Grants talk:Simple/Applications/위키미디어 대한민국 (Wikimedians of Korea)/2018-2019

Extension of 1 May application deadline to 7 May

Hello, Wikimedians of Korea colleagues:

This is an official notification that you have received an extension until 7 May. This is due to the short notice you had to prepare the application and our desire to allow you sufficient time to prepare a quality application. The committee has been notified of this delay.

Best, Winifred Olliff (WMF Program Officer) talk 22:33, 2 May 2018 (UTC)

Questions from SAPG members

Questions from Philip

Thanks for your application! I'm glad to see more applications from your part of the world and really interested in your plans for the upcoming year!

• Annual conference
  • Structured data is still quite early, what kind of results do you expect from this topic at your conference?
• Partnerships
  • What is the long-term aim when teaching public servants? Do you expect them to add articles about the city they work for and add media files to Wikimedia projects? Or do you have different plans for them?
  • For the high school students, do you expect any of the new users to keep editing after the course is done?
  • WikiTown sounds like a great idea, do you expect any help/assistance from Japanese Wikimedians in this regard?
• Education
  • Same question as with partnerships, 20 articles seems a bit low for 100 users and it's unclear what the goal for this courses is
• Community
  • Do you have regular meetups in Korea? Is that something that you as an organisation think is worth supporting, or is that something that is better done in a different way (via WikiTowns for example)?
  • The community part is fairly small compared to other applications, despite it being a considerable part of your budget - is that due to most Korean Wikimedians not needing or wanting any support?
  • In your budget you mention "Sister Projects Support" - what does this refer too?

Please don't hesitate to ask for clarification if one of the questions is confusing! :-) Philip Kopetzky (talk) 19:22, 11 May 2018 (UTC)

@Philip Kopetzky:

• Annual conference

• Structured data is still quite early, what kind of results do you expect from this topic at your conference?

Some presentations about the structured data were delivered in Wikimedia Conference 2018, and we will share things covered in the presentations with Korean Wikimedia community in order to help Korean users to keep track of latest technical issues. If we need, we will cover Wikidata again for new comers.

• Partnerships
  • What is the long-term aim when teaching public servants? Do you expect them to add articles about the city they work for and add media files to Wikimedia projects? Or do you have different plans for them?

Our goal is to help the public servants to update or improve information related to their work. We also expect them to donate their own images to the Commons.

• For the high school students, do you expect any of the new users to keep editing after the course is done?

We need to maintain partnership with those organizations and run continuous projects to encourage the student to keep editing.

• WikiTown sounds like a great idea, do you expect any help/assistance from Japanese Wikimedians in this regard?

We've already attended Takot's presentation about the project in ESEAP Conference 2018. If we need more help, we will request them.

• Education

• Same question as with partnerships, 20 articles seems a bit low for 100 users and it's unclear what the goal for this courses is

That means their assignment is not an individual activity but a group activity, and one article is usually assigned to 5-10 students. In that case, we don't have to evaluate the result with only the number of articles but also the bytes added.

• Community
  • Do you have regular meetups in Korea? Is that something that you as an organisation think is worth supporting, or is that something that is better done in a different way (via WikiTowns for example)?

As I mentioned in the application, we hold a congratulatory ceremony for winners of "Wikimedians of the Year" every year. That event is also an year-end party, where we talk about issues about Wikimedia projects. Last year, we mainly discussed over problems about stubs, and we estimate it helped to find a proper solution.

• The community part is fairly small compared to other applications, despite it being a considerable part of your budget - is that due to most Korean Wikimedians not needing or wanting any support?

We are supporting small offline meetups financially. Two offiline meetups were held with our support this year. Budget for this program is assigned to community support part, but it is not involved in APG. If you need more explanation, I will modify the application.

• In your budget you mention "Sister Projects Support" - what does this refer too?

