Grants:Programs/Wikimedia Community Fund/Rapid Fund/Tyap Community Rapid Grant Proposal June 2023 (ID: 22194074)

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Applicant Details[edit]

Main Wikimedia username. (required)

Kambai Akau

Organization

Tyap Wikimedians Organisation

If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)

I'm a group leader of a Wikimedia User Group (submitted to the Affiliation Committee).

Describe all relevant roles with the name of the group or organization and description of the role. (required)

1. Executive Director, Tyap Wikimedians Organisation --

Coordinates and supervises all community volunteer members into gaining the best results from them in terms of volunteerism.
Sources for prospective partners to work with the organization on achieving a common goal.
Sources for collaborators to perform joint editing sessions together.
Envisions the pathway for the organization to follow for more significant progress.
Communicates the progress of the organization to the community and encourages more participation. In other words, leads public relations efforts.
Where there are shortcomings, the Executive Director addresses them. He supports the Educational Officer in fixing Wikipedia and Wiktionary pages that need to be fixed or worked on.

2. Project Manager, Tyap Wikimedians Organisation

Handles financial management, accounting, and budgeting activities of the organization.
Manages procurement, human resources, and administrative functions.
Develops and implement programs and projects that align with the organization's mission and goals alongside the Field Officer.
Implements processes that would lead to the group spending less on projects.

3. Field Officer, Tyap Wikimedians Organisation

Implements the organization's programs and field projects, facilitating community engagement and participation.
Assists in the identification and selection of beneficiaries, and ensures the delivery of services according to established standards.
Conducts regular monitoring and reporting of progress and challenges to the Project Manager.
Organizes in-person and/or online events.
Organize educational outreaches by reaching out to participants and negotiating the venue for the program.

Main Proposal[edit]

1. Please state the title of your proposal. This will also be the Meta-Wiki page title.

Tyap Community Rapid Grant Proposal June 2023

2. and 3. Proposed start and end dates for the proposal.

2023-09-01 - 2023-10-29

4. Where will this proposal be implemented? (required)

Nigeria

5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)

Other (please specify) We plan on hosting two collaborative programs:

1. Joint editing between the Wikimedians of Romania and Moldova and the Tyap Wikimedians User Group, in September 2023, to edit Wikipedia articles by creating items about the Tyap-speaking people and the Romanian-speaking people on both Tyap and Romanian Wikipedias.

2. A Wikimedia training and recruitment exercise in Ahmadu Bello University, Zaria, Kaduna State, Nigeria, in October 2023 -- in collaboration with the Wikimedians of Nigeria User Group. This is aimed at retraining our existing organizers and recruiting new editors, training them on how to edit Wikimedia projects like Wikipedia, Wiktionary, Wikimedia Commons, and Wikidata.

6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)

The challenges we are trying to solve through these double collaborative events being proposed are:

1. Redundancy: We have been operating in-house events since the very genesis of our user group. It is high time that members of the user group, especially the organizers, hear someone from outside speak to challenge them and bring out the bests in them. In this, they could gain editing and organizing skills to grow our young community.

2. Isolation: We do not want to operate in isolation while we have other Wikimedia user groups around whom we could share knowledge and experience or get the same from them. This caused the initiation of collaboration both within and outside our country with other Wikimedia user groups.

3. Old Way of Doing Things: We thought of doing things a bit differently to compare results with our previous events we had between 2021 and 2022 by collaborating and undertaking a little campaign rally as part of the events, especially the one to be done at the university.

4. Stagnation: By going to a new vicinity to host an event, we hope to gather a new community and create an editing hub of Tyap Wikimedians on the campus -- our first purpose-driven hub. This is to increase the activities in our existing projects, the Tyap Wikipedia and Wiktionary.

5. Lack of Exposure: Our collaborative work would expose our editors to certain perspectives they never envisaged were possible. They would be the ones to testify at the end of the day.

7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.

1. Editing together in Tyap, Romanian, and English (1-29 September 2023): https://meta.wikimedia.org/wiki/Editing_together_in_Tyap,_Romanian,_and_English

2. Ahmadu Bello University (ABU) Zaria Outreach - Tyap Wikimedia UG in Collaboration with Wikimedia Nigeria (1-29 October 2023): https://meta.wikimedia.org/wiki/ABU_Zaria_Outreach

8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.

