budget (USD)4920.13 USD
amount recommended (USD)2191.43
grant typeNonprofit organization with Wikimedia mission
funding regionNWE
decision fiscal year2023-24
applicant• Olea
organization (if applicable)• LaOficina Producciones Culturales
Review Final Report

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Applicant Details[edit]

Main Wikimedia username. (required)



LaOficina Producciones Culturales

If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)


Describe all relevant roles with the name of the group or organization and description of the role. (required)

Main Proposal[edit]

1. Please state the title of your proposal. This will also be the Meta-Wiki page title.


2. and 3. Proposed start and end dates for the proposal.

2024-04-01 - 2024-08-01

4. Where will this proposal be implemented? (required)


5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)

Other (please specify) GLAM Wiki

6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)

Current situation:

It is known that it is easy to find small organizations everywhere, public, private or informal groups, with an interest in documenting heritage. Sometimes they are capable of collecting very relevant materials and other times with high technical quality. But they usually do not have the technical knowledge of information organization or appropriate ICT tools much beyond using their own desktop computers, remote disk services and social networks.

Unfortunately, this information remains in isolated silos, poorly disseminated, little known and with poor management of intellectual property rights. If it is located, it is very difficult to take advantage of it, for example, academically.

Desired situation:

Ideally, these entities could adopt museological tools and practices in the most accessible way possible and with them organize the information collected and that in turn be easy to share on the Internet and accessible for research.

Expected benefits of the desired situation:

  • help to breaking down barriers among various collections;
  • facilitate access to collections for interdisciplinary and cross-collection research;
  • expand access for researchers and the public beyond geographical confines;
  • serve a broad spectrum of audiences for mutual benefit;
  • and to nourish and grow the digital commons of humanities.

Proposed solution:

For more than two decades, the Wikimedia Movement has been able to create a set of tools and practices for the collection, production and reuse of open digital content. And one of the areas where we find the most interest and activity is in digital humanities and what is called "OpenGLAM".

Therefore, these tools are now ready to be adopted by GLAM practitioneers. The fact that they are free software greatly reduces the acquisition cost, in which there are no licenses. Therefore, we propose a free software solution suite for very small GLAM organizations composed of:

  • MediaWiki suite, the software on which Wikipedia and its sister projects run, with multimedia and linked data support;
  • a preload of essential metadata sets for collection management, from the Europeana Data Model (EDM), the Open Culture / GLAM Glossary vocabulary and the Getty AAT & UNESCO thesauri to some of the most relevant thematic indexes, etc, an everything aligned with Wikidata;
  • a structured digital library with practical museological information: processes, procedures, good practices, essential forms, etc.;
  • an educational digital library in essential museology complementary practices
  • and, finally, other integrated software applications with complementary functions, for example backup copies, archives for preservation and access statistics.

The effort to create this suite is named «SMALL GLAM SLAM» initiative. «SMALL GLAM SLAM» not pretend to be a wiki-project but a line of work to create a GLAM Wiki solution compatible with the needs of LaOficina's digital documentation center and other very small organizations and limited resources. It is very likely to evolve, transform or be integrated into other compatible initiatives such as the Wikibase Stakeholder Group (

The solution suite will be progressively validated in practical pilot experiences. The first, within the LaOficina association, with the launch of a cinema documentation center based on the multimedia resources collected in the realization of the «Memorias del Cine» project ( In future subsequent actions it would be expanded to a maximum of 4 others organizations/collections, with different use cases.

7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.
  1. low-end experimental hosting server adquisition (hosted in-house) configured like:
    • highspeed USB3 pen drive
    • USB3 motherboard
      • 16-32 GB RAM
      • 3 SATA spinging 1/2 Tb hardisk drives
      • 1 SATA SDD cache drive
      • and other recicled/second hand components
  2. unRAID OS Basic license (
    • Linux operating system optimized for data storage
    • suitable for COTS affordable hardware
    • support for containerized/virtualized applications
    • support for remote administration
    • v6.12 includes ZFS support, one of the most advanced file systems with bitroting protection and other data protection features (
  3. server system OS administration tasks:
    • OS configuration
    • app in containers installation:
    • Wikibase
    • conciliation service
    • other supporting services
    • server maintenance
    • operation testing and report
  4. Wikibase support tasks:
    • Wikibase Stakeholder Group docker installation
    • Wikibase Stakeholder Group extensions installation
    • other Mediawiki/Wikibase relevant extensions installation
  5. Wikibase data modeling:
  6. digital archiving tasks:

8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.
Péricles Dias de Oliveira
users: Pericles (LaOfi)
role: museology, digitizing and archiving tasks
involvement: salaried

Péricles has recently received his PhD in Fine Arts from the University of Seville.