Our assembly meeting asked to assign some of this year's budget to supporting sister projects including Wikisource, Wikidata, etc.. Korean Wikisource and other sister projects are not active, and we decided to look for possible ways to support them. (The budget for this is not involved in APG)--Motoko C. K. (talk) 11:20, 15 May 2018 (UTC)

@Motoko C. K.: Thanks for your replies, they helped clarify the points that seemd a bit unclear! :-) Philip Kopetzky (talk) 20:44, 22 May 2018 (UTC)

Questions from Liang

It's always great to see new comers, I feel extra excited especially from my neighboring country. Thank you so much for the proposal. Since Philip has asked several meaningful matters, I just want to add a few. Here are my questions:

• In the proposed budget, the notes of Meeting and Events list revenue sources include "Grapid Grant", I guess it's a typo of "Rapid Grant". However, as far as I know, if one affiliate has been granted by sAPG or APG, they cannot apply for Rapid Grant or Project Grant. Are you aware of it and if so can you change the budget accordingly?
• Regarding education and editathon, have you used Outreach Dashboard? If you have used, can you link some of your event pages for me to read? If you have not yet used, do you think this tool can help you for more efficiently execute your events?

Feel free to let me know anything I am not clear in the text, I would be happy to clarify those. --Liang(WMTW) (talk) 02:55, 14 May 2018 (UTC)

Additional questions: I have found the staff of Wikimedians of Korea has already used outreach dash board for 4 times. I want to know have any other Korean Wikimedians used this tool since the dashboard event that you participated were only you or WMF staff Asaf (User:Ijon) are facilitators. --Liang(WMTW) (talk) 07:09, 14 May 2018 (UTC)

@Shangkuanlc:

• Sorry for the typo. I was uncertain about the Rapid Grant when I wrote the application. If we cannot apply for the grant as an APG grantee, we can change the budget.
• As you mentioned in the additional question, I am using the dashboard as an evaluation tool.
• In South Korea, any dashboard event haven't been held. Asaf told me about the dashboard on the train on the way back from Deajeon to Seoul. As far as I know, there is not any other user who uses the tool in Korean community.--Motoko C. K. (talk) 12:08, 15 May 2018 (UTC)

Questions about staffing

Hello, Wikimedians of Korea colleagues! Welcome to APG :)

These questions are mostly relevant because your organization is requesting staff and we need to know that you are prepared to manage staff before we make a decision about funding your staff.

About staff:

1. Can you provide some more details about the history of your staff position, please? When was the staff person hired, and why? How has this position been funded up until now?
2. Do you have any policies or procedures in place that explain how your organization manages staff or what the role of staff is in your organization?
3. Who manages the staff person? Whom on the board do they report to? How often does the board review their work or performance?
4. Can you please clarify what "15% consulting or other works" consists of, in the staffing section of the application? What does "Consulting and training" in your staffing plan consist of?
5. In your job description, you mention the staff person will provide support to local communities. What kind of support does the staff person provide?

Thank you! Winifred Olliff (WMF Program Officer) talk 15:49, 15 May 2018 (UTC)

@Wolliff (WMF):@MJue (WMF):

1. The staff was hired when we established in 2014, and we needed an employee who would work for preparation of our group's incorporation and manage the organizaion. When we established, some Korean companies donated funds.
2. Yes, the management and structure of the executive office was explained in our group's bylaws. Specific works that are not explained in the bylaws are decided by the board and the president.
3. According to the bylaw, the staff was managed by the president of our organization. All of the staff's works are reported to the president, and financial works are also reported to our group's auditor. The board reviews my work at a board meeting before the regular assembly meeting.
4. People sometimes ask how to use Wikimedia project or create articles on the phone or via email, and the staff member answers the question. The employee often attends outer meetings related to the Wikimedia projects. Other works includes fundraising.
5. As I mentioned above, we supported financially small offline meetups in South Korea. The staff member reimburses expenses spent for the meetups or often attend the meetups. And the staff member holds an year-end party for the Korean Wikimedians every year.--Motoko C. K. (talk) 12:59, 22 May 2018 (UTC)

Questions about your budget

Hello, Wikimedians of Korea friends! We have some questions about your budget. We know this is your first time submitting an APG application and it is difficult to get the right level of detail the first time.