All these members of the Tyap Wikimedians team are 100% volunteers with none salaried. These persons are listed according to their Roles, Wikimedia Usernames, and a brief about their Roles:

1. Executive Director, User:Kambai Akau

Coordinates group activities and links the Tyap WMUG with other groups for possible collaborations.

2. Project Manager, User:Friday musa

Takes care of the finances and plans the execution of activities.

3. Field Officer, User:Valtino44

Sources what are needed for for in-person events.

4. Communications and Advocacy Officer, User:Dorothy Habila

Supporting role.

5. Secretary, User:Bello Lydia

Supporting role.

6. Educational Content Officer, User:Zbobai

Supporting role.

The Romanian and Moldova User Group has User:Claudia Serbanuta as the link person,

Her role is to intermediate between us in the Tyap WMUG and the WM Romania and Moldova UG members who would participate in the edit-a-thon;

and

Wikimedia Nigeria User Group has User:Olaniyan Olusola as the link person.

His role is to source for us the person(s) from the WM Nigeria UG who could help train our organizers in the Tyap WMUG, and new participants.

9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)

We have two events to host:

1. For the September event, the target communities are the Romanian and Moldovan Wikimedia Community, and the Tyap Wikimedia Community.

On how we intend to reach out before and during the activities, we are using these tools:

Community-based arrangement: Since we may not need many people in the team, both sides would select a few number of editors to participate in the edit-a-thon. Nevertheless, the call would still be open to others who want to join in the exercise.
Social media: Our social media handles on Facebook, WhatsApp and Telegram are sufficient.
MetaWiki: We have a page created already for the event, which would be further developed before the event.

On follow up after the activities, we may not necessarily need to follow up parse, since it is a collaborative work between two groups over a limited period of time. However, we shall maintain contacts through a common Telegram group for both editing communities to communicate on a common ground: https://t.me/+5zZhrguUbpBiYWI8 .

2. For the October event, the target community is the Ahmadu Bello University (ABU) Zaria Tyap speaking community of students and staff.

On how we intend to reach out, we are using these tools:

Word of mouth: We are compiling a list of expected participants who we our Communications and Advocacy Officer shall begin to call, as the time nears. We are also making moves to speak to the Atyap Student Community leader to mobilize students for us to attend the activities in person.
Social media: Our social media handles on Facebook, WhatsApp and Telegram are sufficient to invite and communicate steps of editing through, to our participants.
MetaWiki: We have a page created already for the event, which would be further developed before the event.

On follow up after the activities, we are actually out to create an editing hub of Tyap speakers for the Tyap WMUG in the campus. Hence, we shall maintain contact with whosever shall emerge as the hub-leader. He/she would get some of the literary materials and extra gifts left to gift to outstanding editors after the activities. We shall also have some data packages bought for the members of the new community over the next one month as an incentive for the newcomers. Afterwards, we shall continue communicating via our normal social media handles and calls.

10. Does your project involve work with children or youth? (required)

Yes

10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.

TYAP WIKIMEDIANS ORGANISATION (TYAP WIKIMEDIANS USER GROUP – TYAP WMUG)

YOUTH SAFETY POLICY:

1. Code of Conduct

All attendees are expected to behave in a respectful and safe manner towards each other, event organizers, and any other individuals at the event. Any form of harassment, discrimination, or violence will not be tolerated.

2. Alcohol and Drug Use

The use of alcohol and illegal drugs is strictly prohibited at the event. Any individual found to be under the influence of drugs or alcohol may be asked to leave the event.

3. Medical Emergencies

In case of a medical emergency, attendees should immediately notify event organizers or call the Nigerian national emergency phone numbers 112 or 199. A first aid kit, and trained personnel will be available on-site to provide medical assistance.

4. Personal Belongings

The event organizers are not responsible for any lost or stolen items. Attendees are advised to keep their personal belongings with them at all times and not leave them unattended.

5. Transportation

Attendees’ transportation shall be reimbursed in full, to enable them return for another session. Event organizers shall see to that.

6. Accommodation

In a case in which the event to be done would continue for more than a day, the attendees coming from other locations would have to fend for their accommodation. The event organizers shall not be bound to providing accommodation for any participant other than for themselves and invited speakers.