Ismael Olea
users: Olea / Olea (LaOfi)
role: project lead, ICT tasks, Wikimedian
involvement: salaried

Ismael is also member of Wikimedia España and Wikimedia Small Projects. He has been involved in opensource and digital commons communities since the 90s.

9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)

As this is an small pilot project the first direct target is LaOficina association and our technical needs for the creation of a digital documentation center and archive. But the product and outcomes are expected to be useful for the whole GLAM Wiki community and the Wikibase development community. Also we envision this as a first step on a focused activity line (opensource solutions for very small GLAM organizations) for future consortia in European Union funding calls.

10. Does your project involve work with children or youth? (required)


10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.


11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.

We had a lot of conversations with Movement members that finally crystallized in this proposal, mostly in person at some meetings and on-line talks. Some of the meetings has been Jornadas Wikimedia España 2023, Wikidata Days Portugal 2023 and, specially, the 2023 GLAM Wiki conference in Montevideo. To the moment we had informal talks with Wikimedia España, Wikimedia Portugal or Wikimedia Deutschland and we intend evolve in more or less explicitly related projects with these and another organizations. Also, now the proposal is well structured we are looking to develop it with groups and projects like Wikibase Stakeholders Group, the Wikimedia GLAM community, Content Partnerships Hub, etc.

As prior art, OCLC made and documented a similar pilot project ( This is another signal about the momentum of the importance of Wikibase as a key platform environment for GLAM.

12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)


13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)

Culture, heritage or GLAM

14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)

Digital Access

15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)

Innovate in Free Knowledge

Learning and metrics[edit]

17. What do you hope to learn from your work in this project or proposal? (required)

Learning questions:

  • Are we, LaOficina, able to set up the information infrastructure we need to get into a (very small) GLAM institution? What more do we need?
  • Does the unRAID operating system helps to reduce the entry barriers for very small Wikibase GLAM adopters? (for users requiring in-house and not cloud information systems).
  • How easy is to adopt the Europeana Data Model in a Wikibase based system for a very small organization?
  • How practical is modeling GLAM processes, practices and procedures in Wikibase?
  • What features do we miss to keep a digital multimedia archive in Wikibase?

Also, we want to learn which other methodologies, practices and software requirements for GLAM practitioners should be consider in future actions:

  • How much do we need to model/adopt of the CIDOC Conceptual Reference Model (
  • What more do we need to federate GLAM servers in international networks like DPLA ( or Europeana (
  • How can we low the entry barrier to data preservation: software systems, hardware systems (like LTO tapes), interoperability standards (like OAI-PMH ( )
  • Related to Wikibase/Mediawiki:
    • Which new enhancements and extensions do we need to satisfy the identified requirements-
    • How we can enhance the user experience for GLAM users (new specific use case interfaces, selected gadget curated collection, modern interface look, etc)

The answers of all these questions would conform and specify future actions to be implemented by LaOficina and the Movement in future WMF grants (Rapid or MSIG), European Commission calls or other funding opportunities.

18. What are your Wikimedia project targets in numbers (metrics)? (required)
Number of participants, editors, and organizers
Other Metrics Target Optional description
Number of participants 2 Well, this is a development action so we only can confirm beforehand the only participants would be part of LaOficina staff. The two said persons and probably with the help of other colleagues in occasional moments.
Number of editors 1 While it not seems a main output for this specific action to contribute significatelly to Wikimedia is reasonable to do some work in Wikidata.
Number of organizers 1 We re referring here to the project leader.
Number of content contributions to Wikimedia projects
Wikimedia project Number of content created or improved
Wikimedia Commons
Wikimedia Incubator
Wikifunctions or Abstract Wikipedia
Optional description for content contributions.


19. Do you have any other project targets in numbers (metrics)? (optional)


Main Open Metrics Data
Main Open Metrics Description Target
20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)

As said, the contribution to Wikimedia projects is not the main goal, other to share the experience and the lessons learned. If required a board can be set up in, but we expect not to gather impressive numbers. Also we are now using Phabricator (check and seems a reasonable to document products in a related space in Meta.

Financial proposal[edit]

21. Please upload your budget for this proposal or indicate the link to it. (required)

22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)

4494.17 EUR

22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.

4920.13 USD

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Endorsements and Feedback[edit]

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Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

  • Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
  • Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
  • Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
  • Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
  • Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).