• You list 500,000 Won for food and beverages under operating expenses. Why are food and beverages included in your operating expenses?
• You list 4,000,000 Won for 4 cash prizes. I believe this is for the Wikimedian of the Year program. These are significant amounts for cash prizes and giving cash prizes is a bit unusual in our movement. Can you tell us your reasons for preferring these large cash prizes to other types of prizes (such as books, travel, equipment, etc)?
• You budgeted 2,000,000 Won for a travel grant. Can you explain this a bit more? What is this grant for and how will you decide who gets it?
• You budgeted 200,000 for "other program costs" and "1,000,000" for sister projects support under community support, 1,000,000 under other program costs for the annual conference, and 150,000 under other program costs for editathons. What do these costs include?
• You've included event costs for partnerships and education support, but you haven't included a per event or per participant breakdown. Can you please add these details so we can better understand these costs?
• We notice significant amounts budgeted for venues. Is it not possible to get venues donated for your events? This is not a requirement, but I'm noting here than many chapters to get venues donated and so I am interested to know more about why that is not a good option in your context.
• You've included a large line item for costs not related to APG-funded activities, or 14,000,000 Won. What are these costs?
• You've budgeted for office supplies but not rent. Does your employee work from home or another location?

Thank you for the clarifications! Winifred Olliff (WMF Program Officer) talk 15:59, 15 May 2018 (UTC)

@Wolliff (WMF):@MJue (WMF):

• You list 500,000 Won for food and beverages under operating expenses. Why are food and beverages included in your operating expenses?

We often spend money for the food and beverages for the members or board members who attend assembly meetings or board meetings.

• You list 4,000,000 Won for 4 cash prizes. I believe this is for the Wikimedian of the Year program. These are significant amounts for cash prizes and giving cash prizes is a bit unusual in our movement. Can you tell us your reasons for preferring these large cash prizes to other types of prizes (such as books, travel, equipment, etc)?

We also know the amount is somewhat big, and discussed over it seriously in the assembly meeting and Korean Wikipeida community. We are now awarding significant amount of cash prizes to winners of photo competitions such as WLE and WLM. A board member insisted we should award equivalent cash prizes to the contributors to contents and the assembly meeting agreed with him. If it is not suitable for the APG, we will fund it by ourself.

• You budgeted 2,000,000 Won for a travel grant. Can you explain this a bit more? What is this grant for and how will you decide who gets it?

That is a travel scholarship for a participant in Wikimania, who is from South Korea. The grantee is decided by our board members.

• You budgeted 200,000 for "other program costs" and "1,000,000" for sister projects support under community support, 1,000,000 under other program costs for the annual conference, and 150,000 under other program costs for editathons. What do these costs include?

• 200,000 for "other program costs": It includes expenses for printing banners/handouts and ordering souvenirs, and unforeseen expenses.
• 1,000,000" for sister projects: This's years assembly meeting asked to assign a budget for supporting the sister projects including Wikisource, Wikidata, etc.. We will decide how to use this budget with Korean Wikimedia community. For the reason, it is not included in the APG.
• 1,000,000 under other program costs for the annual conference: It includes expenses for printing banners/handouts and ordering souvenirs, and unforeseen expenses.
• 150,000 under other program costs for editathons: It includes expenses for printing banners/handouts and ordering souvenirs, and unforeseen expenses.

• You've included event costs for partnerships and education support, but you haven't included a per event or per participant breakdown. Can you please add these details so we can better understand these costs?

I will modify the sheets.

• We notice significant amounts budgeted for venues. Is it not possible to get venues donated for your events? This is not a requirement, but I'm noting here than many chapters to get venues donated and so I am interested to know more about why that is not a good option in your context.

The cost referred to the venue rent fee of last year's conference. We will find a cheeper place or get it donated.

• You've included a large line item for costs not related to APG-funded activities, or 14,000,000 Won. What are these costs?

Some our group's memebers are writing a book about Wikipedia in Korea, and 10,000,000 won is for the project. We also plan for a project called "Wikimedia Residency Program," which aims to improve professionality of Wikimepedia articles. 4,000,000 won is for it. Two projects are experimental, so we don't involve them in the APG.

• You've budgeted for office supplies but not rent. Does your employee work from home or another location?

A board member lent a free office to us, so we don't need office rent fee.--Motoko C. K. (talk) 13:59, 22 May 2018 (UTC)

Questions about your long term revenue plans

Hello again, Wikimedians of Korea colleagues! I have another point that I would like to follow up on, since this is something I am intrigued by with respect to your organization and your application :)

I noticed that you have designated that your employee will spend part of their time on fundraising in the coming year, and I think this is a good allocation of staff resources since it can lead to improving your organization's capacity in the long term. I noted in your budget that you are expecting more than 22,000,000 Won in non-APG revenue, which is great! We've asked for more details in the staffing questions above, but presumably you have also had larger funding sources to support your work in the past.