7. Photography and Videography

Attendees are allowed to take photographs and videos of the event only for personal use and for uploads on Wikimedia Commons under the 4.0 license. Any commercial or promotional use of the images or footage captured at the event is strictly prohibited without prior written consent from the event organizers.

8. Social Media Use

Attendees are encouraged to share their experiences at the event on social media using the designated event hashtags. However, any posts or comments that contain inappropriate content, harassment, or discrimination will not be tolerated.

9. Reporting Incidents

Any incidents of harassment, discrimination, or violence should be immediately reported to event staff. The event organizers will take appropriate action to address the issue and ensure the safety of all attendees.

10. Acknowledgment and Agreement All attendees are required to acknowledge and agree to this Youth Safety Policy upon registration for the event.

11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.

Our discussions (i.e., between events organizers) in the Tyap Wikimedians Organisation takes place in our private Telegram group since our group is quite small. That we found is a more effective way of communication. Hence, we adopted it.

The discussions about possible collaborations with the Wikimedians of Romania and Moldova User Group took place via email and Google Meet meeting, and not on Meta. Same with the planned collaboration with the Wikimedia Nigeria User Group which took place on WhatsApp through private messaging and through phone call.

12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)

Language

13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)

Education

14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)

Ethnic/racial/religious or cultural background

15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)

Invest in Skills and Leadership Development

Learning and metrics[edit]

17. What do you hope to learn from your work in this project or proposal? (required)

- We hope to learn how to track activities using the Wikimedia Outreach Dashboard for our activities.

How do we make the growth in the number of our community members commensurate with the number of edits per head?
How do we train our organizers so that they could as well be trainers in no distant time?

How do we maximize mutual gains during collaborations between participating user groups?

18. What are your Wikimedia project targets in numbers (metrics)? (required)

Number of participants, editors, and organizers
Other Metrics	Target	Optional description
Number of participants	60	For the September event, which would be an edit-a-thon, we expect to have at least five participants each from both the Romanian side and the Tyap side. For the October event, which would involve training of organizers, participants, and campaign rally, we hope to gather at least 50 participants from the student and staff communities in the university.
Number of editors	40	For the September event, which would be an edit-a-thon, we expect to have at least five editors each from both the Romanian side and the Tyap side. For the October event, which would involve training of organizers, participants, and campaign rally, we hope to get at least 30 editors from the student and staff communities in the university.
Number of organizers	10	For the September event, six organizers from the Tyap side and at least 2 from the Romanian side. For the October event, we hope to have six organizers from the Tyap side and at least 2 from the WM Nigeria side.

Number of content contributions to Wikimedia projects
Wikimedia project	Number of content created or improved
Wikipedia	260
Wikimedia Commons	50
Wikidata	300
Wiktionary	150
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions or Abtsract Wikipedia

Optional description for content contributions.

1. The existing articles in the English Wikipedia shall be our datum for the September Event. The Romanian Wikimedians would translate these articles from the English Wikipedia about the Tyap-speaking people, and the Tyap Wikimedians would translate articles about the Romanian people from the English Wikipedia, into Tyap. We shall have 10-15 core articles and 100 more articles to edit when the core selected articles are translated into both Tyap and Romanian.

2. The October event would involve teaching new editors how to edit. All in all, we anticipate that about 300 Tyap Wikipedia articles and Wiktionary entries would be created or existing ones improved.

Wikidata items would be touched as one edit Wikipedia. There would also be lessons about how to edit Wikimedia Commons and new editors would be guided through how to upload a multimedia file.

19. Do you have any other project targets in numbers (metrics)? (optional)

No

Main Open Metrics Data
Main Open Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)

For the September event, we intend to translate at least 10 articles from the Romanian side and another equal number from the Tyap side.

For the October event, we hope to create or update about 300 articles and entries in the Tyap Wikipedia and Wiktionary.

Financial proposal[edit]

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/17M0BZSjNZKLpZr8OrqFpj7OwIEk9er9zXbJY10X_Ot8/edit#gid=0

22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)

3796100 NGN

22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.

4993.9 USD

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Endorsements and Feedback[edit]

Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.

Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).

Endorse