Grants:Project/Rapid/UG GR/Wiki Loves Earth in Greece 2021

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UG GR/Wiki Loves Earth 2021
Wiki Loves Earth is an international photo contest about natural heritage/protected areas. Wikimedia User Group Greece will run the Greek leg of the competition from June 1st - June 30th, 2021. We organized WLE 2016, 2017, 2018, 2019 and 2020 in Greece with remarkable success.
targetWikipedia, Wikimedia Commons
start dateJune 1
end dateFebruary 28th
budget (local currency)1,400 EUR
budget (USD)1,645.73 USD
grant typegroup
non-profit statusorganization
organization (if applicable)Wikimedia Community User Group Greece
Review your report

Please see the sample Contest application before drafting your application.

Project Goal[edit]

Choose one or more of the following goals. You can add or delete goals as needed.

  1. Add or improve content (mainly photos)
  2. Recruit new contributors to Wikimedia Commons and Wikipedia
  3. Engage existing editors

Project Plan[edit]


Tell us how you'll carry out your project. Be sure to answer the following questions:
1. What content will the contest focus on, and why is it important to your community?

The overall purpose of this Wiki Loves Earth contest is to increase the amount of freely-licensed material (especially photos) related to Greek protected natural sites in Wikimedia Commons, and improve the quality and quantity of Wikipedia articles about them, including illustrating the articles with the uploaded pictures. If the project is successful, more people will know not only about Wikipedia, but also about Wikimedia Commons and new users will be engaged in the projects. Additionally, the Wikimedia movement and the local chapters will gain visibility within the involved communities. Within this scope, we are asking funding to finance the cost of the prizes for the contest winners, and the cost of promotion for the contest.

2. How will you let people know about the contest?

  1. Launching a website, community notification in Agora (elwiki village pump, mailing lists, etc.)
  2. Promoting the competition through the use of social networks and photo-oriented web sites.
  3. Press release announcing the competition just some days before the starting date (we will try to have press coverage also during the contest)

3. How will you judge the contest and award prizes?

The entries will be judged by a jury consisting of WMUG members, photography experts and elwiki users. We are especially happy about the jury composition in our previous contests, since we managed to include amateur and professional photographers, field experts e.t.c. The jury will work entirely with online tools. To award the prizes, an online ceremony will be held, along with an editing workshop. The prizes, posters, and certificates will be sent by mail.

4. For photo contests, what is the strategy to get images used on projects?

We will try to organize an online editathon for the addition of the contest images in articles. In any case, users will be notified that new material about Greek protected areas has been added at Commons and encouraged to use it.

6. Due to the COVID-19 pandemic, although there are no government restricted events/activities, there will be no in person gatherings.

Please find the filled out Risk Assessment protocol here.

5. Is there anything else you want to tell us about this project? ,

Time plan for activities:

  1. Before June: Preparing announcement texts, promoting contest through social media, sending announcements to some media.
  2. June: Running the competition, posting updates to social media, making pre-selection for the jury.
  3. July-August: Jury work, deciding local winners. 10 best photos will be submitted to the international contest.
  4. September-October: Evaluating the project and compiling the report. Showcasing best work in social media.
  5. November-December: Online award ceremony for winners. Follow-up press release.


How will you know if the project is successful and you've met your goals? Please include the following targets and feel free to add more:

  • Number of participants: 200
  • Number of photos uploaded: 2500
  • Number of new users: 180
  • 4 months after the contest, 125 or 5% of photos are used on wiki projects
  • 4 months after the event, 20 of uploaded photos are categorized as valued, quality or featured


What resources do you have? Include information on who is organizing the project, what they will do, and if you will receive support from anywhere else (in-kind donations or additional funding).

Human resources:

  • Members of UG
  • Individual wikimedians
  • Professional and amateur photographers that helped as during the previous contests

Our team has organized a multitude of events including Science Photo Competition 2015, Wiki Loves Earth 2016, 2017, 2018,2019 and 2020 and Wiki Loves Monuments 2016, 2017, 2018, 2019 and 2020 with very good results.

What resources do you need? For your funding request, list bullet points for each expense and include a total amount.

Number Category Item description Unit Number of units Cost per unit Total cost Currency Notes
1 Prizes Gift cards for the best photographs/contributors n/a 3 n/a 900.00 EUR Gift cards will be awarded to the three best photographs (1st prize: €400.00, 2nd prize: €300.00, 3rd prize: €200.00.
2 Posters posters with the logo and the awarded photographs unit 10 25.00 250.00 EUR Top ten winners will be awarded an A1 size poster of their photo with the official logo of the competition.
3 Prizes Books as an award for the illustration marathon n/a 2 30.00 60.00 EUR Books will awarded to two winners of the illustration marathon.
4 Certificates certificates for the awarded photographs and jury members paper & printing pack 20.00 20.00 EUR Certificates with the names of the awarded photographers and their finishing position will be delivered during the Award ceremony. Similarly, certificates will be given to the jury members for their participation.
5 Mailing for awards and thank you certicates n/a n/a n/a 50.00 EUR Prizes and posters, and "thank you" certifates and swags need to be mailed to the winners and jury members. Previous years most of them were awarded during a ceremony which cannot be held now because of the COVID-19 pandemic. Exact cost cannot be predetermined.
6 Fees, commissions, etc Banking fees transaction n/a n/a 20.00 EUR Transactions for receiving money, banking fees for payments (prizes and other).
7 Incidentals expenses that are not projected in the budget but may still occur n/a n/a n/a 100.00 EUR This item will be generally used to adjust the changes in prices if they occur or to cover some of the incidental expenses that are not anticipated but may later occur as necessary.

Total cost: 1400,00 Euros (1,645.73 USD on 4th April 2021)

847.20 EUR can be taken from the remaining grant funds reported on Grants:Project/Rapid/UG GR/Wiki Loves Earth in Greece 2020/Report and 541.33 EUR from the remaining grant funds reported on Grants:Project/Rapid/UG GR/Wiki Loves Monuments in Greece 2020/Report.


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