This page contains raw minutes from the discussion of the initiative cluster E: Funding for underrepresented communities, which took place on 29 January 2021. The minutes were cleaned up and merged from across different documents by the Strategy Support Team, and a summary of them can be found in the follow-up events report. The discussion followed a structured template (as shown below), which was also created by the Support Team.
Key indicator and objectives (WHAT)
What are the objectives of this initiative for the next 18 months?
- Define what is an “underrepresented” and “unrepresented” community
- Achieve equity, transparency and accountability in the financial structures of the movement.
- Provide capacities, supporting and communication (e.g. people in the).
- Allow smaller communities a better access to funds.
- Better understanding of the distribution of funds in different parts of the world.
- Identify local needs within the different structures or communities.
- Mapped out revenue generation potential.
- Explore other groups in the Wikimedia movement to fundraise.
- Analyze the legal perspectives.
- Pilot couple of places as new fundraising locations
- Make additional resourcing for fundraising a priority.
- Include external expertise, because it does not make sense to reinvent the wheel
- Comment: It would be good to have some pilots before writing the actual policy
- Mapping the needs of the communities
- Collaboration with NGOs
- Connecting with other parts of Movement Strategy - skill development, hubs
- Skill development - new editors, new communities, newcomers 
What are some anticipated obstacles or barriers to a successful implementation?
- Lack of infrastructure to assure the participation of new or currently underrepresented communities.
- Bureaucratic barriers.
- Bank transfers remain a barrier
- Technological marginalization / underrepresentation is a big barrier
- Outreach, contribution
- If safety nets are too strong, then it is tricky to do fundraising.
- It is difficult to remove external barriers, it is easier with internal ones - providing resources for building local capacities can grow to provide better support.
- Building fundraising capacities will take time
- Global perception of Wikimedia as a wealthy network and Wikimedia Foundation as a wealthy NGO can significantly limit the potential of local fundraising
Implementation steps (HOW)
- Thoroughly document where the funds are and where the grants are going to better understand the global situation.
- Capacity and growth
- Co-elaborate growth paths with less represented communities, to assure their development in time.
- Develop mentorship programs for local affiliates. 
- Bigger affiliates in each region can help support emerging communities around them due to geographical/cultural/linguistic similarities.
- Bigger affiliates could also provide human resources and capacity, which are often more important.
- Support or sponsorship from more experienced affiliates to smaller other communities in accessing funds.
- Mitigate barriers for funding
- Provide technical support, e.g. laptops and internet access.
- Hire multilingual staff or contributors to ensure understanding between the communities and the funding institution.
- Provide human resources and capacities, which are also urgently needed.
- Provide centralized staff assistance for smaller affiliates to help document and publicize their activities.
- Build pilots/grants to support the needs of communities beyond quantitative results.
- Make affiliates conform to equal criteria.
- Highlight what the Wikimedia communities are doing, in order to attract funds later.
- One metric does not fit all. For example, in some countries a content donation is counted in the millions, in others perhaps a set of 10 photos that becomes free knowledge is a great achievement due to the more rigid copyright laws.
- Define what can be funding, and make sure not to overspend funds unnecessarily.
- Keep in mind that chapters with relatively “big” funding may still need a lot of funds to accommodate their underprivileged/underserved communities.
- Simplify the grant application and reporting to make it easy for volunteers from underrepresented communities to apply for funding
- A toolkit that understand the intersectionality of “underrepresented” with qualitative and quantitative approaches to distributing resources
- Should be an open and fluid definition that can be updated.
- Potential meaning
- Does “underrepresented” mean participation in the wiki movement compared to the country's population?
- Either places where there are no users / groups OR communities with many editors, but little representation.
- Underrepresentation is relative to content creation in relation to population using the language
- Should be about the lack of representation in different roles in the movement (e.g. newcomers).
- Suggestion to categorize in terms of: region, language and global (e.g. women, disabilities).
- Categorize in terms of having technological or other barriers to participation.
- Underrepresented can also include contribution and consumption
- Use METRICS to measure what is underrepresentation
- Find out about every unrepresented and underrepresented communities and hear from them
- Map out where local fundraising could happen and then create a policy to distribute the funds in a more equitable A fundraising policy seems to be an additional barrier instead of being of support.
- Where does the policy sit? Would it sit under the Global Council or Wikimedia Foundation? Who writes it? Who signs off on it?
- Creating a policy that outlines rules regarding the generation of revenue it will create more dispersed allocation of resources
- The barrier for doing fundraising work is not in policy or the barrier is elsewhere, e.g. not being able to use online projects or lacking fundraising skills.
- Instead, provide an implementation point who is capable of supporting individuals, user groups and other community members.
- Pilot with smaller fundraising experiment in the next 6 months rather than holding up for a major policy
- Are there policies in place to guide the processes and procedures used by affiliates who are allowed to fund raise?
- Are there any clauses regarding local fundraising in the Affiliates' agreement signed between WMF and chapters/user groups/thematic orgs?
- Capacity building for fundraising
- Integrity is really important. We need to ensure that people who raise funds need to have the capacity to do fundraising
- Capacity is not exclusive to sharing skills, but also creating conditions that allow people to be a part of the process.
- There are parts of the world where it is really difficult to fundraise
- Role of affiliates in fundraising
- Create spaces where organizations can fundraise (there is potential in regional hubs)
- Further investment from the established organizations to support underrepresented communities
- Map out legal barriers.
- Legal and policy exclusion need appeals and reviews - e.g. anti-terrorim
- Conduct stakeholder Needs Analysis (both capacity and funding needs)
- Explore longer-term solutions that may affect the fundraising policy
Who would like to take part in this initiative’s working group?
Who is/are interested in having additional responsibilities to coordinate this working group?
- Notes from room 1: Resources generation and allocation.
- Notes from room 2: Fundraising policy.
- Notes from room 3: Outreach and definition.
- This step directly relates to defining the stakeholder groups for the Interim Global Council
- Room 1: Resources generation and allocation
- Room 3: Outreach and definition
- Room 2: Fundraising policy