I wanted to ask you for more information about your revenue plans for the future. Is your plan to increase the amount of money you are requesting from APG each year, or are you planning to secure funding from other sources in the long term?

Best, Winifred Olliff (WMF Program Officer) talk 16:03, 15 May 2018 (UTC)

We are receiving some stable donations from some Korean companies. We would request the increase in the amount of funds from the APG if the projects are expanded, but we will also attempt to find new donators in South Korea. --Motoko C. K. (talk) 14:15, 22 May 2018 (UTC)

Simple Annual Plan Grant Committee Recommendation

Committee recommendations

Funding recommendations: Wikimedians of Korea User Group is a new applicant to Simple APG requesting 21,353,400 KRW for 6 months. We recommend funding Wikimedians of Korea User Group in the amount of 21,353,400 KRW + a 10% contingency to address unforeseen risks and opportunities for 6 months, or a total of 23,488,740 KRW for 6 months, including funding for one full time staff person. Wikimedians of Korea User Group is entering the annual plan grants process for the first time, and has worked to prepare their plan under a tight deadline. Conducting this process entirely in English is a significant burden for this group, as not all group members speak English. It also makes it difficult to get the needed context about this application through to the committee. Therefore it might be reasonable to recruit a volunteer interpreter or hired interpreter to make this process easier and more productive for both sides. We recommend that WMF permit WMKO to allocate some funds for this purpose from their contingency as necessary, or increase the grant amount. Wikimedians of Korea has presented a very basic program plan that includes basic but measurable objectives for each program. They are doing many activities that are typical of a chapter of their size, including organizing an annual conference, running a very small education program, organizing edit-a-thons for women, doing community support activities, and conducting partnerships work. We acknowledge that building an organisation in South Korea is not an easy task, and getting to this level of organisation is already an accomplishment in itself. Of these programs, their gender gap work and partnerships work stand out. We appreciate that Wikimedians of Korea are working together with volunteers who have organized the successful Wiki Women initiative in Taiwan, and we hope that Wikimedians of Korea is successful in creating similar spaces for female contributors in the Korean communities. The goals presented here are very modest, but the potential for impact in the long term is high. Wikimedians of Korea has outlined several impressive partnership ideas, including partnerships with local governments and educational institutions as well as a partnership with a national library network in Korea. We hope that this work is laying a good foundation for future collaborations and the advancement of Wikimedia in Korean society. In future years, we hope to see this program develop into a more strategic approach to partnerships, and to see Wikimedians of Korea work to track some long term goals in this high potential area. It is a good idea to test out the “Wikipedia Town” partnering model of the Japanese community in Korea. Wikimedians of Korea has a unique approach to recognizing editors. Besides offering Wikimania scholarships as many chapters do, they organize an annual Wikimedian of the Year award. This year they will recognize the contributions of community members in four different categories and host an award ceremony to celebrate. It is very interesting to see a community experiment with this type of recognition. Wikimedians of Korea’s education program is still in its second year of operation, and their goals are modest. We hope to see this work develop over the next year, and we are interested to see how it intersects with some of the activities described in the partnerships program. Wikimedians of Korea has set some very modest targets in this plan and have not offered deep metrics to show the value of their programs. We believe that these programs have potential beyond what is projected in these modest targets so we encourage Wikimedians of Korea to be more ambitious in their goal setting. Wikimedians of Korea can improve their capacity for setting accurate targets and for creating metrics that are more meaningful to their work in the coming year. Wikimedians of Korea hired an employee when they started their organization in 2014. The staff is the focal point of all the administrative level work right now, and it would be nice to see the group adopt tools (such as the event dashboard) being used by other community members in order to increase their capacity. They have had significant sources of non-WMF funding in the past, and continue to project significant donations in the coming year. They are now seeking WMF funding to cover the cost of maintaining their employee in the 6 months. We believe it is worth in investing in their capacity for another 6 months.

Strengths identified by the committee: See recommendations above.

Concerns identified by the committee: See recommendations above.

WMF decision

Approved. 21,353,400 KRW + a 10% contingency to address unforeseen risks and opportunities for 6 months, or a total of 23,488,740 KRW for 6 months. Winifred Olliff (WMF Program Officer) talk 18:42, 25 May 2018 (UTC)