Grants:Project/Rapid/Tomo suzuki/Wikimedia Foundation Elections 2021 JAWP Outreach Campaign

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Tomo suzuki/Wikimedia Foundation Elections 2021 JAWP Outreach Campaign
Grant request for translation of foundational election documents to improve voter turnout at Japanese Wikipedia.
start date25 July
start year2021
end date30 Sep
end year2021
budget (local currency)JPY 130,000
budget (USD)$1,188.48
grant typeIndividual
contact(s)• Tomo_suzuki

Review your report

Project Goal[edit]

The Japanese Wikipedia community has the fifth largest eligible voters for Wikimedia Foundation elections, yet the voter turnout has been low (less than 5% at previous election), and the community has been underrepresented at previous elections. Through this grant, I commit myself to translate fundamental documents to facilitate understanding of the WMF and participation to the upcoming election among the Japanese Wikipedia community, which would contribute to improve the turnout and form a more diverse and better performing Board of Trustees.

Project Plan[edit]


Tell us how you'll carry out your project. What will you and other organizers spend your time doing?

As a member of Election Volunteers team, my primary focus is to localize the following time-sensitive documents in partnership with a professional translator who is willing to take all of the below mentioned time-critical tasks and related materials at a reduced cost. Election Outreach Insights found taht "Localized promotional campaigns are a strong way to inform people about the Board, elections, and candidates," while some foundational documents, such as WMF Bylaws, have not been officially translated in Japanese in the past due to their complexity. Upon completion of the project, the community has a professionally translated election tools and documents which can be used for future activities as well.
  1. WMF Bylaws
  2. Main page of the Board of Trustees
  3. SecurePoll Interface
  4. Translating informative video in Japanese language about the Board or upcoming elections
  5. Voting system explanation

How will you let others in your community know about your project (please provide links to where relevant communities have been notified of your proposal, and to any other relevant community discussions)? Why are you targeting a specific audience?

Notifications have been posted on Community News. The Central Notice will also be utilized.

What will you have done at the end of your project? How will you follow-up with people that are involved with your project?

As a part of grant report, I will work with the facilitation team and translator to provide an analysis on voter turnout.

Are you running any in-person events or activities? If so, you will need to complete the steps outlined on the Risk Assessment protocol related to COVID-19. When you have completed these steps, please provide a link to your completed copy of the risk assessment tool below:



How will you know if the project is successful and you've met your goals? Please include the following targets and feel free to add more specific to your project:

  1. Number of total participants
    The entire Japanese community will be able to understand the Foundation By-Laws in local language and by understanding how the Foundation works and does its governance, the community will be more active in participating in relevant Foundation- led activities, movement activities. This project also aims to make the community more well-informed about what is happening in the movement and how it can contribute best in the global open-source knowledge.
  2. Number of articles created or improved (if applicable)
    The following articles are in the scope of translation. Other election related documents listed on this Category, such as Call for Candidates and Call for voting will also be translated so far as time permits along with other volunteers.
    1. WMF Bylaws
    2. Main page of the Board of Trustees
    3. SecurePoll Interface
    4. Translating informative video in Japanese language about the Board or upcoming elections
    5. Voting system explanation
  3. Number of photos uploaded to Wikimedia Commons (if applicable)
  4. Number of photos used on Wikimedia projects (if applicable)


What resources do you have? Include information on who is the organizing the project, what they will do, and if you will receive support from anywhere else (in-kind donations or additional funding).

I am organizing the project. There will be some interactions with WMF Team for advice and support to make sure this project progresses on-time and effectively.

What resources do you need? For your funding request, list bullet points for each expense:

Advice on prioritization of translation, scheduling of release timing, selection of communication tools, technical support to access to MediaWiki message delivery, and funding:
No. Item Fund Needed Description
1 Translation JPY 98,000 Contracting with a translator (Namely User:ChinatsuPink) with 10+ years of professional translation experience.
2 Communication JPY 18,000 Data charge and internet connection subsidies for participants throughout the grant period.
3 Software JPY 4,000 Subscription to collaborative tools.
4 Contingency expense JPY 10,000 For unexpected needs such as transportation and bank transfer fees.
Total: JPY 130,000 Total: USD 1,188.48